Winning Ways to Secure MOSTI Fund Prof Ho

WINNING WAYS TO SECURE WINNING WAYS TO SECURE MOSTI’S FUNDMOSTI’S FUND

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Date : 16 April 2012 (Monday) Time : 8.00 A.M – 4.30 P.MVenue: Universiti Sains Malaysia,

Kubang Kerian

By : Y. Brs. Prof. Emeritus Dr. Ho Chee Cheong

ScienceFund

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Outline of Presentation

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• Definition and Objectives of ScienceFund• Scope of Funding• Research Priority Areas• Evaluation / Selection Criteria• Proposal Writing• Top Ten Reasons of Rejection• Frequently Asked Questions (FAQ)

Grant provided by Government to carry out R&D projects that can contribute to the discovery of new ideas and the advancement of knowledge in applied sciences, focusing on high impact and innovative research.

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Definition of ScienceFund

Objectives of ScienceFund

i. to support research that can lead to the innovation of products or processes for further development and commercialisation; and/or;

ii. to generate new scientific knowledge and strengthen national research capacity and capability.

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ScienceFund covers preliminary research leading to laboratory proof of concept or towards the development of new products or processes. The quantum of fund approved will be determined based on the merit of each application.

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Scope of Funding

Quantum of Funding The quantum for each project is up to RM500,000.00.

Project DurationThe project duration is up to 30 months.

Life Sciences

Computer Sciences and Information & Communication

Technology (ICT)

Agriculture Sciences/Agricultural Engineering

Environmental Sciences

Advanced Materials Science

Chemical Sciences

Physical and Mathematical Sciences

Engineering

Medical and Health Sciences

Social Sciences and Humanities

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Research Priority Areas

i) Scientific and technical merit: The project must be scientifically sound, technically feasible with achievable milestones, and has the potential for further development and commercialisation.

ii) Research competence: The research team must have the knowledge and competency to carry out the research successfully to completion.

iii) Innovativeness of the research.

iv) High impact research: Clear and measureable expected output, outcome and impact in line with National Key Economic Areas / National Key Result Areas (NKEA/NKRA).

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Evaluation/Selection Criteria of the SCIFUND Project

1. Research

- must be a research proposal, NOT just development

- must be applied research, NOT fundamental research

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Evaluation / Selection Criteria

2. Novelty

- the research proposal must be novel

- may lead to the generation of new IP, such as filing of a patent: Newness, inventive step and industrial application

- identify the patentability aspect of the research proposal, if any

- prior art search must be done to ensure the originality of the proposal

- Patent incentives tell it all !

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Evaluation / Selection CriteriaEvaluation / Selection Criteria

3. Viability of Research Objectives

- must be specific and measurablee.g. the objective of the project is to develop a thin-film solar cell for micro

energy harvester. The expected harvested power level is 10 µW/cm2

- must be technically feasible

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4. Output Expected

- Prototype, patents, new/ improved process, new method/ technique

- must reflect the output of an applied research with potential industrial applications

e.g. solar-based energy harvester for microelectronic devices in aquaculture application

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5. Collaboration and Industry Linkages

- Collaborators may be crucial in certain projects

- Roles of collaborators must be clearly identified

- Letter of Intent or MOA with collaborators must be submitted

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6. Appropriateness of Research Methodology

- Elaborate the research methodology in stages/ phases

- give details on the analytical techniques, design, and research activities

- should make an attempt to compare the methodology with alternative methods

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7. Relevancy of Key Milestones

- categorically quantify the various significant accomplishments of the projects in phases

- the milestone should reflect the various major stages of progress in the project.

- must be at least 2 milestones per calendar year.

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8. Commercialisation Potential

- the research output MUST have the potential for further development and commercialisation.

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9. Cost Effectiveness

- cost effectiveness of the research outcome / proposed solution.

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10. Project Risk

- identify the Technical Risk, Financial Risk and Timeline Risk and justify accordingly.

