Year Closing 2010 FSIBL

8/3/2019 Year Closing 2010 FSIBL

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FIRST SECURITY ISLAMI BANK LIMITED

IT DivisionHead Office, Dhaka

Circular No 2.

December 15, 2010

All Branch ManagersFirst Security Islami Bank Limited

Subject:Year Closing Operations in Computer systems

We would like to draw the special attention of the Branch Incumbent to the followingguidelines provided in connection with year closing (Annual closing) operations 2010 as perFAD Instruction Circular No. 758 dated the December 08, 2010

Before starting year closing operation it needs to check the logistic support of accessories,peripherals and Power Sources like: Computer Paper, Statement Paper, Ribbon, PrinterCartridge, Compact Disk (CD), Pen Drive (2 more extra CD and Pen Drive for year closing

backup), Generator (Diesel, Battery), UPS etc. The Server, Backup Server and Hard diskspaces are also checked for necessary backup and storage in the Server (s).

Important: If branch management desires not to deduct Service Charges from any specialaccount(s), have a written list for those accounts with proper instruction, sign andauthorization. Edit the flags for Service Charge deduction for individual accounts. Please alsocheck the Parameter Setup for Service Charges flags & highest limit of amount (as we willdeduct incidental charges from all accounts).

Assignment for December 27, 2010

After completion of the normal Day Start Operations, please start the following processes todeduct Incidental Charges & Take necessary Reports. Steps to follow in PcBANK2000Software as under:

** Please also check the Excise Duty slab as per FAD Circular No. 758 dated 08December.

1. Deduction of Service/Incidental Chargesa. Al-Wadiah Current Account (Client: 1110000000)

Menu: Process Process Debit Charge Process Service ChargeA window will be appeared to get information as follows:Starting Account Number: 1110000001Ending Account Number: 1119999999 *************Amount: 500/=

Two windows will be appeared, Press/ClickYES for the First window and NO for the next.

System will deduct amounts from each and every account As per FAD Provided Circular, ifsufficient balances are there available. A report of deducted account should be enclosed withthe vouchers.

b. Mudarabah Savings Deposit

Menu: Process Process Debit Charge Process Service ChargeA window will be appeared to get information as follows:Starting Account Number: 1220000001Ending Account Number: 1229999999 ****************Amount: 300/= (Input the highest amount (300) in amount field)

As Per Fad Circular: Average Deposit upto Tk.5000/= NilAverage Deposit from 5001 -- Tk.25000/= 100/=Average Deposit from 25001 upto above 300/=

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System will deduct amounts from the savings accounts As per FAD Provided Circular, ifsufficient balances are there available. A report of deducted account should be enclosed withthe vouchers.

c. Mudarabah Special Notice Deposit (SND)

Menu: Process Process Debit Charge Process Service ChargeA window will be appeared to get information as follows:Starting Account Number: 1310000001Ending Account Number: 1319999999 *********Amount: 500/=

System will deduct amounts from the Short Term Deposit accounts As per FAD ProvidedCircular, if sufficient balances are there available. A report of deducted account should beenclosed with the vouchers.

In that way please deduct more Service/Incidental charge on other prefix

NOTE: Logout from PcBANK2000 and Restart the Server Again and DoRegular Job.

Preserve the detail reports for deduction of Incidental Charges from different accounts.December 30, 2010

After completion of the normal Day Start Operations, please start the following processes todeduct Excise Duty from Client Accounts & Take necessary Reports. Steps to follow inPcBANK2000 Software as under:

** Please also check the Excise Duty slab as per FAD Circular No. 758 dated 08December.

2. Deduction of Excise Duty from Client accounts

a. Al-wadiah Current DepositMenu: Process Process Debit Charge Process Excise DutyA window will be appeared to get information from you as follows:Starting Account Number: 1110000001Ending Account Number: 1199999999Confirmation Window will be appeared. Press/Click YES for deduct Excise duty

System will deduct slab wise amount from each and every account As per FAD ProvidedCircular, if sufficient balances are there available. A report of deducted account should beenclosed with the vouchers.

b. Mudaraba Savings Deposit

Menu: Process Process Debit Charge Process Excise DutyA window will be appeared to get information from you as follows:Starting Account Number: 1220000001Ending Account Number: 1299999999Confirmation Window will be appeared. Press/Click YES for deduct Excise duty


c. Mudaraba Short Notice Deposit

Menu: Process Process Debit Charge Process Excise DutyA window will be appeared to get information from you as follows:

Starting Account Number: 1310000001Ending Account Number: 1399999999Confirmation Window will be appeared. Press/Click YES for deduct Excise duty

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d. Mudaraba Term Deposit

Menu: Process Process Debit Charge Process Excise DutyA window will be appeared to get information from you as follows:Starting Account Number: 2410000001Ending Account Number: 2499999999

Confirmation Window will be appeared. Press/Click YES for deduct Excise duty.


e. All Type of Investment Account

Menu: Process Process Debit Charge Process Excise DutyA window will be appeared to get information from you as follows:Starting Account Number: 7000000001Ending Account Number: 7999999999

Confirmation Window will be appeared. Press/Click YES for deduct Excise duty.System will deduct slab wise amount from each and every account As per FAD ProvidedCircular, if sufficient balances are there available. A report of deducted account should beenclosed with the vouchers.

