Transcript
Page 1: Banyule City Council Agenda 15 September 2014

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

15 September 2014 commencing at 7.45pm

Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

AGENDA

The Mayor’s Acknowledgement of the Wurundjeri People “Our Meeting is being held on the traditional lands (country) of the Wurundjeri people and I wish to acknowledge them as the traditional owners and pay my respects to their Elders.”

Apologies and Leave of Absence

Confirmation of Minutes Ordinary Meeting of Council held 1 September 2014

Disclosure of Interests

Presentation A presentation will be held to congratulate the winner of the ‘Watsonia 2050’ competition, Miss Grace Kumar from Watsonia North Primary School, which was held with local primary school students as part of the development of the draft ‘Picture Watsonia: A Vision for Watsonia Village’ document.

1. Petitions

1.1 Petition - Chelsworth Park and Ivanhoe Grammar Proposed Lease ........................ 3

REPORTS:

2. People – Community Strengthening and Support

2.1 Department of Transport, Planning and Local Infrastructure Local Facilities for Local Clubs Program 2014 - 2015 funding program ............................ 5

3. Planet – Environmental Sustainability

Nil

4. Place – Sustainable Amenity and Built Environment

4.1 A Draft Vision for Watsonia Village ......................................................................... 9

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AGENDA (Cont’d)

Ordinary Meeting of Council - 15 September 2014 Page 2

4.2 Work Program for Strategic Planning Unit ............................................................. 13

4.3 Proposed Discontinuance of Section of Unused Road - Margaret Avenue, Montmorency - Hearing of Submissions ................................................. 18

4.4 Proposed Sale of 229 Banksia Street, Ivanhoe (former Bellfield Primary School Site) ............................................................................................. 21

4.5 McArthur Road, Ivanhoe East - Speed Limit Reduction ........................................ 25

4.6 Proposed Discontinuance of Section of Unused 'Road' - Willis Street, Greensborough - Hearing of Submissions ................................................. 29

4.7 Ivanhoe Grammar School Resident Interest Group - Replacement Resident ............................................................................................................... 32

5. Participation – Community Involvement in Community Life

5.1 Motions for Municipal Association Victoria (MAV) State Meeting ......................... 37

5.2 Flag Raising Protocols at Banyule ........................................................................ 41

6. Performance - Use Our Resources Wisely

6.1 Assembly of Councillors ........................................................................................ 45

6.2 Councillor Motions - Status Update ....................................................................... 48

6.3 Certification of the Statutory Statements: For the Year Ending 30 June 2014 ............................................................................................................. 51

7. Sealing of Documents

Nil

8. Notices of Motion

8.1 Monthly Financial Report ...................................................................................... 55

8.2 Rosanna Station and Lower Plenty Road pedestrian safety .................................. 56

8.3 "Resolve Rosanna Road" - Petition ....................................................................... 57

8.4 Victoria Cross Estate ............................................................................................ 58

8.5 Ward Newsletter ................................................................................................... 60

9. General Business

10. Urgent Business

Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matters:

11. Confidential Matters

11.1 Contractual matters

11.2 Proposed developments

11.3 Contractual matters

11.4 Contractual matters

11.5 Contractual matters

Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified.

Closure of Meeting

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1.1

Petitions

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1.1 PETITION - CHELSWORTH PARK AND IVANHOE GRAMMAR PROPOSED LEASE

Author: Vivien Ferlaino - Governance & Information Co-ordinator, City Development

File: F2014/36

EXECUTIVE SUMMARY An online petition with 70 entries has been received regarding the Chelsworth Park Lease to Ivanhoe Grammar School. The petition prayer is as follows: ‘Protect Chelsworth Park, Ivanhoe – for future generations - Say NO to 30 years of LEASE and CONTROL to a private business with no options for increased PUBLIC USE over that period’ Council gave public notice on 4 August 2014 advertising the proposed lease. The consideration of submissions and proposed lease is due to be considered by Council in October. Currently the petition does not meet Council’s Petitions and Joint letter guidelines. The guidelines do not allow for e-mail petitions and require addresses and signatures. The petition has no addresses or signatures. The current guidelines are currently being reviewed to consider on-line petitions. Council will need to determine whether it will accept the petition.

BACKGROUND

Council, at its Meeting on 4 August 2014, gave public notice of the advertising period of the proposed lease of part of Chelsworth Park to Ivanhoe Grammar and provide opportunity for public submissions in accordance with section 223 of the Local Government Act 1989. Petitions and Joint Letter Guidelines Council’s Petition and Joint letter guidelines provide guidance on how petitions must be presented to Council. The guidelines outline what must be in a petition, rules about signatures and addresses and privacy matters. The petition presented is an on-line petition and has been received electronically via email. Currently this petition does not meet our Petitions and Joint letter guidelines. The petition has no signatures or addresses. Our guidelines state that E-mail petitions will not be accepted and that addresses and signatures are required. It is unknown where the signatories to this petition reside as the address for each signatory is not included in the petition. The petitioners address simply states Australia and in one instance Melbourne.

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1.1

Petitions

PETITION - CHELSWORTH PARK AND IVANHOE GRAMMAR PROPOSED LEASE cont’d

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The petition includes many individual comments. The entire petition with comments has been circulated separately to Councillors. A review of Council’s current guidelines is being undertaken as part of the review of the Meeting Procedures Local Law, due to expire in March 2015. At its Meeting on 15 July 2013, Council resolved that the current petition guidelines be reviewed in line with the rules and guidelines followed by the Victorian Parliament.

OFFICER COMMENT

The Victorian Parliament only accepts petitions from those who reside in Victoria and do not accept on-line petitions. Officers have benchmarked the practice of other councils. Of the 10 councils that responded, none allow on-line petitions to be submitted. At a Federal level, only the Senate accepts on-line petitions, but will only accept a print out of a petition that has been posted on an internet page and that people have ‘signed’ by submitting their names and email addresses. Petitions that are posted and signed electronically are accepted if the Senator presenting the petition certifies that they have been duly posted with the text available to the signatories. Further investigations and research will need to occur with the review of the Petition guidelines. As the finalisation of the local law review is not until next year, Council will need to determine now whether it accepts this petition.

RECOMMENDATION

That Council decides whether to accept the petition and note it. 2.

ATTACHMENTS

Nil

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2.1

People – Community Strengthening and Support

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2.1 DEPARTMENT OF TRANSPORT, PLANNING AND LOCAL INFRASTRUCTURE LOCAL FACILITIES FOR LOCAL CLUBS PROGRAM 2014 - 2015 FUNDING PROGRAM

Author: Ben McManus - Coordinator Leisure & Cultural Services, Community Programs

File: F2014/300

EXECUTIVE SUMMARY

The Local Facilities for Local Club Program is a Victorian Government funding program that encourages, rewards and recognises the role of community clubs and organisations who have worked hard to bring together resources to develop sport and recreation facilities. The Local Facilities for Local Clubs Program promotes the importance of developing more inclusive partnerships between clubs, local governments and State Government to build a more active Victoria. Councils can apply for up to $50,000 towards two projects. Each project can have a total project cost up to $150,000. The community contributions committed to a project must match or exceed the Victorian Government contribution requested from this program. Furthermore, community contributions must make up a minimum of 25 per cent of the total project cost. Council officers have been approached by a number of clubs in regards to this funding program and officers have held several discussions with Sport and Recreation Victoria representatives who have provided further advice regarding the criteria for funding. Based on outcomes of officer discussions with clubs, Sport and Recreation Victoria representatives and assessment against the Local Facilities for Local Clubs Program, selection criteria, officers consider the Ivanhoe Bowling Club Synthetic Upgrade project to be the best fit for this funding program. Applications for the Local Facilities Local Clubs Program close on 15th September 2014. Funding announcements and notification of outcomes are expected in mid-October. Successful projects can commence from November 2014 and must be completed by May 2016.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

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2.1

People – Community Strengthening and Support

DEPARTMENT OF TRANSPORT, PLANNING AND LOCAL INFRASTRUCTURE LOCAL FACILITIES FOR LOCAL CLUBS PROGRAM 2014 - 2015 FUNDING PROGRAM cont’d

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CITY PLAN

This report is in line with Council’s City Plan key direction to “enhance Banyule’s public and open spaces”.

BACKGROUND

The Local Facilities for Local Club Program is a Victorian Government funding program that encourages, rewards and recognises the role of community clubs and organisations who have worked hard to bring together resources to develop sport and recreation facilities. The program supports innovative local clubs, with the Victorian Government matching the total club and community contribution (Both cash and in –kind) up to $50,000 for small facility projects that:

increase or maintain sport and recreation participation

increase female and junior participation

increase access to sport and recreation places

improve safety, address risk and ensure compliant facilities

provide innovative sport and recreation facilities

provide environmentally sustainable facilities

provide universally designed facilities. The Local Facilities for Local Clubs Program promotes the importance of developing more inclusive partnerships between clubs, local governments and State Government to build a more active Victoria. Councils can apply for up to $50,000 towards two projects. Each project can have a total project cost up to $150,000.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues.

CURRENT SITUATION

Council officers have been approached by a number of clubs in relation to this funding program and officers have held several discussions with Sport and Recreation Victoria representatives who have provided further advice regarding criteria for funding. Council can apply for up to $50,000 towards two projects. Each project can have a total project cost up to $150,000.

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2.1

People – Community Strengthening and Support

DEPARTMENT OF TRANSPORT, PLANNING AND LOCAL INFRASTRUCTURE LOCAL FACILITIES FOR LOCAL CLUBS PROGRAM 2014 - 2015 FUNDING PROGRAM cont’d

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The community contributions committed to a project must match or exceed the Victorian Government contribution requested from this program. Furthermore, community contributions must make up a minimum of 25 per cent of the total project cost. Projects that have been nominated by clubs for consideration include: Club / Project Project

Cost Funding Mix Comments

Ivanhoe Bowls Club Synthetic Court Upgrade

$100, 000 Club: $50,000 SRV: $50,000 BCC: $0

Meets criteria

West Ivanhoe Sporting Club Construction of Netball Courts

$131,000 Club: $50,000 TBC SRV: $50,000 BCC: $31,000

Meets criteria Club funding TBC Additional cost anticipated.

Ivanhoe Croquet Club $50,000 Club: $25,000 SRV: $25,000 BCC: $0

Meets criteria. No formal quotes.

Banyule Football Club Sports field Lighting

$178,000 Club: $30,000 SRV: $30,000 BCC: $120,000

Project cost outside criteria for funding

Old Paradians Football Pavilion Extension (storage)

$175,000 Project cost outside criteria for funding

Greensborough Football Club Sports field Lighting

$200,000 Project cost outside criteria for funding

St Mary’s Tennis Club LED Lighting

Not supported by SRV

Yallambie Tennis Club Court Improvements

Project not fully established

Bundoora Tennis Club Project not fully established

Project not fully established

Based on outcomes of discussions with clubs, Sport and Recreation Victoria representatives and assessment against the Local Facilities for Local Clubs Program, officers consider the Ivanhoe Bowling Club project to be the best fit with this program.

FUNDING IMPLICATIONS

Council can apply for up to $50,000 towards two projects. Each project can have a total project cost up to $150,000.

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People – Community Strengthening and Support

DEPARTMENT OF TRANSPORT, PLANNING AND LOCAL INFRASTRUCTURE LOCAL FACILITIES FOR LOCAL CLUBS PROGRAM 2014 - 2015 FUNDING PROGRAM cont’d

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The community contributions committed to a project must match or exceed the Victorian Government contribution requested from this program. Furthermore, community contributions must make up a minimum of 25 per cent of the total project cost.

TIMELINES

Applications for the Local Facilities Local Clubs Program close on 15th September 2014. Funding announcements and notification of outcomes are expected in mid-October. Successful projects can commence from November 2014 and must be completed by May 2016.

CONCLUSION

Officers believe through discussions with clubs and Sport and Recreation Victoria representatives that the Ivanhoe Bowling Club Synthetic Green Upgrade has merit, meets the funding criteria, aligns with program objectives, can be delivered in project timelines and will address a community sporting need.

RECOMMENDATION

That Council: 1. Endorse the Ivanhoe Bowling Club Synthetic Green Upgrade project and

request officers submit a project proposal to Sport and Recreation Victoria through the Local Facilities for Local Clubs Program.

2. Refer other club nominated projects to the 2015/2016 budget process for further consideration.

3. Write to the sporting clubs that nominated projects for consideration under this funding program, of the outcome and that their project will be a consideration of future budgets.

ATTACHMENTS

Nil

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4.1

Place – Sustainable Amenity and Built Environment

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4.1 A DRAFT VISION FOR WATSONIA VILLAGE Author: Klover Apostola - Strategic Planner, City Development

File: F2014/504

EXECUTIVE SUMMARY

Banyule Council has been working with the local community and other key stakeholders to prepare a draft vision for Watsonia called ‘Picture Watsonia: A Vision for Watsonia Village’. This draft vision document has been prepared to give direction to future change at Watsonia’s shopping street, railway station area and surrounds. The development of ‘Picture Watsonia’ has involved working with many people to understand what is truly valued in Watsonia Village, and what could change for the future. The draft can now be considered for further consultation. Responses to the draft will help inform the final vision. The final document will position Council to lead on shaping Watsonia’s future in line with local community aspirations.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

BACKGROUND

This year Council has been looking at the Watsonia’s shopping street, railway station and surrounds to prepare a vision document for the future of this area. This is being done to achieve an initiative in Council’s City Plan, to:

“Deliver a long-term strategic plan for Council’s potential influence and land use planning on Watsonia Station and the surrounding precinct. (Page 44)”

A draft vision has now been prepared, titled Picture Watsonia – A Vision for Watsonia Village. A copy is given in Attachment 1. Council’s commitment to the area is already being realised in the current initiatives and funding commitments for:

Supporting the traders association in their coordination of the shopping street.

Supporting the Watsonia Motor Show.

A further stage of the streetscape upgrades.

A future shared trail along the powerline easement.

Further refurbishments of the Watsonia library.

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Place – Sustainable Amenity and Built Environment

A DRAFT VISION FOR WATSONIA VILLAGE cont’d

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A graffiti program to improve the area’s visual amenity.

Continuing traffic and engineering analysis. The vision in the draft ‘Picture Watsonia’ gives a long term direction so that local people and stakeholders can see how any future projects, programs and advocacy actions can help achieve the vision. The vision will also help Council to articulate the ideas and values of the community. Doing this means that Council can effectively advocate for future projects done by State Government Agencies, to discover how any long term changes at the Watsonia railway station and car park can give benefit to Watsonia and Banyule.

Locality Plan

The following map shows the study area for this vision:

Figure 1: Picture Watsonia Study Area (north up the page)

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues.

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4.1

Place – Sustainable Amenity and Built Environment

A DRAFT VISION FOR WATSONIA VILLAGE cont’d

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DEVELOPING THE DRAFT VISION

The draft ‘Picture Watsonia’ document has been prepared with the help of City Strategists, Hello City. It was prepared with key stakeholders including local residents, business owners, State Government Agencies, as well as Local, State and Federal Government representatives. Local Councillors and various staff from across Council and have also given input and helped to frame the document. The consultation was approached as a conversation with about the future with local people. This engagement process was called ‘Watsonia 2050’ as it encouraged people to start thinking about what they want for the long term future centre, and how to get there. It involved activities to ensure many people could participate including:

A community engagement event in the shopping street. Passers-by were invited to stop and share their thoughts on what works or does not work in the Watsonia Village on a large illustrated map.

A photo survey to gain an insight on people’s hopes for Watsonia’s future.

One on one meetings and workshops with local traders, State Government Agencies and State and Federal Government representatives. All showed great interest in working with Council.

Various Council work teams have also been in workshops to share their knowledge and test ideas.

A summary of the engagement process is given in Attachment 2. This consultation revealed what is important to local people. This includes the highly valued library; convenient range of locally owned shops; the village feel; and a connected and committed community. There are also many aspects that present a challenge in the future of Watsonia, such as the effects of future housing growth and difficulties in moving through the centre. The draft ‘Picture Watsonia’ document has been developed in response to this consultation. It is driven by a vision statement that articulates the aspirations of the community, and describes what is possible to achieve in the future. It identifies many ideas so Watsonia can address challenges for a growing and changing population, while strengthening and celebrating its character. One important idea that can proceed almost immediately is the introduction of a 40km/hr speed limit on Watsonia Road.

WHERE TO NEXT

The draft vision document ‘Picture Watsonia’ has been prepared through extensive consultation. It can now be considered for further consultation, to ensure that a final vision reflects what people have said. Consultation on the draft will include:

Notice in local papers to invite feedback

Updates on Council’s facebook page and on Councils website with a copy of the draft ‘Picture Watsonia’ and a feedback form.