- suggest a risk mitigation plan if the risk is deemed high.

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Possible Outcomes of Evaluation

(1) Recommended for Approval

(2) Recommended for Rejection (WITH REASONS). Re-submit will be considered new application

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1. Not a Research Project

- The so-called proposed research is NOT a research and does not fall under Research & Priority Area.

- The focus is more on application development/ integration

E.g. Integrated fleet management system, online video game.

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Top Ten Reasons of RejectionTop Ten Reasons of Rejection

2. Lack of Novelty

- various similar works have been published.

- There are already such devices/ software applications in the market that have same functionality

- e.g. search engine

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Top Ten Reasons of RejectionTop Ten Reasons of RejectionTop Ten Reasons of Rejection

3. Research Objective Not Clear

- The research objective is too general with no details of goals

and specific objectives.

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4. Research Methodology Not Well Explained

- Lack of proper detailing of research methodology and

approach.

Top Ten Reasons of Rejection

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5. Technology Soon Becoming Obsolete

- The technology proposed may become obsolete by the time the research is done

- e.g. DDR SDRAM- crowded market, red ocean

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6. Plagiarism

- such dishonesty will never be condoned.

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7. Unclear Expected Output

- The expected output of the project is inconsistent and puzzling

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8. Little Commercialisation Prospect

- The project has little prospect for further development and commercialisation

- Commercialisation potential not explained in the proposal.

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9. No Collaborator

- Failed to identify a collaborator (for certain projects whereby it

is critically important to have collaborators)

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10. Incomplete/ Empty CV


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Question :Though similar research has been done elsewhere, no one has done this in Malaysia. I want to do it here to show that Malaysia Boleh!! Will my application be considered ?

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FAQ

Answer :No. Localisation, cost cutting, - not eligibility criteria

Question :Do I stand a better chance to get the fund if I were to be a Datuk or Professor ?

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Answer :No. We don’t look at your status. Evaluation is done purely based on the research proposal

FAQ

Question :Is priority given to applications from IPTA over that from IPTS?

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Answer :No. It is immaterial where the applications come from.

FAQ

Question :Is there any quota on the number ScienceFund a university/RI may get ?

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Answer :No.

FAQ

Question :If I can’t finish my ScienceFund project in 30 months, can I apply for extension ?

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Answer :For projects in the ICT Cluster, you are strongly encouraged to finish your project in 18 months

FAQ

Question :How do I go about getting the allocation of IP incentives for patent filing?

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Answer :Must budget in during submission of ScienceFund application under Special Services (V 29000) :

IP incentives for Patent filing:RM500 for disclosure, RM5000 for filing, and RM10000 for patent granted

FAQ

Question :Is there a limit to the number of patents that I can file in a ScienceFund Project?

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Answer :No.

FAQ

Question :My project is novel but I don’t want to file for a patent. Is it ok ?

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Answer :Yes.

FAQ

Question : My research proposal is novel, but lacks inventive step, and thus can only have a Utility Innovation filed. Am I still qualified for ScienceFund ?

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Answer :It depends on other factors such as the commercialisation potential of the research outcome

FAQ

Question :If my application is rejected, can I make an appeal ?

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Answer :Yes, but please make amendments according to the comments given before resubmission.

FAQ

Pre Commercialisation Fund

TECHNOFUND

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• Definition and Objectives of TechnoFund• Scope of Funding• Research Priority Areas• Approval Criteria• Top Ten Reasons for Rejection• Frequently Asked Question (FAQ)

TechnoFund is a grant scheme which aims to stimulate the growth and successful innovation of Malaysian enterprises by increasing the level of

R&D and its commercialisation. The scheme provides funding for technology development, up to pre-commercialisation stage, with the

commercial potential to create new businesses and generate economic wealth for the nation

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Definition of TechnoFund

Objectives of TechnoFund• to undertake the development of new or cutting edge technologies or further

develop/value add existing technologies/products in specific areas (Section 7) for the creation of new businesses and generation of economic wealth for Malaysia;

• to undertake market driven R&D towards commercialisation of R&D outputs;

• to encourage institutions, local companies and inventors to capitalise their intellectual work through intellectual property (IP) registration; and

• to stimulate the growth and increase capability and capacity of Malaysian technology-based enterprises, Malaysian Government Research Institutes (GRI) and Institutions of Higher Learning (IHL) through both local and international collaborations.

