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Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

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Serve the workforce and community needs of the over 500,000 citizens Serve nine counties of the South Atlanta region including Butts, Fayette, Henry, Jasper, Lamar, Pike, Spalding, Taylor, and Upson counties Serve an additional 3,500 students per quarter in Adult Education and Continuing Education programs Offer nearly 200 associate degree, diploma, and technical certificate programs to provide the trained workforce needed to help stimulate Georgia’s community and economic growth and development SOUTHERN CRESCENT TECHNCAL COLLEGE3 Who Are We

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Page 1: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Welcome!SOUTHERN CRESCENT TECHNICAL COLLEGE

EMPLOYEE ORIENTATIONAdjunct faculty and Part-time staff

SHARON H. IRBYDirector, Human Resources

Page 2: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

One of the largest technical colleges in Georgia

Established July 2010, from the merger of: Flint River Technical College (FRTC); and Griffin Technical College (GTC)

Combined student population of over 6,500 credit students

SOUTHERN CRESCENT TECHNCAL COLLEGE 2

Who Are We

Page 3: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Serve the workforce and community needs of the over 500,000 citizens

Serve nine counties of the South Atlanta region including Butts, Fayette, Henry, Jasper, Lamar, Pike, Spalding, Taylor, and Upson counties

Serve an additional 3,500 students per quarter in Adult

Education and Continuing Education programs

Offer nearly 200 associate degree, diploma, and technical certificate programs to provide the trained workforce needed to help stimulate Georgia’s community and economic growth and development

SOUTHERN CRESCENT TECHNCAL COLLEGE 3

Who Are We

Page 4: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Two campus locations Griffin Campus Thomaston Campus

Four center locations Butts County Center Jasper County Center Taylor County Center Henry County Center

SOUTHERN CRESCENT TECHNCAL COLLEGE 4

Who Are We

Page 5: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Southern Crescent Technical College, a unit of the Technical College System of Georgia, is

an institution of higher education that delivers relevant technical education at the associate degree, diploma, and certificate levels and workforce training programs via traditional and distance learning formats

that promote lifelong learning and impact economic development in the west central Georgia region that

spans south of Atlanta and north of Macon.

SOUTHERN CRESCENT TECHNCAL COLLEGE 5

Our Mission

Page 6: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Southern Crescent Technical Collegeis structured through ongoing assessment and

strategic planning to emerge as the preeminent technical college that develops students to become

globally work-ready employees through the unification of focused instruction, access to industry-relevant

technology and facilities, and a culture of engagement, communication, and support.

SOUTHERN CRESCENT TECHNCAL COLLEGE 6

Our Vision

Page 7: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Southern Crescent Technical College is guided by the practice of the following core

values:

Academic Excellence Student Success

Integrity

Our Core Values

SOUTHERN CRESCENT TECHNCAL COLLEGE 7

Page 8: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Welcome to Southern Crescent Technical College!

We are excited about our future, and we are honored that you are a part of it! Our faculty and staff are committed to providing the highest quality services and instruction to our students. From adult education classes to continuing education courses, from technical certificate programs to degree programs – Southern Crescent Technical College offers the state-of-the-art training needed to succeed in today’s global market. We offer traditional classroom learning as well as many opportunities for distance learning and on-line classes. We take great pride in providing technical education to the citizens of Georgia.Sincerely,Randall L. Peters Ed.DPresident

SOUTHERN CRESCENT TECHNCAL COLLEGE 8

Who’s in the SCTC Family

Page 9: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

THE EXECUTIVE TEAM

Vice President, Academic Affairs Dawn Hodges, Ph.D.Vice President, Administrative Services Miriam JamesVice President, Adult Education Melissa GordonVice President, Economic Development Mark AndrewsVice President, Facilities and Operations Jim BrownVice President, Institutional Advancement Barbara Jo CookVice President, Student Affairs Xenia JohnsVice President, Technology & Institutional Research Brent Mayes

SOUTHERN CRESCENT TECHNCAL COLLEGE 9

Who’s in the SCTC Family

Page 10: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

TYPES OF EMPLOYEES

Full-Time Faculty and StaffAdjunct Faculty, Laboratory Assistants and Part-Time StaffFederal Work Study Student Employees

SOUTHERN CRESCENT TECHNCAL COLLEGE 10

Who’s in the SCTC Family

Page 11: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Southern Crescent Technical College is a registered participant in the federal work authorization program commonly known as E-Verify. The College utilizes the program to verify employment eligibility of all individuals hired on or after July 1, 2007.