Displays at Council’s Service centre and Watsonia Library with feedback forms.

Continued discussions with the Watsonia Traders Association.

Continued discussions including State Government Agencies and local stakeholders such as the RSL and the Anglican Church.

Distribution of the draft document to other interested parties.

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Place – Sustainable Amenity and Built Environment

A DRAFT VISION FOR WATSONIA VILLAGE cont’d

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Letters to all land holders and occupiers within the study area outlining the project and draft vision.

Public information session. This consultation will run until Friday, 24 October 2014. Feedback will then be considered before a final vision document is prepared for future Council adoption. It is expected that this final vision document will be considered by Council in December 2014. Future implementation of ‘Picture Watsonia’ will require an Implementation Plan of priorities, for future funding consideration in annual budgets. In saying this a request could be made to VicRoads quite quickly to consider changing the speed limit of the Watsonia Road strip to 40 km/hr.

CONCLUSION

The draft ‘Picture Watsonia: A Vision for Watsonia Village’ has been prepared in response to a key initiative in Council’s City Plan, after an extensive consultation process. Further consultation may now be done to inform the final vision document. The final vision will position Council to lead on shaping Watsonia’s future in line with local community aspirations.

RECOMMENDATION

That Council: 1. Approve the attached draft ‘Picture Watsonia: A Vision for Watsonia Village’ for

further consultation until 24 October 2014. 2. Receive a further report in December, to consider the final vision document.

3. Write to VicRoads seeking a 40km/hr speed limit along the Watsonia Road

shopping strip.

ATTACHMENTS

No. Title Page

1 Picture Watsonia: A Vision for Watsonia Village 62

2 Summary & Analysis of the Watsonia 2050 Engagement Process 126

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Place – Sustainable Amenity and Built Environment

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4.2 WORK PROGRAM FOR STRATEGIC PLANNING UNIT

Author: David Cox - Strategic Planning Co-ordinator, City Development

File: 094-011-003

EXECUTIVE SUMMARY

A four year work program has been prepared for Council’s Strategic Planning Unit. This unit has a purpose to develop, facilitate and support Council’s strategic land use planning in the City. The proposed program includes Council’s 2014/15 initiatives for this work team and gives future key initiatives up to 2017/18. Council’s 2014/15 priorities can now respond to the Government’s decision for introducing the new residential zones into the Banyule Planning Scheme. This outcome supports some of Council’s C100 proposal, however it did not support the details in the Neighbourhood Residential Zone Schedules. Council can now consider a response to the Minister on this matter and factor this into the four year work program.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

BACKGROUND

Council’s Strategic Planning work team does place-based planning for the City and has a purpose to:

Develop and review Council’s land-use and development policies and strategies, such as activity centre structure plans

Facilitate Council’s Planning Authority role, described in the Planning and Environment Act 1987, for planning scheme amendments

Facilitate Council’s input to State and other authorities land-use and development strategies, such as the Government’s new residential zones

Support other Council work teams in their strategic planning for public open space, community facilities, infrastructure, transport, economic development, site master planning, environmental and social planning.

To enable this purpose, a four year work program can be grouped under key themes. A summary of activities for each theme is shown in the following table:

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WORK PROGRAM FOR STRATEGIC PLANNING UNIT cont’d

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Table 1: Work Program Themes and Key Activities

Themes Key Activities

Council and Community

Enabling Council resolutions, responding to customer enquiries, supporting other work teams, website and Banyule Banner updates, audits, process improvements and professional development.

Government and Authorities

Giving input to Government and other authority strategies and reviews that affect Banyule. Information supply to Government, preparing grant nominations. Also managing key stakeholder, peak body and authority relationships.

Planning Scheme Review

Doing the statutory review of the planning scheme and a maintenance amendment once every four years. This will capture key directions that emerge from future City Plans.

Neighbourhoods Doing future Neighbourhood Character and Housing Strategy reviews. Refining the Government’s new residential zones for Banyule’s different neighbourhoods. Also creating and reviewing design frameworks for priority neighbourhoods where housing growth can support neighbourhood renewal.

Centres Creating and reviewing visions, structure plans and design frameworks for Activity Centres and other local places, with a focus on Banyule’s larger centres. Also implementing any adopted car parking plans for priority activity centres, into the planning scheme.

Stormwater Improving the planning scheme for Council’s stormwater mapping, so future development is designed to manage risks from major events - particularly the storm that may occur, on average, once every 100 years.

Heritage Doing future Heritage Strategy reviews and uncovering further heritage places. This includes a priority for any further residential heritage precincts and doing planning scheme changes for them.

Vegetation Updating the planning scheme for vegetation strategies and reviews of existing strategies, guidelines and for tree registers that are managed by other work teams. This includes updates to the Vegetation Protection and Environmental Significance Overlays in the planning scheme for Substantial and Significant Trees.

Landscapes Updating the planning scheme for future landscape strategies and reviews of existing strategies. This includes landscapes in Banyule’s residential neighbourhoods.

Infrastructure Updating the planning scheme for any future Developer Contribution Plan, Open Space Strategy or other funding mechanisms that may be included in the planning scheme.

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WORK PROGRAM FOR STRATEGIC PLANNING UNIT cont’d

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The ‘Council and Community’ and ‘Government and Authorities’ themes include various operational activities. These change from year to year and are significantly influenced by external factors. For example, Government projects to create a new metropolitan planning strategy, reformed residential zones and reviewing of planning controls for the Yarra River have all happened in the last 12 months. All have required a resourcing commitment so Council can be effectively informed, advocate and achieve benefits for the local community from Government led projects. Also, each year land owners submit their own planning scheme amendment proposals that Council is obliged to consider. Consequently, Council’s ability to resource and progress its own initiatives is influenced by external factors as well. A draft four year work program has been prepared and is shown in Attachment 1. In this program, the 2014/15 City Plan (Year 2) key initiatives being managed by the work team are all included. These initiatives, listed with their work program theme from Table 1, are:

Government and Authorities: Continuing work with the Government for the LaTrobe National Employment Cluster (NEC) and completing participation in the middle Yarra River project

Neighbourhoods: Further progress for Council’s response to the Government’s decision on the recently introduced new residential zones

Centres: Completing the Ivanhoe Structure Plan amendments, preparing a vision for Watsonia’s shopping street and railway station and also reviewing areas in the Greensborough Structure Plan

Heritage: Progressing a Government response to the State heritage nomination for Banyule Flats and Warringal Parklands

Stormwater: Starting a planning scheme amendment for future development to manage risks from severe stormwater flows

Infrastructure: Considering future options for developer contributions. Based on current team resources and using the 2014/15 budget as a guide for recurring annual funding, future initiatives for 2015/16 to 2017/18 could be for:

Council and Community: Each year doing the activities in Table 1 as they arise

Government and Authorities: Each year doing the activities in Table 1 as they arise. This includes further work for the LaTrobe NEC and responding to Government direction on a new Planning Policy Framework for the State

Planning Scheme Review: Doing a four yearly review and a maintenance amendment for the planning scheme, after a new City Plan is approved

Neighbourhoods: Completing any final planning scheme amendments for the new residential zones. Then creating a neighbourhood framework to inform good development design for Heidelberg West’s future housing growth and renewal

Centres: Completing a planning scheme amendment for a reviewed Greensborough Structure Plan. Also changing the planning scheme for any Heidelberg Car Parking Plan that is approved by Council

Stormwater: Completing a planning scheme amendment for managing severe storm water flows

Heritage: Determining if there any new residential heritage precincts in the City and progressing planning scheme changes for them

Trees: Doing a planning scheme update for changes to Council’s Significant Tree Register

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WORK PROGRAM FOR STRATEGIC PLANNING UNIT cont’d

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Infrastructure: Updating the planning scheme for any new Open Space Strategy.

The proposed timing for these initiatives is shown in Attachment 1. NEW RESIDENTIAL ZONES Council’s 2014/15 initiatives are affected by a recent Government decision on the new residential zones. These new zones are now in the Banyule Planning Scheme. In late-2013, Council approved its C100 proposal for introducing the Government’s new zones. This proposal included various site cover, lot size, dwelling and landscape details for the new Neighbourhood Residential Zone (NRZ). This zone is for Banyule’s treed, hilly neighbourhoods, residential heritage precincts and significant environments. Following discussion with the Minister’s Office and the Department of Transport, Planning and Local Infrastructure, on 23 June 2014 Council resolved (CO2014/176):

“That Council continue to pursue its proposed residential zones as described in Amendment C100 submitted to the Minister by formalising zone boundaries and ‘neutral conversion’ elements within schedules; then proceed as a matter of urgency to a future process to define new elements of schedules in a second stage.”

On the 17 July 2014 The Minister for Planning responded to Council’s C100 proposal. The response is in Attachment 2. Arising from this, and informed by Council’s 23 July resolution, the 2014/15 work program could make progress on the second stage for the NRZ details. This has been included in the proposed work program in Attachment 1 and anticipates, in:

2014/15 doing analysis for the NRZ details, to confirm the structure and mapping for NRZ schedules, done within existing budgets. This analysis will look at the C100 NRZ details and position Council to consider final details. Once done, Council would receive a further report before the end of 2014/15 to consider the NRZ details and a suitable planning scheme amendment process to achieve them.

2015/16 progressing the planning scheme amendment process, to implement Council’s final priorities for the NRZ details. This may require public exhibition of proposed changes and a planning panel process, so Council can consider the final NRZ details and achieve the Government’s support.

This recommended approach means Council may inform the Minister for Planning that it will directly manage a final outcome for its C100 proposal. Rather than using the Minister’s Advisory Committee, Council would do its own analysis and manage a final outcome through a separate amendment process.

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CONCLUSION

The proposed four year work program means Council can consider its future priorities for the Strategic Planning Unit. The proposed program anticipates a similar annual budget, for strategic land use planning initiatives as in 2014/15 and existing staff resourcing for the Strategic Planning Unit. The scope of initiatives each year will be influenced by external factors that have been discussed in this report. Informed by Council’s resolution on the 23 June 2014, and in response to the Minister’s decision on C100, Council can now respond to the introduced new residential zones. The recommended response is to advise the Minister that Council intends to directly manage any future changes to these zones through future planning scheme amendments.

RECOMMENDATION

That Council: 1. Approve the four year work program that is described in and attached to the

report. 2. Write to the Minister for Planning to acknowledge the decision on Council’s

C100 proposal, and advise that Council:

Does not require the Residential Zones Standing Advisory Committee

Will manage any unresolved details for the C100 proposal, through a separate planning scheme process in the future.

ATTACHMENTS

No. Title Page

1 Proposed Work Program for Strategic Planning Unit 152

2 17 July 2014 C100 response letter from Minister for Planning 153

Page 18: Banyule City Council Agenda 15 September 2014

4.3

Place – Sustainable Amenity and Built Environment

Ordinary Meeting of Council - 15 September 2014 Page 18

4.3 PROPOSED DISCONTINUANCE OF SECTION OF UNUSED ROAD - MARGARET AVENUE, MONTMORENCY - HEARING OF SUBMISSIONS

Author: Lorraine James - Property Officer, City Development

Ward: Hawdon

File: F2014/374

Previous Items Council on 7 July 2014 (Item 4.8 - Margaret Avenue, Montmorency - Proposed

discontinuance of section of unused 'road')

EXECUTIVE SUMMARY

The northern end of Margaret Avenue, Montmorency, adjacent to Council owned land known as 1A Margaret Avenue, is unused and un-trafficable (unused ‘road’). It has not been used as a ‘road’ since Margaret Avenue was deviated and constructed in about 1970. The unused ‘road’ does not portray the physical characteristics of a ‘road’.

At its Ordinary Meeting of Council on 7 July 2014, Council:

1. Formed the view that the unused ‘road’ was no longer reasonably required as a ‘road’ for public use.

2. Authorised the commencement of statutory procedures to discontinue the section of unused ‘road’.

3. Authorised the consolidation of the section of unused ‘road’ with its adjacent land holding to create a reserve to be retained for municipal purposes, subject to the discontinuance of the unused ‘road’.

Public notice of Council’s intention to discontinue the unused ‘road’ was given in the “Diamond Valley Leader’ on 30 July 2014, with submissions on the proposal invited in accordance with section 223 of the Act. The purpose of this report is for Council to consider any written submissions received and hear from submitters who have made a written request to be heard before a meeting of the Council. The submission period closed at 5:00pm on 27 August 2014. No submissions were received.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

Page 19: Banyule City Council Agenda 15 September 2014

4.3

Place – Sustainable Amenity and Built Environment

PROPOSED DISCONTINUANCE OF SECTION OF UNUSED ROAD - MARGARET AVENUE, MONTMORENCY - HEARING OF SUBMISSIONS cont’d

Ordinary Meeting of Council - 15 September 2014 Page 19

CITY PLAN

This report is in line with Council’s City Plan key direction to “enhance Banyule’s public and open spaces”.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. Section 20 provides that “A person must not be deprived of his or her property other than in accordance with law”. It is considered that the subject matter does not raise any human rights issues. Council has the legislative power to discontinue or remove ‘road’ status. Also, sections 207A (a) and 223 of the Local Government Act 1989 provides that a person may make a submission in respect of a proposal to discontinue a ‘road’.

BACKGROUND

The northern end of Margaret Avenue, Montmorency, adjacent to Council owned land known as 1A Margaret Avenue, is unused and un-trafficable (unused ‘road’).

Figure 1: Title Configuration

At its Ordinary Meeting of 7 July 2014, Council formed the view that the unused ‘road’ was not reasonably required as a ‘road’ for public use and directed that the statutory procedures be commenced. Council also considered and authorised the consolidation of the unused ‘road’ with its adjacent landholding to create a reserve to be retained for municipal purposes, subject to the discontinuance of the unused ‘road’. A copy of the report is in Attachment 1.

Page 20: Banyule City Council Agenda 15 September 2014

4.3

Place – Sustainable Amenity and Built Environment

PROPOSED DISCONTINUANCE OF SECTION OF UNUSED ROAD - MARGARET AVENUE, MONTMORENCY - HEARING OF SUBMISSIONS cont’d

Ordinary Meeting of Council - 15 September 2014 Page 20

LEGAL CONSIDERATION

Section 206 and Clause 3 of Schedule 10 of the Local Government Act 1989 gives Council the power to discontinue or remove ‘road’ status from roads no longer reasonably required for public use. Sections 207A (a) and 223 of that Act provides that Council must give public notice and invite submissions from the public before exercising such power.

Public notice of Council’s intention to discontinue the unused ‘road’ and retain the resultant land for municipal purposes was given in the “Diamond Valley Leader’ on 30 July 2014, with submissions on the proposal invited. The submission period closed at 5:00 pm on 27 August 2014. No submissions were received.

CONCLUSION

The purpose of this report is for Council to consider any written submissions received and hear from submitters who have made a written request to be heard before a meeting of the Council. No submissions were received, so it is appropriate for Council to consider the discontinuance of the unused ‘road’ at a future Council meeting.

RECOMMENDATION

That Council: 1. Notes there were no submissions to be considered or heard in response to the

public notice given pursuant to Sections 207A(a) and 223 of the Local Government Act 1989 of Council’s intention to discontinue the un-trafficable northern end of Margaret Avenue, Montmorency, adjacent to Council owned land known as 1A Margaret Avenue (unused ‘road’).

2. Determine whether or not to proceed with the discontinuance of the unused

‘road’ at its Ordinary Meeting of 6 October 2014.

ATTACHMENTS

No. Title Page

1 Report and Minutes 7 July 2014 155

Page 21: Banyule City Council Agenda 15 September 2014

4.4

Place – Sustainable Amenity and Built Environment

Ordinary Meeting of Council - 15 September 2014 Page 21

4.4 PROPOSED SALE OF 229 BANKSIA STREET, IVANHOE (FORMER BELLFIELD PRIMARY SCHOOL SITE)

Author: Noel Gately - School Sites Redevelopment Project Officer, City Development

Ward: Olympia

File: F2014/344

EXECUTIVE SUMMARY

This report will outline the statutory process followed to give public notice of Council’s intention to sell the Council-owned land at 229 Banksia Street Ivanhoe (the former Bellfield Primary School), and recommend the proposed sale of this land.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN

This report is in line with Council’s City Plan key direction to “engage meaningfully with our community”.

