Download pdf - Banyule City Council 9 June 2015 Ordinary Meeting Minutes

Ordinary Meeting of Council Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

9 June 2015 commencing at 7.45 pm

MINUTES

THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3

PRESENT .............................................................................................................................. 3

APOLOGIES .......................................................................................................................... 3

LEAVE OF ABSENCE ........................................................................................................... 3

CONFIRMATION OF MINUTES ............................................................................................. 3

DISCLOSURE OF INTERESTS ............................................................................................. 3

PRESENTATION ................................................................................................................... 3

1. PETITIONS ...................................................................................................................... 3 Nil

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 4 2.1 Olympic Village Learning Hub - Olympic Neighbourhood House ............................. 4 2.2 Victorian State Disability Plan - Council Submission ............................................... 5 4.2 Ivanhoe Grammar School Development Plan 2015-2021 ........................................ 5 4.4 Proposed nine to ten storey mixed use building at 4-6 Flintoff Street,

Greensborough ..................................................................................................... 10 4.8 Proposed apartment building at 13-17 Cartmell St Heidelberg .............................. 19 4.9 Planning Scheme Amendment C93 - Ivanhoe Activity Centre ............................... 20 6.1 Review of Opportunities for Advertising Signs on Council Land ............................ 20 6.3 Additional Paid Parking Locations ......................................................................... 22

3. PLANET – ENVIRONMENTAL SUSTAINABILITY ....................................................... 22 Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT .............................. 22 4.1 Draft Banyule Integrated Transport Plan ............................................................... 22 4.3 North East Link - Quarterly Report ........................................................................ 23 4.5 Draft Heidelberg and Bell Street Mall Parking Plan ............................................... 24 4.6 Update on the Neighbourhood Residential Zone ................................................... 24 4.7 Banksia Redevelopment Site and Banksia Community Stadium Precinct

Project Update (Former Banksia Secondary College) ........................................... 25

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 26

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 June 2015 1

MINUTES ORDINARY MEETING OF COUNCIL 9 JUNE 2015

5.1 Scheduled Special Council Meeting for 22 June 2015 - change to Ordinary Council Meeting .................................................................................................... 26

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 27 6.2 Carbon Tax Repeal Assessment ........................................................................... 27 6.4 Items for Noting .................................................................................................... 28 6.5 Assembly of Councillors ........................................................................................ 28 6.6 1 Kalparrin Avenue Greensborough - New Lease - Commence statutory

procedures ............................................................................................................ 32

7. SEALING OF DOCUMENTS ......................................................................................... 33 7.1 Sealing of Documents ........................................................................................... 33

8. NOTICES OF MOTION .................................................................................................. 33 8.1 Request Meeting with the Minister for Local Government ..................................... 33

9. GENERAL BUSINESS .................................................................................................. 34 9.1 Congratulations ..................................................................................................... 34 9.2 Passing of Joan Kirner .......................................................................................... 34

10. URGENT BUSINESS ..................................................................................................... 34 10.1 Ivanhoe Grammar School ..................................................................................... 34

CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 34

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 June 2015


The Meeting opened at 7.58pm.

The Mayor’s Acknowledgement of the Wurundjeri People The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present Mayor Cr Craig Langdon, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland.

Apologies Cr Steven Briffa

Leave of Absence Nil

Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 25 May 2015

Moved: Cr Mark Di Pasquale Seconded: Cr Tom Melican CARRIED Disclosure of Interests Nil

Presentation A presentation was conducted by two young residents of Banyule, on behalf of all involved with the project, to launch the film “The Internet is Forever”. The Victorian Government's It’s There for Life Grants provided one-off funding to community organisations and local governments in Victoria to help support youth-led projects that help young people to be safe, positive, respectful and responsible online. Banyule Youth Services received $18,000 to fund a range of initiatives this year. Last year young people in the Truth4Youth program received mentoring from a Journalist to help them learn about the issue and produce a number of articles published both online and in a special edition of the Truth4Youth magazine. The story follows the one person’s regret and their journey through the cyber world to reclaim their identity.

1. PETITIONS Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 June 2015 3


2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1 OLYMPIC VILLAGE LEARNING HUB - OLYMPIC NEIGHBOURHOOD HOUSE EXECUTIVE SUMMARY

The purpose of this report is to update Council on progress of Stage Two of the redevelopment of the 1.68 hectare Department of Education and Training (DET) site in Olympic Village. Stage Two being a neighbourhood house to service Olympic Village and surrounds which will help to redress the current longstanding disadvantage in the area. A situational analysis and development options proposal for a new Olympic Neighbourhood House (ONH) was undertaken by consultants Lateral Projects and Development in 2014. With the proposed next steps to explore negotiations with Olympic Adult Education Inc. (OAE) as proposed future ONH lead tenant, options for a purpose built neighbourhood house to complement plans for a learning hub in Olympic Village. The project seeks Councils’ endorsement and support to advance stage 2 of the learning hub and formalise Council’s commitment to the development of a neighbourhood house for Olympic Village with OAE as the lead tenant and continue to explore external funding opportunities leveraging OAE committed funds towards the construction costs. Resolution (CO2015/152)

That Council:

1. Confirm it’s in principal support to progress Stage Two Development of the Olympic Village Learning Hub – Olympic Neighbourhood House.

2. Advocates in partnership with Olympic Adult Education to the State Government seeking their support to fund the next stage.

3. Authorise relevant officers to discuss this matter with State and Federal Governments and other potential project partners in an effort to leverage Olympic Adult Education’s committed capital funds to obtain further funding.

4. Write to Local State and Federal Members of Parliament seeking their support for funding of stage two of the hub.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED



AMEND ORDER OF BUSINESS

(CO2015/153) Resolution That the Order of Business be amended so that items 2.2, 4.2, 4.4, 4.8, 4.9, 6.1 and 6.3 with speakers are considered before the other items on the agenda. Moved: Cr Jenny Mulholland Seconded: Cr Wayne Phillips CARRIED 2.2 VICTORIAN STATE DISABILITY PLAN - COUNCIL SUBMISSION Kevin Biaggini spoke on the item.

EXECUTIVE SUMMARY

The Victorian Government, through the Victorian Disability Advisory Council has invited Local Government to provide submissions regarding the development of the new State Disability Plan 2017 - 2020. Officers have consulted with Council’s Disability Inclusion and Advisory Committee and other Council departments to prepare a response. The draft submission advocates for opportunities for Banyule’s local people with a disability to be reflected and addressed through the development of the next State Disability Plan. Resolution (CO2015/154)

That Council endorse the submission (attached) to the State Government regarding the development of the new State Disability Plan 2017 - 2020. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED

4.2 IVANHOE GRAMMAR SCHOOL DEVELOPMENT PLAN 2015-2021 Councillor Phillips left the Chamber at 08:49 pm. Councillor Phillips returned to the Chamber at 08:50 pm. Paul Simmons, Dave King, Robyn Roberts, Robin Edwards (on behalf of John Petsas & herself), Robyn Sullivan, Paul Walsh, Ken Whiteman & Jacqueline Lewis spoke on the item.

EXECUTIVE SUMMARY

Ivanhoe Grammar School has submitted a Development Plan for approval that outlines the next phase of development of the school. The plan seeks to increase staff and student numbers as well as construct a number of new facilities including a sports centre and underground car park at the southern end of the school and a new senior years building in the centre of the site. The Development Plan has seen a number of revisions following extensive consultation with Council and the community. It is considered the plan, subject to further amendments, is an appropriate outcome that will facilitate an additional phase of development for the school and result in acceptable amenity impacts to surrounding properties.



