XFEL Technical Reviews

Introduction

Riko Wichmann, XFEL Project Office (XPO)

XFEL Technical Reviews

XFEL Technical Reviews: Introduction

XFEL Organization: Work Package Groups and Work Packages 2

2nd CDE Workshop, 12. / 13. May 2009Riko Wichmann, XFEL Project Office, Desy

WPG-3:Photon Beam

Systems

WPG-4:Control & Operation

WPG-2Accelerator Sub-

Systems

WPG-5:Infrastructure

WPG-1:LINAC

WPG-6:Site & Buildings

WP-01RF System

WP-02:Low Level RF

WP-03:Accelerator

Module

WP-04:SC Cavities

WP-05:Power Coupler

WP-06HOM Coupler

WP-07:Frequency Tuner

WP-08:Cold Vacuum

WP-09:String Assembly

WP-11:Cold Magnets

WP-46:3.9 GHz System

WP-16:Lattice

WP-17:Standard Beam

Diagnostic

WP-15:Bunch

Compressor

WP-18:Special Beam

Diagnostic

WP-14:Injector

WP-19:Warm Vacuum

WP-12:Warm Magnet

WP-20:Beam Dumps

WP-75:Detector

Development

WP-76:DAQ & Control

WP-74:X-ray Photon

Diagnostic

WP-77:Scientific

Instruments

WP-73:X-ray Optics &

Beam Transport

WP-78:Optical Lasers

WP-21FEL Concepts

WP-79:Sample

Environment

WP-71:Undulators

WP-35:Radiation Safety

WP-36:General Safety

WP-29:Operability &

Reliability

WP-38:Personnel Interlock

WP-28:Control System

WP-39:EMC

WP-13:Cryogenic

WP-32:Survey &

Alignement

WP-10:AMTF

WP-33:Tunnel

Installation

WP-34:Utilities

WP-42:Site Lot 2

WP-43:Site Lot 3

WP-41:Site Lot 1

WP-44:Site

Engineering

WP-31:Site & Civil

Construction

WP-45:AMTF Hall

WP-40:Information &

Process Support

XFEL Project Board

Work Packages - WPs

Work Package Groups - WPGs


XFEL Project Board

joint project management for XFEL project XFEL project leader and his team Accelerator Consortium Coordinator and his team

steers the construction of the XFEL facility board receives status information from the WPs and

follows them up each WP is represented in the board by one of its

members

3



Representation of WP in the Project Board 4


WP-73

X-Ray Optics &

Beam Transport

WP-81

Scient.Instr. FDE

WP-82

Scient.Instr. HED

WP-84

Scient.Instr. SPB

WP-83

Scient Instr. MID

WP-78

Optical Lasers

WP-31

Site & Civil Constr.

WP-44

Site Engineering

WP-41/42/43

Site Lot 1-3

WP-45

AMTF Hall

WP-71

Undulators

WP-75

Detector Development

WP-76

DAQ & Control

WP-74

X-Ray Diagnostics

WP-85

Scient.Instr. SQS

WP-86

Scient.Instr. SCS

WP-79

Sample Environment

WP-10*

AMTF

WP-13*

Cryogenics

WP-32*

Survey & Alignment

WP-34*

Utilities

WP-33*

Tunnel Installation

WP-40*

IPS

WP-03*

Acc. Modules

WP-04*

S.C. Cavities

WP-05*

Power Couplers

WP-06*

HOM Couplers

WP-07*

Frequency Tuners

WP-08*

Cold Vacuum

WP-09*

Cavity String Assem.

WP-11*

Cold Magnets

WP-46*

3.9 GHz System

WP-01*

RF System

WP-02*

Low Level RF

WP-21

FEL Concepts

WP-14*

Injector

WP-20*

Beam Dumps

WP-12*

Warm Magnets

WP-16*

Lattice

WP-18*

Special Diagnostics

WP-15*

Bunch Compression

WP-17*

Stand. Diagnostics

WP-19*

Warm Vacuum

WP-12*

Warm Magnets

WP-36

General Safety

WP-35

Radiation Safety

WP-38

Personnel Interlock

WP-39*

EMC

WP-28*

Accelerator

Control SystemWP-29*

Operability & Reliability

WP-28*

Acc. Controls

* Work Packages, which are covered by the Accelerator Construction Consortium

Monitored by PB-member: H. Weise

Monitored by PB-member: W. Decking /T . Limberg

Monitored by PB-member: T. Hott

Monitored by PB-member: S. Molodtsov

Monitored by PB-member: A. Schwarz

Monitored by PB-member: T. Tschentscher

Cold Linac Coord.

Machine Layout Coord.