NOTE: Logout from PcBANK2000 and Restart the Server Again and DoRegular Job.

December 30, 2010

After completion of all the transactions, wait till to get clearing returned information. In themean time Print, check and edit/delete (if any) the supplementary and other day-wise reports

properly.

Please check the investment account status for classification. Change the status ofclassification (if required). For investment account profit calculation, check the account statusand change the Profit Calculation Flag or rate (if required).

Having clearing returned information do the followings:

Take a Before Day End Backup & Before Month End Backup at a time.

Run Update process for all transactions.

Enter the returned clearing entries with contra.

Again, Run the Update process for all transactions.Again, Run the day-wise backup in HD

Start the following processes to apply profit to and from the accounts.1. Profit application Process

Menu: Process Client Month End

Print and Check the Profit application details and summary.

Print and Check the Balance Sheet, especially the provisional expenditure accounts forDeposits (except MTDR) as those are at zero balances.

Scroll Total DifferenceIf GL Balance is not ok because of less interest (As per circular) in SB account as per circulars. Youshould make sure that the difference figure in GL Balance and in Interest Application Summery aresame. To make balance ok you should Entry (Credit) the difference amount in Expediter A/C: ProfitPaid on SB (90303010017)

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Note: Check the Income & Expenditure Statement as if there any negative balance. If found,reverse the amount before year closing process.

Having all entries correct, Update all transactions. Run the following process.

Menu: Process General Ledger Month End.

Make a database backup through Menu as After Month-End.Make a database backup through Menu as Before Year-End Process.

Make a database backup through Menu CONSMake a database backup through Menu IBTA**From E:\Databackup CONS : Rename Cons as Cons_Before Year-End Process.**From E:\Databackup IBTA : Rename IBTA as IBTA_ Before Year-End Process

Print the regular reports. Print the following reports for the reference and Head Officereturns:

a. Profit Application Summary & details

b. Statement of Affairs (Before Closing affairs) i.e. showing Income & Expenditurec. Income & Expenditure Statement (Before closing)d. Balance Sheet (marking before closing)e. Ibta reports (marking before closing)f. **Note the Total Income & Total Expenditure Amount from the Statement of affairs.g. Print GL statements for all Income & Expenditure accounts for the whole year and

preserve it for future reference.

2. Year Closing Process

Menu: Process Year End ProcessA detail reverse transactions of Incomes & Expenditures will be entered automatically.The contra transactions of those should be entered manually.

Enter the Total Income & Total Expenditure Amount as follows (A or B):

A)If Total Income > Total Expenditure thenEnter the following two transactions into the account no. 9024000000.Cr.: Profit & Loss: Income (**Noted Income amount)Dr.: Profit & Loss: Income (**Noted Expenditure amount)

B)If Total Income < Total Expenditure thenEnter the following two transactions into the account no. 9014000000.Cr.: Profit & Loss: Expenditure (**Noted Income amount)Dr.: Profit & Loss: Expenditure (**Noted Expenditure amount)

Print & preserve the transactions list.

Print the Statement of Affairs i.e. showing Profit / Loss position

This Statement of affairs will show the Profit / Loss position of the branch and the TotalIncome & Total Expenditure Amount will show as zero.

Update all transactions.

Transfer the Profit/Loss amount to Head Office through IBTA General Account.

Again, Update all transactions.

Print the Statement of Affairs (after closing affairs) i.e. showing Income &Expenditure and Profit / Loss account as zeroIncome & Expenditure Statement (After ClosingBalance Sheet

Ibta reports (After closing)Print all other necessary reports including Ibta reports (marking after closing).

Make a database backup through Menu as After Year-End Process.Make a database backup through Menu CONS

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Make a database backup through Menu IBTA

Make database Backup in two Compact Disk(CD) and Pen Drive marking Year 2010 Backup(One should be preserved by the branch Manager and the others should be sent to theComputer & IT Division, Head Office for preservation).

Make sure Before Year end, Before Cons, before IBTA, After Year end, CONS, IBTA are in thePen Drive for Head Office use.

Year Start, 2011

Those Branches which are open on 1st January will be run the day start on 1st JanuaryThose Branches which are open on 2nd January will be run the day start on 2ndJanuary

Check the system Date and Time as your first working day of, 2011 and Run thefollowing process.

Menu: Process Year Start ProcessRun Normal Day start and other processes. Start daily routine works.

Please contact with undersigned for any clarifications or explanation.

Thanking You.

Yours faithfully,

__________________ ______________________ Md. Jahangir Hossain Taher AhmedChowdhurySenior Principal Officer. FVP & Head of IT Division

FSIBL.

Copy for kind information:

01. The Managing Director.

02. The Deputy Managing Director.

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Documents

Year Closing 2010 FSIBL