BACKGROUND

The former Bellfield Primary School is one of three former school sites purchased from the Minister for Education on 11 November 2013. All three school sites were closed by the State Government in 2011. The Land (shown over page in Figure 1) comprises two separate titles which cover an area of 19,561m2 (approximately 1.95 ha). The land is irregular in shape and is bound by Jellicoe Street to the south, Banksia Street to the north and Wadham Street to the east. Buildings on the site were demolished in December 2013 with the exception of the former gymnasium building.

Page 22: Banyule City Council Agenda 15 September 2014

4.4

Place – Sustainable Amenity and Built Environment

PROPOSED SALE OF 229 BANKSIA STREET, IVANHOE (FORMER BELLFIELD PRIMARY SCHOOL SITE) cont’d

Ordinary Meeting of Council - 15 September 2014 Page 22

Figure 1 – Site Plan

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. Section 20 of the Charter provides that “A person must not be deprived of his or her property other than in accordance with law”. It is considered that the proposed sale does not raise any human rights issues because the power to sell the Land known as 229 Banksia Street, Ivanhoe is conferred on Council pursuant to section 189 of the Local Government Act 1989 (“the Act”). A person may make a submission under section 223 of the Act with respect to such a proposal, and as previously advised Council has received no submissions. CURRENT SITUATION

A public Expression of Interest (EOI) process was conducted earlier this year to identify potential purchasers for this site. Following a short listing process, a number of interested parties have been invited to submit a refined proposal and final tender price as part of a Request for Tender (RFT). The RFT closed on 4 September 2014 and Council is in the process of assessing tenders.

Page 23: Banyule City Council Agenda 15 September 2014

4.4

Place – Sustainable Amenity and Built Environment

PROPOSED SALE OF 229 BANKSIA STREET, IVANHOE (FORMER BELLFIELD PRIMARY SCHOOL SITE) cont’d

Ordinary Meeting of Council - 15 September 2014 Page 23

TECHNICAL CONSIDERATION

229 Banksia Street, Ivanhoe, comprises the whole of the land contained in certificates of title volume 6792 folio 288 and volume 8469 folio 827. It has a total area of approximately 1.95ha (“the Land”).

ZONING

The Land is zoned Residential Growth Zone (RGZ).

LEGAL CONSIDERATION

STATUTORY PROCEDURES

Local Government Act 1989 Section 189(2) of the Local Government Act 1989 provides that prior to selling land Council must give public notice of its intention to do so and obtain a valuation not more than six months prior to the date of sale. Public Notice Council’s Official Newspaper Policy states “The Heidelberg Leader and/or Diamond Valley Leader, and/or the Heidelberg and Diamond Valley Weekly where appropriate, be appointed as Council’s official newspapers for the purposes of providing public notice except where circumstances may be deemed appropriate the use of The Age and/or the Herald Sun for particular public notices.” For the purposes of giving public notice for this proposal it is noted that the “Heidelberg Leader” and “Diamond Valley Leader” are the newspapers that are generally circulated within the municipality. Subdivision Act 1988/Planning and Environment Act 1987 The Land is not classified as a reserve on the registered plan of subdivision, and as such no further planning or subdivision processes are required to sell the land.

POLICY IMPLICATIONS

GUIDELINES FOR THE SALE AND EXCHANGE OF COUNCIL LAND

The Guidelines for the Sale and Exchange of Council Land (the “Guidelines” – adopted by Council in April 2009) provide that the sale of Council-owned land should be conducted through a public process, unless circumstances justify an alternative method of sale. Any sale of Council-owned land should be in the best interest of the community and provide the best result, both financial and non-financial for Council and the community. The EOI and current RFT process being pursued is consistent with these guidelines.

CONSULTATION

Public notice of Council’s intention to sell the Land was given in the “Heidelberg Leader” on 29 July 2014 and “Diamond Valley Leader” on 30 July 2014 with submissions on the proposal invited in accordance with section 223 of the Local Government Act 1989.

Page 24: Banyule City Council Agenda 15 September 2014

4.4

Place – Sustainable Amenity and Built Environment

PROPOSED SALE OF 229 BANKSIA STREET, IVANHOE (FORMER BELLFIELD PRIMARY SCHOOL SITE) cont’d

Ordinary Meeting of Council - 15 September 2014 Page 24

A total of 277 property owners and residents living in the vicinity of the site received written notice dated 29 July 2014, of Council’s proposal to sell the Land. The submission period in relation to Council’s notice of intention to sell the Land closed at 5pm 27 August 2014. As of 1 September 2014 Council had received no submissions in response to this notification program. Public consultation in relation to the redevelopment of the Ivanhoe site has included community engagement conducted in April 2014 at which local residents were appraised of Council’s intention to sell this site for medium density residential development.

CONCLUSION

The land at 229 Banksia Street, Ivanhoe has been identified as a strategically important redevelopment site. Following completion of public notification of its intention to sell the Land for redevelopment, there are no impediments to prevent Council’s proposed sale of the property. It is therefore considered appropriate that Council determine to sell the property in accordance with section 189(2) of the Local Government Act.

RECOMMENDATION

That Council: 1. Notes that having given public notice of its intention to sell the land known as

229 Banksia Street, Ivanhoe in accordance with Section 189(2) and section 223 of the Local Government Act 1989, and receiving no objections, there are no impediments to progressing with sale of the Land.

2. Directs that the Land be sold for development to a prospective purchaser to be determined after completion of the current Request for Tender.

ATTACHMENTS

Nil

Page 25: Banyule City Council Agenda 15 September 2014

4.5

Place – Sustainable Amenity and Built Environment

Ordinary Meeting of Council - 15 September 2014 Page 25

4.5 MCARTHUR ROAD, IVANHOE EAST - SPEED LIMIT REDUCTION

Author: Justin Dynan - Senior Transport Engineer, City Development

Ward: Griffin

File: F2014/36

Previous Items Council on 19 May 2014 (Item 1.1 - McArthur Road, Ivanhoe East - Speed Limit

Reduction)

EXECUTIVE SUMMARY

Residents of McArthur Road and the surrounding area presented a petition to Council seeking a reduction in the speed limit along McArthur Road. Following an assessment of the traffic speeds and road condition, it is proposed to seek VicRoads approval to reduce the speed limit from 60km/h to 50km/h.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

BACKGROUND

At its Meeting on 19 May 2014, Council considered a petition with 80 signatures requesting the reduction of the speed limit on McArthur Road from 60km/h to 50km/h. At the meeting, Council resolved: “That:

1. Council receives and notes the petition. 2. Reducing the speed limit along McArthur Road, Ivanhoe East, and the

visibility concerns at Veitch Street and McArthur Road be investigated and report back to Council at a future meeting.

3. The primary petitioner is advised accordingly.”

LOCATION PLAN

McArthur Road is 570 metres in length between Burke Road North and Lower Heidelberg Road and approximately 13.6 metres wide with two traffic lanes, bicycles lanes and parking lanes. It is a local collector road that provides connectivity between the two arterial roads which are both under the control of VicRoads. A locality plan of McArthur Road is shown below in Figure 1.

Page 26: Banyule City Council Agenda 15 September 2014

4.5

Place – Sustainable Amenity and Built Environment

MCARTHUR ROAD, IVANHOE EAST - SPEED LIMIT REDUCTION cont’d

Ordinary Meeting of Council - 15 September 2014 Page 26

Figure 1 – Location Plan

DISCUSSION

Following residents’ concerns about traffic in McArthur Road, a speed and volume survey was conducted in July 2014. The results of the survey are shown below in Table 1. Council’s records indicate that no previous speed and volume surveys have been conducted in McArthur Road.

Table 1 – Traffic Speed and Volume Data – July 2014

Location

Average Daily Traffic Volume

85th Percentile

Speed

McArthur Road – between Charter is Drive and Veitch Street

5526 vehicles

57.6km/h

The 85th percentile speed is the speed at which 85% of vehicles are travelling at or below. It is the recommended figure used in accordance with Australian Standards for speed controls as the primary determinant of the appropriate speed limit on roads. Further, the 85th percentile speed is taken as representative of drivers’ general perception of a reasonable travel speed on a particular section of road.

McArthur Road is a municipal collector road. This function generally results in slightly higher traffic speeds and higher traffic volumes than other local roads.

VicRoads controls speed limits on all roads across Victoria. Any request for a change in speed limit requires an application to VicRoads.

A review of VicRoads CrashStats data found there has been one (1) reported casualty crashes in the past five (5) years along McArthur Road.

Page 27: Banyule City Council Agenda 15 September 2014

4.5

Place – Sustainable Amenity and Built Environment

MCARTHUR ROAD, IVANHOE EAST - SPEED LIMIT REDUCTION cont’d

Ordinary Meeting of Council - 15 September 2014 Page 27

Factors impacting on the appropriateness of reducing the speed limit to 50km/h include:

The traffic survey revealed that the speed and volume of traffic was consistent with other local streets of similar status within Banyule. The majority of these streets have a 50km/h speed limit, including Waterdale Road, Banksia Street (Council sections) and Marshall Street in Ivanhoe, and Erskine Road, Ruthven Street and Wungan Street in Macleod.

Site inspections found that McArthur Road was heavily used for parking by parents during school pick-up times and children walking along the street, due to its proximity to Ivanhoe East Primary School in Warncliffe Road.

Resident concerns about safety at the intersection of McArthur Road and Veitch Street. Site inspections identified a reduced sight distance for motorists exiting Veitch Street due to the crest in McArthur Road. A reduced speed limit would improve safety for these motorists.

McArthur Road is a bus route and has a number of bus stops along it which are well utilised. A reduced speed limit would provide a safer road environment for pedestrians to access the bus stops.

It was also found during school pick-up times that vehicles are parked on McArthur Road very close to the Veitch Street intersection, reducing sight lines for motorists and pedestrians. There are no parking restrictions or signage at this location; however the Road Rules state that no vehicle is to be parked within 10 metres of an intersection. ‘No Stopping’ signs could be installed on McArthur Road, 15 metres either side of Veitch Street to improve the sight distance.

CONCLUSION

A traffic survey carried out on McArthur Road indicated that the speed and volume of traffic was consistent with other local roads of similar status in Banyule that have a 50km/h speed limit. It is proposed that an application be made to VicRoads to reduce the speed limit from 60km/h to 50km/h to improve safety for motorists and pedestrians in the area. It is also proposed that ‘No Stopping’ signs be installed on McArthur Road, approximately 15 metres either side of Veitch Street, to further improve sight distance for motorists and pedestrians at the intersection, subject to consultation with adjacent residents.

Page 28: Banyule City Council Agenda 15 September 2014

4.5

Place – Sustainable Amenity and Built Environment

MCARTHUR ROAD, IVANHOE EAST - SPEED LIMIT REDUCTION cont’d

Ordinary Meeting of Council - 15 September 2014 Page 28

RECOMMENDATION

That Council: 1. Apply to VicRoads to reduce the speed limit on McArthur Road from 60km/h to

50km/h to improve safety for motorists and pedestrians. 2. Install ‘No Stopping’ signs on McArthur Road, approximately 15 metres either

side of Veitch Street, to improve sight distance for motorists and pedestrians at the intersection, subject to consultation with adjacent residents.

3. Advise the primary petitioner accordingly.

ATTACHMENTS

Nil

Page 29: Banyule City Council Agenda 15 September 2014

4.6

Place – Sustainable Amenity and Built Environment

Ordinary Meeting of Council - 15 September 2014 Page 29

4.6 PROPOSED DISCONTINUANCE OF SECTION OF UNUSED 'ROAD' - WILLIS STREET, GREENSBOROUGH - HEARING OF SUBMISSIONS

Author: Lorraine James - Property Officer, City Development

Ward: Beale

File: F2014/375

Previous Items Council on 7 July 2014 (Item 4.9 - Willis Street, Greensborough - Proposed

discontinuance of section of unused 'road')

EXECUTIVE SUMMARY

Near the southern end of Willis Street, Greensborough, adjacent to the access road to Council owned land known as Andrew Yandell Habitat Reserve, 37 St Helena Road (Yandell Reserve) there is a section of un-trafficable ‘road’ (unused ‘road’). It has not been used as a ‘road’ since the access road to Yandell Reserve was constructed in 1967. The unused ‘road’ does not portray the physical characteristics of a ‘road’. At its Ordinary Meeting of Council on 7 July 2014, Council: 1. Formed the view that the unused ‘road’ was no longer reasonably required as a

‘road’ for public use. 2. Authorised the commencement of statutory procedures to discontinue the

section of unused ‘road’. 3. Authorised the creation of a reserve to be retained for municipal purposes,

subject to the discontinuance of the unused ‘road’. Public notice of Council’s intention to discontinue the unused ‘road’ was given in the “Diamond Valley Leader’ on 30 July 2014, with submissions on the proposal invited in accordance with section 223 of the Act. The purpose of this report is for Council to consider any written submissions received and hear from submitters who have made a written request to be heard before a meeting of the Council. The submission period closed at 5:00pm on 27 August 2014. No submissions were received.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

Page 30: Banyule City Council Agenda 15 September 2014

4.6

Place – Sustainable Amenity and Built Environment

PROPOSED DISCONTINUANCE OF SECTION OF UNUSED 'ROAD' - WILLIS STREET GREENSBOROUGH - HEARING OF SUBMISSIONS cont’d

Ordinary Meeting of Council - 15 September 2014 Page 30

CITY PLAN

This report is in line with Council’s City Plan key direction to “enhance Banyule’s public and open spaces.”

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. Section 20 provides that “A person must not be deprived of his or her property other than in accordance with law”. It is considered that the subject matter does not raise any human rights issues. Council has the legislative power to discontinue or remove ‘road’ status. Also, sections 207A (a) and 223 of the Local Government Act 1989 provides that a person may make a submission in respect of a proposal to discontinue a ‘road’.

BACKGROUND

Near the southern end of Willis Street, Greensborough, adjacent to the access road to Council owned land known as Andrew Yandell Habitat Reserve, 37 St Helena Road (Yandell Reserve) there is a section of un-trafficable ‘road’ (unused ‘road’).

Figure 1: Land Subject to Discontinuance

At its Ordinary Meeting of 7 July 2014, Council formed the view that the unused ‘road was not reasonably required as a ‘road’ for public use and directed that the statutory procedures be commenced. Council also considered and authorised the creation of a reserve to be retained for municipal purposes, subject to the discontinuance of the unused ‘road’. A copy of the report is in Attachment 1.

Page 31: Banyule City Council Agenda 15 September 2014

4.6

Place – Sustainable Amenity and Built Environment

PROPOSED DISCONTINUANCE OF SECTION OF UNUSED 'ROAD' - WILLIS STREET GREENSBOROUGH - HEARING OF SUBMISSIONS cont’d

Ordinary Meeting of Council - 15 September 2014 Page 31

LEGAL CONSIDERATION

Section 206 and Clause 3 of Schedule 10 of the Local Government Act 1989 gives Council the power to discontinue or remove ‘road’ status from roads no longer reasonably required for public use. Sections 207A (a) and 223 of that Act provides that Council must give public notice and invite submissions from the public before exercising such power.

Public notice of Council’s intention to discontinue the unused ‘road’ and retain the resultant land for municipal purposes was given in the “Diamond Valley Leader’ on 30 July 2014, with submissions on the proposal invited. The submission period closed at 5:00 pm on 27 August 2014. No submissions were received.

CONCLUSION

The purpose of this report is for Council to consider any written submissions received and hear from submitters who have made a written request to be heard before a meeting of the Council. No submissions were received, so it appropriate for Council to consider the discontinuance of the unused ‘road’ at a future meeting.

RECOMMENDATION

That Council: 1. Notes there were no submissions to be considered or heard in response to the

public notice given pursuant to Sections 207A(a) and 223 of the Local Government Act 1989 of Council’s intention to discontinue the ‘un-trafficable’ section of Willis Street, Greensborough, adjacent to the access road to the Council owned land known as Andrew Yandell Habitat Reserve, 37 St Helena Road, Greensborough (unused ‘road’).

2. Determine whether or not to proceed with the discontinuance of the unused

‘road’ at its Ordinary Meeting of 6 October 2014.

