• Home

  • Documents

  • XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going...
52
XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale Carnegie

XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

Embed Size (px)

Citation preview

Page 1: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

1

Delivering Professional Presentations with PowerPoint

“Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale Carnegie

Page 2: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

2

Chapter Introduction

• PowerPoint Practical and potent tool for creating and delivering

business presentations Creates presentations that combine essential content

with professional design Can combine text, graphics, sound, and video

• To go to level 1, click here

• To go to level 2, click here

• To go to level 3, click here

Page 3: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

3

Level 1 Objectives:Planning a Presentation

• Use the AutoContent Wizard to create a presentation

• Modify the design and the slide master

• Add objects to slides to add interest and clarity

• Prepare and run the presentation

Page 4: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

4

Determining Your Purposeand Audience

• Balance your own needs with those of your audience

• Formal or familiar presentation

• Age range of the audience

• What do they already know about the topic?

• What do you want them to learn?

Page 5: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

5

Structuring a Professional Presentation

• Create a plan Introduction

• Foretells content and inspires audience to listen Body (middle)

• Flows logically; points united by reasonable transitions End

• Summarizes main points• May offer recommendations or include a call to action

• Manage your time during the presentation

Page 6: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

6

Audience Bill of Rights*

• Respect your audience

• Adhere to a schedule

• Make content matter

• Make visuals clear

• Be flexible

• Deliver with style

• End emphatically

* From Say It with Presentations by Gene Zelazny

Page 7: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

7

Presentation Tips

• Make sure slides are legible

• Augment with graphics and sound without distracting from purpose and content

• Be conservative with sound, animation, and color

• Use text sparingly

• Use visuals and stories to convey your message

• Be prepared for technological failure

Page 8: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

8

Delivering Your Presentation

Page 9: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

9

Creating ContentUsing the Autocontent Wizard

• Choose a presentation template (design and suggestions for content)

• Replace suggested content in each slide with your own content

Page 10: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

10

Using the Autocontent Wizard

Page 11: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

11

Categories of Presentationsin AutoContent Wizard

Page 12: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

12

Results of Autocontent Wizard

Page 13: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

13

Customizing a Design Template

• Change color scheme

• Change background

• Use the slide master

• Add graphics

• Choose fonts that will display correctly in your presentation

Page 14: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

14

Changing the Color Scheme

Page 15: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

15

Changing the Background

Page 16: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

16

Using the Slide Master

• Makes uniform changes to formatting of entire presentation

• Changes to one slide (the master) apply to all slides in the presentation Customize bullets Add clip art to background Add logo to title slide

Page 17: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

17

Adding a Graphic

Page 18: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

18

Changing Colors and Fills

Page 19: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

19

Completed Slide and Title Masters

Page 20: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

20

Choosing Fonts to EnhanceYour Presentation

• Don’t sacrifice readability for style

• Use fonts that match tone and purpose of presentation

• Be consistent; limit number of fonts to two or three

• Use underline, italic, and bold features sparingly

• Do not use fonts smaller than 18 point

Page 21: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

21

Choosing Fonts to EnhanceYour Presentation (continued)

• Choose font colors with enough contrast to stand out on the background

• Choose standard fonts installed on computers running Windows so they will display correctly

• Embed fonts to ensure they can be viewed and edited on other computers

Page 22: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

22

Embedding Fonts

Page 23: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

23

Modifying Text on a Slide

• Outline tab vs. slide view

• Add bullets by pressing Enter at end of a line

• Promote and demote bullets with Tab and Shift+Tab

• Move text with Cut, Copy, Paste, or drag

Page 24: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

24

Working with Slide Layouts

Page 25: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

25

Embedded and Linked Objects

• Created in one program; inserted into another Embedded object

• Does not reflect changes to original source file (static) Linked object

• Reflects changes made to source file (maintains connection between original file and linked object)

• Links between source file and PowerPoint presentations must be maintained

Page 26: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

26

Embedded and Linked Objects

Page 27: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

27

Updating Links

Page 28: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

28

Creating Drawings and Diagrams in PowerPoint

Page 29: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

29

Creating a Summary Slide

• Automatically created from slide titles of each presentation slide

• Select slides, then click Summary Slide button on Slide Sorter toolbar

Page 30: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

30

Running the Slide Show

• Slide Show button

• Ways to advance Spacebar Click left mouse button Enter key Right Arrow key

• Ways to navigate to a specific slide Type slide number and press Enter Right-click on current slide, point to Go to Slide on

shortcut menu, click slide from list

Page 31: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

31

Level 1 Summary

• Basic skills for conveying ideas to your audience Planning and designing a presentation

• Using ready-made PowerPoint templates to create simple presentations

• Customizing presentations using slide designs and varying colors and fonts

Page 32: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

32

Level 2 Objectives: Adding Emphasis to a Presentation

• Apply an animation scheme to a presentation

• Add transitions to slides

• Add custom animation to objects on slides

• Add sound to the presentation

Page 33: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

33

Using Animation Schemes

• Animation Objects appear one at a time instead of all at once

• Animation scheme Preset style of animation applied to title and bullet points Apply to one slide, several slides, or all slides Saves time and imparts consistency and symmetry

• Custom animation Animate objects on a slide one at a time Apply different animations to different objects Animate objects other than slide title and bulleted text

