WORKSHOP ON PERFORMANCE MANAGEMENT SYSTEM REFORM PILOTING
INITIAL THOUGHTS AND PILOTING EXERCISE Slide 2 OUTLINE
RATIONALE/CONTEXT CHALLENGES CIVIL SERVICE REFORM INITIATIVE AND
PMS GPMS AND PMS CYCLE ANNUAL PERFORMANCE AGREEMENT INDIVIDUAL WORK
PLAN SAMPLE IMPLEMENTATION TIMELINE EXERCISE Slide 3 National Level
Long Term and Medium Term Perspective Plans Organization level
Plans and Performance Agreements Individual level Work Plans
RATIONALE/CONTEXT Alignment Slide 4 CHALLENGES Weak Results Chains
Individual Work Plan Culture not Followed Where Prevalent: No Clear
Alignment with broader/Higher Results Areas/Objectives Individual
Performance Assessment/Rating Not Based on any Objective Assessment
: No or weak linkages to results achieved/not achieved No System to
Differentiate Performers from Non- Performers Slide 5 WHAT IS THE
SOLUTION? Slide 6 Building a Result Based PMS??
Integration/Alignment of Five Year Plans and Annual Budget
Instituting Annual Work Plan into the Budgeting Cycle GPMS: Annual
Performance Agreement drawn from/based on AWP Civil Service
Reform(PMS): Cascading Responsibilities from AGENCY-DEPARTMENT-
DIVISION-INDIVIDUAL and weave RBM into Performance Management Slide
7 7 PMS REFORM OBJECTIVES: to differentiate performers from
non-performers through: Cascading Accountability to various levels
Assess organizational performance against organizations
Objectives/targets and link employee performance EHANCED
PERFORMANCE Alignment Slide 8 PERFORMANCE MANAGEMENT SYSTEM REFORM
: NEW ELEMENTS PERFORMANCE RATING FORCED RANKING: Based on
Organisation GPMS Performance Slide 9 FORCED RANKING BASIS: Five
Year Plans GPMS: Performance Agreement signed: ( Organisation
Results Achievement alignment with Individual Performance Rating)
Prime Minister and Ministers Prime Minister and Dzongdags Prime
Minister and Heads of autonomous agencies Ministers and Secretaries
Secretaries and Department Heads GPMS EVALUATION AND RATING Page
No.9 Slide 10 FORCED RANKING APPROACH 10 Category Definition % of
different Performer category Outstanding (%)Very Good (%) Need
Improvement (%) Category 1 GPMS Performance >=90% 30 70 0
Category 2 GPMS Performance >=80 20 80 0 Category 4 GPMS
Performance >=60> 0 75 25 Category 3 0 95 5 GPMS Performance
>=70 Slide 11 11 Beginning of government term A Annual B Target
Approval & Annual performance agreement signing June-July
Mid-Year Review Dec-Jan 2 3 Evaluation of performance Annual
performance evaluation July Sept-next fiscal year 4 Recognition and
support Publishing of scores Awards Oct-Dec 5 1 Identification of
national priorities Identification of NKRAs/SKRAs of the government
for the government term 2 Identification of outcomes by
Ministry/Agency Finalisation of five year plans for Ministries
/Dzongkhags and Agencies based on SKRAs GPMS Cycle Annual work
planning and target setting Identification of objectives and
prioritization Dec-Feb 1 Slide 12 12 Individual work plan Approval
& submission to HRD July-August Mid-Year Review of individual
work plans Jan-Feb 2 3 Performance Evaluation Oct-Dec 4 Promotion
and Awards Dec-Jan 5 PMS Cycle Individual work planning March-April
1 Slide 13 13 A Target Approval & Annual performance agreement
signing June-July Mid year Review: Dec-Jan 2 Evaluation of
performance Annual performance evaluation July Sept-next fiscal
year 4 Recognition and support Publishing of scores Awards Oct-Dec
5 GPMS and PMS Cycle Alignment Annual work planning and target
setting Identification of objectives and prioritization Dec-Feb 1
Individual Work Plan: March April Individual work plan Approval
& submission to HRD July-August Mid Year Review of Individual
Work Plan: Jan-Feb Performance Evaluation: Oct-Dec Promotion and
Award: Dec-Jan Slide 14 Format of Annual Performance Agreement
Section 1Ministrys Vision, Mission, Objectives. Section 2Key
objectives, priorities, success indicators and targets. Section
3Trend values of the success indicators. Section 4Description,
definition and measurement success indicators. Section 5Specific
performance requirements from other Ministries/Dzongkhags/Agencies
that are critical for delivering agreed results. Slide 15 Col.
1Col. 2Col. 3Col. 4Col. 5Col. 6 ObjectiveWeightActions Success
Indicator UnitWeight Target / Criteria Value ExcellentVery Good
FairPoor To enhance food security 30% Increase Rice production Rice
Production MT152000190018001700