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Quantum of Funding

Project Duration

The project duration is up to 30 months*.

*Additional 6 months is permitted for application involving IP acquisition.

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RM1.5 – RM3.0 million

ELIGIBLE APPLICANTS

Eligible applicants can be researchers and other individuals

from:• Small and Medium Enterprises;

• Institutions of Higher Learning;

• Research Institutes; and

• Science, Technology and Innovation (STI) Agencies.

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Eligibility Criteria• All categories of companies must have a minimum of 51% equity held by Malaysians; • Applicant or collaborator under the small and medium company category must have

minimum paid up capital in cash of RM10,000.00. However, start-up companies are exempted from this stipulation but must provide justification and supporting documents on the ability to sustain itself;

• None of the company directors or project team members have been convicted of any fraudulent activities or the company been declared bankrupt, under liquidation or placed under receivership

• The proposed project must contain elements of technological innovation leading to commercialisation of innovative products, processes and services;

• The proposed project should be in the pre commercialisation stage with established Proof of Concept (POC);

• The project leader and team members must be competent to undertake the proposed project. The resume and supporting documents of the project leader and each project team member must also be submitted.

• The following are not eligible for funding under the Pre Commercialisation Fund (TechnoFund):

1. projects under the scope, responsibility or portfolio of certain Ministry, Department or Agency other than MOSTI; and

2. applications from Research Institutes with internal research funding such as CESS Fund

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Scope of Funding

1. the acquisition of technology (foreign and/ or local). Applicants should provide the acquisition agreement or if such an agreement is not in place, applicants shall provide details of the technology to be acquired;

2. the up-scaling of laboratory-scale prototype or the development of commercial ready prototype; and

3. pre-clinical testing/clinical testing/field trials

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The funding can be used for the following:

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i. pilot plant/ prototype – equipment and supporting infrastructure which is directly related to the pilot plant;

ii. IP Preparation and Registration in Malaysia only (excluding maintenance)- existing and new IP;

iii. market testing / assessment and/or evaluation;

iv. regulatory and standards compliance;

v. expenditure for services (consultancy/ testing) not exceeding 20% of project cost;

vi. contract expenditure applicable to IHLs and GRIs only (research assistant);

vii. raw materials/consumables; and

viii. technology / IP acquisition (if applicable).

Research Priority Areas1. Life Sciences,

2. Computer Sciences and Information and Communication Technology (ICT),

3. Agriculture Sciences / Agricultural Engineering,

4. Environmental Sciences,

5. Advanced Materials Science,

6. Chemical Sciences,

7. Physical and Mathematical Sciences,

8. Engineering,

9. Medical and Health Sciences, and

10. Social Sciences and Humanities.

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Approval Criteria of the TechnoFund Project

1. Novelty

Project proposal must be able to show the uniqueness and the novelty aspect of their technology/product in terms of new product, new technique, new process, modification of existing product/process, additional application, cutting edge technology, and/or patentable. Applicant must conduct a Prior Art Search to verify on the patentability aspect.

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Approval Criteria of the Project

2. Technical Feasibility

The applicant will be evaluated with respect to the applicant’s ability to successfully complete the project within the stipulated time.

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3. Laboratory Proof of Concept (POC)

Evaluation of the Proof of Concept will be made to establish viability, technical issues and overall direction, as well as provide feedback for budgeting.


4. Competency of the Project Team -Project teams should consist of qualified and competent members with respect to technical and commercialisation aspects.