Page 34: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

34

Using Animation Schemes

Page 35: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

35

Changing Slide Transitions

Page 36: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

36

Using Custom Animationsto Emphasize Key Points

Page 37: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

37

Including Multimedia

Page 38: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

38

Level 2 Summary

• Making more dynamic presentations by: Adding multimedia (sound and video) Linking files from other programs to be displayed in the

slide show Using animation and transitions

Page 39: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

39

Level 3 Objectives:Delivering a Presentation

• Record narration for self-running presentation

• Set up presentation to run on its own at a trade show or via the Web

• Use the Package for CD feature

• Print handouts and speaker notes

Page 40: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

40

Recording Narrationfor a Self-Running Presentation

Page 41: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

41

Running in a Continuous Loopat a Trade Show

Page 42: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

42

Delivering Presentationsvia the Web

Page 43: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

43

Packaging a Presentation on a CD

• Package for CD option takes the worry out of taking your presentation on the road Links all necessary files Embeds all fonts Includes the PowerPoint Viewer (in case the computer

on which you run your presentation does not have PowerPoint)

Page 44: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

44

Using the Package for CD Option

Page 45: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

45

Using the Package for CD Option

Page 46: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

46

Printing Handouts and Notes

• Handouts Audience can be more attentive with a copy of the

presentation

• Notes Excellent planning tool for the presenter

Page 47: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

47

Printing Handouts

Page 48: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

48

Creating and Using Speaker Notes

Page 49: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

49

Changing the Pointer While Running a Presentation

• Right-click on screen while presentation is running

• Point to Pointer Options on shortcut menu

Page 50: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

50

Changing the Pointer While Running a Presentation

Page 51: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

51

Level 3 Summary

• How to prepare your presentation for different venues

• Creating stand-alone presentations that can be delivered without a speaker Adding narration Running the slide show in a continuous loop

• Using the Package for CD option

• Creating customized notes and handouts

Page 52: XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale

XP

52

Chapter Summary

• How to plan, create, and customize a persuasive presentation for delivery in a variety of formats


Tell me your ethnicity and I will tell you what you are

Tell me your ethnicity and I will tell you what you are

Documents
What history can tell us

What history can tell us

Education
What Participating Providers Must Tell Consumers

What Participating Providers Must Tell Consumers

Documents
WHAT COLORS TELL ABOUT US

WHAT COLORS TELL ABOUT US

Science
What Supernovas Tell Us about Cosmology

What Supernovas Tell Us about Cosmology

Documents
What Dont Tell You June

What Dont Tell You June

Documents
Tell me what to ask

Tell me what to ask

Documents
What Does The Research Tell Us?

What Does The Research Tell Us?

Education
What is we tell tales

What is we tell tales

Education
Do Now What do correlations tell us? What can they NOT tell us? What is an illusory correlation?

Do Now What do correlations tell us? What can they NOT tell us? What is an illusory correlation?

Documents
What is “TELL Indiana” ?

What is “TELL Indiana” ?

Documents
What can (many) sequences tell us?

What can (many) sequences tell us?

Documents
State Labor Markets: What Can Data Tell (or Not Tell) Us?

State Labor Markets: What Can Data Tell (or Not Tell) Us?

Documents
What I won't tell you

What I won't tell you

Documents
What do FRAP curves tell us?

What do FRAP curves tell us?

Documents
What Rocks Tell Us

What Rocks Tell Us

Documents
Lewiston Community Food Assessment “Tell me what you eat, and I will tell you what you are."

Lewiston Community Food Assessment “Tell me what you eat, and I will tell you what you are."

Documents
‘Don’t tell us what you want to scrap, tell us what you

‘Don’t tell us what you want to scrap, tell us what you

Documents
In this chapter you will learn to: ❖ ask or tell who someone is ❖ ask or tell what something is ❖ ask or tell where someone is from ❖ ask or tell what

In this chapter you will learn to: ❖ ask or tell who someone is ❖ ask or tell what something is ❖ ask or tell where someone is from ❖ ask or tell what

Documents
What can students really tell us

What can students really tell us

Education
But Does Tell It’s Investors Doesn’t Tell You… What the

But Does Tell It’s Investors Doesn’t Tell You… What the

Documents
Agenda Review EM radiation How far away are stars? What can starlight tell us?

Agenda Review EM radiation How far away are stars? What can starlight tell us?

Documents
Chapter 11 Organizing your speech Tell them what you’re going to tell them. Tell them, and then tell them what you told them

Chapter 11 Organizing your speech Tell them what you’re going to tell them. Tell them, and then tell them what you told them

Documents
What analytics can tell you and what it cant!

What analytics can tell you and what it cant!

Data & Analytics
What Could You Tell Through Faces

What Could You Tell Through Faces

Documents
What wikipedia cant tell you

What wikipedia cant tell you

Travel
Webinar -- Tell Us What You Want

Webinar -- Tell Us What You Want

Technology
Introduction Body Conclusion Tell ‘em what you’re gonna tell ‘em Tell ‘em Tell ‘em what you told ‘em

Introduction Body Conclusion Tell ‘em what you’re gonna tell ‘em Tell ‘em Tell ‘em what you told ‘em

Documents
What Numbers Dont Tell You (Correctly)

What Numbers Dont Tell You (Correctly)

Documents
Poetry Collection. Five Senses Poem Formula Line 1: Tell what color the abstraction is Line 2: Tell what the abstraction sounds like Line 3: Tell what

Poetry Collection. Five Senses Poem Formula Line 1: Tell what color the abstraction is Line 2: Tell what the abstraction sounds like Line 3: Tell what

Documents