Resolution (CO2015/155)

RECOMMENDATION A That Council having complied with the Development Plan process and Section 60 of the Planning and Environment Act 1987, resolves that the Development Plan for the Ivanhoe Grammar School at 41 The Ridgeway, Ivanhoe, be approved after the following amendments to the plan have been made: Sports Centre

1. In relation to the design of the sports centre, words which indicate that: a. Indicate that the overall height is no greater than 11 metres and further, the

overall height is kept to the minimum necessary to facilitate the activities listed in the Development Plan having regard to the relevant design standards for netball and basketball court dimensions and clearance. If it is not demonstrated that the clearance heights are necessary, to accommodate the activities listed then the overall height may be less than 11 metres.

b. It is to incorporate a pitched roof with the ridge running east west so that the wall heights of the building are further minimised at the northern and southern elevations and that the wall heights of the eastern elevation are also minimised. This must result in the wall heights at the northern and southern ends being reduced by up to 2 metres from the maximum overall height.

c. The sports centre finished in high quality materials, colours and architectural finishes so as to minimise the dominance of the building height and appearance, and also ensuring plant and equipment is located on the opposite side of the sports centre away from residential properties. This should include the use of green, earthy or autumnal colours on the east and north elevations.

d. The Landscaping master plan includes screening vegetation along the eastern elevation to soften views of the built form from the residential properties to the east.

e. The presentation to the Boulevard to incorporate themes and elements of the surrounding character which may include prevalence of planting and landscaping, and the use of materials such as stacked stone and brick.

2. The sports centre use limited to the following: a. School Use - 7am – 9.30pm Monday to Thursday, 7am – 6pm Friday and 7am-

1pm on Saturdays without further written consent from Council. No use Sunday without further written consent from Council.

b. Community Use – 7am – 9.30pm Monday to Thursday, 7am – 6pm Friday and 7am-1pm on Saturdays without further written consent from Council. No use Sunday without further written consent from Council. Community use includes use of school facilities, by individuals or groups, for the purpose of education, recreation, cultural activities for students, the local community (i.e. within Banyule) or young persons. Users do not need to have an affiliation with the school. This may include the hire of facilities by such groups.

c. Uses that do not fit the above performance measures are not allowed. 3. The primary use of the sports centre during school hours for school purposes. The

sports centre can be made available for community use but must not be used for commercial purposes.

4. The sports centre not to be used until all of the spaces within the underground car park are made available.

5. An acoustic report is to be provided as part of the planning permit application for the sports centre. The sports centre design is to demonstrate how the recommendations within the acoustic report are incorporated. After completion of the sports centre and prior to its use, an acoustic engineer is to provide a certification report to demonstrate compliance with the recommendations within the acoustic report. The building must be tested during use for typical activities.



Intensity of use at southern end of the school

6. Activities within Locksley House limited to the hours of 7am-9.30pm weekdays and 7am-5pm Saturday.

7. A requirement that the uses across the site including the proposed sports centre, Locksley House and the swimming pool facility, are scheduled so that future events avoid a scenario whereby multiple facilities are operating at high capacity concurrently outside of school hours. The combined total occupancy of facilities must not at any time exceed the number of people derived from a calculation of the standard car parking ratio for ‘place of assembly’ having regard to the number of car parking spaces available within the at-grade and underground sports centre car parking spaces plus the at grade spaces to the north west of Locksley House. Should there be an instance where this is unavoidable, Ivanhoe Grammar is to obtain the prior written consent of Council in advance of the events occurring.

NOTE: Please refer Urgent Business Item 10.1 (CO2015/175) of this agenda for correction of wording of point 7 (above) “to replace the word NORTH with WEST”.

8. The future planning permit application for the sports centre must be submitted with details of how the facility will be managed to regulate its use for community purposes.

Car Parking

9. The Development Plan staging plan amended to show the Car park constructed concurrently with the Sports Centre with the car parking component to be made available as soon as practical prior to commencement of use of the sports centre.

10. A 15 minute transition time for the arrival of vehicles in the morning and a 30 minute transition time in the evening for the departure of vehicles is allowed but the facilities must not be used during these times.

11. The car park entry to Russell Street modified to: a. Restrict traffic movements to right in and left out; b. Include methods for minimising disturbance to nearby residential properties as a

result of headlights from vehicles entering and exiting the car park; c. Provide adequate site lines to the Scotts Parade intersection. This may require

the removal of some vegetation within the Road Reserve. 12. The correct number of parking spaces currently on site, including accurately

describing the total number of spaces lost as a result of the development plan and the correct surplus calculated using the existing approved staff numbers under the 2000 Development Plan. This should be clearly shown on the master plan.

13. Details of how car parking spaces across the entire site will be maintained for staff parking. This must address the storage of maintenance vehicles, plant, equipment and materials in appropriate locations.

14. The staging Plan amended to require an increase in staff and students to be staged so that new on site car parking is generally made available at the rate of 1 car parking space to each 0.833 staff.

15. Preparation of a Green Travel Plan, to form an appendix to the Development Plan, with particular focus given to the transport habits of staff. The plan should include the option of implementing a remote student drop off point near to the school from which point school staff would coordinate a ‘walking school bus’ to the Ridgeway Campus. The Plan must specify dates for the implementation of key recommendations to the satisfaction of Council.

16. An area nominated on the plan indicating the location of bicycle parking spaces and associated facilities in accordance with Clause 52.34.

17. That the underground carpark to include no less than 128 car parking spaces



including the appropriate number of disabled spaces. Traffic management

18. Vehicle access to the site controlled in accordance with the following: a. Russell Street: 5.45am – 10pm weekdays and 6.45am – 5pm Saturday. b. Existing Scotts Parade: Open for maintenance vehicles only. c. Fairy and Elphin Street: 7.30am – 6pm weekdays for staff access only. No access

on weekends. d. Elphin Street through to Fairy Street (through school): For staff access only.

19. The layout of the underground car park designed to provide for integration with the existing car parking spaces south of the south ground.

20. The layout of the underground car park designed to provide for a safe drop off location at the front of the sports centre with the ability to enter from Russell Street, circulate and exit back onto Russell Street. This should include low level lighting where appropriate.

21. Delineation of a pedestrian walkway separate from the vehicle access isles which facilitates access to the pedestrian exit points.

22. The number of buses dropping off and picking up students be assessed and reported to Council at the same time that census of students is given in August of 2016.

23. The submitted Traffic Management Plan updated to reflect all requirements set out in the final Development Plan to ensure that there are no inconsistencies and anomalies between the plans.

Staff and Student numbers

24. A census of student and staff numbers (including full time, part time and contractors) taken in August of 2015 and an annual census taken on an ongoing basis. The census data is to be provided To Banyule City Council annually. The census must include all registrations at the Ridgeway Campus excluding the ELC. The results will be made available to any interested residents.

25. The total number of children permitted in the Early Learning Centre to not exceed 44 at any one time and a total of 3 staff.

26. The Development Plan amended to provide information in relation to staff and students on sites outside the DPO boundary are included in total staff and student numbers. This should include a statement that staff on sites outside the Development plan boundaries are included in the total number of staff on site at any one time.

Tree protection and landscaping

27. The building envelope for the Dodemaide Hall extension amended to retain and protect tree number 19 (Olea europea) as described in the Arboricultural report prepared by Recovery Tree Services dated 25 March 2015.

28. The submitted landscape master plan amended to accurately show all trees proposed to be removed for the senior years centre and any redesign required to retain and protect all high retention value trees.

29. A Tree Care Management Plan prepared which becomes an appendix to the Development Plan and provides an inventory of all trees on site, general methods to be adopted to ensure these trees are maintained in a healthy condition and the locations nominated for replanting of trees to ensure compliance with previous planning approvals granted for tree removal. This should include a discussion of principles in relation to replacement planting for trees that are nearing the end of their useful life expectancy.

30. A landscape plan will be required as part of all future applications for planning permits for development. All landscape works on site should reflect the existing heritage landscape themes on site by planting species that strengthen these heritage values.



31. The Landscaping master plan includes screening vegetation along the eastern elevation to soften views of the built form from the residential properties to the east.

Other

32. All future planning permit applications to require a Construction Management Plan which will outline how the development will be managed to minimise off site amenity impacts and environmental impacts. Each plan must include details of how car parking will be managed on site so as to maximise the retention of spaces for staff parking and how spaces lost will be offset.

