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From Classified Personnel to University Personnel: What it Means for UW-Oshkosh

Office of Human Resources

What is UPS? Why do we need a new system? What will be different? What will remain the same? Who will be affected? How will changes be implemented?

Office of Human Resources

What is UPS?

A personnel system effective July 1, 2015 Authorized by Wis. Stat. §36.115 A combination of all UW employment

governed by the Board of Regents A historic opportunity to enhance and

improve the way we manage our human resources

Office of Human Resources

Legislative Intent of § 36.115, Wisconsin Statutes

State Agency Employees (DOA, DNR, DOT, etc.)

• Titles• Compensation• Labor Relations

• Titles• Compensation

UW-Madison

Balance of the UW System

Office of State Employment Relations

University of Wisconsin

Office of Human Resources

What Will be Different?

Classified staff will be known as University staff No OSER Governance – now UW System

Governance More Flexibility in Compensation

Open pay ranges HR recommends salary based on market

data Temporary base adjustments

Base building and lump sum

Office of Human Resources

What Will be Different? (continued)

Grievances University staff in permanent status on

6/30/15 will keep right to WERC appeal Terminations will have Board of Regents

as last appeal Workplace Expectations will be institution

specific

Office of Human Resources

What Will be Different? (continued)

Layoffs Seniority not the driving factor Layoff decisions by operational area- not

classification specific Changes to Benefits

Office of Human Resources

Leave and Benefit Changes

Annual Leave (vacation) no longer wait 6 months Leave (annual and sick) earned as project will transfer to any

successive leave-eligible position Exempt employees – report in ½ or whole day (100%) If banking eligible, can bank current year’s and carryover vacation No longer need to pay back Personal Holiday if leave in first 6 months Vacation credits upon retirement or termination (not for cause) to

extend time on payroll at the employer’s discretion Catastrophic Leave – donate & receive from any leave-eligible staff

Office of Human Resources

Recruitment Changes

No state exams No transfers New search and screen process

Office of Human Resources

What Will be Different? (continued)

University staff will include only FLSA non-exempt positions over time

Classified FLSA exempt staff in permanent status on July 1 will have the option to remain University staff or voluntarily reassign to academic staff

FLSA exempt NOT eligible for overtime

Office of Human Resources

What Will Remain the Same?

Hiring based on merits of the applicant – a civil service system

Adhere to inclusive and equal access to fair, merit-based recruitment and assessment processes based on job-related criteria

UW employees will remain state employees

State group health insurance

WRS & ETF

Office of Human Resources

Who Will be Affected?

Current Classified staff will be directly affected Academic staff will be affected if they supervise

current classified employees Will touch everyone in the University to a different

degree

Office of Human Resources

Voluntary Reassignment to AS

HR does assessment of exempt classified staff Current exempt classified staff in “permanent”

positions being identified “Crosswalk” of proposed unclassified staff titles

being identified for each exempt staff member Will meet with VCs, Deans, and Directors across

campus to share the positions in units

Office of Human Resources

How Will Changes be Implemented? (continued)

HR will meet with staff members to go over their options and answer questions

HR will process transactions for those employees wanting to convert to academic staff titles

Office of Human Resources

QUESTIONS OR CONCERNS?