The following are examples of the documents which must be collected: Government Issued Identification (Drivers Licenses, Passport, etc.) Social Security Card, Employment Authorization Card, Voters

Registration Card, U.S Military card, Birth Certificate

SCTC also collects the following documents: Official College Transcripts Copy of Licensures

SOUTHERN CRESCENT TECHNCAL COLLEGE 11

Employment Documents

Page 12: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Submit a signed letter of authorization defining courses taught each term (Adjunct Faculty and Lab Assistants)Work up to 29 hours per week onlySubmit a “Standard Request” Form for Approval of Other Employment prior to working with another TCSG agencyMust participate in Georgia Defined Contribution PlanMay participate in Georgia United Credit UnionMay participate in Peach State Reserves Deferred CompensationSOUTHERN CRESCENT TECHNCAL COLLEGE 12

Adjunct Faculty, LaboratoryAssistants and Part-Time Staff

Page 13: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

May be paid in the following manner: Pay based upon hours worked

Monthly pay request must be submitted by 16th of each month Late submission of pay request will be paid on next month pay cycle

Pay based upon lump sum of equal monthly payments (Adjunct Faculty only)

Paid on the last business day of each month through direct deposit

SOUTHERN CRESCENT TECHNCAL COLLEGE 13

Adjunct Faculty, LaboratoryAssistants and Part-Time Staff

Page 14: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Visit www.team.georgia.gov to: Enroll in Georgia Defined Contribution Plan View and print out your paycheck stub Review and update your personal information Review your pay and compensation history Update your direct deposit and other deduction or

contribution information

NOTE - If you change your direct deposit routing or account number, your check will be mailed for that month and direct deposited the following month.

SOUTHERN CRESCENT TECHNCAL COLLEGE 14

Getting Started...

Page 15: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

State Accounting mails initial pay check to Human Resources on the last business day of each month

Paychecks may be picked up from Human Resources on the last business day of the month

Delay in receiving time sheets will result in a delay in processing your paycheck

Problems and/or questions regarding your pay check Contact Vickie Brezee at [email protected] or

call 770-229-3074

SOUTHERN CRESCENT TECHNCAL COLLEGE 15

Getting Started…

Page 16: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

To log on to www.team.georgia.gov

Click on “View My Paycheck” Type in your User ID and Password, if you already have them.

if you do no have your User ID contact Human Resources. Use your Social Security # for initial Password, then create

new Password Create new security questions if you have not done so Click on “Employee Self Service” located on the left side of

the screen

SOUTHERN CRESCENT TECHNCAL COLLEGE 16

Getting Started…

Page 17: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

All information pertaining to the College will be provided via the SCTC.edu website and/or your @sctech.edu email!!

SCTC does not utilize personal emails to communicate College business.

Therefore, please check your @sctech.edu email accounts often.

SOUTHERN CRESCENT TECHNCAL COLLEGE 17

College Communications

Page 18: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

All employees must wear college identification badges

at all times.

All employee vehicles must have a college decal clearly visible at all times.

SOUTHERN CRESCENT TECHNCAL COLLEGE 18

College Safety

Page 19: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

SCTC annually reviews and rates the quality and quantity of work performed by all employees.

Discussions of performance goals and improvements are also provided.

Annual performance evaluations are usually held between May and June of each fiscal year between the employee and his/her immediate supervisor.

Faculty members are also periodically evaluated, in part, through student evaluations.

Staff development plans are also required.SOUTHERN CRESCENT TECHNCAL COLLEGE 19

Performance Evaluations / Staff Development

Page 20: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Positive Discipline is designed and used to emphasize an employee’s responsibility and accountability for his/her own behavior and actions within the workplace.

Positive Discipline addresses problems in such general areas as performance, conduct, behavior, attendance, and safety.

Key aspects include recognizing and encouraging good performance, correcting performance problems through coaching and counseling, building commitment to high work standards and safe work practices.