33. The senior years centre café and associated storage rooms be used only by students and during school hours.

RECOMMENDATION B

1. That Council write to each member of the Resident Interest Group to thank them for their valuable input into the Development Plan process and acknowledge the contribution they have made to the outcome.

RECOMMENDATION C

1. That within 3 months, Council undertake consultation with surrounding residents on a proposal to implement a 12 month trial of parking restrictions, which may include a resident parking permit scheme (free of charge), in some locations within the surrounding street network to minimise Ivanhoe Grammar School staff parking in the street and encouraging them to park within the on-site car park;

2. The streets to be included within the consultation include Latham Street, Rose Street, Merton Street, Fairy Street, Elphin Street, Redesdale Road, Russell Street, Pine Street, Scotts Parade, Marshall Street, The Ridgeway, Waterdale Road (between Lower Heidelberg Road and The Boulevard), Anerley Street, Mervyn Crescent, Gilbert Road and Central Avenue.

3. Further consultation is to be undertaken before the end of the 12 month trial as to the continuation of restrictions.

4. That Council alter the parking restrictions for on street parking spaces on the eastern side of The Ridgeway to be short term parking only.

5. That Council officers review the extent of bus movements in The Ridgeway following the receipt of information from Ivanhoe Grammar School in August 2016. Officers should determine if any traffic management improvements are required to accommodate safer bus movements.

RECOMMENDATION D

1. That any outstanding planning compliance matters that have been raised are investigated further and where necessary ensure appropriate action is taken to address these.

RECOMMENDATION E

1. That the school provide a plan to describe how it will transition to compliance with respect to onsite car parking spaces. This plan must identify where existing spaces that are not currently available can be made available and where new spaces (in addition to those approved under the 2000 Development Plan) can be accommodated on site.

2. That the school provide details of alterations to the existing southern carpark to include removal of concrete wheel stops in appropriate spaces to facilitate circulation of vehicles associated with swim school drop offs to ensure vehicles can enter and exit at the Russell Street entrance.



RECOMMENDATION F

1. That the four closest residents to the proposed Sports Centre be invited to meet with Council officers, the Ward Councillor and the Mayor of the day to view the plans of the sports centre when they are submitted.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED

ADJOURNMENT

(CO2015/156) Resolution That the Meeting be adjourned for 5 minutes at 9.25pm. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED

The meeting resumed at 9.30pm Cr Jenny Mulholland was not in the chamber at the resumption of the meeting. Cr Jenny Mulholland returned at 9.36pm. 4.4 PROPOSED NINE TO TEN STOREY MIXED USE BUILDING AT 4-6 FLINTOFF

STREET, GREENSBOROUGH Ray Psaila and Anton Buenemann spoke on the item.

EXECUTIVE SUMMARY

The proposal seeks to construct a 9 to 10 storey mixed use development which will have a maximum height of 29.4 metres in height on the land at 4-6 Flintoff Street, Greensborough. The development comprises 65 apartments, 4 shops and 3 office tenancies. A total of 70 car spaces are proposed which is 62 spaces less than the total required by the Planning Scheme. A key consideration for Council in determining this application is the extent to which it proposes an alternative response to the height and building form set out in Schedule 1 to the Activity Centre Zone applying to the Greensborough Principal Activity Centre. Council’s resolution to undertake a review of precinct 6 of the Activity Centre Zone in which the subject site is located is also a relevant consideration. While the proposal is in excess of the height requirements of the current controls, it is considered that a modified version of the proposal is appropriate having regard to Urban Design Guidelines currently being developed by Council’s Strategic Planning team which will form the basis of a future Planning Scheme Amendment. This would envisage an 8 storey development with a 4 storey podium including a landmark element on the Flintoff/Grimshaw Street intersection. Resolution (CO2015/157)

That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Notice of Decision to Grant a Planning Permit, or in the case of the objection being withdrawn before this decision a Planning Permit be issued, in respect of Application No. P563/2014 for Buildings and works for the construction of a multi-storey building, alteration of access to a Road Zone Category 1, use of land for dwelling and reduction of on site car parking at 4 - 6 Flintoff Street GREENSBOROUGH subject to the



following conditions: Plans (1) Before the development permitted by this permit starts, amended plans to the

satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will

then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show:

(a) Deletion of one level of the building and subsequent lowering of the building height;

(b) The height of the building podium lowered to four storeys on the Flintoff Street, Grimshaw Street and eastern site boundaries, measured from the lower ground floor level of the building;

(c) A minimum wall setback to Flintoff and Grimshaw Streets at all levels above the podium of 4.5 metres from the face of the podium, except for the tower at the corner of Flintoff and Grimshaw Streets and internal reconfiguration/consolidation of apartments necessary to achieve these changes. Glazed or visually lightweight balconies may project approximately 1.5 metres into this setback area;

(d) All building elevations to correspond with the amended floorplan;

(e) Landscaping as required by Condition 2 of this permit;

(f) The glazing to the north-west wall of Office 3 extended the length of the office wall;

(g) Provision of openings in the solid side walls of balconies to improve outlook and solar access to balconies and natural light to living areas of apartments while preserving the framing elements of the building design;

(h) Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including the use of an On-site Stormwater Detention (OSD) system.

Please note the Engineering plans must show all protected and/or retained trees on the development site, on adjoining properties where tree canopies encroach the development site and along proposed outfall drainage and roadway alignments (where applicable) and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of hand work or trenchless installation must be provided.

(i) The Tree Preservation Fencing in accordance with Condition 16 of this permit;

(j) Landscape and tree zones to be clearly marked with hatching, colour coding or similar and distinguished from useable open space areas;

(k) A plan notation indicating that no building works or facilities are to be provided within the dedicated landscape areas;

(l) A schedule and sample board of external building materials and colours, including details of cladding and roofing materials and detailed design and finish to the roof top feature on the tower at the corner of Flintoff and Grimshaw Streets; the schedule must be accompanied by a statement from a qualified urban designer confirming that the proposed design and finish is appropriate, or amended as required;



(m) All sustainable design features indicated in the submitted Sustainable Management Plan (SMP) prepared by Sustainable Development Consultants dated 31 October 2014. Where sustainable design features outlined in the SMP cannot be visually shown, include a notes table providing details of the requirements (i.e. energy and water efficiency ratings for heating/cooling systems and plumbing fittings and fixtures etc.);

(n) Details of the design, appearance and materials of minimum 1.7 metre high privacy screening to be provided between immediately adjacent balcony areas;

(o) All waste management features indicated in the Waste Management Plan required under Condition 18 of this permit;

(p) Car park allocation plan in accordance with Condition 23; (q) Visitor and shopper bicycle parking for eight bicycles.

(2) The development permitted by this permit must not be commenced until a satisfactory

detailed landscaping plan is submitted to and approved by the Responsible Authority. Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include:

(a) Details of planting within the building setbacks and terrace area;

(b) The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal throughout the site;

(c) Provision of formed garden beds with edging around the landscape zone within the front setback to prevent vehicles parking within those areas;

(d) Planting to consist of varying heights and species;

(e) A schedule of all proposed trees, shrubs and ground cover, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by grass, lawn or other surface material as specified;

(f) Location and details of paving, steps, retaining walls, fence design details and other landscape works including cut and fill.

(g) Location, details and cross section drawings of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Management Plan and STORM report) prepared by Sustainable Development Consultants dated 31 October 2014, with reference to connection details on the engineering plans.

(3) The use and development as shown on the endorsed plans or described in the

endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

Public Transport Victoria (4) The permit holder must take all reasonable steps to ensure that disruption to bus

operation along Flintoff Street is kept to a minimum during the construction of the development. Foreseen disruption to bus operations and mitigation measures must be communicated to Public Transport Victoria fourteen days (14) prior.