ATTACHMENTS

No. Title Page

1 Report and Minutues of 7 July 2014 164

Page 32: Banyule City Council Agenda 15 September 2014

4.7

Place – Sustainable Amenity and Built Environment

Ordinary Meeting of Council - 15 September 2014 Page 32

4.7 IVANHOE GRAMMAR SCHOOL RESIDENT INTEREST GROUP - REPLACEMENT RESIDENT

Author: Andy Wilson - Team Leader - Development Planning, City Development

Ward: Griffin

File: P777/1999

EXECUTIVE SUMMARY

This report outlines a recommendation to appoint 2 replacement residents to join the Ivanhoe Grammar School Resident Interest Group following the resignation of 2 members of the group, one from the south and one from the west of the school. This will ensure the number of residents on the group remains 10 and a balance is maintained between residents from the south, east and west. This report also acknowledges the contribution made to the Resident Interest Group by Roger Trowbridge, prior to his recent passing.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

BACKGROUND

At its Ordinary Meeting of 26 August 2013, Council resolved (amongst other things) that:

“An Expression of Interest process be undertaken for the Resident Interest Group, whereby all submitters, attendees of the consultation session and owner / occupiers previously contacted in this Development Plan approval process be given an opportunity to nominate. The Resident Interest Group is to be made up of six people, with selection to be two persons per general geographic area to the west, south and east of the school;”

In addition, at its Ordinary Meeting of 23 September 2013, Council resolved (amongst other things) that:

“The proposed resident interest group include 10 residents instead of the 6 initially proposed.”

Page 33: Banyule City Council Agenda 15 September 2014

4.7

Place – Sustainable Amenity and Built Environment

IVANHOE GRAMMAR SCHOOL RESIDENT INTEREST GROUP - REPLACEMENT RESIDENT cont’d

Ordinary Meeting of Council - 15 September 2014 Page 33

Following the Council resolution of 26 August 2013, an Expression of Interest process was undertaken for the Resident Interest Group, whereby all submitters, attendees of the consultation session and owner / occupiers previously contacted in this Development Plan approval process were given an opportunity to nominate. As a result, in excess of 40 submissions were received.

To assist with the process of selection, those who submitted were then given an opportunity to provide a written statement about themselves to indicate their suitability to represent the wider community on the issues raised by residents. A number of residents took the opportunity to provide a written statement about themselves. Residents who provided a written statement were then shortlisted and grouped according to their geographical location. Residents were also filtered based on the skills they were willing to contribute to the group, the level of participation they have made to the consultation process thus far, ability to represent the views of the wider community and achieving a gender balance. In addition it is considered that there should be a mix of residents who were and were not part of the previous ‘Working Group’.

Through this selection process, Council selected 10 residents for inclusion within the Ivanhoe Grammar School, Resident Interest Group at its meeting on 16 December 2013. The group has met several times to date with Council officers and representatives of Ivanhoe Grammar School to discuss matters relating to the proposed Development Plan. Recently two residents have resigned from the group including one resident from the south and one resident from the west. One of these residents was Roger Trowbridge who sadly passed recently.

Page 34: Banyule City Council Agenda 15 September 2014

4.7

Place – Sustainable Amenity and Built Environment

IVANHOE GRAMMAR SCHOOL RESIDENT INTEREST GROUP - REPLACEMENT RESIDENT cont’d

Ordinary Meeting of Council - 15 September 2014 Page 34

Locality Plan

The above figure describes each of the geographical precincts with Ivanhoe Grammar School located in the centre of the plan.

DISCUSSION

To ensure the group maintains 10 members, 2 replacement residents should be selected from amongst the residents who previously submitted an Expression of Interest to join the group and who have submitted a written statement about themselves indicating their suitability to represent the wider community and who have outlined the skills and background that they are willing to offer to the group. Each of the residents who had initially made an Expression of Interest were recently contacted to determine if they were still interested to join the group. Only residents who confirmed their ongoing interest have been considered.

Page 35: Banyule City Council Agenda 15 September 2014

4.7

Place – Sustainable Amenity and Built Environment

IVANHOE GRAMMAR SCHOOL RESIDENT INTEREST GROUP - REPLACEMENT RESIDENT cont’d

Ordinary Meeting of Council - 15 September 2014 Page 35

For privacy reasons the list of candidates for consideration have been circulated separately to Councillors. The final candidates selected will be included in the Council resolution. It is noted that residents who have not been nominated will still have the ability to represent themselves through the usual consultation and assessment process. This is particularly relevant for those residents who are more immediately affected by the changes proposed in the Development Plan. It is expected that those residents will be given substantial opportunities to discuss key concerns with Council officers throughout the process. It is also worth noting the contribution to the group made by Roger Trowbridge who prior to his passing, took an active role in the group. Roger was an asset to the group, working well with the various members of the group as well as Council officers and the School. The Resident Interest Group would like to acknowledge the important role that Roger played and his contribution to the group.

CONCLUSION

In accordance with the two Council resolutions of 26 August 2013 and 23 September 2013, a total of 10 residents from the general geographical areas to the East, South and West are to be selected to form a Resident Interest Group. Therefore 2 replacement residents should be selected to ensure 10 residents remain on the group. In addition the resident selected should be based on the skills they are willing to contribute to the group, the level of participation they have made to the consultation process thus far and their ability to represent the views of the wider community. The contribution made by the late Roger Trowbridge should also be noted.

RECOMMENDATION

That Council: 1. Appoint (to be confirmed at the meeting) to be the replacement residents on the

Ivanhoe Grammar School Resident Interest Group. 2. Acknowledge the contribution to the group made by Roger Trowbridge and that

the Mayor sends a letter to Roger’s family noting this.

ATTACHMENTS

Nil

Page 36: Banyule City Council Agenda 15 September 2014
Page 37: Banyule City Council Agenda 15 September 2014

5.1

Participation – Community Involvement in Community Life

Ordinary Meeting of Council - 15 September 2014 Page 37

5.1 MOTIONS FOR MUNICIPAL ASSOCIATION VICTORIA (MAV) STATE MEETING

Author: Kellie O'Shea - Senior Governance Officer, City Development

File: BS08/030/006

EXECUTIVE SUMMARY

The Municipal Association of Victoria (MAV) is holding its next State Council Meeting on 24 October 2014. Councils are encouraged to submit motions to the State Council Meeting for voting on by other member Councils. Any motions submitted must be approved by Council and provided to the MAV by 26 September 2014. This report proposes that Banyule submits two motions to the MAV for inclusion on the agenda of the October State Council Meeting relating to Environment Protection Authority – Cost Shifting and Graffiti Management Strategy – Statewide Approach.

CITY PLAN

This report is in line with Council’s City Plan key direction to "advocate on behalf of the community".

BACKGROUND

MAV STATE COUNCIL

The MAV holds two State Council Meetings per year. The meetings are an opportunity for Councils to put on the agenda issues of common interest and importance to all Victorian Councils. The MAV then advocates on behalf of Local Government in relation to these matters. Prior to the meetings the MAV encourages Councils to submit motions for the agenda. The usual practice is to provide a few paragraphs of background information together with the actual motion being recommended.

DISCUSSION

There are a number of matters which Council could raise at the May State Council Meeting. On this occasion Council proposes to motion two matters as listed below: Environment Protection Authority – Cost Shifting Background There is a growing number of community concerns relating to residential and commercial noise that affects residents. The Environment Protection Authority (EPA) has recently introduced a variety of strategies to reduce the impact on their workload. This is resulting in work being redirected to Local Government and potential cost shifting. Examples of this include: 1. An increase in referrals and associated workload to Local Government due to

the EPA’s risk matrix approach to dealing with industrial noise complaints. As a result Councils are now also dealing with complaints regarding industrial noise.

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This risk matrix was developed without consultation with Councils and has shifted the burden of smaller industrial noise complaints from the EPA to Councils without considering the implications on Councils’ resources.

2. Lack of communication with Councils – The EPA has failed to respond and

correspond to Council requests for assistance.

3. SEPPN1 (which regulated noise from industry) is currently being reviewed. Consultation and agreement is required between Local Government and the EPA to ensure that the proposed outcomes of this review does not impact on Council resources (especially Planning enforcement) and shift obligations from the EPA to Local Government.

4. EPA public information (including advice provided by EPA customer service

staff, website and brochures information) needs to be updated with Council input, as it is currently misleading and give complainants unrealistic expectations of Local Government obligations and resourcing of solutions.

Suggested MAV Motion That the MAV advocate on behalf of Councils to request that the Environment Protection Authority (EPA) consult and consider the implications on Local Government before changing any noise policies and related information that relate to Councils. Graffiti Management Strategy – Statewide Approach Background Graffiti is defined as the marking of private property without permission. It negatively affects people’s perceptions of safety and the appearance of an area, and creates a large cost to Councils and the community for clean-up. The issue of graffiti is widespread across the community, not just in Banyule. This is evident in the range of funding initiatives on offer from both State and Federal governments to address graffiti in local communities.

While it is not possible to eliminate graffiti altogether, Banyule City Council recognises that this is a community issue that must be addressed proactively and with a range of responses. Rapid removal, education and engagement with young people, the community and external stakeholders is integral to addressing the issue. There have also been challenges for Council in aiming to meet the range of interventions, community expectations and sometimes competing needs of stakeholders. Some challenges relate to how graffiti removal is negotiated and managed on private and other property owned by utility companies, etc. Banyule City Council is not unique in experiencing these challenges. In October 2013 Council hosted a Graffiti Summit “Getting a Grip on Graffiti” in response to its and community interest in seeking solutions to the graffiti issues prevailing across the municipality. It was an opportunity to bring together over 60 key stakeholders from the community, government departments, organisations and Council to hear about the culture of graffiti, its impact in Banyule and collaborate to identify solutions for future consideration.

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In addition, the summit was a vehicle for meaningful community engagement and consultation, to inform the development of the Banyule Graffiti Management Strategy. A draft has been completed and the strategy provides a framework for Banyule City Council to holistically address graffiti management over the next 4 years. The Graffiti Summit also recognised Council as being a lead advocate of graffiti prevention to other Councils and government tiers. The proposal was actively supported by key stakeholders on the day. As a result, Council passed a resolution in December 2013 to write to the Municipal Association of Victoria (MAV) as soon as possible seeking support to tackle graffiti in a strategic and collaborative approach across regional and statewide boundaries. This would include the sharing of best practice and the development of potential partnerships. This could also include the sharing of best practice and the development of potential partnerships. Suggested MAV Motion (a) That the MAV lobby the State Government to adopt a state wide approach to

better manage and control the issues of graffiti impacting on Councils and the community. Specifically, consideration should be given to introducing legislation that address key common issues, specifically:

Management of graffiti on private property

Management of graffiti on property owned by private utility companies (b) That the MAV take a leadership role in the strategic and collaborative approach

in dealing with issues of graffiti in local communities.

CONCLUSION

The matters discussed in this report have widespread implications and are of concern to all Victorian Councils. The MAV State Council meeting provides an opportunity to seek the support of other Councils and the MAV in raising such matters.

RECOMMENDATION

That Council adopt the following motions for submission to the MAV State Council Meeting to be held on 24 October 2014: 1. “Environment Protection Authority – Cost Shifting

That the MAV advocate on behalf of Councils to request that the Environment Protection Authority (EPA) consult and consider the implications on Local Government before changing any noise policies and related information that relate to Councils.

2. Graffiti Management Strategy – Statewide Approach

(a) That the MAV lobby the State Government to adopt a state wide approach to better manage and control the issues of graffiti impacting on Councils and the community. Specifically, consideration should be given to introducing legislation that address key common issues, specifically:

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Management of graffiti on private property;

Management of graffiti on property owned by private utility companies.

(b) That the MAV take a leadership role in the strategic and collaborative

approach in dealing with issues of graffiti in local communities.”

ATTACHMENTS

Nil

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5.2 FLAG RAISING PROTOCOLS AT BANYULE Author: Kellie O'Shea - Senior Governance Officer, City Development

File: F2014/310

EXECUTIVE SUMMARY

This report is in response to a Notice of Motion raised at the Council Meeting held on 3 February 2014, regarding the half-masting of the Australian flag on the Town Hall as a tribute following the death of a former Councillor (Banyule or its predecessors), local State or Federal Member, or prominent citizens on the day of their funeral. Council half-masts Australian flag on the Town Hall throughout the year in accordance with notifications received from the Department of the Prime Minister and Cabinet and the Department of Premier and Cabinet – Victoria. Benchmarking undertaken on other Councils’ flag raising policies indicated each Council was very similar in their approach. This report proposes criteria that may be applied for half-masting the flag beyond the existing protocols, and discusses the difficulties in applying the criteria, particularly the notification of such deaths to Council in the first instance and the requirement to confirm identities. Council currently acknowledges the passing of such people at Council’s Meetings during General Business. This is an appropriate form of respect for those considered suitable for official recognition by Council in the event of their passing away, and the additional half-masting of the flag may not be required. A draft policy is presented for consideration.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN

This report is in line with Council’s City Plan key direction of “engage meaningfully with our community”.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues.

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BACKGROUND

At the Council Meeting on 3 February 2014, Cr Jenny Mulholland raised a Notice of Motion which was resolved as follows: Resolution (CO2014/1)

“That Council officers provide a report on the half-masting of the Town Hall flag as a tribute following death of former Councillors (Banyule or its predecessors), local State or Federal Members or prominent citizens on day of their funeral.” Cr Mulholland provided the following explanation in support of her Notice of Motion: “Currently there is no provision in the flag code for the half-masting of a flag as a tribute for former local community members that have served the City. I feel that as a tribute to all Councillors, local State and Federal members of Parliament and prominent citizens that have served this City (and its predecessors) should be honoured by the half-masting of a flag at the Town Hall on the day of their funeral.”

Current arrangements

Presently, Council flies the Australian flag at full-mast all year round on the Ivanhoe Town Hall clock tower flag pole. Council half-masts this flag throughout the year in accordance with notifications received from the Department of the Prime Minister and Cabinet and the Department of Premier and Cabinet – Victoria. When Council has been made aware of former Councillors, dignitaries and notable citizens passing, these have previously been acknowledged in accordance with an internal protocol with either an item of General Business having been raised by a Councillor, or by holding a Minute’s Silence at the beginning of a Council Meeting. These General Business items and Minute Silences are acknowledged in the Minutes of the Council Meeting, which are a permanent record of Council. An acknowledgement/tribute raised as an item of General Business is considered an appropriate form of respect for those considered suitable for official recognition by Council in the event of their passing away Discussion Benchmarking was undertaken earlier this year on other Councils’ flag raising policies. The benchmarking indicated each Council was very similar in their approach. All half-masted their Australian flags in accordance with the standard notifications received from the appropriate Government departments. Most, like Banyule, only half-masted in accordance with these notifications. Some Councils had clauses that it was at the Chief Executive Officer or the Council’s discretion as to half-masting for other occasions. It should be noted that according to the Australian Government’s ‘It’s an Honour’ website (http://www.itsanhonour.gov.au), “Flags in any locality can be flown at half-mast on the death of a local citizen or on the day, or part of the day, of their funeral.”

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MATTERS FOR CONSIDERATION Public Opinion An article appeared in the Heidelberg Leader on 11 February 2014 in response to the Notice of Motion raised on 3 February, and the matter was a topic of discussion in the paper’s ‘Conversations’ section on the 18th and 25th of February. Of the five residents that wrote in, one was in favour of increased flag half-masting to cover more than what Council currently acknowledges this way, whereas the remaining four residents were not in favour of any changes to Council’s current practices. Criteria There is merit to publically acknowledging the passing of a prominent resident, former Councillor or dignitary. It provides a symbolic gesture – the half-masting of the Australian flag is an official sign of mourning. Most members of the public, however, are unlikely to know why the flag has been lowered to half-mast. Applying criteria for such circumstances is difficult and subjective. The following questions/comments would need to be addressed prior to applying set criteria:

At whose discretion is it decided who is deserving of this type of public acknowledgment? - is every former Councillor acknowledged in this way? - is consideration made for how many terms served? - are Criminal Records or other issues taken into consideration?

What factors determine who is a notable or prominent citizen? - only recipients of Order of Australia awards, Banyule Volunteer of the

Year or Banyule Citizen of the Year Awards? Again, this is all quite subjective and there is difficulty involved in determining the suitability of who should or shouldn’t qualify.

Council is unlikely to be aware of many of these deaths unless advised about them by outside parties. It would involve considerable resources to check daily death notices, and even then there may be issues in identifying who is a former MP, Councillor or prominent resident. Staff time would be required to check records for former Councillors. There would be inconsistencies with being advised from outside parties and other deaths may be missed.

Budget Considerations There are costs involved with half-masting Council’s Australian Flag. Council is required to pay overtime each time Council’s Australian flag is half-masted, as it is usually half-mast before hours, and returned to full-mast after hours. This budget would therefore have to be increased to accommodate additional occurrences of half-masting throughout the year.

Draft Flag Policy

Officers have prepared a “Flying of Flags at Banyule City Council” policy document, which has been attached.

