YMCA ENRICHMENT CAMPPARENT HANDBOOK

2020/2021

Wood River Community YMCAKetchum: 208-721-8391

Front Desk: 208-727-YMCA Hailey (at The Mint): 208-721-7194

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WelcomeOur Mission, Our Program ..................................................... 3Purpose and Goals ............................................................... 3Philosophy .......................................................................... 3

General Information Location and Hours of Operation ............................................ 4 Ages of Program .................................................................. 4Sign in/out ......................................................................... 4Password ............................................................................ 4Personal Belongings & What to Bring ...................................... 4Covid Health Guidelines and Safety Practices ........................... 5

Communication & ContactContacting Staff, Site Phone Numbers: .................................. 7Your Important Role ............................................................. 7

PoliciesAdmission Policy .................................................................. 8Discipline Policy ................................................................... 8Late Pick Up ....................................................................... 9Child Abuse/Neglect Reporting Policy ...................................... 9

ProceduresMedication .......................................................................... 9 Accident/Injuries ................................................................. 9 Emergency Procedures ......................................................... 9Lost Child ........................................................................... 9

Financial InformationFee Schedule .....................................................................10Scholarships ......................................................................10Withdraw Policy ..................................................................11Due Dates .........................................................................11Insurance ..........................................................................11

TABLE OF CONTENTS

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While the Blaine County School District is operating under Plan B, the Y is offering a full day Enrichment Camp that will support your students’ academics and provide them with a safe and enriching envi-ronment on the two days they are not in school per the hybrid plan. As we build our capacity we will add Friday camps and then After School Kids Club back into our programs. We will offer two separate locations and may expand through the school year as we are able. When the BCSD moves to plan A, After School Kids Club will resume; if the BCSD moves to plan C the YMCA will work with the South Cen-tral Public Health District to determine if the YMCA Enrichment Camp is safe to continue operation based on COVID community spread. Please note that registration in the YMCA Enrichment Camp does not guarantee your child a place in the After School Kids Club program when the BCSD moves to plan A. Parents who have previously reg-istered their child for the YMCA After School Kids Club program, will maintain their registration in the program unless they have cancelled.

Our Mission & GoalTo build strong kids, strong families and a strong community through programs that develop the whole person in spirit, mind and body.YMCA youth programs are about being part of a community and de-veloping character through the Y’s four core values: Caring, Honesty, Respect and Responsibility. Our program teaches self-reliance and fosters a love for physical, social and educational activities. Through their participation, children learn how to be more independent as well as how to contribute to a group.The purpose of YMCA Enrichment camp during BCSD plan B is to support families in our community by providing a quality, safe, and enriching experience for their children and by providing online educa-tional support. The goal of the Y Enrichment camp during BCSD op-erations in plan B is to support families with elementary school-aged children during this challenging time with enrichment activities, online learning support and engaging activities while adhering to all recom-mended COVID safety protocols for staff and participants.

PHILOSOPHY Our philosophy is to support the growth of children and families. We have designed a fun curriculum that encourages children to explore their world under the supervision of caring, professional staff and in-cludes 4 hours of educational enrichment and online learning support.

WELCOME

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Locations & Hours of Operation:Hailey Site - The Mint, 116 Main Street, HaileyKetchum Site - YMCAHours of Operations: 8:00 am - 5:30 pm, Monday-Thursday (*Friday and After School care will be added when we have capacity to support these additional offerings)

Ages for ProgramKindergarten-5th Graders

Sign in/OutWe are doing curbside pick up at this time. Anyone entering the facility must be wearing a face covering. Your child will be released only to individuals listed on your authorization form. Identification will be requested if staff are not familiar with the adult to whom the child is being released to. For safety reasons we will not release a child to any unauthorized individual. Please note that a sibling cannot pick up a youth unless they are over the age of 16 and list-ed as an authorized pick up.

PasswordYou are requested to provide a family password upon registration. Staff will not allow a child to leave with an unknown adult if they do not know the family password. Please list any adults that are authorized to pick up your child on your registration form to avoid any confusion.

Personal Belongings & What to Bring to Camp• Chromebooks: Please send your child with their chromebook,

headphones, power cord and any other materials/books they will need for the online educational portion of the program. Your child must know or have written down their username and password that they will need to access online learning on their chromebooks.

