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Word 2010 Level 1 Unit 1 Editing and Formatting Documents

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Word 2010 Level 1 Unit 1 Editing and Formatting Documents Chapter 2Formatting Characters and Paragraphs. Formatting Characters and Paragraphs. Quick Links to Presentation Contents. Change Fonts Apply Styles from a Quick Styles Set CHECKPOINT 1 Apply a Theme - PowerPoint PPT Presentation

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Page 1: Word  2010 Level 1 Unit 1 Editing and Formatting Documents

Contents© Paradigm Publishing, Inc. 1

Page 2: Word  2010 Level 1 Unit 1 Editing and Formatting Documents

Contents© Paradigm Publishing, Inc. 2

Word 2010

Level 1

Unit 1 Editing and Formatting Documents

Chapter 2 Formatting Characters and Paragraphs

Page 3: Word  2010 Level 1 Unit 1 Editing and Formatting Documents

Contents© Paradigm Publishing, Inc. 3

Formatting Characters and Paragraphs

Change Fonts Apply Styles from a Quick Styles Set CHECKPOINT 1 Apply a Theme Change Paragraph Alignment Indent Text in Paragraphs Space Before and After Paragraphs Repeat the Last Action Format with Format Painter Change Line Spacing Change Paragraph Spacing with the Change Styles Button Reveal Formatting CHECKPOINT 2

Quick Links to Presentation Contents

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Change Fonts

Font Font Size Grow Font Shrink Font Change Case

Clear Formatting

Font Color

Text Highlight Color

Text Effects

SuperscriptSubscriptStrikethroughUnderline

Italic

Bold

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Change Fonts…continued

A typeface is a set of characters with a common design and shape and can be decorative or plain and either monospaced or proportional.

Proportional typefaces are divided into two main categories: serif and sans serif.

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Change Fonts…continued

A font consists of three elements—typeface, type size, and typestyle. Word refers to typeface as font. Type size is generally set in proportional size. Within a typeface, characters may have a varying

style.

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Change Fonts…continued

To change the font:1. Select the desired text.2. Click the Font button

arrow in the Font group at the Home tab.

3. Scroll down the Font drop-down gallery.

4. Click the desired font.

Font button arrow

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Change Fonts…continued

To change the type size:1. Select the desired text.2. Click the Font Size

button arrow in the Font group at the Home tab.

3. Click the desired size at the drop-down gallery.

Font Size button arrow

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Change Fonts…continued

To change the type size using the Grow Font or Shrink Font buttons:1. Select the desired text.2. Click the Grow Font button or the Shrink Font button in

the Font group at the Home tab the desired number of times.

Grow Font button

Shrink Font button

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Change Fonts…continued

To apply a typestyle as you type:1. Click the desired

typestyle button(s) in the Font group at the Home tab.

2. Type the desired text.3. Turn off each

typestyle by clicking the button you clicked to turn it on. typestyle

buttons

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Change Fonts…continued

To change the underlining:1. Select the underlined

text.2. Click the Underline

button arrow in the Font group at the Home tab.

3. Click the desired underline option from the drop-down gallery. Underline button

arrow

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Change Fonts…continued

To change the underlining:1. Select the underlined

text.2. Click the Underline

button arrow in the Font group at the Home tab.

3. Point to the Underline Color option.

4. Click the desired color.

Underline Color option

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Change Fonts…continued

To clear the formatting of text:1. Select the desired

text.2. Click the Clear

Formatting button in the Font group at the Home tab.

Clear Formatting button

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Change Fonts…continued

To change the case of text:1. Select the desired text.2. Click the Change Case

button in the Font group at the Home tab.

3. Click the desired option at the drop-down list.

Change Case button

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Change Fonts…continued

To strike through text:1. Select the desired text.2. Click the Strikethrough button in the Font group at the

Home tab.

Strikethrough button

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Change Fonts…continued

To create text that is lowered slightly below the text line:1. Select the desired

text.2. Click the Subscript

button in the Font group at the Home tab.

Subscript button

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Change Fonts…continued

To create text that is raised slightly above the text line:1. Select the desired text.2. Click the Superscript

button in the Font group at the Home tab.

Superscript button

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Change Fonts…continued

To apply a text effect:1. Select the desired

text.2. Click the Text

Effects button in the Font group at the Home tab.

3. Click the desired option at the drop-down gallery.

Text Effects button

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Change Fonts…continued

To highlight text:1. Click the Text Highlight Color button arrow in the Font

group at the Home tab.2. Click the desired color at the drop-down palette.3. Select the desired text.

Text Highlight Color button arrow

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Change Fonts…continued

To change the font color:1. Select the desired text.2. Click the Font Color

button arrow in the Font group at the Home tab.

