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» DDL: May 19, 2012 (NEB) » Hard Copy: As amazing as possible. (glossy, magazine type) » Soft Copy: Wiki in AIESEC.net in Issuu format. » You are free to design it.

SOME IMPORTANT NOTES:

HEY AIESEC!The end of the term is coming faster than expected, and with that, I would like for us to spend the remaining days reminiscing on the whole year together, recounting all the successes and challenges we’ve been through with a smile on our faces. So how can we put all of these things on paper so that the future generation can share the same excitement and magnificence we’ve felt? Well, the answer is the Year End Report! This will be a compilation of all the accomplishments, endeavours and special moments your LC had had throughout the 2011-2012 term.

The Year End Report will be based on the minimum requirements that are attached hereinafter, but you are allowed to create your own design or own sequence of presenting it. Be sure to make it reader-friendly for all types of readers: LC members, MC Members, Trainees, and externals.

Deadline for submission of the YER, both soft and hard copy, is on the May 2012 NEB. Make sure that the soft copy is placed in a wiki in AIESEC.net in Issuu format, and the hard copy is as presentable as possible (glossy, magazine type, if possible).

Good luck! And remember, have fun while creating it!

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I. ExEcutIvE Summary

A summary of the whole 2011-2012 term which would help readers see a quick preview of the whole report and aid decision making. Please have it in a maximum of 1 page only.

II. about your LocaL commIttEE

A. Executive Board (with JDs)B. Vision and Focus AreasA. Organizational StructureC. AIESEC LC in Numbers (Summary)

i. Membershipii. GCDP ICXiii. GCDP OGXiv. GIP ICXv. GIP OGXvi. TMPvii. TLPviii. Years of Existence

III. PErformancE rEPort*A. Outgoing ExchangeB. Incoming ExchangeC. External RelationsD. Talent ManagementE. CommunicationsF. ProjectsG. Finance and Legal ManagementH. Office of the President

Iv. annExES

A. Board of Advisers DatabaseB. Sign-Ups Database (Exchange and LC Membership)C. Alumni DatabaseD. ER Company DatabaseE. Contracts DatabaseF. Trainings Delivered

*Details on Performance Reports are on the next pages.

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a. outgoIng ExchangE

i. Exchange Numbers (RA MA RE)a. Goals (Table and/or Graphs)b. Actual (Graphs)c. Actual to Goals (Table)d. Timelinese. Comparative Matrix on Yearly Performance

ii. RE Statisticsa. Breakdown of RE Outgoing EP’s Countriesb. GDCP

1. Internship Issues2. Top 5 Countries

c. GIP1. Duration2. Internship Field of Work3. Year Level (I - V, MA, others)4. Academic Background / Field of Studies

5. Top 5 Countries

iii. Country Partnersa. Breakdown of Realizations per LC per Country

iv. Process and Structure Assessmenta. General Processes and Structures Descriptionsb. Programme Specific Assessment

1. GIP2. GCDP

* i.e. recruitment, orientation, selection, matching, integration, realization, re-integration, etc.

v. Special Strategies and Initiatives

vi. Recommendations

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b. IncomIng ExchangE

i. Exchange Numbers (RA MA RE)a. Goals (Table and/or Graphs)b. Actual (Graphs)c. Actual to Goals (Table)d. Timelines

e. Comparative Matrix on Yearly Performance

ii. RE Statisticsa. Breakdown of RE Incoming EP’s Countriesb. GDCP

1. Internship Issues2. Top 5 Countries

c. GIP1. Duration2. Internship Field of Work3. Academic Backgrounds

4. Top 5 Countries

iii. TN Informationa. GIPb. GCDP (TN and PBOX)

START STOP CONTINUE ASSESSMENTS RECOMMENDATIONS

<COMPANY NAME>Duration

Company Contact

Contact Number and E-mail

TN Manager and E-mail

iv. Country Partnersa. Breakdown of Realizations per LC per Country

v. Process and Structure Assessmenta. General Processes and Structures Descriptionsb. Programme Specific Assessment

1. GIP2. GCDP TN and PBOX

* i.e. matching, integration, immersion, realization, etc.

vi. Special Strategies and Initiatives

vii. Recommendations

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c. ExtErnaL rELatIonS

i. Partners, Supporters and Enablers (All Areas except GCDP TN, GCDP PBOX and GIP TN)a. Startb. Stopc. Continued. General Assessments

e. Recommendations

ii. Alumni Management

iii. Process and Structure Assessmenta. General Processes and Structures Descriptionsb. Turnover Goal for each Partner

iv. Special Strategies and Initiatives

v. Recommendations

D. taLEnt managEmEnt

i. Talent Numbers (RA MA RE / TLP and TMP)a. Goals (Table and/or Graphs)b. Actual (Graphs)c. Actual to Goals (Table)d. Timelines

e. Comparative Matrix on Yearly Performance

ii. Other Statisticsa. Course/Academic Field

b. Retention Rate

iii. Process and Structure Assessmenta. General Processes and Structures Descriptions

iv. Special Strategies and Initiatives

v. Recommendations

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E. communIcatIonS

i. Brand Managementa. ELD Programmes Feedback Results (for those who were engaged)

b. Brand Audit Results (if applicable)

ii. Physical Reach, Collaborative Environment and Expansiona. Presence of the organization in the University / City / Region b. Media Partnerships and Appearancesc. Presence in University Media (Website, Newspaper, etc.d. Collaboration with other entities or organizations in promoting and delivering the

ELD Programmes.

iii. Virtual Reacha. Social Media Partnerships and Appearances

1. Account Details2. Number of Visitors, Likes, Followers and other statistics

3. Unique Visitors from May 2011 to April 2012

iv. Internal and External Communicationa. Internal and External Campaigns

b. Publicity Materials used and tactics for implementation

v. Process and Structure Assessmenta. General Processes and Structures Descriptions

vi. Special Strategies and Initiatives

vii. Recommendations

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f. ProjEctS

i. Project Portfolio (Summary)

ii. Project Detailsa. Executive Summaryb. Documentations

1. Pictures2. Testimonials

c. Project in Numbers1. Attendees2. Exchanges Realized (if applicable)3. Inclusive Dates4. Sponsors, Supporters and/or Enablers5. Others

d. Timeline of Events

e. Recommendations

iii. Process and Structure Assessmenta. General Processes and Structures Descriptions

iv. Special Strategies and Initiatives

v. Recommendations

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h. offIcE of thE PrESIDEnt

i. Awards Receiveda. AIESECb. University

c. External

ii. LC Assessmenta. Departmental Performance

b. AIESEC 2015 Execution

iii. Special Strategies and Initiatives

iv. Recommendations

g. fInancE anD LEgaL managEmEnt

i. Financial Statementsa. Balance Sheetb. Income Statement

c. Statement of Cash Flows

ii. Legalitya. Issues faced and solutions administeredb. Proof of legality in university / city / region

iii. Process and Structure Assessmenta. General Processes and Structures Descriptions

iv. Special Strategies and Initiatives

v. Recommendations

Iv. annExES

A. Board of Advisers Databasei. Nameii. Current Work / Positioniii. Brief Descriptioniv. Term in Advisory Board

B. Sign-Ups Database (Exchange and LC Membership)

C. Alumni Database

D. ER Company Database

E. Contracts Database

F. Trainings Deliveredi. Name of Eventii. Brief Descriptioniii. Number of Attendeesiv. Attendee general profilev. Mode of deliveryvi. Output of Trainingvii. Expected increase in performanceviii. Stop, Start, Continue and Recommendations