• Lunch/Snacks: Please send your child with a healthy lunch, snacks & necessary utensils. We have access to a microwave and refrigerator.

• Clothing: We will be spending time outside so please send your child with appropriate layers. As the weather changes, please send children with warm, durable clothing during for winter

GENERAL INFORMATION

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months including boots, hats and gloves. Outdoor play is a major attraction of the program for the children so we plan to go outside most days unless the weather prohibits.

• Masks: Please send your child with a mask to the program. Everyone in the program is required to wear a face covering at this time.

Help us avoid confusion by labeling your child’s personal belong-ings. We discourage children from bringing money or valuable items to the program. Although we will help your child find lost items, we are NOT responsible for the loss of or damage to your child’s personal items. Lost and found locations are set up at each site and the Y.

COVID Health Guidelines and Safety PracticesDuring the pandemic, it is especially important that you keep your child at home if they are sick. It is also important that you are available to pick up your child from Enrichment Camp within a reasonable time frame if they develop fever or are feeling ill during the day.We are following and monitoring the following resources for best practices to avoid COVID transmission and keep our staff and youth safe: • OSHA Prevent Worker Exposure to COVID-19• CDC COVID-19 Community Mitigation Strategies• CDC: Guidance for Schools and Childcare Programs• South Central Idaho Public Health District• EPA Disinfectant Use and Coronavirus• USA Swimming Facility Re-Opening• Praesidium Emergency Childcare Resources

Screening Daily, when your child comes to the Y we will be checking their temperature and asking two screening questions about their well being.

Keep your child home if any of the following apply: • A temperature of 100.4 or higher. • Sore throat. • New uncontrolled cough that causes difficulty breathing. • Diarrhea, vomiting, or abdominal pain.

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• New onset of severe headache, especially with a fever. • Had close contact (within 6 feet and for more than 15 min-

utes) with a person with confirmed COVID-19. • Have been directed by a healthcare provider or the South

Central Public Health District to isolate or quarantine because of known or suspected COVID-19 exposure.

Good Hygiene Practices & Wearing Masks• We will include multiple hand

washing breaks during the day and will physically dis-tance as best we can.

• At this time, everyone who participates in the program will be required to wear a face covering.

• We will encourage program participants to follow hygiene practices as recommended by the CDC.

Returning to Camp after SicknessIf your child has had COVID-19 related symptoms or other con-tagious illness symptoms, they are encouraged to follow up with a medical provider to determine diagnosis and follow healthcare provider & SCPHD recommendations for returning to the program.

COVID Exposure Any reports of COVID by staff or youth participants will be kept confidential and the YMCA will work with the South Central Pub-lic Health District to evaluate potential exposure and appropriate action plan.Other Communicable Disease ExposureIn the event that program participants may have been exposed to a communicable disease other than COVID, the Y will com-municate to potentially exposed participants with information regarding the disease and treatment from the SCPHD. We do our best to protect your child, and this includes unnecessary expo-sure to illness. If your child is ill or contagious, please don’t send him/her to camp.

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Contacting Staff Site Coordinators are available at the sites during regular pro-gram hours. The Associate Director of Child Care and Director of Youth Development are available on a regular basis at the Y. Please call 208-928-6718 with any questions or concerns, you can also call the Y at 208-727-9622. The entire Youth Devel-opment staff serves to answer questions, accommodate needs and provide a growth-oriented experience for your child. For the well-being and safety of both staff members and program par-ticipants the Y does not allow staff to babysit or watch program participants outside of the Y. Thank you for your understanding in this matter.Site Phone Numbers: Hailey: 208-721-7194 Ketchum: 208-721-8391

Your Important RoleInvolvement of parents in the program is essential. Help us keep the line of communication completely open with Y staff. Ask your child about the program each day. Staff at the YMCA Enrichment camp will support 4 hours of educational programming and on-line learning, but parents will still be responsible for their child’s grades and supporting completion of all tasks that have been assigned remotely.If your child has trouble at school, it may affect behavior at En-richment Camp. Please keep us informed of any issues so we can be sensitive to you and your child’s needs. Y staff seek to work as a team with the school and your family, enabling us to provide the best environment for the child’s growth and development. We strive to meet the needs of all children.

