Year-End Closing of the Books Fiscal Year 2013. Dates to Remember:. June 30 Last day of FY13 July 8 Period 12 closes at 5:00 p.m. July 15 FY13 Campus Banner lockout occurs at 5:00 p.m. July 22 Period 14 (FY13) closes at 5:00 p.m. Dates to Remember: UO Foundation. - PowerPoint PPT Presentation
Year-End Closing of the BooksFiscal Year 2013
Dates to Remember:June 30 Last day of FY13
July 8 Period 12 closes at 5:00 p.m.
July 15 FY13 Campus Banner lockout occurs at 5:00 p.m.
July 22 Period 14 (FY13) closes at 5:00 p.m.
Dates to Remember:UO FoundationJune 24 (Transfers to UO) 5:00 p.m. deadline for Transfer Check Disbursement Requests (CDRs).
July 8 (Direct payments to outside vendors) 5:00 p.m. deadline for CDRs. All CDRs dated 6/30/13 and prior, and received at the Foundation by 7/8/13 will be expensed in FY13.
Key Points:Fiscal periods 1-12, 14. Each fiscal period should stand on its own.Banner is the system of record.All funds, including grant and agency funds, must have transactions recorded in proper FY.Departments with new leases or using loaned equipment should contact the BAO. Each department is required to submit a detail and aging report of their non-SIS accounts receivable to the BAO. These reports must be reconciled to Banner as of period 14.
Dating FIS DocumentsDocuments entered into FIS for FY13 must have a June 1 30, 2013 transaction date. This includes, but is not limited to:
EncumbrancesBAO will roll all open purchase order and general encumbrances from FY13 to FY14.
All system generated payroll encumbrances will be automatically liquidated by the payroll office.
To keep encumbrances from rolling into FY14, cancel or liquidate them before the close of period 12, on July 8th, by 5:00 p.m.
Expenditure Cut-Off GuidelinesExpenditures must be charged to the fiscal year in which goods are received or services are performed.For goods and services received by June 30 for which vendor invoices have not been received, please fill out an Accounts Payable Report and forward to the BAO. http://ba.uoregon.edu/sites/ba/files/forms/yearendap.pdf
BAO HelpAccounting and Financial Management Contactshttp://ba.uoregon.edu/staff/actg-and-finl-mgmt-contacts