3. Click the desired color at the drop-down gallery.

Font Color button arrow

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Change Fonts…continuedFont Group Button Keyboard ShortcutFont Ctrl + Shift + F

Font Size Ctrl + Shift + P

Grow Font Ctrl + Shift + >

Shrink Font Ctrl + Shift + <

Bold Ctrl + B

Italic Ctrl + I

Underline Ctrl + U

Subscript Ctrl + =

Superscript Ctrl + Shift + +

Change Case Shift + F3

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Change Fonts…continued

To format with the Mini toolbar:1. Select the desired text.2. Click the desired button on the Mini toolbar.

Mini toolbar

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Change Fonts…continued

To use options at the Font dialog box:1. Select the desired

text.2. Click the Font group

dialog box launcher in the Home tab.

continues on next slide… Font group dialog box launcher

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Change Fonts…continued

3. Choose the desired options at the Font dialog box.

4. Click OK.

Font dialog box

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Apply Styles from a Quick Styles Set

To apply a style:1. Position the insertion point in the desired paragraph

of text.2. Click the More button in the Styles group in the

Home tab.3. Click the desired style.

Styles group

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Apply Styles from a Quick Styles Set…continued

To apply the No Spacing style:1. Position the insertion point in the desired paragraph

of text.2. Click the No Spacing style in the Styles group in the

Home tab.

No Spacing style

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Apply Styles from a Quick Styles Set…continued

To change the Quick Styles set:1. Click the Change Styles button in the Styles group in

the Home tab.2. Point to Style Set.3. Click the desired set.

Change Styles button

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CHECKPOINT 11) This is a small line at the end of a

character stroke.a. strikeb. siloc. serifd. stet

3) Use this button to create text that is lowered slightly below the line.a. Superscriptb. Subscriptc. Grow Fontd. Shrink Font

2) You can change the case of selected text with this keyboard shortcut.a. Shift + F1b. Shift + F3c. Ctrl + F1d. Ctrl + F3

4) Click this style to remove the default formatting as well as any character formatting.a. No Formattingb. No Spacingc. Remove Formattingd. Remove Spacing

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Apply a Theme

To apply a theme:1. Click the Page Layout

tab.2. Click the Themes

button in the Themes group.

3. Click the desired theme.

Themes button

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Apply a Theme…continued

To change the theme color:1. Click the Page

Layout tab.2. Click the Theme

Colors button in the Themes group.

3. Click the desired theme color.

Theme Colors button

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Apply a Theme…continued

To change the theme fonts:1. Click the Page

Layout tab.2. Click the Theme

Fonts button in the Themes group.

3. Click the desired theme font.

Theme Fonts button

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Apply a Theme…continued

To change the theme effect:1. Click the Page

Layout tab.2. Click the Theme

Effects button in the Themes group.

3. Click the desired theme effect.

Theme Effects button

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Change Paragraph AlignmentTo align text Paragraph

Group ButtonKeyboard Shortcut

At the left margin Ctrl + L

Between margins Ctrl + E

At the right margin Ctrl + R

At the left and right margins

Ctrl + J

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Change Paragraph Alignment…continued

You can change the alignment of text in paragraphs before you type the text or you can change the alignment of existing text. If you change the alignment before typing text, the alignment formatting is inserted in the paragraph mark.

To return paragraph alignment to the default (left-aligned), click the Align Text Left button in the Paragraph group.

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Change Paragraph Alignment…continued

To display nonprinting formatting symbols:1. Click the Show/Hide ¶ button in the Paragraph group

in the Home tab.

Show/Hide ¶ button

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Change Paragraph Alignment…continued

To change paragraph alignment at the Paragraph dialog box:1. Click the Paragraph

group dialog box launcher in the Home tab.

continues on next slide…

Paragraph group dialog box launcher

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Change Paragraph Alignment…continued

2. Click the Alignment option down-pointing arrow.

3. Click the desired alignment.

4. Click OK.

Alignment option down-pointing arrow

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Indent Text in Paragraphs

Right Indent MarkerHanging Indent MarkerLeft Indent Marker

Alignment Button First Line Indent Marker

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Indent Text in Paragraphs…continued

continues on next slide…

Indent Methods for Indenting

First line of paragraph

Press the Tab key.Display Paragraph dialog box, click the down-pointing arrow to the right of the Special list box, click First line, and then click OK.Drag the First Line Indent marker on the Ruler.Click the Alignment button located at the left side of the Ruler until the First Line Indent button displays and then click on the Ruler at the desired location.