COMMUNICATION & CONTACT

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Admission PolicyUpon completion of the following steps, children will be admitted to YMCA Enrichment Camp:• Registration form completed• COVID 19 Minor Waiver completed• Billing setup with membership staff

Discipline PolicyWe strive to meet the needs of all children in our care and safety is our highest concern. We use the following tactics to lovingly and respectfully redirect children. 1. Reasoning: The child care worker helps the child understand

the inappropriateness of his/her behavior and agree on an alternate form of action.

2. Removal from activity: When reasoning has been pursued and has not changed the behavior, the child is removed from the activity for an appropriate amount of time.

3. Duty-Oriented Discipline: This is used to correct an inappro-priate behavior. For example, littering may require a task to gather 10 pieces of litter off the ground.

4. Child/Director Conference5. Child/Parent/Director Conference6. When all of the above fail: The family will be requested to no

longer participate in the program. Tuition balance will be cred-ited or refunded.

NOTE: If at any time a child purposefully and directly hurts another participant or staff the parent will be notified immediately to come pick up their child. That child will not be able to participate in the pro-gram and tuition bal-ance will be credited or refunded.

POLICIES

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Late PickupWe understand when unforeseen delays occur occasionally, but when they become habitual a fee of $1.00 per minute is as-sessed. If a child has not been picked up 15 minutes after dis-missal time, Y staff will contact emergency contacts. If a parent or authorized person has not arrived by 6:00 p.m. the Program Coordinator will contact the proper authorities.

Child Abuse/Neglect Reporting PolicyA report of suspected child abuse is not an accusation; it is a request for an investigation process to be evoked. Every Y staff member is a mandatory reporter. This means if an incident of child abuse or neglect is not reported, the staff member will be held legally responsible. This can include but not limited to a suspicious bruise, a child chronically being picked up significantly late or a parent picking up their child while smelling like drugs or alcohol.

PROCEDURES

MedicationStaff are not certified to administer medication to any child. If you have a specific need please contact the Associate Director of Child Care to discuss your options.

Accidents/Injuries All of the staff are certified in CPR/AED and first aid. In the event that a child has an accident, is injured or receives medical atten-tion, parents will be notified by phone or at pick up.

Emergency ProceduresFires: In case of a fire, an alarm sounds. Staff escorts children out of the building. Attendance is taken after they have reached a safe place. The program leader is the last to leave the building. Blizzard: In the event of a blizzard that prevents parents from picking up their children, staff remain at the site with them.

Lost ChildStaff take attendance daily and count the children regularly throughout the day. They check the sign out sheets after each session to ensure that every child was picked up. If a child has not been signed out and is not in the room, the staff call the

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home to ensure that the parent picked up the child. Names from the attendance sheet are often used to group children for activ-ities, line up, etc., making it extremely rare that a child is mis-placed. In the event that a child is discovered missing, the following pro-cedures take place:1. A staff member searches the area until the child is found and

returned to the group. 2. If the child has not been found within 15 minutes, the Direc-

tor of Youth Development and CEO are notified.3. Parents will be notified as well as the proper authorities if the

child is not found in 30 minutes.

FINANCIAL INFORMATION

Billing is on the 1st and 16th of the month. Two Week Fee: $120

ScholarshipsThe YMCA is happy to provide financial assistance through our scholarship fund. If you are in need of a scholarship you must go through our Welcome Center team who are highly qualified to assist you to find a rate that will work best for you and your family. For more information on financial assistance email info@woodriverymca.org or call the Welcome Center at 208-727-9622.

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Withdrawal PolicyPlease notify czimmerman@woodriverymca.org if you plan on withdrawing your child from the Y Enrichment Camp.

Due DatesPayments will be drawn electronically from your account on the 1st and the 16th. A late fee of $10 is automatically added to accounts if payment is not received. Fees are due regardless of the child’s absences. Enrichment Camp has limited space in each program area for safety, which involves holding a space for your child through tuition payments. If there is a default payment, restitution must be made or your child’s space is forfeited.

InsuranceWhen participants are enrolled in the Youth Development pro-gram, parents must release the Y officers, agents, or employees from all liability, demand or claims from loss, damage or injury resulting from participation in Y activities and must give consent for emergency treatment if deemed necessary by the Y staff. Forms are enclosed in the registration packet.

Wood River Community YMCA101 Saddle Road

PO Box 6801Ketchum, ID 83340

208-727-YMCAwww.woodriverymca.org