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Welcometothe

LafayetteParkWest

MidYearBoardUpdate&TownHall

May15,2017

GeorgeMasonLibrary

Email:info@lafayetteparkwest.comwww.lafayetteparkwest.com

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2017MidYearBoardUpdateandTownHall

• InformationOnly• NotaBoardMeeting• NoVotes– NoPromises• CommunityFeedback

• KeyUpdates• RepavingWay

Ahead

• UsualSuspects:• Landscaping• Trash• Trees• APCVacate

• 2017FiscalUpdate

• OpenDiscussion

IntroductionofBoard,VisitorsandAttendees….

RepavingPlan:

TentativeforJUN13-14,2017

1. Authority:Associationsaccepted2016ReserveStudy

2. Process:Boardreviewedbidsintwoseparatemeetingsresultingin:

A) SelectionofPro-PaveIncorporated:§ TwoPhaseProcesswithAdamsParkCourtfirst§ Powerwashingofoldcurbpaint&numbers§ FullMill,Overlay,disposal– approximately4147SquareYards(2”deep)§ ReplacementofAPCSpeedbumps– RemovalofCPC(brokenspeedbump)§ RepaintingofCurbLotnumbers,yellowlines,firelanes(allexisting)

§ B)Duetocost&conditions,theboardvotedtodeferrepavingofCPCuntil2018

§ C)BoardVotedtoindefinitelydeferrepavingthe“mini”lotattheentranceofAdamsParkCourtandRavensworth

$56,457

$43,195

$99,652

APC

CPC

ALL

BottomLine:Associationcanbestfundatwophasedapproach– APCfirst,CPCin2018

§ Whynotjustpatch?

§ Whynotjustcutaswathofasphaltoutandreplacea“center-lane”ormosttraveledpart?

§ Howlongwillyourplantake?

§ Whatwillberepainted?

§ Whyjustatwo-yearwarranty?

§ Whencanwedriveonit?

§ Whatareyoursuggestionsforparkingwhenwecannotparkonthestreet?

§ Whatdoothercommunitiesdo?

BoardCurrentlyworkingoptionstooffsetparkinglossforJune13and14,2017

Pro-PaveQ&A:

JoshElliot

§ SignificantefforttoenhancetheentrancebedsandLPWstonesignage§ Purpose:IncreasePropertyValue- “Optics”– “invitethebuyerandappraiser”§ Annualflowersandnewbushesinstalledinbeds(Next5years)§ LPWstonesign“cleared”– “lit(solar)”,plantingandflowersadded§ Warranty'spurchasedonallplantings§ Wateringserviceincluded

UsualSuspectOne- Landscaping

§ IsFundingavailable?§ Boardtradedsnowforgreen§ Vision:bushes-tallgrassesaddedtocreatenaturalboundary'saround:§ Trashareasandfirehydrants§ Low– WideTreesforprivacybetweenlots

§ Hedges(Hollies)inlieuoffences

What'sNext:

§ In2016theboardpromisedactionontrash….§ Reductioninlocationshasreduced“trashy”appearance§ Signsaddedtoseparatetrash&recycle§ Stillrequires“manual”pickup§ Bladerunners conductingwinterpickupoftrashandtwigs§ Mostresidentsobservetherules,wedohaveorphaned9recyclebins….

UsualSuspectTwo- Trash

§ Goodneighborthings….

What'sNext:

EmailBoard

ifyouneedan

extra

§ In2016theboardpromisedactionontrees….§ Removalratewillcontinuetoexceedreplacement.…Why?§ 40yeartreeLifecycleandBore-Ashdisease§ ReplacementProgramnowunderway…twomoretreesforAPC(Fall2017)§ Requires“home-owner”adoptionfortwo+years…

UsualSuspectThree– NewTrees

B.L.U.F:

Eachtreeisa$500to$650

dollarinvestment

-Must--Be-

-Sustained-

Boardwillnot plantwithoutafosterfamily

2xCherry(CPC) 2xMaples(APC)

Totalof5xNewTreessince2015

§ NexttoLandscaping….TreeTrimmingisthemostexpensivethingwedo§ LPWdividedintothreeZones§ FinalPhase- NoMansLandandRavensworth Road,Spring2017

§ IfyouseeanLPWtreedangerouslyleaningonourProperty,calloremailrightaway§ JLTreehasarapid(thatday)responsetime

§ VDOTsideofAPC§ IfaTreeFalls….callthePolice(911)§ FFx PolicewillcallforVDOTTreeService

§ Roadwaycleared….alwayslessthanadequate

§ APCpublicstripisa“tree”mess– therearepotential“falls”

§ OpenworkorderontheVDOTsystemforreview

§ AccomplishedwithhelpfromtheOfficeofPennyGross

UsualSuspectThree– “TreeTrimming”

https://my.vdot.virginia.gov/ServiceRequest/Get/753463

GreatestTreeDanger….VDOTAPC

https://my.vdot.virginia.gov/ServiceRequest/Get/753463

VDOTAdamsParkCourtRequest

Rotten&Dead Leaning

RepeatOffender

CleanUpthe

Mess

1-800-367-7623

Leaning- Dead

HELP:CALLVDOTANDEXPRESSYOURCONCERN(S)

