There’s no ‘I’ in We-BBTWe-BBT 2009

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Table of Contents

The ‘I’ in IBBT Coconut MyBBT The ‘I’ of Interactive role play The Mission The Game

The Challenges The Team The Characters The Room The Tools The Score

Next Steps

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The ‘I’ in IBBT (Interdisciplinary)

Advantages Builds bridges Different mindsets Different skills

Challenges Communication Collaboration Coordination Different locations

- Coconut + MyBBT

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Coconut: How do we improve the I in IBBT?

Communication & Collaboration Network Utilities

ANTWERPENPatsVisielab

BRUSSELETROSmit

GENTMedisip/IPMICTMMLABWICAIBCN

LEUVEN PSI Cosic Cuo Distrinet Icri Imec nes

HASSELT EDM

17 research groups at the core

How?

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?

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What’s coming out of this research?

1. reports, articles and presentations:

2. input for MyBBT

3. creation of social experiment of this afternoon

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What’s coming out of this research?

1. reports, articles and presentations:

2. input for MyBBT

Preparation of concepts for 2nd phase: e.g Operationalising cookbook idea

tacit knowledge primary targeted at ‘IBBT newcomer’

3. creation of social experiment of this afternoon

MyBBT is...

... the collaboration tool within IBBT. Project websites

IBBT Extranet

... using the results of last we-bbt

... running in parallel with the CocoNut project Coconut user research are vital input for MyBBT

MyBBT implements the CocoNut results

MyBBT Scope for phase 1

Project functionality

Extranet Functionality

✓ Document Sharing✓ Calendar ✓ Dashboard✓ Discussion boards

✓ User profiling and tagging

✓ Template repository

✓ Internal IBBT communication

Key points in design

Single sign-on over all projects

First point of entry when researchers look for IBBT information.

Interface with the user’s existing online life

Create a central hub for IBBT researchers

MyBBT - Planning

Planning Chosen platform = Alfresco (open source platform) Beta: end of June 2009 Live : end of september 2009 (~ first ICON projects) Continuous development cycles (1 year) User Centric Development :

Your involvement is crucial Mixed Usergroup during implementation Provide feedback, suggest features Aim : 2 researchers per group!

Become Part of the usergroup

2 hrs of time every two weeks

MyBBT - contact

Do you want to know more?

Apply for usergroup?matthias.priem@ibbt.be

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What’s coming out of this research?

1. reports, articles and presentations:

2. input for MyBBT

3. creation of social experiment of this afternoon

? ?

this afternoon

Why ?

Looking for solutions

for changing behavior

needs active

REFLECTION

on current PROCES

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Good tool: SIMULATION

Based on user research 3 challenges created

IBBT project relatedin need of

collaborationcommunication coordination

How ?

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How ?

• To learn from simulation exercises

EMPATHY needed

• To simulate these challenges• 4 stereotypical IBBT researchers

• having specific real characteristics combined to create challenges

SO we will play for a cause….

Personal level: reflect on own and others workstyle

Create insight from and for

coconut project and mybbt tool

So how will we play?

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The ‘I’ of Interactive role play

Advantages Builds bridges Different mindsets Different skills

Challenges Communication Collaboration Coordination Different locations

Interactive role play

- Coconut + MyBBT

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The Mission

Interactive role play Complete an assignment with your team Meet the interdisciplinary challenges Simulation of real life working environment HAVE FUN !!!

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The Game - The Challenges

Concept for team building event

Build demonstrator

Write an abstract

RESULTS JURY

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any resemblance to existing persons or events is purely

coincidental

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Daan Ghent

Bram Ghent

Claudia Hasselt

Andrew Leuven

The Game – The Characters

Challenge

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The Game – The Team

+

+

3 to 4 players

1 observer

+

+

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The Game – The Team

Game – The room

LEUVEN (Law & ICT) GHENT (InfoTech)

HASSELT (Digital Media Centre) GHENT (Me & ICT)

MR

LEU

VC

LEU

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LEU

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VC

LEU

ANDREW

CLAUDIA

BRAM

DAAN

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The Mission

The goal of the day is to win ->how win? -> you score points _> How score? ->

1.You create results (200 points)

2.You make these results as a team (100)

3.You empathize with your character (100)

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The Game - The means

Tool Unit Cost

Instant messaging (Google Chat) 10’ 10

Email (Gmail) Mail sent 5

Video Conferencing 10’ 25

Telephone call initiated 2’ 10

Meeting request (Google Calendar) Request sent 10

Meeting Planner (Doodle) Planned Meeting 20

Document Share (Dropbox) Per document 25

Collaborative docs (Google Docs) 15’ 20

Share Calendar Cost/viewer 20

Physical Meetings 10 40

More info at http://wikis.ibbt.be/we-bbt

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Tools & their risks

Every action has a risk Determined at random by use of dice E.g.

Action: physical meeting Dice 1-2: all is OK Dice 3-4: GPS broke down

You lose 15 points Dice 5-6: Traffic is hell today

You lose 30 points

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Next steps

Next steps after lunch: Moderators & observators: assemble 13h30 Players: enter the room + division into groups

@ 14h sharp! After the event: there will be a video chat

organised to gather your results

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ENJOY