SOUTHERN CRESCENT TECHNCAL COLLEGE 20

Positive Discipline

Page 21: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

• Managers and/or Supervisors are responsible for communicating college rules, practices, and expectations consistently.

• This policy is not to be considered an explicit or implied contract between the College and any employee or group of employees.

• The College reserves the right to adapt, modify, or abandon this policy at any time for any reason, with or without advance notice to any employee.

SOUTHERN CRESCENT TECHNCAL COLLEGE 21

Positive Discipline

Page 22: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Immediately report any injuries incurred on the job: To your supervisor To the Campus Police To the Human Resources Office Follow procedures provided in the new hire documents

You will need to fill out a report You will be asked for the names of any witnesses to your

injury

In an emergency with serious injuries, seek treatment first!!!!

SOUTHERN CRESCENT TECHNCAL COLLEGE 22

Hurt on the job??

Page 23: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

If a student becomes ill or is injured in your presence/ under your supervision:

For life threatening emergency: Call 9-911 directly to seek emergency medical

assistance or

Call Thomaston Campus Police 706-646-6801 Call Griffin Campus Police 770-883-6032 or 770-

229-3370 Remain with student until assistance arrives.

SOUTHERN CRESCENT TECHNCAL COLLEGE 23

Student Illness or Injury

Page 24: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

After the student receives medical attention: Prepare an Accident Report Send accident report to Business Office (Griffin

Campus) or fax to 770-233-6116. Include as much detail as possible, including names of all witnesses.

Student Activity Fee provides insurance coverage for medical attention required due to injuries or sudden illness requiring emergency response which occurs while student is engaged in College activities.

Refer student to Business Office as soon as possible to file insurance claim.

SOUTHERN CRESCENT TECHNCAL COLLEGE 24

Student Illness or Injury

Page 25: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Contact Campus Police to initiate a report for ALL accidents involving motor vehicles on campus, no

matter the circumstances.

Officer on Duty – 770-883-6032 Griffin CampusOffice Eric Hein – 706-646-6801 Thomaston Campus

SOUTHERN CRESCENT TECHNCAL COLLEGE 25

Automobile Accidents

Page 26: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Faculty and staff shall maintain a professional appearance, while representing SCTC, whether on or

off campus.

We encourage students to dress in a manner acceptable in the workplace they hope to enter upon

graduation.

Please help them understand what is appropriate!SOUTHERN CRESCENT TECHNCAL COLLEGE 26

Campus Conduct

Page 27: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Southern Crescent Technical College is a …..

Weapon free campusDrug free campusLitter free campus

Smoking is permitted in designated areas only

SOUTHERN CRESCENT TECHNCAL COLLEGE 27

Campus Conduct

Page 28: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Political ActivitiesFederal and State laws place certain restrictions on political activities of employees. An employee who wishes to engage in political activity, other than to express his/her opinion privately and to vote, should review the laws and rules of the state.

Fund Raising/RafflesStudents and student clubs may sell items at SCTC for the purpose of raising money provided they have submitted a prior request and received approval from the Vice President of Student Affairs or his/her designee. The soliciting of funds by employees and/or the conducting of a raffle is prohibited unless approved by the President.

SOUTHERN CRESCENT TECHNCAL COLLEGE 28

Campus Conduct

Page 29: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Harassment of any kind will not be tolerated!

One person’s kidding -- is another person’s harassment.

Faculty, staff and students are expected to conduct themselves in ways that cannot be misinterpreted as harassment.

If you observe or experience harassment: Put a stop to it, if you can!! If you need assistance, report it to your supervisor,

vice president or human resources.SOUTHERN CRESCENT TECHNCAL COLLEGE 29

Campus ConductHarassment

Page 30: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Southern Crescent Technical College is committed to providing

all employees, students, volunteers, visitors, vendors andcontractors a safe and secure workplace and/or academic

setting free of intimidating, threatening, or violent behavior.

Any violent act or threatening or disruptive behavior, language, or communication in any form including

telephone, facsimile, electronic mail or written communication

shall not be tolerated.

SOUTHERN CRESCENT TECHNCAL COLLEGE 30

Campus ConductWorkplace Violence Policy

Page 31: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Any one who believes that he/she has been subject to workplace violence should report the matter to your division vice president or human resources.