VicRoads (5) All disused or redundant vehicle crossings must be removed and the area reinstated

to kerb and channel to the satisfaction of and at no cost to the Roads Corporation prior to the occupation of the buildings or works hereby approved.

(6) The crossover and driveway are to be constructed to the satisfaction of the Roads



Corporation and/or the Responsible Authority and at no cost to the Roads Corporation prior to the occupation of the works hereby approved.

(7) Prior to the occupation of the building hereby approved, the access lanes, driveways,

crossovers, and associated works must be provided and available for use and be:

(i) Formed to such levels and drained so that they can be used in accordance with the plan.

(ii) Treated with an all-weather seal or some other durable surface.

Amenity (8) Noise emissions from any equipment required for refrigeration, air-conditioning,

heating, ventilation and the like must comply with State Environment Protection Policy (Control of Noise from Commerce, Industry and Trade) No N-1 and/or Environment Protection (Residential Noise) Regulations 1997 and/or Environmental Protection Authority Noise Control Guidelines TG 302/92, as relevant.

Urban Design / External Appearance (9) All external materials, finishes and paint colours are to be to the satisfaction of the

Responsible Authority. (10) The walls of the development on the boundary of adjoining properties must be cleaned

and finished in a manner to the satisfaction of the Responsible Authority. Car Parking / Access (11) Areas set aside for the parking of vehicles together with the aisles and access lanes

must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.

(12) Areas set aside for the parking and movement of vehicles as shown on the endorsed

plan(s) must be made available for such use and must not be used for any other purpose.

(13) Vehicular access or egress to the subject land from any roadway or service lane must

be by way of a vehicle crossing constructed in accordance with Council’s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

(14) The boundaries of all car spaces, access and egress lanes and the direction in which

vehicles should proceed along the access lanes must at all times be clearly indicated on the ground to the satisfaction of the Responsible Authority.

Tree Protection / Landscaping



(15) Unless otherwise agreed in writing by the Responsible Authority, the landscaping

areas shown on the endorsed plans must be used for landscaping and no other purpose and any landscaping must be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

(16) Unless otherwise agreed in writing by the Responsible Authority, prior to the

commencement of works (including demolition) on the site, Tree Preservation Zones must be established around the Yellow Box (retained site tree no. 5) located in the south-western corner of the site and all street trees with the road frontages of the site. You must contact Council’s Development Planning Arborist on 9457 9878 once the Tree Preservation Fencing is erected so that an inspection of the fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained to the satisfaction of the Responsible Authority, and meet the following requirements:

(a) Extent

Tree Preservation Zones are to be provided to the extent of the canopy of the trees indicated as being retained on the endorsed plan, including Council’s street trees. Weed control Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips

(b) Fencing

(i) Vegetation Preservation fences with a minimum height of 1.2 to 1.5 metres and of chain mesh or like fence with 1.8 metre posts (e.g. treated pine) or like support every 3-4 metres and a top line of high visibility plastic hazard tape must be erected around the perimeter of the zone.

(ii) The posts must be strong enough to sustain knocks from on site excavation equipment.

(iii) The fences must not be removed or relocated without the prior consent of the Responsible Authority.

(c) Signage

Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”.

(d) Irrigation

The area must be irrigated during the summer months with 1 litre of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a weekly basis.

(e) Access to Tree Preservation Zone

(i) No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority;

(ii) No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and re-fuelling of equipment and vehicles must be carried out away from the root zones;

(iii) No storage of material, equipment or temporary building is to take place within the Vegetation Preservation Zone;



(iv) Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree.

NOTE: Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should be directed to Council’s Arborist – Development Planning on 9457 9878. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that:

• Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;

• All root excavation be carried out by hand digging or with the use of ‘Air-Excavation’ techniques;

• Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.

Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s.

(17) To accommodate the development proposal the canopy of the Yellow Box (retained site tree no. 5) is likely to require pruning. All pruning is to conform to AS4373-2007 Pruning of Amenity Trees and is to be performed only by a trained and competent arborist who has a thorough knowledge of tree physiology and pruning methods to the satisfaction of the Responsible Authority. Drainage (18) The whole of the subject land, including landscaped and paved areas, must be

graded and drained to the satisfaction of the Responsible Authority so as to prevent the discharge of stormwater from the subject land across any road or footpath or onto adjoining land.

Rubbish Collection (19) Before the development commences, a Waste Management Plan must be submitted

to and approved by the Responsible Authority. The Waste Management Plan must include:

(a) Dimensions of waste areas. (b) The number of bins to be provided and capacity. (c) Details on method and frequency of cleaning and maintenance of waste

areas. (d) Details of ventilation. (e) Details of unwanted goods storage. (f) Method of waste and recyclables collection including the need to provide for

private services. (g) Hours of waste and recyclables collection. (h) Measures to minimise impact upon local amenity. (i) Method of presentation of bins for waste collection. (j) Strategies for how the generation of waste and recyclables from the

development will be minimised.

When approved, the plan will be endorsed and will then form part of the permit and must be complied with at all times. Waste collection from the development must be in accordance with the plan, to the satisfaction of the Responsible Authority.



(20) No receptacles for any form of rubbish or refuse (other than public waste bins) may

be placed or allowed to remain in view from a public road or thoroughfare and odour must not be emitted from any such receptacle(s) so as to cause offence to any person(s) outside the subject land.

(21) Unless otherwise agreed in writing, prior to the occupation of the dwellings hereby

approved, details as to how the following will be brought to the attention of prospective purchasers must be submitted to and approved to the satisfaction of the Responsible Authority:

(a) Acknowledgement that all refuse and recycling collection for the property shall be provided internally by a private contractor at the expense of the owner of the land.

Construction Management Plan (22) Before the development starts, a construction management plan must be prepared

and submitted to the Responsible Authority for approval. The plan must be to the satisfaction of the Responsible Authority. Once approved, the plan must be implemented to the satisfaction of the Responsible Authority. The plan must address the following issues:

(a) measures to control noise, dust and water runoff; (b) prevention of silt or other pollutants from entering into the Council’s

underground drainage system or road network; (c) the location of where building materials are to be kept during construction; (d) site security; (e) maintenance of safe movement of vehicles to and from the site during the

construction phase; (f) on-site parking of vehicles associated with construction of the development; (g) wash down areas for trucks and vehicles associated with construction

activities; (h) cleaning and maintaining surrounding road surfaces; (i) measures to maintain access for pedestrians and road users along Flintoff

and Grimshaw Streets during construction; and (j) compliance with Banyule City Council General Local Law No. 1 (2015).

Car Parking Allocation Plan (23) Prior to the occupation of the permitted development, a separate car parking allocation plan is to be prepared showing the car parking space allocation within the development for all retail, office and residential uses. The plan must include allocation of 20 on site car spaces to 20 of the proposed one bedroom apartments and one space to each of the four proposed retail spaces. Section 173 Legal Agreement (24) Unless otherwise agreed in writing by the Responsible Authority, before the use and/or

development permitted by this permit starts, the owner of the land at (Insert land) must enter into an agreement with the Responsible Authority pursuant to Section 173 of the Planning and Environment Act 1987 to the satisfaction of the Responsible Authority and such agreement shall require that:

(a) occupants of the dwellings or commercial premises on the land have no entitlement to on-street or off-street parking by way of a resident or trader vehicle parking permit.



(b) a private waste and recyclable collection be provided to service the building. A memorandum of the Agreement is to be entered on title and the cost of the preparation and execution of the Agreement and entry of the memorandum on title is to be paid by the owner.

Time Limits (25) In accordance with section 68 of the Planning and Environment Act 1987, this permit

will expire if one of the following circumstances applies: • The development is not commenced within two years of the date of this permit; • The development is not completed within four years of the date of this permit; • The use is not commenced within four years of the date of this permit; or • The use is discontinued for a period of two years.

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing:

(a) Before the permit expires, or

(b) Within six months afterwards, or

(c) Within 12 months afterwards if the development started lawfully before the permit expired.

