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Windows 7 Introductory

Chapter 2Managing Libraries Folders, Files

and Using Search

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Objectives

• Copy Files From a Removable Storage Device to the Hard Disk Drive

• Navigate by Using Windows Explorer• Create, Name, and Save Files

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Objectives

• Create Folders and Rename Folders and Files

• Select, Copy, and Move Files and Folders

• Delete Files and Folders and Use the Recycle Bin

• Search files and folders

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Copy Files from a Removable Storage Device to the Hard Drive

• File – collection of information that is stored on a computer under a single name– For example: text document, picture,

program– Stored in Folders

• Subfolder – folder within a folder

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Copy Files from a Removable Storage Device to the Hard Drive

• Libraries– Allow an easy way to find files quickly; one

click away– Permit adding new locations like external

hard drive– Prohibit other users from accessing the

content– Can be used as default location for storing

files within an application

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Copy Files from a Removable Storage Device to the Hard Drive

• Where should you store your files?– Removable devices

• Flash drive – able to carry your files from one place to another

• Hard drive – many are pocket size; can be included in a library; easily searchable

– Network Storage• Server on which you can acquire storage

space, such as Microsoft’s Windows Live SkyDrive

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File Management with Computer

• Ask & answer these sequential questions in saving and opening files:1. What drive? (default: Library – Documents)2. What folder and subfolder?3. What file name? 4. What file type?

• If lost, check default location or do a search• Hands-on demo in creating and moving files and

folders under Library-Documents or USB drive.

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Navigate by Using Windows Explorer

• To manage your data efficiently, become familiar with the following– Windows Explorer – program within

Windows 7 that displays windows in a folder window (i.e., Control Panel, files and folders on your computer)

– Folder window – shows the contents of a folder

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Create, Name, and Save Files

• GUI: Graphical User Interface• Enable programs to have a

consistent appearance and behavior– essential GUI navigation tools

(i.e., navigation pane, toolbar, address bar, Search box, and column headings in which you can sort, group, and filter)

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Create, Name, and Save Files

• Save versus Save As– If saving something for the first time Save

and Save As commands are identical– Save As dialog box will display if you click

either one

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Create, Name, and Save Files

• Save versus Save As– After having named and stored a file, Save

command will save any changes to the file without displaying a dialog box

– Save As command will display a dialog box, allow renaming, and save a new document based on the original file

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Create, Name, and Save Files

• Rules for Naming Files– Cannot be longer than 255 characters– Cannot use the following characters:

\ / ? : * “ > < |– Must be unique in a folder (i.e., two Excel

files cannot have the exact same name)– Can contain spaces

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Views: Folders and Files

• Details view – displays a list of files or folders and their most common properties

• Properties – descriptive pieces of information about a folder or file (i.e., name, date modified, type, size)

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Select, Copy, and Move Files and Folders

• Selecting a consecutive group of files or folders– To select all the items in a consecutive

group, click the first item, hold down Shift, and then click the last item in the group

• Deselect – click in a blank area of the file list to cancel the selection

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Select, Copy, and Move Files and Folders

• Selecting a nonconsecutive group of files or folders– Select a file, hold down Ctrl, and then

select another file– Can select more than two files if necessary– To cancel the selection of individual items

within a selected group, hold down Ctrl and then click the unneeded items

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• Selecting all the files or folders in a file list– Click any single file or folder– Hold down Ctrl and press A– Alternatively, on the toolbar, click Organize,

and then click Select All

Select, Copy, and Move Files and Folders

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Select, Copy, and Move Files and Folders

• Copy – make a duplicate of the original item (file or folder) using Ctrl + C– Places a copy of your selected item in the

Clipboard where it will be stored– Clipboard – temporary storage area for

information that you copied or moved– Clipboard can only hold one piece of

information at a time–

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Select, Copy, and Move Files and Folders

• Copy – make a duplicate of the original item (file or folder) using dragging file into folder– Hold down Ctrl (engages Copy command)– Places a copy of the file at the location

where you release the mouse button

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Select, Copy, and Move Files and Folders

• Using two windows to copy or move files or folders– Can be used to copy or move to different

folders or different drive locations– All commands can be used like drag and

drop or copy (or cut) and paste

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Select, Copy, and Move Files and Folders

• Compress – reduce the size of a file– Takes up less storage space and can be

transferred to other computers– Useful for e-mail messages and graphic

files (pictures)– Typically have a .zip file name extension

• Unzip/Extract zip files

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Delete Files and Folders and Use the Recycle Bin

• Deleted files or folders– On a hard disk drive, are not immediately

deleted• Deleted items are stored in Recycle Bin• Remain in Recycle Bin until emptied• Restore option

– On removable storage devices, are immediately deleted and cannot be recovered from Recycle Bin

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Search From the Start Menu

• Drilling down – navigating downward through multiple levels of your folder structure to find what you are looking for

• Word wheel – lookup method in which each new character that you type into the search box further refines the search

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Search From the Start Menu

• Index – collection of detailed information about the files on your computer– When searching for something, Windows

searches summary information in the index instead of searching your entire hard disk drive each time

– Provides instant search results

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Search From the Start Menu

• Indexed files– All files in libraries are indexed– Documents, pictures, music– E-mail– Offline files – files from a network that have

been copied to your hard disk drive for easy access when you are not connected to the network

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Save, Reuse, and Delete a Search

• Search specifications– What folder to search– What search criteria to match– Not saving the actual search results– Each time you open the search folder, the

search is re-executed