Windchill PCS Overview

Windchill PCS Overview

Product Cost System

Overview for Purchasing03Sep2008

© TRW Automotive Inc. 20072

Windchill RPPA replacement system

• Windchill version of the RPPA system is called PCS for Product Cost System

• The new RPPA document is a CIR for Cost Information Request.

• The former Windchill TRACR workflow (TRW Recovery and Cost Reporting) still exists after the RPPA process is completed, so TRACR is still displayed on some Windchill pages.


Estimate CIR routing

EngineerCost Analyst

CIR headerPart

Part

Part

Financial

Summary

Buyer receives an email that the estimate is in

progress.


Refined CIR routing

Engineer Cost Analyst

Buyer

Assembly Plant

CIR headerPart

Buyer

Part

PartBuyer

Assembly Plant

Financial

Summary


Buyer defaults by commodity from CRS


When a ‘Refined’ CIR is submitted, the designated buyer will receive an ‘Auction/RFQ Windchill task and email notification.


Auction/RFQ task – link to part detail and task options

Return to senderPerform Auction

Send to Cost analystChoose another buyer

Link to part page

Options:


To re-assign – First update part detail and click in Commodity box to select new buyer…then return to task, choose Re-assign option and press ‘Task Complete’.

If you do not choose a new buyer before pressing Task Complete, the task will re-assign to you!

Commodity determines which buyer receives the request.(click in box for pop-up list)


volumes

Click Update to add suppliers

Possible Change Types:


This section may be used to expand on volume details.


Add Supplier link on Update part page


Selecting suppliers and creating new suppliers.


Select one or more (make sure Supplier contact is correct) and press OK.


Press Create RFQ to add RFQ details


To send RFQ – click on the RFQ Number link.

Click on one RFQ number link to display RFQ and send

email to supplier.


This page will be attached to supplier email (along with all part page attachments.)

To send email to suppliers

1. Click ‘Send Page to Supplier’ to show email window.

2. To send the same email to all suppliers check ‘Send to all suppliers.

3. Add any attachments not on part page

4. Press ‘Send Email’ button.

(note: The emails are always sent To: the buyer, The suppliers are blind copied, so they will not

be able to see the other recipients.

1

2

3

4


Submit RFQ Windchill tasks

When you send the email only the supplier on the RFQ row will be automatically ‘Submitted’.

Even if you chose ‘Email to all suppliers’ you must still click this link from the part page to indicate

which suppliers have been RFQ’d.


Windchill Purchasing possible tasks

Auction/RFQ is a request for Purchasing input to a request.

Submit RFQ indicates that suppliers have been emailed RFQ’s.

Supplier Response Received indicates that a supplier has responded to an RFQ.

Quote Analysis records the Buyer’s recommendation if multiple suppliers.

Review optionally records manager’s approval.


Supplier Response Received task

If only one RFQ was sent, attach response to Part page before pressing Task Complete to return response to Cost Analyst.

If more than one RFQ was sent, the buyer will receive an additional ‘Quote Analysis’ task after all ‘Supplier Response Received’ tasks are complete.


Quote Analysis task and optional manager Review.


PCS Review – Process Flow – ‘Refined’ CIR

Initiate new program Cost Info requests

Sales/Engineer

Review Cost InformationRequest

Choose Suppliers

ReviewQuote

Response

Commodity Buyer

Email RFQ package

Review CIRPrepareQuote

Review/SubmitQuote

Quote Analysis

SelectBest

Quote

Commodity Buyer

Supplier

UpdateCost/ProfitTracking

Finance

Review CIRequest

Route to Plant Engineers to collect data

TRW Assembly Plant CIR Coordinator

Add labor/tooling costs

Outside Windchill


Additional links on the right of the header page display history, printable versions, plus optional tooling recovery status.


Roll out date will be announced as soon as buyer training is complete. (targeting late September.)

• Once the new system is launched, the old Seatbelt RPPA system will no longer accept new requests.

• To report technical problems with PCS, call ext. 3000 or email the NASC. Be sure to mention Windchill PCS and include the error message or a screen shot of the problem.

• For questions about how and when to use PCS, please contact your cost analyst.

Documents

Windchill PCS Overview