Actionvia

Officeof

Penny

Gross

OtherVDOTAdamsParkCourtIssues

“Vacate” FFx RPPD APC/CPCSafetyIssues

BoardConclusions

§ TransferAPCfromVirginiatoLPW§ Requires:

ü 70%ofHomeownerApprovalq LPWLegalPrepq LPWCourtFeesü Engineering/Utility/COVOkü FundedfromAnnualBudgetü NewReserveStudyrequiredü IncreasedAnnualDuesabove

CPI

All

Homes

willpay

Extraparking

willNOTbeavailableallthetime

§ ResidentialPermitParkingDistrict

§ UsedtodiscourageCommuterparkingonside-streets

§ PurchaseStickertoparkonAPC§ NoLPWCostorAssessment

§ PolicyRoadBlock§ Notwithin1000/2000ft§ 100Parkingspaceminimum

Parking

StatusQuo

isthenorm

§ Reportsofnear-missincidentsattheintersectionofCPCandAPC§ EMSAccess§ 25MPHRoad§ OneLaneoftravel(in/out)

§ Expand“noparkingfromheretocurbsigns”atintersectionofAPC/CPC

§ ExpandFireHydrantNoParkingZone§ PlaceVDOTstop-signonout-bound

sideofAPC/CPCIntersection§ InstallTrafficMirrortoenablesafer

exitfromCPC

$10K

CurrentAPC/CPCIntersection

LimitedVis LimitedVisLimitedVisibility

Inand

OutofCPC

25MPHSpeed

Limit

CongestedArea

ProposedAPC/CPCIntersectionSafetyImprovements

EqualtoCPCwidth1

1. ExtendFireHydrantNoParking

2. AddTrafficMirror

3. NoParkingto4400CPC

4. AddStopSign(APC)

5. NoParkingto7409APC

6. RepaintNoParkingStriponAPC

3 54

ReduceAccidentRisk

IncreaseVisibility

EasyIn/OutonCPC

6

2

4000 Income

4020 Assessments 99,000.00 33000

4060 LateCharges 300.00 100

4100 InterestOperating 0.00 0

4340 InterestReserves 630.86 210.3

4350 Interestallocatedtoreserves (630.86) -210.3

4969 Allowancefordoubtfulaccounts (200.00) -66.64

99,100.00 33033.36

Expenses

6000 GroundsMaintenance:

6035 GeneralMaintenance 5,121.00 1707

6240 Treetrim,removal,planting 7,500.00 2833.36

12,621.00 4540.36

6900 Contracts

6901 GroundsMaintenance 24,493.00 7293.36

6904 TrashRemoval 15,495.00 5165

6907 SnowServices 3,800.00 2230.64

6906 Pest 1,200.00 100

44,988.00 14789

7900 Utilities

7910 Electric 2,300.00 766.64

2,300.00 766.64

8000 Management/Admin

8020 ManagementFee 11,017.08 3636

8040 Postage 300.00 100

8060 Copies/Printing/Supplies 2,000.00 845.36

8080 CPAServices 1,700.00 566.64

8100 LegalServices 4,000.00 1000

8120 Insurance 893.00 297.64

8160 Electronictransmissions 36.00 0

8190 Misc. 2,000.00 666.64

8230 BankCharges 100.00 33.36

8321 SocialCommittee 250.00 166.64

8390 AnnualCoorperateReport 95.00 31.64

22,391.08 7343.92

TOTALOPERATINGEXPENSES: 82,300.08 27,439.92

9000 Reserves:

Reserves: 16,780.00 5593.36

16,780.00 5593.36

9980 TOTALEXPENSES: 99,080.08 33033.28

9990 NETSURPLUS(Deficit) 19.92 0.08

FundsIn

ontrack

yearto

date

ü 35%

ü 32%

ü 33%

ü 33%

ü 33%

ü 33%

FundingUpdate Category Budget Expended

Anticipate2018-2020duesIncrease:“approved,not

collected”basedupCPI…

AnticipateannualrenewalofSpecialAssessmentforReserveFunds

PermitsBoardtoincreaseduesinfutureyearswith

prioryearapprovals

TargetingNextDuesincreasein2020-215%or1155peryear

OtherItems:

July8th (PrimaryDate)

July15th (Alternate)

3:00PM– TotLot

IceCream,FunandGames

MarcellaisBoardLead

Commercial:

Private-DirectComplaintsPoliceActivity

“IgnoreSentryorBoardRequests”AdvertiseonWeb(Yelpetc)

HOALegalIntervention

Deliberate&SlowCostly

LPWHOAvs……CourtBased

FFXIntervention

LowCostRapidInvestigation

PublicRecordFidoFFXWebsite

2016-17Results:

ShutDownActionson3publicallyadvertisedcommercialbusinesseson

theproperty

http://www.fairfaxcounty.gov/fido

Architectural:

CPCReviewedonApril15th

APCtobescheduledinMay

BoardtoScheduleSpecialSessiontoreviewinspection

results

Implement3PartPlan:RoofsHouse

Yard- Fence

ResultsreleasetargetJune16th

Social