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8 APPSWorkplace Managers

IncreasedProductIvIty

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should utilize for

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What do you do with that stack of business cards from all the contacts you made at the facilities management convention this weekend? Or how do you save a relevant article to share with your boss on Monday when your desktop isn’t available?

Whether you are sitting in the waiting room at the doctor’s office or sitting on the train on your way to work, we have all found ourselves in a situation where our phone is our best work tool.

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We have put together a few of our favorite mobile apps and how you can save time with them when your only work tool is your mobile device.

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1

As you’re sitting in the Dr.’s office, you come across a great article that you want to read and share later with your team. But you know the nurse will be calling you back any minute. What do you do?

The Pocket app is a bookmarking app that allows you to store not only articles, but videos as well. Queued for later access, your saved information does not require internet access, allowing you to revisit anywhere, anytime. What better way to increase your productivity than to utilize time that would normally be wasted just sitting and waiting?

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2This free app allows you to create various folders, adding notes, websites and articles relevant to each folder. Made notes for your next team meeting? You can even share these folders with your co-workers.

And the best news is, Evernote is also available on your MAC and PC, allowing you to sync all of your notes between each of your devices. Download the Evernote clipping tool and you can save items to your folders with just the click of a button.

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3Box is a collaborative, cloud based tool that allows

you to store ideas, documents and notes, all in one place.Utilize the sharing tool and you can invite your entire team to

collaborate in specific folder. Have a project you areworking on alone? That’s ok, just don’t send an invitation

for sharing and thefolder will remain private.

Box has created an app that can be used on tablets as well as smart phones, that will automatically sync to your account, so you can

collaborate from anywhere and with any device.

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4

The app CardReader serves as an electronic rolodex so you can access your contact information at any time. Simply take a picture of the business card via the smartphone app and the card info is transcribed, saved and synced with your web account.

Networking is one of the most critical components of every profession. But what do you do with all of those pesky business cards?

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5

Between work apps, software and online tools, as well as all your personal duties, the number of URLS, websites and passwords to remember can be more than overwhelming.

Before downloading Universal Password Manager, you may find yourself “resetting” passwords often. This password manager is simple to use and accessible from your smartphone as well as your personal computer--with just one password to remember.

Universal Password Manager

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6 Room ReservationRoom reservation software, along with apps such as

iOffice’s Open Space allows the mobile workforce of todayto reserve the spaces they need, such as conference

rooms and quiet workspaces, regardless of where they are.By reserving space, employees know they will

have access to the types of rooms they need beforethey step foot on the property.

This capability eliminates the embarrassment and frustration of double-booking and frees up your schedule to focus on more critical tasks.

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Maintaining an open line of communication with co-workers is vital to everyone’s success. While emails are a great way to communicate, sometimes you need a quick, easy answer to something. For quick and easy, email is not the answer.

Sign up for GroupMe and create various “groups” based on your assorted projects. By creating a private chat room and inviting guests to be a part of the group and you can chat with them, discuss and receive answers with the click of a button.

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Any.Do is the app that every busy professional needs in their life. This simple and sleek app will organize both your work and personal life, allowing you to create folders and plan tasks into four categories: today, tomorrow, upcoming and someday.

Download this app and plan your busy day while sipping your cup of coffee in the morning. Starting your day off with Any.Do could become part of your morning ritual.

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While every tool on the market may not be relevant to yourposition, pick a few that seem the most useful to you. Once you find your favorites, share them with your team. Let them know it will give everyone the opportunity to become more productive and improve your internal communication.

Technology grows exponentially every day.

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