Any one who violates this policy shall be subject to disciplinary action up to and including termination.

SOUTHERN CRESCENT TECHNCAL COLLEGE 31

Campus ConductWorkplace Violence

Page 32: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

No food or drink is allowed in classrooms, laboratories, or the library.

SOUTHERN CRESCENT TECHNCAL COLLEGE 32

Campus ConductFood/Beverages

Page 33: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Faculty members must maintain their classes on the scheduled days

and for the scheduled amount of time each session.

If an emergency causes you to be late or absent and you cannot

reach your department chair, contactthe “ON CALL” Dean or

your Dean for Academic Affairs SOUTHERN CRESCENT TECHNCAL COLLEGE 33

Campus ConductMaintaining Classes

Page 34: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Family Educational Rights and Privacy Act of 1974 (FERPA) protects privacy of education records: NO education records will be released to anyone,

except certain organizations stipulated by FERPA, without the written consent of student

Safeguard student social security numbers Do NOT give out student contact information Student directory information can be released

without consent Inquiries should be referred to the Registrar’s Office

SOUTHERN CRESCENT TECHNCAL COLLEGE 34

Campus ConductStudent Privacy

Page 35: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

All information created, stored or transmitted by Southern Crescent Technical College computers or networks is subject

to monitoring for compliance with applicable laws and policies.

Specifically prohibited: using email or the internet for personal commercial activities,

using email or the internet to access or send obscene material,

using email or the internet in any abusive or destructive activity.

SOUTHERN CRESCENT TECHNCAL COLLEGE 35

Campus ConductE-mail and Internet use

Page 36: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Locate in advance the nearest: First Aid Kit Fire Alarm Fire Extinguisher

Become familiar with resources and procedures: Campus Security Postings in classrooms and hallways Emergency Procedures and Evacuation Routes

Fire Tornado

Emergency Procedures

Plan ahead for assisting students with limited mobility during an evacuation

SOUTHERN CRESCENT TECHNCAL COLLEGE 36

Campus Safety and Security Information

Page 37: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

The President or his designee may allow for a College closure if severe weather conditions exist.

If weather conditions are sufficiently severe to warrant a College closing, late opening, or early closing of the

College, employees directly affected by such conditions will be excused from duty without loss of

pay or use of leave.Employees on a regular day off or otherwise not affected when their office or work place is closed

because of severe weather conditions will not receive additional time off or other considerations because of

closing.SOUTHERN CRESCENT TECHNCAL COLLEGE 37

Severe Inclement Weather/School Closing

Page 38: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Monitor the following media outlets for emergency closings and/or notifications:

Atlanta - WSB TV Channel 2 Atlanta - WXIA Channel 11Macon - WMAZ Channel 13

Macon - WIBB Radio - 97.9 FMGriffin - WKEU Radio - 88.9 FM Griffin - WEKS Radio - 92.5 FM

Notifications will also be posted on the Southern Crescent website www.sctech.edu

SOUTHERN CRESCENT TECHNCAL COLLEGE 38

Severe Inclement Weather/School Closing

Page 39: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

Thank you for your participation as this concludes your

Employee Orientation.

Should you have any questions please contact:Beth Ogletree Human Resources Coordinator at 770-229-3456 Cherie Spillers Human Resources Coordinator at 706-646-6129

Vickie Brezee Payroll and Benefits Coordinator at 770-229-3074

SOUTHERN CRESCENT TECHNCAL COLLEGE 39

Welcome to the Team…..

Page 40: Welcome! SOUTHERN CRESCENT TECHNICAL COLLEGE EMPLOYEE ORIENTATION Adjunct faculty and Part-time staff SHARON H. IRBY Director, Human Resources

I acknowledge that I have received, read and understand the policies and procedures contained in the Employee Orientation presentation.

I also agree to read the Employee Handbook that is located at www.sctech.edu in the employee portal, Tigernet.

If I have any questions concerning any policy and/or procedure that I will contact my immediate manager or Human Resources.

__________________ ____________Employee Signature Date

SOUTHERN CRESCENT TECHNCAL COLLEGE 40

New Employee Orientation Acknowledgment Form