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Traineeship in Agency Services Sector – 2 positions

Frontex Agency Services Sector is offering a traineeship for candidates with the following

profile:

1st traineeship

Profile

• University degree (at least Bachelor’s degree), preferred European profile studies,

international relations or economy;

• Previous experience in carrying out secretarial and/or administrative tasks;

• Very good skills in the main office tools (Word, Excel, Outlook, PowerPoint);

• Very good command of both written and spoken English;

• Excellent organisation skills and ability to meet deadlines;

• Good interpersonal skills and ability to work in a multi-cultural environment;

• Knowledge of other EU languages advantageous, especially Polish.

Duties

• Support in meeting management

• Ensuring administrative support for the Sector and assistance in administrative

procedures;

• Assistance in preparation of tender dossiers;

• Contribution to drafting of internal procedures and regulations;

• Drafting notes, letters, reports, meeting minutes and follow ups;

• Performing basic administrative tasks as copying, scanning, etc.;

• Occasional translations;

• Any other administrative tasks as required by Head of Sector.

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2nd traineeship

Profile

• University degree (at least Bachelor’s degree), preferred librarian/document

management studies;

• Previous experience in carrying out secretarial and/or administrative tasks;

• Very good skills in the main office tools (Word, Excel, Outlook, PowerPoint);

• Very good command of both written and spoken English;

• Excellent organisation skills and ability to meet deadlines;

• Good interpersonal skills and ability to work in a multi-cultural environment;

• Knowledge of other EU languages advantageous, especially Polish.

Duties

• Support in works related to arrangement, description and evaluation of physical

archive files;

• Support in preparation of physical archival files for destruction or transfer to the

historical archive;

• Support to Frontex staff in acquisition and retrieval of physical documents from the

Frontex Central Archive;

• Contribution to the drafting of internal procedures and regulations;

• Support to Facility Management team or other Sector teams in peak seasons;

• Performing basic administrative tasks as copying, scanning, etc.;

• Occasional translations;

• Any other administrative tasks as required by Head of Sector.

How to apply

In order to apply for this traineeship opportunity, please be so kind as to follow the

instructions described on our webpage.

The deadline for sending applications is 15 January 2016, 23:59 Warsaw time.

Time

The traineeship is expected to start on 1 March 2016 for twelve months initially and

possibility to be extended.