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The draft policy confirms Council’s current practice in half-masting the flag as per the official notifications received from the Department of the Prime Minister and Cabinet, and the Department of Premier and Cabinet – Victoria. Taking into consideration the difficulty in consistently identifying former Councillors, MP’s or Citizens, the Policy provides for the CEO to be given discretion to allow for the flag to be half-mast in certain extenuating circumstances, such as the passing of a current serving Councillor, Executive member of staff, or highly prominent and notable member of the Banyule community. Councils who responded to Banyule’s benchmarking had similar provisions to allow for the CEO’s discretion. In providing the CEO with this discretion, it preserves the significance of this type of acknowledgement as determined suitable under the Federal and State Government existing protocols, and is therefore unlikely to diminish the effectiveness of this form of acknowledgement by having it occur too frequently, especially due to the highly subjective nature of determining who is or isn’t “deserving” of such action.

CONCLUSION

Officers have considered both sides of the proposed changes to Council’s current half-masting practices, and have concluded that given the difficulty and subjective nature of determining who should or shouldn’t qualify for this type of acknowledgement, that Council continue to only half-mast the flag as per the official notifications received from the Department of the Prime Minister and Cabinet, and the Department of Premier and Cabinet – Victoria. It is considered that an acknowledgement/tribute raised as an item of General Business, or alternatively a Minute’s Silence, at a Council Meeting and subsequent acknowledgement in the corresponding Minutes (which are a permanent record) is an appropriate form of respect for those considered suitable for official recognition by Council in the event of their passing away. The Policy providing for the CEO to be given discretion to allow for the flag to be half-mast in certain extenuating circumstances, such as the passing of a current serving Councillor, Executive member of staff, or highly prominent and notable member of the Banyule community, is also considered appropriate.

RECOMMENDATION

That Council adopt the attached ‘Flying of Flags at Banyule City Council’ Policy.

ATTACHMENTS

No. Title Page

1 Draft Flag Flying Policy 172

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6.1 ASSEMBLY OF COUNCILLORS Author: Cindy Ho - Governance Officer, City Development

File: F2014/337

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be- a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES

1 Date of Assembly: 1 September 2014

Type of Meeting: Councillor Briefing

Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 1 September 2014 (excluding confidential items) as listed below:

2.1 Municipal Emergency Management Plan Endorsement

2.2 Order of Australia Honours - Banyule Recipients

3.1 Environmental Communications

4.1 Enforcement of Illegal Dumping of Rubbish in Public Places

4.2 Proposed Multi-dwelling development at 47 Lower Plenty Road, Rosanna

4.3 Education site opportunity advocacy progress and school sites redevelopment project update

5.1 Disability Action Plan

6.1 State and Federal Funding Cost Shifting 2014 Update

6.2 27A Cherry Street, Macleod - Proposed Sale of Land

6.3 Assembly of Councillors

6.4 Audit Committee Charter

7.1 Sealing of Documents

8.1 Willa Avenue, Viewbank - Flooding issues and potential for survey regarding drainage scheme in the area

9. General Business

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Ivanhoe Bowls and Spring Fair

10. Urgent Business

Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Keith Yeo - Director Corporate Services Gina Burden – Manager Governance, Information & Laws Vivien Ferlaino – Governance and Information Coordinator Joel Elbourne – Acting Manager Development Services Daniel Kollmorgen – Acting Manager of Strategic and Economic Development Russell Darling – Operations Manager Jacinta Elliot – Emergency management Coordinator

Others Present: Nil

Conflict of Interest: Nil

2 Date of Assembly: 8 September 2014

Type of Meeting: Confidential Councillor Briefing

Matters Considered: Confidential Matters:

Contractual Matters

Proposed Developments

Councillors Present: Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Keith Yeo - Director Corporate Services Daniel Kollmorgen – Acting Manager of Strategic and Economic Development Peter Utri – Manager Organisational Performance John Milkins – Coordinator Environmental Sustainability Clayton Simpson – Resource Conservation Officer David Cox – Coordinator Strategic Planner Klover Apostola – Strategic Planner

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Theonie Tacticos – Team Leader Community and Social Planning

Others Present: Nil

Conflict of Interest: Nil

3 Date of Assembly: 8 September 2014

Type of Meeting: Councillor Briefing

Matters Considered: Inclusions Access & Equity Framework

Watson Future Vision Plan

Councillors Present: Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Keith Yeo - Director Corporate Services Daniel Kollmorgen – Acting Manager of Strategic and Economic Development David Cox – Coordinator Strategic Planner Klover Apostola – Strategic Planner Theonie Tacticos – Team Leader Community and Social Planning

Others Present: Nil

Conflict of Interest: Nil

RECOMMENDATION

That the Assembly of Councillors report be received.

ATTACHMENTS

Nil

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6.2 COUNCILLOR MOTIONS - STATUS UPDATE Author: Emily Outlaw - Council Governance Liaison Officer, City Development

File: F2014/439

EXECUTIVE SUMMARY

Councillors wishing to raise a matter before Council currently have three options including:

1. Notice of Motion (Council report and forms part of the Agenda paper) 2. General Business 3. Urgent Business A Council resolution is required for both Notices of Motions (NOM) and Urgent Business items. The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration. This report provides the current status of Councillor initiated motions.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN

This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk”.

BACKGROUND

Resolution (CO2013/17)

Council, at its Meeting on 4 February 2013, resolved the following Notice of Motion: “That: 1. a report be submitted every two months at a Council meeting regarding the

current status of Councillor initiated Motions. 2. This report to include:

date of approved motion;

a summary of the motion;

action taken by officers regarding the motion and date of action taken. (this includes letters sent);

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feedback regarding the motion.(particularly if referred to State or Federal MP’s).”

The latest status report is attached (Attachment 1). This report provides the status update of Councillor motions from the commencement of the new Council term (November 2012) to the 18 August 2014. The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration. The Council recently resolved for the Councillor motions report to be presented to Council every three months to allow for better reporting.

ADVOCACY

Many of the Councillor generated motions relate to advocacy requesting to meet with our Local Members of Parliament or the relevant Minister to advocate on behalf of our Community. Some of these issues include road and transport matters and cost shifting from State and Federal Governments to Local Governments.

CURRENT SITUATION

Since commencement of the new Council term (November 2012) to the date of the attached report (18 August 2014) there have been 142 Notices of Motion submitted. Councillors currently raise matters in the Chamber via motions or statements. There are 3 options for Councillors to raise a matter before the Council: 1. Notice of Motion (Council report and forms part of the Agenda paper) 2. General Business 3. Urgent Business A Council resolution is required for both Notices of Motions and Urgent Business items. Whilst General Business does not require a resolution of Council there may still be some action arising from this item and may be listed in this report. These items are generated by Councillors through the Council meeting process and often involve considerable investigation or deployment of resources the CEO will seek to prioritise the timeframe for a response to the NOM to ensure that they do not significantly impact on existing programmed workloads.

CONCLUSION

The latest status quarterly report is presented for noting.

RECOMMENDATION

That Council note the Councillor Motions Status Report.

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ATTACHMENTS

No. Title Page

1 Councillor Motions Update Report 173

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6.3 CERTIFICATION OF THE STATUTORY STATEMENTS: FOR THE YEAR ENDING 30 JUNE 2014

Author: Tania O'Reilly - Manager Finance & Procurement, Corporate Services

File: F2014/2044

EXECUTIVE SUMMARY

Request ‘in principle’ approval of the statutory statements as at 30 June 2014 comprising the:

1) Financial Statements; 2) Standard Statements; and 3) Performance Statement.

The above statements form part of Council’s Annual Report 2013-2014. Council is required by the Local Government Act 1989 to prepare an Annual Report including the Financial Statements, Standard Statements and a Performance Statement – the “Statutory Statements”. These statutory statements are subject to external audit by the Victorian Auditor-General and must be submitted to the Minister for Local Government within three-months of the end of the financial year (i.e. by 30 September 2014). Prior to submission to the Minister the Statutory Statements are required to be audited by the Victorian Auditor-General. The detailed audit of the Statutory Statements for the year ended 30 June 2014 was undertaken by an agent of the Victorian Auditor-General during August 2014. The Audit Committee held its meeting on Friday, 5 September 2014, to review the Statutory Statements for the year ended 30 June 2014. Subject to Audit clearance, the Audit Committee recommends to Council that it approves ‘in principle’ the Statutory Statements as forming part of the Annual Report 2013-2014. In accordance with Section 134(2) of the Local Government Act 1989 a Public Notice will be placed outlining:

the availability of the Annual Report and Audit Reports for inspection, and

the meeting of Council on Monday, 20 October 2014 to consider the Annual Report.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

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CITY PLAN

This report is in line with Council’s City Plan key direction to “provide responsible financial management and business planning processes”.

BACKGROUND

Legislative requirements: Annual Report: Council is required by the Local Government Act 1989 to prepare an Annual Report, including the Financial Statements, Standard Statements and Performance Statement – the “Statutory Statements”. These statutory statements are subject to external audit by the Victorian Auditor-General and must be submitted to the Minister for Local Government within three-months of the end of the financial year. Prior to submission to the Minister the Statutory Statements are required to be audited by the Victorian Auditor-General. This audit was undertaken by the Victorian Auditor-General during August 2014. Council staff have prepared the three statutory statements and which were reviewed by the Victorian Auditor-General’s agent and by the Audit Committee. They are now presented for approval “in principle” by Council so that they can be formally lodged with the Victorian Auditor-General for final audit and the Victorian Auditor-General to issue the formal Audit Report. The annual report must contain the provisions set out in Section 131 of Local Government Act 1989 in respect of the financial year reported on. After the annual report has been submitted to the Minister, Council is required to give public notice, in accordance with Section 134(2) of the Local Government Act 1989, that the annual report has been prepared and can be inspected at the Council office and on the Council's internet website. Audit Committee: The Audit Committee held its meeting on Friday, 5 September 2014, to review the Financial Statements, Standard Statements and Performance Statement. Representatives from the agent of the Victorian Auditor-General’s Office attended the Audit Committee meeting on Friday 5 September 2014 to provide the Audit Committee members with an overview and answer questions regarding the external audit. Subject to formal audit clearance, the Audit Committee recommends to Council that it approves the Statutory Statements ‘in principle’.

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Public Notice: After the annual report has been submitted to the Minister, Council is required to give public notice that the annual report has been prepared and can be inspected at the Council office and on the Council's internet website. The public notice will be placed in ‘The Age’ newspaper and on Council’s website after the annual report is submitted to the Minister (prior to 30 September) to give the mandatory minimum fourteen (14) days notice in accordance with Section 134(2) of the Local Government Act 1989. The notice will detail the availability of the Annual Report and Audit Reports for inspection and the meeting of Council on Monday, 20 October 2014 to consider the annual report. Public notice ads are also to be placed in the local newspapers. The document is to be available for inspection via Council’s service centres and website and at local libraries.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. The Annual Report captures information on many Council projects, programs and initiatives that are directly related to protecting and enhancing the Human rights of our community

CONCLUSION

The Statutory Statements are recommended for approval ‘in principle’ by Council. The three Statutory Statements, Financial Statements, Standard Statements and Performance Statement have each been:

1) prepared by Council staff, 2) reviewed by the Victorian Auditor-General’s Agent and 3) presented to the Audit Committee. Following the Audit Committee’s review and recommendation, Council is required to approve ‘in principle’ the Statutory Statements as at 30 June 2014 which form part of Council’s Annual Report prior to submission to the Auditor-General.

RECOMMENDATION

That Council: 1. Approves, in principle, the Financial Statements as at 30 June 2014; 2. Approves, in principle, the Standard Statements as at 30 June 2014; 3. Approves, in principle, the Performance Statement as at 30 June 2014;

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4. Authorise its Councillor representatives on the Audit Committee, being Cr Craig Langdon, Cr Tom Melican and in either of their absence, Cr Rick Garotti, and Cr Mark Di Pasquale respectively, as substitutes to approve the Financial Statements, Standard Statements and Performance Statement as at 30 June 2014 in their final forms, after any changes recommended or agreed to by the Victorian Auditor-General, have been made;

5. Upon receipt of the Victorian Auditor-General’s Audit Reports on the Financial

Statements, Standard Statements and Performance Statement, a Report to Council be prepared as soon as is practicable to consider and adopt the Annual Report 2013-2014, inclusive of the Financial Statements, Standard Statements and Performance Statement; and

6. Officers submit a copy of the Annual Report 2013-2014, including the Financial

Statements, Standard Statements and Performance Statement to the Minister on or before 30 September 2014.

ATTACHMENTS

Nil

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Notice of Motion

Ordinary Meeting of Council - 15 September 2014 Page 55

8.1 MONTHLY FINANCIAL REPORT Author: Cr Rick Garotti

File: F2014/492

TAKE NOTICE that it is my intention to move:

“That Councillors receive the financial report on the state of Council's finances that is currently provided to the Banyule Executive Management Team (EMT) each month. This report should be provided to Councillors within one week of its presentation to EMT.”

Explanation Banyule’s Executive Management Team receives a monthly financial report which provides analysis of Council's actual financial performance against that budgeted. Given that Councillors are ultimately responsible for the financial governance of Council, it is appropriate that we also receive this report. It is noteworthy that this monthly report will be in addition to the regular quarterly report that will be prepared for Councillors and tabled within Council Meeting papers.

CR RICK GAROTTI Grimshaw Ward

ATTACHMENTS

Nil

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8.2

Notice of Motion

Ordinary Meeting of Council - 15 September 2014 Page 56

8.2 ROSANNA STATION AND LOWER PLENTY ROAD PEDESTRIAN SAFETY

Author: Cr Craig Langdon

File: F2014/141

TAKE NOTICE that it is my intention to move:

“That Council investigate the safety of pedestrian movements at the Lower Plenty Road railway crossing and provide a report back to Council which sets out recommendations for the safe management of pedestrian movements.”

Explanation I have been approached by a resident about the appearance and safety around Rosanna Railway Station and the pedestrian access. The major issue of concern was the way pedestrians stream across Lower Plenty Road while the railway gates are down at the same time as cars are negotiating the roadway from Ellesmere and Beetham Parades and vice versa. An investigation into pedestrian movements at this location and the options available to better manage pedestrian movements including the consideration of fencing along Lower Plenty Road parade between the boom gates and Beetham Parade should be undertaken.

CR CRAIG LANGDON Olympia Ward

ATTACHMENTS

Nil

Page 57: Banyule City Council Agenda 15 September 2014

8.3

Notice of Motion

Ordinary Meeting of Council - 15 September 2014 Page 57

8.3 "RESOLVE ROSANNA ROAD" - PETITION Author: Cr Tom Melican

File: F2014/1432

TAKE NOTICE that it is my intention to move:

“That Council write to Resolve Rosanna Road Incorporated to express support for their proposed petition to State Parliament which demands action to resolve the traffic problems on Rosanna Road including large traffic volumes, trucks, noise, safety and congestion.”

Explanation Resolve Rosanna Road Incorporated has written to myself and Cr Craig Langdon to seek Council’s formal support for a public petition to State Parliament. The purpose of the petition is to demand action to resolve the traffic problems on Rosanna Road including large traffic volumes, trucks, noise, safety and congestion.

CR TOM MELICAN Ibbott Ward

ATTACHMENTS

Nil

Page 58: Banyule City Council Agenda 15 September 2014

8.4

Notice of Motion

Ordinary Meeting of Council - 15 September 2014 Page 58

8.4 VICTORIA CROSS ESTATE Author: Cr Craig Langdon

File: F2014/492

TAKE NOTICE that it is my intention to move:

“That: 1. Council investigate and work with the appropriate authorities regarding how

better to honour and recognise the recipients (the recipients being Jacka, Cherry, Dunstan, McNarmara, Joynt, Grieve, Ruthvern, Dwyer and Kenna) of the Victoria Cross (VC) in namely World War 1 (known then as The Great War) in the area locally known as the Victoria Cross Estate”.

2. A report be presented back to Council and include:

a. Using the Victoria Cross symbol (see Figure 1) and the expression "Victoria Cross Estate" on all the street signs within the estate. Approval maybe required.

b. Creating billboards to be located in the various public places within the Victoria Cross Estate with pictures of all those honoured and the details of actions and life stories. The possible locations being the large roundabout outside the Railway Station, Cherry Street Avenue of Honour (approval from the City of Darebin will be required), the parks/playgrounds, shopping centre, the YMCA etc.

c. Constructing a pathway along the Darebin Council side of Cherry Street. There is currently a "goat track" and seating along the roadway. This is within the City of Darebin and funding should be sought from them. Banyule may contribute like it did along Kingsbury Drive.

d. Whether the VC Estate was designed by Walter Burley Griffin and whether we should honour him at the same time.

e. The ability for some proposed works to be completed by ANZAC next year and the remainder in the future budgets.”