-Roles and responsibilities of collaborators involved in the project should be clearly defined.

-Core business of applicant must be related to area of research.

-Project leader must be technically fluent & competent in the related project.

-Involvement of consultants in the project should be justified and with details submitted.

-Each member of the team should provide CV clearly stating their previous research as well as highlighting significant successes.

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5. Credibility of Project Proposal

The project proposal must be clear, accurate and consistent with the objectives of the Pre Commercialisation Fund (TechnoFund). The proposal must also have milestones and project activities that can be completed within the agreed time frame.

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6. Appropriateness of Methodology

The applicant should provide sufficient information (clear sequence of stages & phases of the proposed methodology) for the evaluator to determine whether the chosen methodology (new or established methods/techniques) is appropriate to achieve the project objectives.


7. Deliverables

The applicant should be able to indicate clearly the type of output expected, market size and able to demonstrate its potential for commercialisation of new/innovative technologies and/or new IPs derived from the project.

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8. Financial Capability

Applicants should show proof of financial capability to finance any portion of project cost not funded by Pre Commercialisation Fund (TechnoFund).


9. Projection of the Project Costs

Detailed projection of the project costs must be provided. As for purchase of equipment and acquisition of services, all the relevant documents of the Pre Commercialisation Fund (TechnoFund) guideline must be included in the project proposals for evaluation.

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10. Risk

The applicant must state the possible risks (technology risk, financial risk and time risk) that may affect the implementation or completion of the project.


11. Others

The applicant and collaborator(s) must fulfill other conditions stipulated under the guidelines and policies of the Pre Commercialisation Fund (TechnoFund).

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1. No Proof of Concept (POC) and weak of methodology;

2. Business model is not clear;

3. There is no novelty in the technology presented;

4. Weak project team;

5. The project is already successful and in the commercialisation stage;

6. The project proposed is a common technology and has no value added aspect;

7. Project already exist in market;

8. The project is just to assemble commercial components;

9. The main purpose of the project is to buy equipment and provide services. No element of R&D and technology development have been carried out; and

10. Proposal is still in the idea stages only.

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FAQ

1. We are a newly established company. Due to that nature, we are unable to provide certain documents that are required in the proposal form’s checklist. How can we proceed?

In your application, please specify the document in question and provide specific reasons for its unavailability. However, this rule does not apply to the required fields in the application forms itself.

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2. Can we use the fund to pay for employees salaries?

No. Pre Commercialisation Fund is to be used for development purposes only. Salary comes under operational costs and should be borne by the entity. Kindly also refer to the Pre Commercialisation Fund Guideline.

3. Once the project is approved, are we entitled to receive the entire approved amount? Entity is entitled to claim the entire approved amount, however, payment will be made in stages as agreed in the agreement. Initial payment will be made upon the return of signed duty-stamped agreement and subsequent payment will be on reimbursable basis upon completion of each milestones. MOSTI will identify the recommended amount to be reimbursed according to the physical progress and financial performance of the project.

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4. Are we required to pay back the money once the project is completed?

Pre Commercialisation Fund is a 100% grant given to qualified applicants; hence, no repayment is needed. However, if the entity fails to abide the fund agreement and guidelines, MOSTI could take necessary action according to the agreement, i.e. including requires entity to repay the grant.

FAQ

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5. Can we apply for extension of project completion date?

Yes with reasons and strong justifications. The cluster has the rights to disallow time extensions if the justifications are not strong or raise any doubts.

FAQ

Pre Commercialisation Fund

INNOFUND

Enterprise Innovation Fund Community Innovation Fund

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Introduction and Objectives of InnoFundEligible Applicant Scope of Funding Research Priority Areas Approval Criterias Main Reasons of RejectionsFAQ

Innovation contributes to productivity, economic growth and societal wellness. It can be the recombination, fusion or integration of technologies that lead to new products, processes or services or the refinement of existing technologies with improved value enhanced efficiency or cost reduction. The final result of innovation is new products, processes or systems by which value can be created for customers, businesses and society. Realising the importance of innovation for wealth creation and social well-being, the Government initiated the Innovation Fund.