Technical Coord. IK-Contribution Office

Project Office

WPG3-Coord.Project Board (PB)

Project Management

WP-Group 1 WP-Group 2 WP-Group 4 WP-Group 3 WP-Group 3 WP-Group 6WP-Group 5


XFEL Project Board

joint project management for XFEL project XFEL project leader and his team Accelerator Consortium Coordinator and his team

steers the construction of the XFEL facility board receives status information from the WPs and

follows them up each WP is represented in the board by one of its

members relevant decisions of the board are communicated to the

project in the weekly project meeting

5



XFEL Project Planning Challenges

distributed planning approach with in-kind contributions bottom-up project planning by work package leaders XFEL Project Office (XPO) to maintain overall schedule

maintain overall consistent project plan over ~6 years maintain dependencies between WPs

in a transparent & traceable way provide trend analysis as early warning system provide reporting platform (PM, WPL, funding agencies etc)

6


Challenges:


Planning Process:XFEL Project Plan = Hierarchical System of Plans

XFEL milestone plan: maintained by XPO project relevant milestones linked to WP milestones dependencies between different WPs via milestones

WP plans: maintained by the WPLs activities with schedule and resources, milestones progress reporting by “% complete” and remaining work

7


XFEL milestone plan

WP-01 WP-02


Planning Process: Approach – Execution WPL

activity length for this & next quarter: 6 – 18 weeks in later quarters activities that can be longer investment and resource planning determine dependencies from/of other WPs request milestone from XPO

8


last quarter next quarter later quarters milestone other WP

via master plan


Controlling Process: Update Approach – Execution WPL

progress reporting quarterly mark tasks as finished update unfinished tasks: no unfinished work in the past refine planning for up-coming quarters

file a status report (generated out of project plan) to PM PM follows-up on the status

9


status date


Planning & Controlling Process: Tool Support 10


XFEL MS Project 2007 Enterprise

Project Web Access as PMS Portal and Project Analysis Center

Reporting Platform

Status Report available via EDM Explorer


XFEL Structural Aspect

elementary unit of project: WP responsible for planning & execution of its tasks does all technical work

WP are very independent units with lots of responsibility all run in parallel and contribute to building the same facility⇨interfaces to other WP⇨interfaces to the XFEL PM

11


Milestone (time)XFEL milestone plan

WP-01 WP-02


Side Note: Milestones

milestones used to establish a logical dependence between WPs via Milestone Plan

general: milestones are important tracking and monitoring instrument mark important events with in the project / WP formal: duration = 0, cost =0 often decision points

12



Output

Output

Output

Output

13


Component Development Phase Model

development and production of components in phases independent on whether series or small number

each phase produces certain outputs/deliverables e.g. functional model, technical drawing, fabrication tools,

product, etc end of phase: milestone and decision point

output is reviewed go-ahead for next phase is given (or not)

Detailed

DesignProduction

decision point decision point decision point decision pointdecision point

Conceptual

Design

Fabrication Planning ……


Output

Output

Output

Output

14


Phase Model: Technical Reviews

Conceptual Detailed Design: Conceptual Design Review Detailed Design Fabrication Planning: Detailed Design

Review Fabrication Planning Production: Production Readiness

Review

Detailed

DesignProduction

DDR PRRCDR

Conceptual

Design

Fabrication Planning ……

Complexity of review directly related to complexity of system Mandatory for all large/important systems


Main Review Goals

prepare all necessary documentation and finalize all required deliverables at the end of a phase confirmation of the accomplished work within the WP by the

PM enter review with the “certainty” to pass not an open point assessment

provide valid and up-to-date information for all interfacing parties/WP to enhance planning certainty essential to build 1 facility in this distributed fashion

get the go-ahead from the PM to proceed with the work (next phase) e.g. approval place call for tender after PRR

15



Benefits for Reviewing WP

Assurance that all required tasks are accomplished checklist of required deliverables per phase approval of phase results by PM maybe: confirmation by “external” expert

Certainty that open points are dealt with quickly acknowledgement of “my good work” by PM and others “forced” to finalize all deliverables until a fixed date

review is prepared with documentation and other deliverables

availability of approved and released documentation for others

16



Benefits for Interfacing Parties / PM

ensures that my requirements are incorporated

availability of a released, reliable and valid set of docs describing the reviewed system enhances planning certainties for my tasks

certainty that open points are dealt with quickly

PM: assurance that a defined “quality standard” is reached

17



Goals of this CDE Workshop

come to a common understanding of the reviews goals, procedures

define mandatory deliverables for the 3 technical reviews (CDR, DDR, PRR) checklist what should be available at the end of a certain

phase

define criteria for passing the 3 technical reviews

18


Documents

XFEL Technical Reviews