Transcript
Page 1: Banyule City Council Minutes 9 May 2016

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016 1

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

9 May 2016 commencing at 7.45pm

MINUTES

PRESENT ..............................................................................................................................3

APOLOGIES & LEAVE OF ABSENCE .................................................................................3

CONFIRMATION OF MINUTES.............................................................................................3

DISCLOSURE OF INTERESTS .............................................................................................3

10.1 Hawker Street .........................................................................................................4

1. PETITIONS......................................................................................................................5

1.1 Request for Council to fund the continuation of JETS Programs and Services........5

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ......................................7

2.1 Rushworth Street and Reeves Street, Watsonia - Possible Treatment Options.......72.2 Draft Child Youth and Family Plan 2016-2020 ........................................................72.3 2016-2017 Community Sports Infrastructure Fund Application Outcome ................82.4 Disability Review - Provision of services within the National Disability

Insurance Scheme (NDIS) ......................................................................................9

3. PLANET – ENVIRONMENTAL SUSTAINABILITY .......................................................10

Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT..............................10

4.1 Residential Parking Permit Policy 2016-2020........................................................104.2 Progress report for a Development Contribution Plan ...........................................124.3 Chandler Highway Widening.................................................................................124.4 Metropolitan Over-Dimensional Vehicle Routes ....................................................134.5 Draft Banyule Safe Travel Plan 2016 - 2026 .........................................................144.6 Watsonia Railway Station Infrastructure and Amenity Improvements....................154.7 54-62 Main Street, Greensborough - proposed mixed use development

(P1024/2015) ........................................................................................................154.8 Proactive Enforcement of Replacement Tree Planting - Results ...........................224.9 Public Open Space Plan .......................................................................................234.10 Greensborough War Memorial Sculptures ............................................................24

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5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ...................25

5.1 Olympic Park - Sports Field Training Lights Upgrade............................................255.2 Seniors festival morning tea..................................................................................265.3 Defence Force School of Signals (DFSS) to exercise its right to march in

Banyule City by Granting of Freedom of Entry (FOE)............................................26

6. PERFORMANCE - USE OUR RESOURCES WISELY..................................................27

6.1 Items for Noting ....................................................................................................276.2 Quarterly Financial Management Report - 31 March 2016....................................286.3 Assembly of Councillors........................................................................................296.4 Sale of 14A Bannerman Avenue, Greensborough ................................................337.1 Sealing of Documents...........................................................................................336.5 Extension for Banyule Support and Information Centre 's (BANSIC) use of 80

Hawdon Street until 31 July 2016..........................................................................34

7. SEALING OF DOCUMENTS .........................................................................................35

8. NOTICES OF MOTION..................................................................................................35

8.1 Spirit Walk Babarrbunin Beek ...............................................................................358.2 Managing amenity impacts and construction activity for large development

sites ......................................................................................................................358.3 Safety and Amenity Improvements - Rosanna Road and Station Street,

Rosanna ...............................................................................................................368.4 Dedication and launch of new reserve celebrating Margaret Heathorn OAM.........36

9. GENERAL BUSINESS ..................................................................................................37

9.1 Youth Summit .......................................................................................................379.2 Ivanhoe Ladies Golf Club – 80th Birthday Luncheon..............................................379.4 Aida Ivanhoe Girls’ Grammar School ....................................................................379.5 Duplication Of The Rosanna and Heidelberg Railway Line ...................................38

10. URGENT BUSINESS.....................................................................................................38

CLOSURE OF MEETING TO THE PUBLIC.........................................................................38

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EXTENSION OF PUBLIC FORUM

Resolution(CO2016/122)

That the Public Forum be extended until 8.05pm.

Moved: Cr Jenny MulhollandSeconded: Cr Steven Briffa CARRIED

The Meeting opened at 8.08pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people

The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willampeople.

Present

Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale,Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland.