Permit Notes (1) Expiry of Permit

In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

(2) Building Permit Required

Building Permit must be obtained prior to the commencement of any works associated with the proposed development.

(3) Completion of Development

Immediately upon completion of the development permitted by this permit, the owner or developer of the subject land must notify Council’s Development Planning Section that the development is complete and complies with all requirements of the permit. The development will then be inspected to ensure compliance. An early inspection process will ensure that the subdivision approvals including the Statement of Compliance can be issued without delay.

(4) Street Numbering

Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan, however it is Council’s intention to number the proposed allotments as follows:



Shop 1, Lower Ground Floor, 4-6 Flintoff Street, Greensborough Office 1, Lower Ground Floor, 4-6 Flintoff Street, Greensborough Office 2, Lower Ground Floor, 4-6 Flintoff Street, Greensborough Office 3, Lower Ground Floor, 4-6 Flintoff Street, Greensborough Shop 2, Ground Floor, 4-6 Flintoff Street, Greensborough Shop 3, Ground Floor, 4-6 Flintoff Street, Greensborough Dwelling 1, Ground Floor, 4-6 Flintoff Street, Greensborough Dwelling 2, Ground Floor, 4-6 Flintoff Street, Greensborough Dwelling 3, Ground Floor, 4-6 Flintoff Street, Greensborough Dwelling 4, Ground Floor, 4-6 Flintoff Street, Greensborough etc.

(5) Memorandum of Consent for Works

Council’s Construction Department must supervise all works undertaken on Council assets within private property, Council Reserves, easements, drainage reserves and/or road reserves, including connection of the internal drainage system to the existing Council assets. Prior to the commencement of any works, an application must be made and a permit received for: • A “Memorandum of Consent for Works” for any works within the road reserve;

and/or • A “Drainage Connection Permit” for any works other than within a road reserve.

(6) Residential Noise (spa pump/pool pumps/air-conditioning unit/vacuum unit etc) The operation of the (spa pump/pool pumps/air-conditioning unit/vacuum unit etc) shall comply with the Environment Protection (Residential Noise) Regulations 1997. Prohibited times of use as specified by the Regulations are Monday to Friday before 7am and after 10pm & Weekends and public holidays before 9am and after 10pm (if audible from a habitable room of a neighbouring property).

The operation of the (spa pump/pool pumps/air-conditioning unit/ vacuum unit etc) must not cause a Nuisance (as defined under the Health Act 1958). A Nuisance may include issues such as noise, odour or any other thing deemed to be a Nuisance under the Act. It is recommended that the (spa pump/pool pumps/air-conditioning unit/ vacuum unit etc) is not located within close proximity to neighbouring properties and where practicable, enclosed.

(7) VicRoads

The proposed development requires reinstatement of disused crossovers to kerb and channel. Separate approval under the Road Management Act for this activity may be required from VicRoads (the Roads Corporation). Please contact VicRoads prior to commencing any works.

(8) Waste Management Requirements

Recent research indicates that weekly rubbish and recycling generation rates for apartments are in the order of:

Waste source Garbage Comingled

recycling Apartments (1 Bedroom) 80 litre 80 litre Apartments (2-3 Bedroom) 100 or 120 litre 120 litre

Any waste management plan should have regard to these generation rates in making



recommendations with respect to bin volumes and collection frequency. Moved: Cr Mark Di Pasquale Seconded: Cr Jenny Mulholland CARRIED 4.8 PROPOSED APARTMENT BUILDING AT 13-17 CARTMELL ST HEIDELBERG Alan Savige, Catherine Nassios and Stephen Colerio spoke on the item.

EXECUTIVE SUMMARY

Councillor Phillips left the Chamber at 10:38 pm. The applicant, Cartmell Street Joint Venture, seeks to build a five story building plus basement, with 66 one and two bedroom apartments. The building is attached at the basement and is then separated into two distinct forms; the separation between buildings increases with height. Car parking is provided in a basement accessed from Cartmell Street. All resident parking is provided on-site, however a reduction of five (5) visitor car spaces is required. There is no significant vegetation on the site. The design of the building provides a positive response to the intentions of the DDO5 however there is a variation to the preferred overall building height and height of the podium façade. The variation is supported because: • Due to the slope of the site the building will have a maximum height of 16.5m above

street footpath level. This is only 3.5m higher than the 13.0m suggested for Precinct Plan 3 at section 8 of the DDO5.

• The upper two levels are well recessed from all sides of the building and occupy only the central part of the overall site.

• The building setbacks are considered to be responsive to the streetscape and abutting land uses.

• A comprehensive assessment has been made with regard to topography and public views of the Burgundy St valley. The overall height of the building will not significantly impact views of the valley.

The modest shortfall in visitor car parking is also considered acceptable given the location of the site within walking distance of the Heidelberg Train Station, Smart Buses along Burgundy St and adjoining public car park. There is however substantial community interest in this proposal with 38 objections received. The majority of these objections are from surrounding properties in Cartmell, Hawdon, and Darebin Streets. It is recommended that the application is approved with appropriate conditions. Resolution (CO2015/158) The item be deferred to the meeting of the 22 June 2015. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED Councillor Phillips returned to the Chamber at 10:42 pm.



4.9 PLANNING SCHEME AMENDMENT C93 - IVANHOE ACTIVITY CENTRE Roger Fyfe spoke on the item. Councillor Mulholland left the Chamber at 10:44 pm. Councillor Mulholland returned to the Chamber at 10:46 pm. EXECUTIVE SUMMARY

The development of the Ivanhoe Structure Plan and preparation of the associated planning scheme amendments have occurred over a four year period and have included extensive community consultation and a Panel Process. Although there were interim controls in the planning scheme to guide development in Ivanhoe in the form of schedules 11 and 12 to the Design and Development Overlay (DDO), these controls expired on 31 May 2015. This report advises Council that Amendment C93 for permanent controls has been approved by the Minister for Planning. The Amendment came into effect when notice of the approval was published in the Victoria Government Gazette on Thursday 28 May 2015. This report also outlines the changes that the Minister has made to the Amendment since it was adopted by Council on 1 December 2014. Resolution (CO2015/159)

That Council:

1. Note that the Minister for Planning has approved Banyule Planning Scheme Amendment C93 and that notice of the approval was published in the Victorian Government Gazette on Thursday 28 May 2015.

2. Acknowledge the work of the Ivanhoe Community Consultative Committee and the wider Ivanhoe community in achieving these permanent planning scheme controls for the Ivanhoe Activity Centre.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED 6.1 REVIEW OF OPPORTUNITIES FOR ADVERTISING SIGNS ON COUNCIL LAND Roger Fyfe spoke on the item.

EXECUTIVE SUMMARY

Investigations have been undertaken as to whether there may be increased opportunity to allow commercial advertising on Council land. Commercial advertising has the potential to provide additional revenue streams and improved Council assets. Current practices in relation to four types of advertising on Council land have been examined and the possibilities to expand the advertising potential within each type are considered. The four types are:

• Council Owned Outdoor Assets – these include bus shelter, public bins, light poles, shelters and canopies

• Advertising on Council owned buildings and land - this includes the possibility of advertising signs within car parks and road reserves

• Sponsorship Signs at Sporting Clubs – advertising at the entry of reserves as well as on pavilions and coaches boxes

• Temporary Signs on Council Owned Land - these sites are used for non-commercial advertising and generally use by community groups.




That Council: 1) Examine the current bus shelter contract with JCDecaux to consider whether there is

an opportunity to add additional bus shelters including those displaying advertising, as well as the addition of ‘poster board’ style signs in key locations throughout the municipality for a commercial return or additional public assets such as bus shelters.