Figure 1

Page 59: Banyule City Council Agenda 15 September 2014

8.4

Notice of Motion

VICTORIA CROSS ESTATE cont’d

Ordinary Meeting of Council - 15 September 2014 Page 59

Preamble Given Australia and indeed most of the world is commemorating the 100th Anniversary of World War 1 (the Great War) it seems most appropriate that Banyule Council recognise an area named after many that served with distinction in that War. This ultimate commemoration will be on April 25th in 2015. One of the most significant dates in Australia's history. Albert Jacka was the first Australian to be awarded the Victoria Cross on 19 May 1915 at Gallipoli. He received the honour from King George V on 29th September 1916. Albert Jacka went onto the Western Front where he was again twice rewarded for bravery receiving the Military Cross and Bar (the Bar indicates he received the medal twice). Many believe he deserved a second Victoria Cross. The others were:

Percy Herbert Cherry 26 March 1917 died in battle and awarded the VC posthumously,

William Dunstan 9th August 1915 for actions at Gallipoli

Frank Hubert McNamara 20 March 1917 the first and only aviator in WW1 to receive the VC

Robert Grieve 17 June 1917 for actions at Messines Belgium

William Ruthven 19 May 1918 for actions at Ville-sur-ancre. Member for Preston - 1945-55

William Donavan Joynt 23 August 1918 for actions near Herleville France - last surviving WW1 VC recipient 1986.

John (Jack) Dwyer 26 September 1917 near Zonnebeke Belgium. Member for Franklin 1931-62

Edward Kenna 15 May 1945 for actions at Wewak in the South West Pacific - last surviving WW2 VC recipient 2009

Bruce Kingsbury 29 August 1942 for actions at Isurava. Kingsbury is the only VC recipient to be honour for bravery on Australian Territory as Papua New Guinea was until settlement.

It is unknown whether Macleod Parade was named after the suburb or the Canadian Alan Arnett McLeod who received the VC for his bravery in Albert France on 27 March 1918.

CR CRAIG LANGDON Olympia Ward

ATTACHMENTS

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Page 60: Banyule City Council Agenda 15 September 2014

8.5

Notice of Motion

Ordinary Meeting of Council - 15 September 2014 Page 60

8.5 WARD NEWSLETTER Author: Cr Craig Langdon

File: F2014/492

TAKE NOTICE that it is my intention to move:

“That Council issue the final Ward Newsletters for 2014 prior to the caretaker period of the State Election to avoid any appearance of political interference and ensure as always Council continues to advocate on behalf of local residents on issues of importance.” Explanation Given that the State Election is on 29 November 2014 any newsletter could be lost within the barrage of mail. More importantly Councillors ability to raise local issues may be considered political if the newsletters are received after nominations are closed and the election proper is in full swing. If Councillors raise important issues that they believe need addressing after the election it will be a wasted opportunity.

CR CRAIG LANGDON Olympia Ward

ATTACHMENTS

Nil

Page 61: Banyule City Council Agenda 15 September 2014

ATTACHMENTS

ORDINARY MEETING OF COUNCIL ON 15 SEPTEMBER 2014 Page 61

4.1 A Draft Vision for Watsonia Village

Attachment 1 Picture Watsonia: A Vision for Watsonia Village .............................. 62

Attachment 2 Summary & Analysis of the Watsonia 2050 Engagement Process ......................................................................................... 126

4.2 Work Program for Strategic Planning Unit

Attachment 1 Proposed Work Program for Strategic Planning Unit ..................... 152

Attachment 2 17 July 2014 C100 response letter from Minister for Planning ....... 153

4.3 Proposed Discontinuance of Section of Unused Road - Margaret Avenue Montmorency - Hearing of Submissions

Attachment 1 Report and Minutes 7 July 2014 .................................................... 155

4.6 Proposed Discontinuance of Section of Unused 'Road' - Willis Street Greensborough - Hearing of Submissions

Attachment 1 Report and Minutues of 7 July 2014 .............................................. 164

5.2 Flag Raising Protocols at Banyule

Attachment 1 Draft Flag Flying Policy .................................................................. 172

6.2 Councillor Motions - Status Update

Attachment 1 Councillor Motions Update Report ................................................. 173

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Item: 5.2 Attachment 1: Draft Flag Flying Policy

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FLYING OF FLAGS AT BANYULE CITY COUNCIL POLICY OBJECTIVE The objectives of this policy are to:

Ensure that the flags displayed at the Ivanhoe Town Hall are flown in accordance with the flag protocol as determined by the Australian and Victorian Governments; and

Establish guidelines for flying flags other than the Australian National flag. BACKGROUND As flags are highly symbolic, it is important that the Council comply with the appropriate protocols for flying flags, and that the flags be used with the proper respect and dignity. POLICY AND PRINCIPLES

The Council will fly the Australian National Flag on the flagpole at the Ivanhoe Town Hall. The flag shall be illuminated and remain flying at night.

The Council will fly its flag at half-mast as a sign of mourning on appropriate occasions as advised by the Department of the Prime Minister and Cabinet and the Department of Premier and Cabinet – Victoria.

o Some examples of these occasions where Council may be asked to half-mast

the flag are: - On the death of the Sovereign (King or Queen); - On the death of a member of a royal family; - On the death of the Governor-General or a former Governor-General; - On the death of a distinguished Australian citizen, in accordance with

protocol; and - On the death of the head of state of another country with which Australia

has diplomatic relations.

The Council will fly its flag at half-mast as a sign of mourning in the event of the passing of a current-serving Councillor or Executive member of staff.

PROCEDURAL GUIDELINES

Flags will be flown in accordance with the Australian Government protocol and guidelines for the flying of flags.

Requests to fly flags or half-mast the flag other than those referred to in this policy (in certain extenuating circumstances, such as the passing of a highly prominent and notable member of the Banyule community) will be referred to the Chief Executive Officer for consideration.

Decisions regarding the flying of other flags (including the Victorian State Flag, the flags of other nations, or flags of international organisations) will be made in accordance with relevant state and national protocols prevailing at the time.

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Meeting Item Section Councillor Resolution/Action Officer Manager / Director

Comments

Ordinary Meeting of Council 03 December 2012

Ivanhoe Library/Community Learning & Cultural Hub

Notices of Motion

Jenny Mulholland

Resolution (CO2012/350)

1. Council commences detailed design drawings immediately to cost a new Ivanhoe Library/Community Learning and Cultural Hub for Ivanhoe located in the civic precinct in keeping with the vision for Civic Precinct contained in the Draft Ivanhoe Structure Plan; 2. Council allocates up to $100,000 dollars out of reserves. 3. Council seek government or philanthropic funding to contribute to the potential construction of a Ivanhoe Library/Community Learning and Cultural Hub.

Allison Beckwith

Allison Beckwith

In Progress – September 2014 Council adopted the Ivanhoe Civic Precinct Master Plan on 7

th July 2014, including consideration of

detailed designs for the community learning hub. Detailed design brief being finalised.

Ordinary Meeting of Council 04 February 2013

Leases / Agreements With Clubs, Associations, Groups Using Council Facilities And Buildings

Notices of Motion

Jenny Mulholland

Resolution (CO2013/16)

“That a report be provided on the current status of all leases and agreements for the use of Council facilities and buildings by clubs, associations, neighbourhood houses and other groups throughout the City.”

Jeanette Kringle

Scott Walker In Progress – August 2014 A councillor briefing conducted in May 2013 and subsequent preparation of user listings with lease details and leasing policy underway.

Ordinary Meeting of Council 18 March 2013

Redmond Court Wetlands Study

Notices of Motion

Rick Garotti Resolution (CO2013/80) Council investigate options to determine the feasibility of converting Redmond Court Wetlands into an open space area for public passive recreation;”

Joel Elbourne

Scott Walker In Progress – September 2014 Analysis project scope completed and funding allocated for the project in the current financial year.

Ordinary Meeting of Council 18 March 2013

Funding Application - Ivanhoe Library - Regional Development Australia Fund Grants

Notices of Motion

Jenny Mulholland

Resolution (CO2013/87)

1. “That the motion be deferred until detail drawings are prepared. 2. That a new submission be submitted at that time.”

Giovanna Failla

Allison Beckwith

In Progress - Pending Motion deferred until drawings are complete see (CO2012/17)

Ordinary Meeting of Council 08 April 2013

Illegal Dumping Of Rubbish In Public Space

Notices of Motion

Craig Langdon

Resolution (CO2013/106)

“That the relevant Council Officers report to Council on measures which will: a) police and prevent the dumping of rubbish in public places such as parks, gardens and nature strips;

Russell Darling / Mark Bernhardt

Geoff Glynn Completed Report presented to Council on 1 September 2014

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b) catch and fine the offenders; c) collect and dispose of the rubbish as quickly as possible; d) advertise and promote the Council’s determination to clean up the City.

That the report considers self funding the proposals through increased fines through greater policing and that the revenue also covers increased and more prompt collections. Furthermore, consideration be given to either fining or offering express service (at a cost) to residents who fail to pre-book a hard rubbish collection and only do so after they place the rubbish out for collection.”

Ordinary Meeting of Council 22 April 2013

Naturestrip Planting

Notices of Motion

Craig Langdon

Resolution (CO2013/133)

1. The appropriate council officers develop a management model to trial the implementation of urban agriculture on naturestrips. The trial would be limited growing non invasive food producing plants on a small number of sites across the municipality. The model should include a voluntary expression of interest process that enables interested community members and groups to participate in the trial. The trial period should be limited to a twelve month period. 2. Following the trial council officers shall provide a report to Council detailing the effectiveness of the trial and the associated management issues. 3. Road safety and the protection of underground services must be part of any consideration of any naturestrip planting. 4. A report on any similar policies at other Councils be reported back to Council as part of the trial”

Peter Benazic

Geoff Glynn In Progress - September 2014 Draft guidelines presented to BEAC for comment and consultation. The guidelines were then presented to a Council briefing session in July 2014. The outcome was to hold a trial of 28 sites across the municipality to trial the guidelines over the coming 12 months. Residents who have expressed an interest in the trial will be invited to participate in the trial.

Ordinary Meeting of Council 20 May 2013

Festive Celebrations

Notices of Motion

Craig Langdon

Resolution (CO2013/177)

1. To better recognise the Festive Season, Council undertake an investigation of how to highlight the two principle Council buildings. They being the Heidelberg Town Hall in Ivanhoe and WaterMarc in Greensborough; 2. The investigation take into consideration the views and plans of the local shopping centre's Committees of Management for the Ivanhoe and Greensborough Shopping centres respectively; 3. Possible sources of funding or “in-kind work" also be part of the investigation.”

Allison Beckwith

Allison Beckwith

In Progress - September 2014 Proposals for decorations ideas for the external building for the Town hall have been received. Officers are working through costings. Council Briefing will be held in October to consider options for consideration in next year’s budget.

Ordinary Meeting of

Rosanna Road and

Notice of Motion

Tom Resolution (CO2013/217) David Bailey

Scott Walker Complete – August 2014

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Council 17 June 2013

Greensborough Highway - Safety and Amenity

Melican 1. “That Council officers develop a report detailing the current safety and amenity issues on Greensborough Road, Lower Plenty Road and Rosanna Road. The report will include options to improve or resolve safety and amenity issues that are identified on these sections of roads. 2. That discussion with VicRoads be undertaken on a possible funding partnership for these investigations. If VicRoads are unwilling to assist, then an estimate for the cost of these investigations be undertaken and the item be referred back to Council.”

Report considered at Council on 7 July 2014 Council resolved to support VicRoads proposed changes to the Yarra Street intersection. VicRoads is submitting its application for TAC funding.

Ordinary Meeting of Council 01 July 2013

Consideration or Prayer/Affirmation at the Commencment of Council Meetings

Notices of Motion

Mark Di Pasquale

Resolution (CO2013/239)

1. The inclusion of a prayer/affirmation be considered when the Conduct Meetings Local Law is reviewed; and

2. Officers investigate the prayer/affirmations used at other Councils to find a suitable prayer for Banyule.

3. Officers investigate the history of the prayer/affirmation used at Council meetings at Banyule and the former Councils of Diamond Valley and Heidelberg.

4. Council involve the Banyule Interfaith Network to get a prayer/affirmation that is agreed by all to be read at Council meetings.

Vivien Ferlaino

Scott Walker Complete - July 2014 Briefing paper issued to Councillors with benchmarking of other Council’s and options for consideration, the consideration of a prayer will form part of the review of the Meeting Procedures Local Law in 2014. Investigation of other Council’s use of a prayer has been undertaken along with the former Banyule prayer. New legislation to be introduced into Parliament later this year will see the introduction of the Oath to be recited at the commencement of each Council meeting to be taken into consideration.

Ordinary Meeting of Council 15 July 2013

Petitions Procedure

Notices of Motion

Craig Langdon

Resolution (CO2013/259)

1. Officers consider rules and guidelines followed by the Victorian Parliament on the tabling of Petitions and its applicability to Council as a potential procedure. 2. Refer to the Local Law Review currently being undertaken by Council the introduction of "on-line" Petitions in accordance to the rules and guidelines established by the Victorian Parliament.”

Vivien Ferlaino

Scott Walker In Progress – August 2014 Matter is being investigated as part of the review of the Meeting Procedures Local Law in 2014. Review of current guidelines being finalised. Information obtained from other Council's procedures, no other Council allows on-line submission of petitions. There are legal considerations to factor.

Ordinary Meeting of Council 12 August 2013

Naming of Reserve - Fred Lasslett Reserve

Notices of Motion

Jenny Mulholland

Resolution (CO2013/294)

“That a report be presented to Council in regard to the naming the reserve opposite the former Heidelberg RSL building “Fred Lasslett Reserve”. As part of this process, noting the land is on Crown land, Council write to the Minister for Transport, the Hon. Terry Mulder for approval.”

Michael Hutchison

Scott Walker Complete – August 2014 Name formally gazetted by the Office of Geographic Names. Notification proceeding. Commemorative signage options being prepared for Council consideration.

Ordinary Meeting of Council 23 September 2013

Victorian Police

Notices of Motion

Craig Langdon

Resolution (CO2013/332)

1. That Council honours the Victoria Police Members who lost their lives in the line of duty by: a. Holding an annual event (morning or afternoon tea) as part of the Victorian Police Blue Ribbon day;

Giovanna Failla

Allison Beckwith

Complete- August 2014

Clyde James Smith Memorial Award has been established in partnership with Vic Pol. Award ceremony to be held on 7

th October.

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b. Supporting Council representation and attendance at the Annual Blue Ribbon Foundation Ball; and c. Establishing an award, to be given to a serving Police Member within the City of Banyule as recognition for outstanding service, in the name of Clyde James Smith in honour of Constable Smith who lost his life in 1935 while on duty and who was recently recognised by rededication at the Warringal Cemetery. 2. That Council allow the recipient of the Award to be determined by Victoria Police, and that the award be given at the Council Annual event.

Ordinary Meeting of Council 02 December 2013

Bully Free Australia

Notices of Motion

Steven Briffa

Resolution (CO2013/424)

“That Council: 1. Write to all primary and secondary schools in Banyule as follows: (a) to encourage their ongoing commitment to making schools bully free and to thank them for their efforts to date in tackling this important social issue; (b) schools can contact the relevant Council business units to seek advice on links into support services and to seek advice as required. 2. Hold a forum in 2014 on the issue of bullying, the forum will invite a range of key stakeholders to discuss a range of strategies that will encourage a bully free Banyule community.”

Frances Gianinotti

Allison Beckwith

Complete – August 2014 Bullying Forum was held on 27/8/14 with nearly 100 residents and professionals in attendance. Key speaker and panel discussions formed part of the day

Ordinary Meeting of Council 02 December 2013

School Crossing Supervision

Notices of Motion

Rick Garotti Resolution (CO2013/426)

“That: 1. Council conduct a recount of the warrants for ongoing crossing supervision at the following school crossing sites:

Greenwood Drive, Bundoora;

the Grimshaw Street and Plenty Road Intersection, Bundoora; and

at Dundee Street, Watsonia North. 2. Council should consult with the respective Primary and Secondary Schools associated with each school crossing to ensure that the recount of the warrants occurs during the times of peak pedestrian and vehicle usage.

Bailey Byrnes

Scott Walker In Progress - August 2014 Pedestrian Counts for Grimshaw Street and Dundee Street indicated warrants for supervision are now met. Greenwood Drive has not met the warrants on recount. Awaiting confirmation of VicRoads crossing supervisor funding for Grimshaw Street and Dundee Street.