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Introduction of InnoFund

Objectives of InnoFund

Enterprise Innovation Fund (EIF)- The Enterprise Innovation Fund is to increase the participation of micro-businesses, individuals in innovative activities and encourage technological innovation of new or existing products, process or services for commercialisation.

Community Innovation Fund (CIF)- The Community Innovation Fund is to assist community

groups in translating knowledge and ideas into products, processes or services that improve the socio-economic standing and quality of life of the community.

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Eligible Applicant

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Eligible Applicant Enterprise Innovation Fund

Community Innovation Fund

Individual √

Sole Proprietor √

Micro Companies √

Small Companies √

Registered Associations/ NGOs √

Registered Cooperatives √

Community Group √

Scope of Funding

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Funding Components Enterprise

InnoFund

Community

InnoFund Specialised Equipment; √ √ Pre-Clinical/Clinical Trial / Field Trials (if

applicable);√ √

IP Preparation and Registration in Malaysia only (excluding maintenance);

√ √

Market Testing; √ Regulatory and Standard Compliance; √ √

Expenditure for Services not exceeding 40% of project cost (consultancy/ testing)

√ √

Raw materials√ √

The funding DOES NOT COVER the following items:

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Purchase or rental of non-critical assets such as building, vehicles and furniture;

Construction of new infrastructure. However, infrastructure renovation is permitted if critical to the project and verified by authorised bodies;

Utilities;

Travelling costs;

Salary or allowances of any personnel employed by the applicant ; and

Collateral or loan for any purpose.

Quantum of Funding and Project Duration

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Type of FundDuration

(maximum)Entity

Maximum Quantum

(RM)

Enterprise InnoFund

Enterprise Innovation Fund

12 months

Individual /Sole proprietor

50,000.00

Micro/Small

Companies500,000.00

Community InnoFund

Community Innovation Fund

18 months As listed 500,000.00

Research Priority Areas

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•Life Sciences •Computer Sciences and Information & Communication Technology (ICT)•Agriculture Sciences/Agricultural Engineering•Environmental Sciences •Advanced Materials Science •Chemical Sciences•Physical and Mathematical Sciences •Engineering•Medical and Health Sciences•Social Sciences and Humanities

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•Innovativeness of the project proposals (only applicable to Enterprise InnoFund)

Project proposals must indicate whether it is recombination, fusion, integration, replication or refinement of existing technologies with improved value, enhanced efficiency or cost reduction. Applicant must conduct a Prior Art Search to verify on the patentability aspect.

•Societal benefits (only applicable to Community InnoFund)The project proposals must clearly describe the socio-economic benefits to

the community. The proposals must also describe the community chosen and their involvement in the project.

•Credibility of project proposalThe project proposal must be clear, accurate and consistent with the

objectives of the Pre-Commercialisation Fund (InnoFund). It must have achievable milestones and methodologies that can be completed within the agreed time frame.

Approval Criteria

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•Appropriateness of methodologyThe applicant must provide sufficient information or evidence on the

appropriateness of the chosen methodology (new or established methods/techniques). The methodology should outline the sequence of proposed actions and identify these actions as numbered stages, steps and phases. Each phase or step should be explained clearly. Other considerations include the feasibility of the project to be accomplished within the specified time frame and resources available.

•Appropriateness of milestonesThe proposed milestones must be appropriate and consistent with the

project objectives and activities.

Approval Criteria

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•Competency of the Project Team

Project teams should consist of qualified and technically competent members with respect to technical and commercialisation aspects;

Roles and responsibility of collaborators involved in the project should be clearly defined;

Involvement of consultants in the project should be justified and with details submitted; and

Each member of the team should provide their CV clearly stating their previous research and highlighting significant successes.