2) Undertake a ‘pilot’ project for a future commercial advertising program on Council land by initially focusing on a single ‘Promotion Sign’ on the corner of Para Road and Flintoff Street Greensborough. The pilot project should include:

i. Engagement of an appropriate consultant to assist in preparing the necessary

documentation for a planning permit application and any subsequent commercial arrangements associated with leasing of the sign;

ii. Preparation of plans for a promotion sign on the corner of Para Road and Flintoff Street, Greensborough;

iii. Obtaining a planning permit for the sign; iv. Undertaking an Expression of Interest (EOI) process seeking interest in the

leasing of the sign to the commercial advertising industry (subsequent to a planning permit being issued).

3) Undertake a process to amend the Outdoor Advertising Policy to allow sponsorship advertising on sporting ground structures that face main roads. Further guidance and requirements are also to be provided in relation to freestanding club identification and sponsorship signs adjoining the main sportsground entrance including standard Banyule logos and format. The amended policy is to undergo consultation with sporting groups and is to be brought back to Council for approval.

4) Amend the Outdoor Advertising Policy in regard to temporary community notice boards to:

a. Include the following sites as additional designated locations for the display of

temporary community notice boards:

• AK Lines Reserve Grimshaw Street, Watsonia • Greensborough Park Diamond Creek Road, Greensborough • Ivanhoe Park Lower Heidelberg Road, Ivanhoe East • De Winton Park Grove Road, Rosanna • Warringal Parklands Beverley Road, Heidelberg • Heidelberg Park Beverley Road, Heidelberg • Ford Park Banksia Street, Bellfield

b. Allow ‘two’ temporary signs to be displayed at each of the approved sites

including existing and additional.

5) Following the approval of additional sites for temporary community notice boards, proactive enforcement action is to occur to ensure the removal of unlawfully erected and displayed notice boards.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED



6.3 ADDITIONAL PAID PARKING LOCATIONS Roger Fyfe spoke on the item.

EXECUTIVE SUMMARY

Approximately $70,000 of savings were generated by the changes in the scope for the 2014/15 paid parking projects and a successful tender process for the supply and installation of ticket machines. This offers the opportunity to expand the paid parking systems in Banyule. The parking occupancy levels for 12 locations across the municipality have been assessed, with results showing high usage across most locations. The cost of the installation of paid parking systems in half of the locations can be covered using the savings from the 2014/15 paid parking projects. The remaining locations are estimated to generate sufficient revenue to cover the cost of installation within a 12-18 month period. The Heidelberg Car Parking Reserve has sufficient funds to cover the costs of installing paid parking systems at these locations. While it is appropriate to allocate revenue from paid parking systems into reserves for parking management, it is also appropriate that a portion of such revenue be allocated to General Revenue to provide for Council’s broader services. Therefore 33% of the paid parking system revenue is proposed to be allocated to General Revenue. Resolution (CO2015/161)

That the item be deferred. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED

3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1 DRAFT BANYULE INTEGRATED TRANSPORT PLAN EXECUTIVE SUMMARY

Council has worked with the local community and other key stakeholders to prepare the draft Banyule Integrated Transport Plan (BITP). This draft document has been prepared to give long-term direction in transport and land use decisions in the municipality. The draft BITP has been shaped by community input and local expertise. Information collected through consultation to date has been used to develop the plan’s vision and themes, as well as the supporting strategies. The draft is now ready for further consultation. Responses to the draft will help inform a final BITP. The final document will provide an overall framework to address transport issues, and create a more accessible, safe, liveable and sustainable community.




That Council: 1. Approve the draft Banyule Integrated Transport Plan for consultation until 14 August

2015. 2. Receive a further report in November 2015, to consider the consultation received and

adopt the final Banyule Integrated Transport Plan. 3. Write to Local State and Federal Members of Parliament providing a copy of the ITP

and inviting them to the public information sessions. Moved: Cr Rick Garotti Seconded: Cr Tom Melican CARRIED 4.3 NORTH EAST LINK - QUARTERLY REPORT EXECUTIVE SUMMARY

There has been some progress on planning for the proposed North East Link in the three months since last reported to Council. A response has been received from the Hon. Luke Donnellan, Minister for Roads and Road Safety, in relation to Council’s letter seeking advice on the Government’s plans for the North East Link and the truck curfew trial proposed for some declared Main Roads in Banyule. The response addresses a potential North East Link within the context of a broader infrastructure strategy and the establishment of Infrastructure Victoria which will advise the Government on key planning projects and infrastructure priorities. The Minister’s response also indicates that VicRoads is currently developing a communications plan for a Rosanna Road working group, and requested Council to nominate officers to be represented on the working group. VicRoads senior officers have met with Council to discuss initial staging of a Main Road truck curfew in Banyule.

The RACV has released its Directions 2015 document which outlines the transport issues that are important to its members and the Victorian Community in the areas of mobility, safety and affordability. The document cites the North East Link as its number one project. The current State Government has abandoned the East West Link project. This may lead to an opportunity to promote the North East Link as an alternative project. The draft Banyule Integrated Transport Plan (BITP) outlines Council’s position on the North East Link as a direct orbital link between the Metropolitan Ring Road to Eastlink. Residential and community feedback on the BITP will be invited until August 2015. Resolution (CO2015/163)

That Council: 1. Continue to work with VicRoads to advance the declared Main Road truck curfews in

Banyule.

2. Participate in the VicRoads working group for issues on Rosanna Road. 3)

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED



4.5 DRAFT HEIDELBERG AND BELL STREET MALL PARKING PLAN EXECUTIVE SUMMARY

The Heidelberg and Bell Street Mall Parking Plan (HBSMPP) considers parking trends and strategies to manage parking in the Heidelberg Activity Centre, the Bell Street Mall area, and their immediate surrounds. The draft HBSMPP is now proposed for public consultation. Responses to the draft will help inform a final HBSMPP. A final document is planned to be presented to Council for adoption later in the year. In terms of future planning, the Ivanhoe Parking Plan is proposed to be the next parking plan prepared, in the 2015/16 financial year. This replaces the Greensborough Parking Plan which was initially proposed to be prepared in the 2016/17 financial year. Resolution (CO2015/164)

That Council: 1. Approve the draft Heidelberg and Bell Street Mall Parking Plan and associated parking

overlays for public consultation with community feedback invited on the draft documents.

2. Consider the opportunity to proceed with a decked parking station on the Cartmell Street Heidelberg car park site that may or may not be part of a mixed use development.

3. Prepare the Ivanhoe Parking Plan in the 2015/16 financial year with the Greensborough Parking Plan scheduled for 2016/17 subject to an allocation in respective budgets.

Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland CARRIED

4.6 UPDATE ON THE NEIGHBOURHOOD RESIDENTIAL ZONE EXECUTIVE SUMMARY

The new residential zones were approved for the Banyule Planning Scheme last year. As part of the approval the previous Minister for Planning replaced the two tailored schedules Council proposed for the Neighbourhood Residential Zone (NRZ), with one neutral schedule. The two schedules proposed by Council were then referred to the Residential Zones Standing Advisory Committee (the Committee) for review as draft amendment C125. After the schedules were referred to the Committee, Council resolved that further analysis and consultation should be done before pursuing refinements to the NRZ. Council also resolved to request that the Minister abandon the draft amendment so this further work could be progressed. The Committee has since reviewed the draft amendment and has agreed with Council’s position that further analysis and community consultation should be done before any further changes are made to the NRZ. The new Minister for Planning has agreed with the Committee’s recommendations. While awaiting this decision, Council completed the first stage of its further analysis. The analysis report recommends that the existing schedule to the NRZ (as introduced by the previous Minister) be retained in the Banyule Planning Scheme and monitored for its effectiveness before any further analysis is done for any future changes to it. Concurrently, Council could advocate to the Victorian Government for a revised approach to the NRZ.




That Council: 1. Retain the alignment between Council’s strategic direction and the Schedule 3 to the

Neighbourhood Residential Zone (NRZ3) that has been achieved in the Banyule Planning Scheme.

2. Receive a further Council report in the future that considers a revised Strategic Planning Work Program with ‘Monitoring and Review of the NRZ’ included.