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3. Upon the recount information being received, Council organise consultation meetings involving the Mayor and Ward Councillor with the schools associated with the crossings that have failed to meet the warrants to discuss potential funding options.”

Ordinary Meeting of Council 16 December 2013

Appreciation Greensborough Historical Society

Notices of Motion

Mark Di Pasquale

Resolution (CO2013/452)

“That 1. Council acknowledge the Greensborough Historical Society's efforts to compile and publish a book on World War 1. 2. Council facilitate a meeting between the Greensborough Historical Society, interested R.S.L groups in the municipality and Banyule Council to discuss the feasibility, compilation and distribution of the document.”

Allison Beckwith

Allison Beckwith

Complete – August 2014 Meeting held with parties to discuss options moving forward.

Ordinary Meeting of Council 03 February 2014

Emergency Markers - Darebin Creek Trail

Notice of Motion

Rick Garotti Resolution (CO2014/10)

“That Council: 1. Refer funding for consideration in the 2014/15 Budget for the cost of installing emergency markers advocated by the State Emergency Services Telecommunication Authority (ESTA) along its section of the Darebin Creek Trail. 2. Write to the Darebin and Whittlesea City Councils and the Darebin Creek Management Committee requesting that they support the introduction of numbered emergency makers along their respective sections of the Darebin Creek Trail. 3. Write to the Yarra City Council requesting that it support the introduction of numbered emergency markers along the proposed section of the Darebin Creek Trail which, once completed, will fall within its boundaries. 4. A report be presented back to Council.”

Peter Benazic

Geoff Glynn In Progress - September 2014 Banyule will proceed with installation of emergency markers along its section of the Darebin Creek Trail. Signs expected to be complete in six to eight weeks. 2/06/2014 Banyule will proceed with installation as no formal commitment has been received from other agencies regarding a coordinated response. Works expected to be complete in six to eight weeks.

Ordinary Meeting of Council 03 February 2014

Live Streaming of Council Meetings

Notice of Motion

Jenny Mulholland

Resolution (CO2014/12)

“That a report be presented to Council in regards to providing live streaming of Council meetings. The report to include: 1. 1. Cost to provide live streaming through the Banyule website.

Vivien Ferlaino

Scott Walker In Progress – June 2014 Investigations of other Council's are currently being obtained and initial comments have been received. Quotations to be organised for 2016 Budget consideration.

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2. 2. Other councils currently providing this service and associated policies. 3. 3. Any other issues relating to providing this service.”

Ordinary Meeting of Council 03 February 2014

Half Masting of Flag at the Municipal Offices, Town Hall Ivanhoe

Notice of Motion

Jenny Mulholland

Resolution (CO2014/13)

“That Council officers provide a report on the half-masting of the Town Hall flag as a tribute following death of former Councillors (Banyule or its predecessors), local State or Federal Members or prominent citizens on day of their funeral.”

Vivien Ferlaino

Scott Walker In Progress - July 2014 Councillor Briefing paper with benchmarking results and draft flag policy issued 24 July 2014, A Report will be presented to Council when the draft policy has been completed.

Ordinary Meeting of Council 17 February 2014

Support for Banyule's Multicultural Communities

Notice of Motion

Rick Garotti Resolution (CO2014/25)

“That Council: 1. Explore developing a relationship and referral process with the Department of Immigration and Border Protection. This will enable Council to appropriately refer residents with immigration related visa enquiries to the relevant section of the Federal Government during the appropriate stages of their applications. 2. Work with the Department of Immigration and Border Protection to explore the option to host a community forum to highlight existing visa application and processing procedures. 3. Liaise with the Minister for Immigration and Border Protection and the Federal Members covering Banyule on this matter for their advice and assistance."

Peter Utri Keith Yeo In Progress – May 2014 Meeting has been held with department Officials to explore the development of the relationship, informal advice has been received that the department will not be pursuing the development of the relationship for this purpose Officers are awaiting a formal response. Further to the community forum that the department is reticent to participate in a forum of this type in conjunction with council. Communication with Minister to occur. Awaiting response.

Ordinary Meeting of Council 03 March 2014

Banyule Council's Commitment to Strong and Transparent Financial Management

Notice of Motion

Rick Garotti Resolution (CO2014/48)

“That Council officers prepare a quarterly report that provides an update on the actual financial performance of Council against that budgeted. This report should explain any material variances in financial performance and be included in the Ordinary Council Meeting Agenda Papers so that it is available for public consideration."

Tania O’Reilly

Keith Yeo In Progress – August 2014 Financial Report, in its new format, to be as at the September 2014 quarter ended. It is proposed that this report will be submitted for the Council meeting on 10 November 2014

Ordinary Meeting of Council 17 March 2014

Birdwood Avenue, Macleod - Macleod Pre-school Parking Issues

Notice of Motion

Tom Melican

Resolution (CO2014/58)

That Council request an officer report seeking to provide two on-street staff car parking spaces for the Birdwood Pre-school staff adjacent to the facility.

David Bailey

Scott Walker Complete – August 2014 Report endorsed at Council. Three month parking restrictions trial commenced. Report to Council at end of trial.

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Ordinary Meeting of Council 17 March 2014

Investigation - Traffic Challenges Bungay Street, Watsonia

Notice of Motion

Rick Garotti Resolution (CO2014/61)

That Council: 1. Undertake a thorough investigation into the traffic challenges that are experienced on Bungay Street, Watsonia and connected streets in Watsonia in the mornings and afternoons of school days as a consequence of parents dropping-off and picking-up their children at Loyola College. 2. Develop potential options for consideration by Council to better manage these traffic challenges. This could include consideration of the traffic engineering solutions employed around schools in other Councils. 3. Consult with local residents and Loyola College in undertaking the investigation. The investigation should commence with a survey to local residents to gather their feedback on the nature and severity of the problem and on their suggestions for how this problem can be managed. 4. Write to Loyola College seeking details of their proposed actions to assist in managing traffic and car parking associated with school drop off and pick and work with Loyola College so that the actions can be agreed and implemented.

David Bailey

Scott Walker In Progress - August 2014 Report endorsed at Council for three month trial of parking restrictions. Letters sent out. Restrictions to be implemented during September school holidays.

Ordinary Meeting of Council 17 March 2014

Ivanhoe Primary School - Traffic Concerns in Ailsa Grove

Notice of Motion

Craig Langdon

Resolution (CO2014/63)

That Council Investigate and receive a report on; 1. The possible improvements to the existing ‘pick-up and drop-off’ parking area in Ailsa Grove, Ivanhoe including possible changes to the existing parking restrictions in the street, with consultation of the School and the residents. 2. The possible re-opening of Tate Street at Ailsa Grove or other alternative for traffic to exit or turn-around at Ailsa Grove, Ivanhoe. 3. Traffic and parking issues in Lowe Street, Ivanhoe.

David Bailey

Scott Walker Complete- August 2014 Consultation held with school and residents and a report went to Council on 23 June 2014 with a further meeting with residents and school scheduled for October.

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Ordinary Meeting of Council 17 March 2014

Youth Council

Notice of Motion

Craig Langdon

Resolution (CO2014/64)

That: 1. Council trials a Youth Council similar to the Victorian Youth Parliament which operates annually from Parliament House in Melbourne. 2. Council invites all secondary schools to nominate 4 students* to the Youth Council. The Youth Council to meet during the third term at a mutually agreeable date and the year level participating be subject to further discussion and availability. *Numbers may increase if Schools do not participate. 3. The following Schools be invited: Bundoora Secondary College Charles La Trobe College Concord School Greensborough Secondary College Ivanhoe Grammar Ivanhoe Girls Grammar Loyola Secondary College Macleod College Montmorency Secondary College Parade College Our Lady of Mercy College St Helena Secondary College Viewbank College. 4. Minutes of the meeting are recorded. 5. The resolutions of the Youth Council be reported back to Council via a Council Report each year.

Frances Gianinotti

Allison Beckwith

Complete – August 2014 Youth Summit to be held on 14/10/14; promotional campaign underway to maximise attendance from all secondary schools.

Ordinary Meeting of Council 31 March 2014

On Line Hard Waste Bookings

Notice of Motion

Jenny Mulholland

Resolution (CO2014/80)

That Council investigate the opportunity of introducing the ability for residents to book hard waste collections on line.

Russell Darling

Geoff Glynn In Progress - September 2014 Currently there is no on-line functionality available within our corporate request system that enables full integration and allowing residents to select the date that they would like a collection. Initial testing of e-Services demonstrated the ability to make a request only with an actual booking response having to be created later by Customer Service. This is little different from the current booking process and is not considered an acceptable solution. Officers are now exploring other options for providing a complete “self-serve” on-line booking system.

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Ordinary Meeting of Council 05 May 2014

Victorian Labour Party Policy on Council Rate Capping

Urgent Business

Craig Langdon

10.1 VICTORIAN LABOR PARTY POLICY ON COUNCIL

RATE CAPPING

Resolution (CO2014/120)

That:

1. Council write to the Municipal Association of Victoria

(MAV) and VLGA outlining its concerns with the recent Victorian

Labor Party Policy on Council Rate Capping announced by

Opposition Leader The Hon Daniel Andrews MP on 4 May

2014.

2. Council Officers prepare a report to Council outlining

the consistent cost pressures faced by local government as a

direct result of cost shifting from other successive levels of

Government and the potential impact of rate capping on the

provision of community services and maintaining and renewing

critical assets in Banyule.

3. The Mayor write to all community groups and those

individuals currently relying on support from Council to provide

a service to the local community advising of potential funding

shortfalls should the Policy be implemented and request they

contact their local members for clarification.

4. Council write to all Members of State Parliament

seeking their views on the recently announced Policy and to

draw to their attention of the potential implications associated

with such a Policy.

5. That Council seek to include this matter as an urgent

item on the MAV state Council in 16th May.

Keith Yeo Keith Yeo Completed 29/05/14 Items 1, 3, 4 and 5 have been completed In Progress 29/05/14 Item 2 – Federal Budget considerations being factored into Cost Shifting Report. 29/08/14 Cost Shifting Report has been submitted to Council The potential impact of rate capping on the provision of community services and maintaining and renewing critical assets in Banyule has been requested to be put forward as a separate report. This report is proposed to be prepared and submitted to Council at its 15 December 2014 meeting.

Ordinary Meeting of Council 19 May 2014

Bridge Linking Warringal Parklands with Banksia Park

Notice of Motion

Steven Briffa Resolution (CO2014/135)

“That Council arrange to meet with officers of Manningham City Council in order to determine: 1. The priority that Manningham City Council currently accords the proposal to connect Banksia Park to Warringal Parklands and the Main Yarra Trail.

Jeff Parkes Geoff Glynn In Progress Meeting held with Officers from Manningham as per NOM. Senior Manningham staff have also expressed support for a feasibility study. It was therefore agreed that a draft brief be prepared by Banyule staff and sent to Manningham for comment. This task has been done and we are waiting Manningham's comments.

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2. Manningham City Council’s willingness to jointly fund a feasibility study to identify the most suitable location for the bridge, and the likely cost of construction and opportunities for third party funding.”

Ordinary Meeting of Council 19 May 2014

McCrae Road and Homewood Court Traffic Concerns

Notice of Motion

Tom Melican Resolution (CO2014/136)

“That: 1. A traffic speed and volume count be conducted at the corner of McCrea Road and Homewood Court, Rosanna, to determine the extent of the safety issues at this location. 2. The priority of traffic treatments at this location, be revaluated depending on the outcome of these traffic counts.”

David Bailey

Scott Walker Complete – July 2014 Following briefing to Council 10 July, VicPolice have been requested to consider enforcement and the SAM trailer will be deployed when it is purchased. Traffic speed and volume counts completed in June and evaluated with a report being prepared for Council.

Ordinary Meeting of Council 02 June 2014

Planning of Ford Park, Bellfield

Notice of Motion

Craig Langdon

Resolution (CO2014/149)

That, as an initial step in the process of developing a clear plan for the future development of Ford Park: 1. Council arrange to facilitate a workshop of key stakeholders and the local community generally, on the future of Ford Park. 2. The meeting, to be held at the Bellfield Community Centre, should explore the community’s and the key stakeholders’ views on the use of Ford Park. 3. The results of the workshop to be reported back to Council. 4. The current master plan be used as the starting point for any new proposals to ensure that the costs of the original master plan have not been wasted and to limit any cost increases in preparing a way forward.

Jeff Parkes Geoff Glynn In Progress - September 2014 The Mayor has prepared and circulated a community survey about future developments at Ford Park. Following feedback from the survey a community meeting will be arranged with the local community around Ford park in consultation with the Mayor.

Ordinary Meeting of Council 02 June 2014

Food Quality Assurance Equipment for Somalia

Notice of Motion

Rick Garotti Resolution (CO2014/150)

That Council: 1. Recognise a request from the Somali community in Banyule to assist them in advocating to relevant State and Federal

Lisa Raywood

Allison Beckwith

Completed - July 2014 Letter sent to Minister Joyce and Dept Agriculture requesting support for food quality assurance equipment.

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Government agencies to obtain equipment used for food quality assurance and quarantine purposes that might no longer be required by the agencies. The Somali Australia Council of Victoria (SACOV) would collect any equipment made available by agencies and organise for its distribution to Somalia where it would be used to assure the safety of food provided by aid agencies for human consumption. 2. Liaise with the relevant community leaders in Banyule to establish the type of equipment required and the agencies to be contacted. 3. Formally advocate on behalf of the community by writing to the relevant agencies.

Ordinary Meeting of Council 02 June 2014

Outdoor Advertising Opportunities

Notice of Motion

Rick Garotti Resolution (CO2014/151)

That Council Officers investigate and report back to Council on a range of opportunities to expand the revenue that Council generates from outdoor advertising. The report should include investigation of: 1. the opportunities and challenges for a range of possibilities including but not limited to:

Advertisements on existing Council-owned outdoor assets, such as bins in shopping strips, on a fee-for-advertisement basis.

Expand the number of available sites on Council-owned buildings and land across the municipality that support large advertising signs and billboards.

Increase the number of advertising signs that clubs and sporting groups are permitted to display on pavilions. 2. the most appropriate means by which each opportunity could be advanced within the requirements of the Banyule Planning Scheme and Council Policy. For some opportunities this could involve the establishment of a carefully constructed Expression of Interest (EOI) process to optimally engage interested service providers.

Scott Walker

Scott Walker In Progress - August 2014 Investigation of possible sites for commercial advertising and the associated advertising sign requirements has commenced. The existing policy is also being reviewed to consider whether amendments are appropriate.

Ordinary Meeting of Council 23 June 2014

Organ Donation

Notice of Motion

Craig Langdon

Resolution (CO2014/168)

That Banyule Council supports and promotes the issue of organ donation on a regular basis through its publications, information displays and any Council event where customer services are present and have a display.

Kate Chapell

Keith Yeo Complete – August 2014 Article included in the Sept-Oct Banner on Council's support for organ donation. 18 Jul 2014 Contact made with Donate Life about promotional materials and support that is available. Customer Service and Communications teams asked to investigate possible action.

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Ordinary Meeting of Council 23 June 2014

Shelter and Rubbish Concerns From Villa Maria Residents

Notice of Motion

Rick Garotti Resolution (CO2014/169)

That: 1. Council formally acknowledges the desire from some local residents at the Villa Maria aged care facility on Plenty Road in Bundoora for a bus shelter and rubbish bin at the bus stop outside of the facility; 2. Council formally writes to the State Government on the potential for them to provide funding to cover both the upfront and ongoing costs of a bus shelter at the site. Council should also write to Mr Colin Brooks MP (local State MP) for his views; 3. Council notes feedback from residents that some of the rubbish strewn around the bus stop appears to be generated by students at Parade College as they wait for afternoon bus services at the end of the school day; 4. Council organises a meeting with interested local residents and representatives from Parade College to explore how the College might be able to work with Council to reduce potential littering from its students. An invitation to this meeting should be extended to Mr Colin Brooks MP as a courtesy; 5. Council clear the footpath and nature strip from Parade College down to the next intersection in Bundoora of rubbish noting that the ultimate goal of Council is to work on a long-term solution to rubbish littering with Parade College; and 6. At the conclusion of these activities, Council formally writes to interested residents at Villa Maria to provide complete details on the outcomes of the extensive investigations that Council officers would have undertaken to explore the feasibility of installing a bus shelter and rubbish at the bus stop. This letter should: (i) recognise the previous investment that Council made in installing a bus seat at the site (ii) detail the upfront and ongoing costs that Council would incur to install and maintain a bus shelter (iii) report on the feedback received from State Parliamentary representatives regarding the potential for State Government funding of the installation and maintenance of a bus shelter (iv) report on the outcomes of the meeting with Parade

Russell Darling

Geoff Glynn In Progress - September 2014 The Plenty Road bus shelter has been placed on our Engineering Services future works spreadsheet. The cost of the bus shelter is in the order of $25,000. Installation of the bus shelter will depend on future funding priority and availability. Officers have spoken to Public Transport Victoria who can install a bus shelter but at a cost of $23,000 which includes installation and maintenance. Officers have also spoken to JCDecaux, Banyule's current contractor. A meeting will be held on 10/11th September to discuss the future of our bus shelter needs. We are hopeful of a good outcome for the Plenty Road site at this meeting. Waste Management staff have met with Parade College to discuss the issue of litter. Council's Waste Education Coordinator will be working with the college to raise awareness of the litter issue with students and the consequences if caught. Staff have also met with the resident from Villa Maria and given an undertaking to install a bin at the bus stop.