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Indent Text in Paragraphs…continued

continues on next slide…

Indent Methods for Indenting

Text from left margin

Click the Increase Indent button in the Paragraph group in the Home tab to increase the indent or click the Decrease Indent button to decrease the indent.Insert a measurement in the Indent Left measurement button in the Paragraph group in the Page Layout tab.Press Ctrl + M to increase the indent or press Ctrl + Shift + M to decrease the indent.Display the Paragraph dialog box, type the desired indent measurement in the Left measurement box, and then click OK.Drag the left indent marker on the Ruler.

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Indent Text in Paragraphs…continued

continues on next slide…

Indent Methods for Indenting

Text from right margin

Insert a measurement in the Indent Right measurement button in the Paragraph group in the Page Layout tab.Display the Paragraph dialog box, type the desired indent measurement in the Right measurement box, and then click OK.Drag the right indent marker on the Ruler.

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Indent Text in Paragraphs…continued

continues on next slide…

Indent Methods for Indenting

All lines of text except the first (called a hanging indent)

Press Ctrl + T. (Press Ctrl + Shift + T to remove hanging indent.)Display the Paragraph dialog box, click the down-pointing arrow to the right of the Special list box, click Hanging, and then click OK.Click the Alignment button located at the left side of the Ruler until the Hanging Indent button displays and then click on the Ruler at the desired location.

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Indent Text in Paragraphs…continued

Indent Methods for Indenting

Text from both left and right margins

Display the Paragraph dialog box, type the desired indent measurement in the Left measurement box, type the desired measurement in the Right measurement box, and then click OK.Insert a measurement in the Indent Right and Indent Left measurement buttons in the Paragraph group in the Page Layout tab.Drag the left indent marker on the Ruler; then drag the right indent marker on the Ruler.

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Space Before and After Paragraphs

To change spacing before or after a paragraph:1. Click the Page Layout tab.2. Select the desired measurement in the Spacing

Before and/or Spacing After measurement boxes.

Spacing Before measurement box

Spacing After measurement box

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Space Before and After Paragraphs…continued

Spacing before or after a paragraph is part of the paragraph and will be moved, copied, or deleted with the paragraph.

Spacing before or after paragraphs is added in points. A vertical inch contains approximately 72 points.

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Repeat the Last Action

If you apply formatting to text and then want to apply the same formatting to other text in the document, consider using the Repeat command.

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Format with Format Painter

To format with the Format Painter:1. Format the text.2. Double-click the Format Painter button.3. Select the text you would like to copy the format to.4. Click the Format Painter button to turn it off.

Format Painter button

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Change Line Spacing

Press To change line spacing to

Ctrl + 1 single spacing

Ctrl + 2 double spacing

Ctrl + 5 1.5 line spacing

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Change Line Spacing…continued

To change line spacing using the Line and Paragraph Spacing button:1. Position the insertion

point or select the desired text.

2. Click the Line and Paragraph Spacing button in Paragraph group in the Home tab.

3. Click the desired option at the drop-down list.

Line and Paragraph Spacing button

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Change Line Spacing…continued

To change line spacing at the Paragraph dialog box:1. Click the Paragraph

group dialog box launcher in the Home tab.

2. Click the Line Spacing option down-pointing arrow.

3. Click the desired line spacing option.

4. Click OK.Line Spacing option down-pointing arrow

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Change Paragraph Spacing with the Change Styles ButtonTo change paragraph spacing with the Change Styles button:1. Click the Change Styles

button in the Styles group in the Home tab.

2. Point to Paragraph Spacing at the drop-down list.

3. Click the desired option in the side menu.

Change Styles button

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Reveal Formatting

Reveal Formatting task pane

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Reveal Formatting…continued

To compare formatting:1. Press Shift + F1 to display

the Reveal Formatting task pane.

2. Click or select text.3. Click the Compare to

another selection check box.

4. Click or select text.

Compare to another selection check box

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CHECKPOINT 21) This is a set of formatting choices

that include colors, fonts, and effects.a. stylesb. fontsc. effectsd. themes

3) This is the default spacing after a paragraph.a. 1 pointb. 5 pointc. 10 pointd. 15 point

2) This is the default line spacing setting.a. 1b. 1.10c. 1.15d. 1.5

4) Press these keys to display the Reveal Formatting task pane.a. Shift + F1b. Ctrl + F1c. Alt + F1d. F1

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Change the font and font effects Format selected text with buttons on the Mini toolbar Apply styles from Quick Styles sets Apply themes Change the alignment of text in paragraphs Indent text in paragraphs Increase and decrease spacing before and after paragraphs Repeat the last action Automate formatting with Format Painter Change line spacing in a document Reveal and compare formatting

Summary of Presentation Concepts

Formatting Characters and Paragraphs