3. Advocate for changes to the Neighbourhood Residential Zone by writing to the: a) Minister for Planning seeking more information for future review of the new residential

zones. b) Municipal Association of Victoria, asking them to coordinate a response by Councils

to any Victorian Government progress on the new zones review. Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland CARRIED

4.7 BANKSIA REDEVELOPMENT SITE AND BANKSIA COMMUNITY STADIUM

PRECINCT PROJECT UPDATE (FORMER BANKSIA SECONDARY COLLEGE) EXECUTIVE SUMMARY

Banyule City Council purchased three former school sites in November 2013 to amongst other things, secure an important community asset, the Banksia Community Stadium. The asset was until then, owned by the Victorian State Government forming part of the Banksia Secondary College. Given the closure of three schools within the municipality, in September 2014 Banyule Council resolved to retain the Bellfield site keeping it available for the State to purchase and re-establish as an educational facility following the 2014 State election. The current government has not expressed a desire to re-acquire the site. Following a series of investigations, it is now established that, consistent with Sport and Recreation Victoria guidelines, the existing stadium structure is not suitable for refurbishment. The building structure is in a state of disrepair and subject to ongoing vandalism. In readiness for a new purpose built facility, the delivery of a master planning exercise is now deemed appropriate parallel to the demolition of the existing structure. It is considered that any investment in undertaking short-term remedial works to the existing stadium would deliver limited community benefit and will still ultimately result in the structure being demolished. Resolution (CO2015/166)

That Council:

1. Reconfirms its commitment to provide $7m towards the Banksia Community Stadium precinct project.

2. Continue to seek and investigate community, State and Commonwealth funding and support for the Banksia Community Stadium precinct project.

3. Initiate further consultation with the community and potential user groups (including



an update in the Heidelberg Leader Mayoral column and a letter to the local community) explaining the unsuitability of the stadium for refurbishment in the short term and indicating an intention to undertake the demolition of remaining structures on its land located at 230-232 Banksia Street, Bellfield.

4. Consider a future report outlining the outcomes of the community consultation. 5. Subject to budget approval, begin preparation of a precinct master plan which

considers the area bounded by Darebin Creek, Ford Park, Waterdale Road, Banksia Street and Perkins Avenue, including the multipurpose stadium site.


5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1 SCHEDULED SPECIAL COUNCIL MEETING FOR 22 JUNE 2015 - CHANGE TO

ORDINARY COUNCIL MEETING EXECUTIVE SUMMARY

Council annually sets Council meeting dates for the following year. In August 2014 Council resolved meeting dates for the 2015 year and a Special Meeting was set for 22 June 2015 for the adoption of the Council Budget and City Plan. A special meeting is no longer required for the sole consideration of the City Plan and Budget and it is proposed to convert the meeting to an Ordinary meeting of Council. The Local Government Act 1989 (Act) provides for the setting of meeting dates and Council is required to give public notice of the proposed change. Resolution (CO2015/167)

An Ordinary Meeting of Council be set for 22 June 2015 to allow for ordinary business items to be transacted and a public notice advising of the Ordinary Meeting date be published in the local newspapers. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED



6. PERFORMANCE - USE OUR RESOURCES WISELY

6.2 CARBON TAX REPEAL ASSESSMENT EXECUTIVE SUMMARY

The Clean Energy Act 2011 has been repealed. This abolishes the carbon pricing mechanism (CPM) from 1 July 2014. The Clean Energy Regulator is the Government body which administers the CPM and legislation to reduce carbon emissions and increase the use of clean energy. On 17 July 2014 the Clean Energy Legislation (Carbon Tax Repeal) Act 2014 amended the Competition and Consumer Act 2010 (the CCA) to include a new Part V – Carbon Tax Price Reduction Obligation. The carbon tax price reduction obligation requires suppliers of regulated goods to pass through all cost savings relating to the regulated supply that are directly or indirectly attributable to the carbon tax repeal (s.60C of the Competition and Consumer Act 2010 (Cth) CCA). The focus of the carbon tax repeal is on regulated goods because these were the goods most significantly affected by the carbon tax. Regulated goods are:

• natural gas • electricity • synthetic greenhouse gas (SGG), or • synthetic greenhouse gas equipment (s. 60B of the CCA).

Suppliers of regulated goods have since passed through their cost savings attributable to the carbon tax repeal to Banyule City Council. The Council will pass through the total cost saving, estimated to be $480,344, back into the community. There are no specific legal obligations on, or requirements of, Councils in relation to how they will pass on cost savings. A number of options have been presented for consideration to effect a pass through of cost savings to the community: Option 1 - refund to the individual rate payer Option 2 – credit offset against future rate charges of the individual rateable property Option 3 - reduction in future rate increase by the value of the cost saving Option 4 - allocation to an environmental reserve to fund future projects The options to refund or credit the individual (option 1 & 2) are not considered equitable options. The amount to be returned will need to be calculated as an equal share across all rateable properties and will not reflect the proportion actually paid by each individual. These options will also incur an administration cost which will dilute the amount available to return back to the community If Council was to apply the option to reduce future rate increases (option 3) there would be a potential delay in submitting the budget to Parliament. Council would also incur additional costs. The 2015/2016 budget has been prepared and is awaiting adoption. Any change to the rate increase may require the draft budget 2015/2016 to be re-worked and re-issued for public consultation. A cost neutral and equitable approach would be to apply option 4, and apply the funds to an environmental reserve for future community investment. It is envisage that the funds would be held in reserve (carried forward) for allocation by Council towards environmentally sustainable projects. Option 4 being recommended as the preferred option.




That Council: 1. Note that $480,344 is the projected saving to Banyule City Council as a result of the

Carbon Tax Repeal (effective 1 July 2014) 2. Create an environmental reserve and allocate the amount of $480,344 to the reserve for

future community investment 3. Approve and prioritise the individual projects to be funded from the reserve at a future

meeting of Council.

•

Moved: Cr Rick Garotti Seconded: Cr Tom Melican CARRIED

6.4 ITEMS FOR NOTING RECOMMENDATION

That Council note the following minutes/reports: 1. The Banyule Age-friendly City Advisory Committee meeting held 10 April 2015. Resolution (CO2015/169)

That Council note the following minutes/reports: 1. The Banyule Age-friendly City Advisory Committee meeting held 10 April 2015. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED

6.5 ASSEMBLY OF COUNCILLORS EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as:

A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be:

a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been

delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES



1 Date of Assembly: 18 May 2015

Type of Meeting: Councillor Briefing

Matters Considered: 1. Montmorency RSL Gaming Machine Proposal 2. Integrated Transport Plan Draft for Consultation 3. Banksia Street, Bellfield – Multipurpose Stadium 4. Summary of submissions to the Draft Budget and

City Plan

Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Allison Beckwith – Director Community Programs Geoff Glynn – Director Assets & city Services Peter Utri – Acting Director Corporate Services Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Darren Bennett – Manager Leisure, Recreation & Cultural Services David Bailey – Engineering Services Coordinator Bailey Byrnes – Transport Planning Team Leader

Others Present: Nil

Conflict of Interest: Nil 2 Date of Assembly: 15 April 2015

Type of Meeting: Disability & Inclusion Advisory Committee

Matters Considered: Previous Minutes Disability Action Plan Local Report Watch Council presentations Next meeting & Committee Photo

Councillors Present: Craig Langdon Jenny Mulholland

Staff Present: Shawn Neilson – Community & Social Planner Theonie Tacticos – Team Leader, Community & Social Planning Lisa Raywood – Manager, Health & Aged Services Helen Parker - Community & Social Planner Arun Chopra – Manager, Capital Projects Kate Chapell – Greensborough Office Project Co-Ordinator Ana Caicedo – Team Leader, Traffic & Transport

Others Present: Nancy Sadka Anna Constas Simon Chong Louise Pearson Stephanie Krt Luke Nelson Jeff Walkley Janice Castledine