Approval Criteria

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•Commercialisation Prospect (only applicable to Enterprise InnoFund)The applicant should be able to indicate clearly the type of output expected

and able to demonstrate potential for commercialisation of new or innovative technologies.

•SustainabilityThe project proposal must provide evidence that the project can be

sustained beyond the funding duration. •Financial CapabilityApplicants should show proof of financial capability to finance any portion

of project cost not funded by InnoFund. •RiskThe applicant must state the possible risks (technology risk, financial risk

and time risk) that may affect the implementation or completion of the project.

Approval Criteria

Main Reasons of Rejection

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1. No innovation and novelty of the proposed project.

2. Project beyond pre-commercialisation stage.

3. Project with no potential of commercialisation or already in commercialisation stage.

4. Idea of the development project not supported with substantive data.

5. Prior art search was not conducted.

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6. Purpose of project for commercialisation production or expansion of business.

7. Applicant lack of expertise and solely dependent on the consultant for the implementation of project.

8. Project substantially similar to project that was previously approved and completed.

9. Business model was not properly and clearly prepared to support the project and sustainability of the project.

Main Reasons of Rejection

1. We are a newly established company. Due to that nature, we are unable to provide certain documents that are required in the guideline. How can we proceed?

In your application, please specify the document in question and provide specific reasons for its unavailability. However, this rule does not apply to the application forms and the particulars required in the proposal itself.

FAQ

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2. Can we use the fund to pay for employees salaries?

No. InnoFund is only to be used for development purposes. Salary comes under operational costs and should be borne by the entity.

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FAQ

3. Are we required to pay back the money once the project is complete?

If MOSTI believes that the project is successfully completed, the recipient is not required to reimburse the allocation that was granted to them. However, the failure of the applicant to abide by the particulars of the agreement could lead to compulsory repayment, the amount of which will be determined by MOSTI.

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FAQ

4. Our project is an awareness program in the form of seminar, talks, workshop or road shows. Are we eligible for InnoFund?

Program that solely consists of seminar, talks, workshop or road shows is not considered as innovative as it is a widely adopted approach for awareness programs.

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FAQ

5. How and when will payment be made?

The disbursement of allocation is made in stages and could be made via cheque or Electronic Fund Transfer (EFT). The initial payment will be made upon the return of a signed duty-stamped agreement. Subsequent payment is made

upon the recommendation of the Project Management Team (PMT), depending on the achievement of agreed milestone.

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FAQ

6. How and when will the monitoring be conducted?

Fund recipients are required to submit milestone and financial report according to the schedule stated in the agreement. The PMT will then assess and verify the milestone achievement to determine whether subsequent disbursement should be made. This evaluation could be done in the form of presentation or site-visit depending on the scope of the milestone.

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FAQ

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7. Can we transfer the allocation that has been approved for a specific expenditure (i.e.: consumables) to be

used for other purposes (i.e: equipment)?

Yes, but subject to MOSTI’s approval. The transfer must still be within the scope of funding and does not contravene established criteria. For example, if a set amount of allocation is to be transferred as expenditure for equipment, the final allocation for that purpose must not exceed 40%, as per the criteria.

FAQ

8. What about intellectual property?

End product developed under Innofund is encouraged to be patented and registered. Successful registration is to be informed to the Innofund Secretariat for documentation purposes.

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FAQ

9. I have submitted all the necessary documents required in the guideline, but I was still asked for additional documents. Why is that?

Although you have submitted all the documents requested, the information stated in the proposals might still require some corroboration. In some cases, the evaluation

panel might feel that further elaboration is required, especially in the technical aspects of the project.

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FAQ

10. IP/Patents belong to the PI/IPTA

11. Rejected with reasons. Resubmit and evaluated as a new proposal/application.

12. MOSTI research must be done in malaysia (not overseas).

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Documents

Winning Ways to Secure MOSTI Fund Prof Ho