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College representatives regarding how the College might be able to work with Council to reduce potential littering from its students.

Ordinary Meeting of Council 23 June 2014

Proposed Rainbow Ball

Notice of Motion

Craig Langdon

Resolution (CO2014/170)

That Council give consideration to establishing an annual event at the Centre Ivanhoe as part of support of the GLBTI (Gay Lesbian Bisexual Transgender Intersex) community. The function would be an annual "Rainbow event". Council Officers investigate: a) support and planning for the event within the community and in particular the GLBTI community. b) possible sponsorship and support from other local government areas, the business community, GLBTI community, agencies, support groups and community organisations c) fundraising possibilities of the event for a GLBTI charity or agency d) how to best manage the annual event giving consideration to staff resources, Council's diary of events, management of the event, possible Council budgetary implications, etc.

Darren Bennett

Allison Beckwith

In Progress – September 2014 Officers have held meetings internally and are currently preparing a report for Council consideration.

Ordinary Meeting of Council 23 June 2014

Montmorency Railway Station - Car Parking

Notice of Motion

Steven Briffa Resolution (CO2014/171)

That Council: 1. Investigate options to create additional parking in Station Road and Mayona Road in the vicinity of Montmorency Railway Station, including vacant land on the corner of Mountain View Road and Mayona Road, in a cost effective manner. 2. Write to the railway authority VicTrack and the Department of Transport, Planning and Local Infrastructure seeking funding opportunities for options identified as above.

David Bailey

Scott Walker In Progress – August 2014 Assessment of parking options completed. Discussions to be held with VicTrack and PTV.

Ordinary Meeting of Council 23 June 2014

Potential New Police Station on Southern Road

Notice of Motion

Craig Langdon

Resolution (CO2014/172)

That Council 1. Write to the State Government and State Opposition strongly urging them to give serious consideration to building a new Police Station on the Southern Road site currently used by

Giovanna Failla

Allison Beckwith

In Progress - August 2014 Letter actioning item 1 sent immediately following Council meeting.

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the Olympic Adult Education and Olympic Combined Pensioners should the second phase the Olympic Village Learning Hub progress and the existing Southern Road building is in surplus. 2. Notes the Victoria Police Blue Paper which supports "supersites" makes the proposed location feasible as it could also house a much needed new Ambulance Facility in the south of the City of Banyule. 3. Further notes that a new "supersite" facility with Police and the Ambulance Service would greatly complement the Northland Structure Plan which envisages up to 7000 new residential properties within the plan. The Northland Structure Plan is in keeping with the both the previous and current State Government plan for Melbourne. 4. Advertise and conduct a community forum at either the Olympic Leisure Centre or Banyule Community Health Centre to outline the Olympic Village Learning Hub and this proposal with local residents. That all known candidates at the next State Election be invited to attend.

Ordinary Meeting of Council 23 June 2014

Banyule becoming a Refugee Welcome Zone

Notice of Motion

Tom Melican Resolution (CO2014/173)

That Council: 1. Agree to become a Refugee Welcome Zone as a part of the Refugee Council of Australia’s initiative and 2. Hold a small event to recognise becoming a Refugee Welcome Zone.

Kate Chapell

Keith Yeo In Progress – August 2014 1. Refugee Council notified of Banyule's commitment. Hard copy declaration template is still to be signed by Craig Langdon 2. Planning is underway for this event to be held in September - date to be confirmed

Ordinary Meeting of Council 23 June 2014

Council becoming a signatory to the Joint Statement by Victorian Local Governments on Asylum Seekers

Notice of Motion

Rick Garotti Resolution (CO2014/174)

That Council sign the Joint Statement by Victorian Local Governments on Asylum Seekers.

Kate Chapell

Keith Yeo Complete – July 2014 Darebin Council is taking the lead on this. Mayor, Councillor Craig Langdon, has signed the document on Council’s behalf.

Ordinary Meeting of Council 23 June 2014

New Residential Zones - Amendment C100

Urgent Business

Wayne Phillips

Resolution (CO2014/176)

That Council continue to pursue its proposed residential zones

as described in Amendment C100 submitted to the Minister by

Daniel Kollmorgen

Scott Walker In Progress – August 2014 Amendment C100 has been adjusted to achieve ‘neutral conversion’ and gazetted into the Banyule Planning Scheme on 24 July 2014.

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formalising zone boundaries and ‘neutral conversion’ elements

within schedules; then proceed as a matter of urgency to a

future process to define new elements of schedules in a second

stage.

Strategic Planning work program is being confirmed to incorporate priority for developing schedules for the NRZ. A report will go to Council in September to confirm priorities, following which a brief will be forwarded to consultants to undertake foundation analysis work.

Ordinary Meeting of Council 23 June 2014

St Andrews Uniting Church Kindergarten

Urgent Business

Steven Briffa Resolution (CO2014/177)

That Council

1. Continue to be in regular communication with Lentara

Uniting Care in regard to

St Andrew’s Uniting Church Kindergarten with initial contact to

occur this week and;

2. Advocate on behalf of St Andrew’s Uniting Church

Kindergarten to help ensure its continuation of its 3 and 4 year

old programs in 2015.

Allison Beckwith

Allison Beckwith

Complete – June 2014 Letters sent to both Lentara Uniting Care and St Andrew’s Uniting Church Kindergarten on 24th June 2014.

Ordinary Meeting of Council 07 July 2014

Medical Offices in the Commercial 1 Zone

Notice of Motion

Jenny Mulholland

Resolution (CO2014/207)

That Council write to the Minister for Planning, The Hon Matthew Guy MP, expressing its concern in relation to the Commercial 1 Zone as it relates to the removal of the requirement for a permit trigger for certain types of office (including medical offices) at the ground floor.

David Cox Scott Walker Complete - July 2014 Letter sent to Minister for Planning.

Ordinary Meeting of Council 07 July 2014

Day of Freedom

Notice of Motion

Mark Di Pasquale

Resolution (CO2014/208)

That Council 1. Acknowledge the ‘Day of Freedom’ as a community project to be celebrated on 15 August 2014. 2. Encourage its staff and the local community to take part in the Day of Freedom.

Kate Chapell

Keith Yeo Complete – July 2014 This is completed, it has been included on Council's website, in the Bakewell Ward newsletter and in the half page advertorial ‘Banyule in Brief’ appearing week commencing July 28th 2014.

Ordinary Meeting of Council 07

Shelley Reserve Temporary

Notice of Motion

Craig Langdon

Resolution (CO2014/209)

That:

Darren Bennett

Allison Beckwith

In Progress – August 2014 Officers met on site with club representatives on the 29 July and are preparing a report for Council

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July 2014 Shipping Containers

1. A report come back to Council on the granting of a temporary exemption to the conditions of the Sporting Reserve Club User Guide Policy to potentially allow two shipping containers to be installed directly behind the North Heidelberg Club Rooms. 2. This report is to consider whether the exemption can be considered on the basis of the following conditions being applied: a. The first container being installed and used by the Club until the proposed storage extension is built. b. The second container being installed and used by the Bike Hut based at Malahang Reserve. c. The Club and the Bike Hut being made responsible for installation costs, and maintaining the containers in a neat and tidy condition and free from graffiti.

consideration. Officers working through logistics with clubs, report to come back to Council in September.

Ordinary Meeting of Council 07 July 2014

Olivia Newton-John Wellness Walk: Sunday 28 September 2014

Notice of Motion

Resolution (CO2014/210)

That a report be presented to Council to consider options to support the Olivia Newton-John Wellness Walk on Sunday, 28 September 2014. This report is to include: 1. Cost to Council in supporting the event, both cash and in-kind; 2. Benefits of sponsorship to Council and the wider Banyule community, and; 3. Any other considerations regarding the sponsorship.

Ben Smith Scott Walker Completed – July 2014 Report responding to NOM to be considered by Council on 21/7/14 meeting.

Ordinary Meeting of Council 07 July 2014

Watsonia Motorshow: Saturday 8 November 2014

Notice of Motion

Rick Garotti Resolution (CO2014/211)

That a report be presented to Council to consider options to support the Watsonia Motor show on Saturday, 8 November 2014. This report is to include: 1. Cost to Council in supporting the event, both cash and in-kind; 2. Benefits of sponsorship to Council and the wider Banyule community; 3. Any other considerations regarding the sponsorship.

Ben Smith Scott Walker Completed - July 2014 Report responding to NOM to be considered by Council on 21/7/14 meeting.

Ordinary Meeting of

Community Development

Notice of Motion

Craig Resolution (CO2014/212) Allison Beckwith

Allison Beckwith

Completed – July 2014 Report considered at Council meeting on 21st July

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Council 07 July 2014

Grants Langdon That a report be presented to Council to consider options to develop further grant round opportunities for the community of Banyule through an expansion of the Community Development Funding Program. This report is to include: 1. Opportunities to develop new rounds of funding opportunities for the Community Development Funding Submissions, including timetable. 2. Cost to Council to expand the program including advertising, presentation evening and grant pool considerations. 3. Opportunities to review assessment process including the formulation of an assessment panel that reports back to Council.

2014. Changes made to current funding round to include a community/councillor assessment panel and two funding rounds per annum, one open in July and second in February each year.

Ordinary Meeting of Council 07 July 2014

Installation of Solar Panels to NETS Stadium

Notice of Motion

Tom Melican Resolution (CO2014/213)

That Council officers prepare a report regarding the possible installation of solar panels onto the Council owned NETS Stadium in Macleod, so that Council may consider the project in the 2014/15 Financial Year.

John Milkins

Scott Walker Complete – July 2014 Report responding to NoM considered on 21 July

Ordinary Meeting of Council 21 July 2014

St Helena Secondary College - Sports Precinct Masterplan

Notice of Motion

Wayne Phillips

Resolution (CO2014/233)

That officers prepare a report for Council’s consideration at the next meeting of Council on the proposed contribution of $4,000 towards funding the development of the Master Plan of the community/school sporting precinct at the St Helena Secondary College. Such report to consider the merits of the proposal and the funding contribution.

Darren Bennett

Allison Beckwith

Complete – August 2014 Officers presented a report to Council on the 4 August 2014.

Ordinary Meeting of Council 04 August 2014

Victorian Local Government Association (VLGA) Forward Action Plan

Notice of Motion

Rick Garotti Resolution (CO2014/249)

That Council: 1. Notes that the Victorian Local Government Association (VLGA) is developing a Forward Action Plan to guide their future strategic direction. 2. Provides a submission on the Forward Action Plan that encourages the VLGA to engage with the Municipal Association of Victoria (MAV) about the plan to manage any overlap in strategic priorities and to use the plan as an opportunity to enhance its focus on Councillor training, support and advocacy while potentially reducing its focus on other areas covered by the MAV.

Gina Burden

Scott Walker Complete – August 2014 Letter was drafted and signed by Mayor and forwarded to the VLGA with copies sent to member councils and the MAV.

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3. Forward a copy of the submission to the other Council members of the VLGA.

Ordinary Meeting of Council 04 August 2014

Heidelberg Stars Soccer Club

Notice of Motion

Craig Langdon

Resolution (CO2014/250)

That a report be presented to Council to consider options to support the Heidelberg Stars Soccer Club in their endeavours to provide training equipment, safety equipment and canteen equipment.

Allison Beckwith

Allison Beckwith

In progress – August 2014 Officers are determining funding options and report to come back to Council in September.

Ordinary Meeting of Council 04 August 2014

Netball Courts at Seddon Reserve

Notice of Motion

Craig Langdon

Resolution (CO2014/251)

That a report be prepared and reported back to Council regarding the proposal of two netball courts without lights on the Southern end of Seddon Reserve including the budget implications of the proposal.

Allison Beckwith

Allison Beckwith

In Progress – August 2014 Offices are determining site suitability and associated costings for proposal. Report to come back to Council in September for consideration

Ordinary Meeting of Council 18 August 2014

Review of Residential Parking Permits

Notice of Motion

Craig Langdon

Resolution (CO2014/268)

That a report be presented to Council which investigates and considers future options for the administration and allocation of parking permits through Banyule’s residential parking permit scheme. The report should consider:

The allocation of residential parking permits;

Options for waiving fees for Banyule residents, keeping the scheme as is, or increasing the fees;

Current indicative costs of administering the scheme;

Implications of changing the fee structure and allocation of permits through the scheme; and

Benchmarking the fees charged by comparative and neighbouring Councils.

David Bailey

Scott Walker In Progress – August 2014 Review to be carried out in conjunction with the review of the Banyule Parking Policy.

Ordinary Meeting of Council 18 August 2014

Real Opportunities, Real Jobs

Notice of Motion

Rick Garotti Resolution (CO2014/269)

That Council: 1. Officers prepare a report for Council consideration on establishing a programme that would provide opportunities for TAFE and university students from Banyule’s Indigenous and migrant communities to gain practical skills and work experience:

The options explored should include the consideration of renumerated as well as voluntary placements and ensure the skills of individuals are not exploited.

Angela Johnson

Keith Yeo

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2. Write to the Austin Hospital, Banyule Community Health Centre and Latrobe University, which are major employers in and around Banyule, to seek their support in establishing similarly oriented internships programmes within their organisations. 3. Write to all State political parties to seek their advice and support in establishing internship programmes across these organisations. 4. Write to local community leaders to seek their feedback and input.

Ordinary Meeting of Council 18 August 2014

Watsonia RSL - Volunteer car parking

Notice of Motion

Rick Garotti Resolution (CO2014/270)

That Council officers investigate and report on parking options for Watsonia RSL Committee Volunteers including consideration of a car parking permit scheme having regard to Council policy for activity centre car parking.

David Bailey

Scott Walker In Progress – September 2014 Review of car parking permit scheme and parking for volunteers commenced. Report to be considered by Council on 15 September.

Ordinary Meeting of Council 18 August 2014

Bolton Street, Eltham - Proposed Upgrade

Notice of Motion

Wayne Phillips

Resolution (CO2014/271)

That Council: 1. Write to the State Opposition seeking further details on their proposal to upgrade Bolton Street including an outline of the scope of works and explanation of what the $10.5 million commitment will be spent on; 2. Invite representatives of the Victorian Labor Party to meet with Banyule to upgrade Bolton Street, Eltham; 3. Invite the Shire of Nillumbik Mayor, Shire of Nillumbik Wingrove Ward Councillor and relevant Nillumbik Shire officers to participate in the discussion; and 4. Express its disappointment that Council has not been consulted in the formation of the Victorian Labor Party’s policy regarding this matter.

David Bailey

Scott Walker In Progress – September 2014 Letters being prepared.

Ordinary Meeting of Council 18 August 2014

History of the Olympic Village

Notice of Motion

Craig Landgon

Resolution (CO2014/272)

That Council officers investigate and report back to Council on how best to promote the history of the Olympic Village in West Heidelberg in the lead up to the XXXI Olympiad in Rio de Janeiro commencing on August 5th 2016.

Trish Hosking

Keith Yeo In Progress – August 2014 Currently investigating costs involved and available budgets.

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The investigations to include but not limited to:

Improving the entrance of the City of Banyule on Southern Road to reflect that the Olympic Village of the XVI Olympiad in Melbourne was situated at this location,

Seeking the appropriate approval to display the Olympic Rings and/or the Melbourne Olympic symbol and the words "Melbourne Olympic Village" on the street signs along with the Banyule Council name and symbol,

Creating billboards around the Olympic Village area to highlight the history of the Village and the Melbourne Games. These could be used to create a history trail throughout the village,

Installing additional banners around the Olympic Village Green and Shopping Centre; and

Options for a possible name change of the area to Olympic Village to give credence to its history.