Sherridan Bourne (MetroAccess) Conflict of Interest: Nil

3 Date of Assembly: 25 May 2015


Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 25 May 2015 (excluding confidential items) as listed below:

2.1 World Health Organisation Developing Indicators for Age-Friendly Cities - Pilot Project Meeting

2.2 Community Buses Review 4.1 Notice of Intention to Declare a Special Rate - Bell

Street Mall 4.2 Update on the Vision for Watsonia Village 4.3 Planning Permit Application for an additional 15

Electronic Gaming Machines and associated building and works at Montmorency Eltham RSL (P1143/2014)

5.1 Proposed City Plan & Budget - Consideration of Submissions Received

6.1 219 Southern Road Heidelberg West - Proposed Sale of Land

6.2 Responding to the MAV invitation to join a proposed local government workers' compensation mutual scheme

6.3 Assembly of Councillors 6.4 Challenges, Workload and Initiatives in Development

Planning 6.5 29 Alamein Road Heidelberg West - Proposed Sale of

Land 6.6 Shop 201 Greensborough Plaza and Shop 378A

Greensborough Plaza 7.1 Sealing of Documents 8.1 Review of Council Committees 8.2 Greensborough College

Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Allison Beckwith – Director Community Programs Geoff Glynn – Director Assets & City Services Peter Utri – Acting Director Corporate Services Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Vivien Ferlaino – Acting Manager Governance & Communications Emily Outlaw – Council Governance Liaison Angela Johnson – Manager, Human Resources Tania O’Reilly – Manager, Finance & Procurement Joseph Tabacco – Manager, Property & Economic Development Jackie Bernoth – Co-Ordinator – Development Planning



Chris McInnes – Development Planner Others Present: Nil

Conflict of Interest: Nil 4 Date of Assembly: 1 June 2015


Matters Considered: Webcasting of Council Meetings Corporate Identity Ivanhoe Grammar Development Heidelberg Parking Plan & Future Parking Changes Garage Sale Trail Presentation Carbon Tax Repeal Assessment Financial Assistance Grants Budget Submissions Consideration

Councillors Present: Craig Langdon Jenny Mulholland Steven Briffa Mark Di Pasquale Rick Garotti Tom Melican Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Allison Beckwith – Director Community Programs Geoff Glynn – Director Assets & City Services Gina Burden - Acting Director Corporate Services Vivien Ferlaino – Co-Ordinator, Governance Tania O’Reilly – Manager, Finance & Procurement Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Luca Verduci – Digital Communications Officer Trish Hosking – Co-Ordinator, Communications Joel Elbourne – Manager, Urban Planning & Building Andy Wilson – Team Leader, Development Planning Bailey Byrnes – Transport Planning Team Leader Ana Caicedo – Team Leader, Traffic & Transport James Kelly – Manager, Assets & Infrastructure Russell Darling – Manager, Operations

Others Present: Megan McLean – Garage Sale Trail Andrew Valder – Garage Sale Trail

Conflict of Interest: Nil 5 Date of Assembly: 1 June 2015

Type of Meeting: Confidential Councillor Briefing

Matters Considered: Confidential Contractual Matters

Councillors Present: Craig Langdon Jenny Mulholland Steven Briffa Mark Di Pasquale Rick Garotti Tom Melican Wayne Phillips



Staff Present: Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Allison Beckwith – Director Community Programs Geoff Glynn – Director Assets & City Services Gina Burden - Acting Director Corporate Services Joel Elbourne – Manager, Urban Planning & Building James Kelly – Manager, Assets & Infrastructure Russell Darling – Manager, Operations Tania O’Reilly – Manager, Finance & Procurement Giovanni Savini – Manager, Youth & Family Services

Others Present: Nil

Conflict of Interest: Nil Resolution (CO2015/170)

That the Assembly of Councillors report be received. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED

6.6 1 KALPARRIN AVENUE GREENSBOROUGH - NEW LEASE - COMMENCE

STATUTORY PROCEDURES EXECUTIVE SUMMARY

Council owns and currently leases the land and improvements known as 1 Kalparrin Avenue Greensborough (subject site) to Kalparrin Early Childhood Intervention Program Inc (Kalparrin) under a three year lease, which is due to expire on 29 June 2015 (existing lease). The existing lease does not provide an option for a further term.

Kalparrin is seeking to enter into a new lease with Council. The proposal triggers the need to give public notice under sections 190 and 223 of the Local Government Act 1989. For the purposes of giving public notice for this proposal it is noted that the “Diamond Valley Leader” is the newspaper that is generally circulated in the Greensborough area. The purpose of this report is to seek authorisation to commence the statutory procedures to give public notice of Council’s intention to grant a new lease of the subject site to Kalparrin for the term of three years with options for two further terms of three years each for the purpose of operating a Limited Hours Type 1 Children’s Service. Resolution (CO2015/171) That Council:

1. Acknowledge that Kalparrin Early Childhood Intervention Program Inc (Kalparrin) is seeking to enter into a new lease in respect of the Council-owned land and improvements known as 1 Kalparrin Avenue Greensborough (subject site) and that Kalparrin will remain in occupation of the subject site overholding under the terms and conditions of the existing lease until satisfactory completion of the matters relating to items 3 and 4 below have been completed.

2. Authorise the Chief Executive Officer and/or the Director City Development to finalise negotiations to grant a new lease to Kalparrin for the term of three years with options for two further terms of three years each for the purpose of operating a Limited Hours Type



1 Children’s Service from the subject site.

3. In accordance with sections 190 and 223 of the Local Government Act 1989 (Act), authorises the commencement of the statutory procedures to give public notice of Council’s intention to grant to Kalparrin a new Lease and inviting written submissions from the public on the proposal in the “Diamond Valley Leader” on 17 June 2015.

4. Receive written submissions on the proposal, and hear from persons who have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act, at its ordinary meeting of Council on 6 July 2015 beginning at 7.45 pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti CARRIED

7. SEALING OF DOCUMENTS 7.1 SEALING OF DOCUMENTS Resolution (CO2015/172)

1. That the Common Seal of the Banyule City Council be affixed to the Instrument of

Authorisation for Planning Officers Amanda Opie and David Moon and they be appointed and authorised as set out in the Instrument.

2. The Licence agreement between Banyule City Council and the Minister Administering the Education and Training Reforming Act 2006 (Schools) in relation to the occupation of part of the Council owned land known as Simms Road Reserve by the Montmorency Secondary College be deferred to a further meeting of Council.


8. NOTICES OF MOTION 8.1 REQUEST MEETING WITH THE MINISTER FOR LOCAL GOVERNMENT Cr Jenny Mulholland submitted a Notice of Motion Resolution (CO2015/173)

“That Council write to the Minister for Local Government The Hon. Natalie Hutchins MP inviting the Minister to a meeting to update Council on future directions for the sector and discuss Banyule’s current position including a courtesy copy to the local state members.”




9. General Business 9.1 CONGRATULATIONS Cr Craig Langdon acknowledged Darren Harris & Stephen White, Inspectors of Banyule region both of whom have been appointed as Superintendents and congratulated them on their promotions.

9.2 PASSING OF JOAN KIRNER Cr Rick Garotti noted the sad passing of Joan Kirner, former Premier of Victoria and commented on her achievements and the positive impact she had on others including himself.

Cr Craig Langdon added his comments on Ms Kirner’s outstanding service and noted the role she played as an ambassador for the neighbourhood renewal project in West Heidelberg.

10. Urgent Business 10.1 IVANHOE GRAMMAR SCHOOL Resolution (CO2015/174)

That Council consider an item of Urgent Business in relation to the Ivanhoe Grammar School resolution in item 4.2 of the agenda.

Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland CARRIED Resolution (CO2015/175)

That council correct the amended recommendation in item 4.2, point 7 to replace the word NORTH with WEST.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2 and 11.3. Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland CARRIED



The Meeting was adjourned at 11.39pm. The Meeting was closed to the public at 11.44pm.

DATED:........................... DAY OF ........................... 2015

............................................. MAYOR