Apologies & Leave of Absence

Nil

Confirmation of Minutes

That the following Minutes be confirmed:

Ordinary Meeting of Council held 18 April 2016

Moved: Cr Tom MelicanSeconded: Cr Jenny Mulholland CARRIED

Disclosure of Interests

Nil

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CONSIDERATION OF URGENT BUSINESS ITEM

10.1 HAWKER STREET

That Council consider an item of Urgent Business and that it be considered as the first itemof Business.

Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED

Explanation:

There have been concerns raised about unlawful behaviour causing adverse amenityimpacts and a disruption to the social cohesion in the vicinity of Hawker Street,Ivanhoe. Council, Victoria Police and the Department of Health and Human Services havebeen working together to combat the problems with a view to reduce the anti-socialbehaviour occurring and improve the amenity and safety of the area.

Resolution (CO2016/123)

That Council:

1. Note that Council’s Municipal Laws team has been working with Victoria Police, andthe Department of Health and Human Services to enforce unlawful activities in thevicinity of Hawker Street, Ivanhoe.

2. Maintain its regular patrolling of Hawker Street, Ivanhoe, and surrounds, and continueto enforce Banyule’s General Local Law No.1 (2015) in the area.

3. Write to Victoria Police and the Department of Health and Human Services requestingthat they enforce the law and the terms and conditions that apply to tenants of publichousing respectively within the vicinity of Hawker Street, Ivanhoe.

4. Write to appropriate Ministers and all local state members of parliament.

Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED

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1. PETITIONS

1.1 REQUEST FOR COUNCIL TO FUND THE CONTINUATION OF JETS PROGRAMSAND SERVICES

Ms Vita Ryan spoke to the item.

EXECUTIVE SUMMARY

A petition with 25 signatures has been received.

The petition prayer is as follows:

“We the residents of Banyule formally write to Council to raise our concerns and find asuitable solution for the continuation of the JETS Program and services.

JETS services provides a range of services and unique programs to youth including personswith disabilities. Programs have been running for several years do a diverse range of youngpeople.

Currently the future of JETS is uncertain which has implications for participants and also for alarge number of persons seeking to obtain placement and services.

We as parents and guardians of teenagers and young adults with disabilities bring to yourattention the significant benefits that JETS services provides to participants and ask that theJETS program be financially supported by Banyule City Council with the intent that servicescan be continued in the future.

For a modest investment by council, BCC shall be supporting a unique program that hasserviced a diverse range of local residents.

JETS provides a range services from ages 13 to 25 to over 40 participants and has been atmaximum capacity for several years. All participants participate in achieving life, social andother goals that are not available from other programs or service providers.

Many goals involve the development of social integration which is a significant step for manyyoung people to feel connected with their wider community and work towards greater lifeskills.

A significant benefit to JETS participants is continuation of activities which foster the socialintegration and lifelong learning approach, important aspects in people affected by significantdisability.

In addition JETS have due to demand for its services been unable to provide additionalplaces for a significant number of youth in the area for some time.

At the Banyule Disability and Inclusion Advisory committee meeting held on April 13th 2016,three major concerns were raised specific to the relevancy of the JETS program within NDIS,points raised are;

1. no youth specific social programs for transition

2. the impact of change on vulnerable young people at a critical life stage

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3. people are seeking one on one support in individual profiling and goal setting.

We therefore ask for BCC to explore options and financial support to provide for thecontinuation of services given the difficulty faced under current guidelines for the NDIS whichlimit the financial capacity of individual packages.”

This petition has been received as the landscape of disability services in Australia ischanging due to the introduction of the National Disability Insurance Scheme (NDIS) andassociated disability reforms. Through the implementation of the NDIS, existing fundingarrangements and service provision will undergo significant changes. This includes a directimpact on services currently provided by Council that are wholly or partially funded throughother levels of government.

Resolution (CO2016/124)

That Council:

1. Receives and notes the petition.

2. Strongly advocates to both the Department of Health and Human Services and theNational Disability Insurance Agency for continued funding to support an extendedtransition period beyond December 2016 for current Jets Creative Arts clients untilappropriate choices are available for Jets clients to receive similar services under theNational Disability Insurance Scheme.

3. Writes to local Federal and State Members of Parliament advocating for continuedfunding support for the Jets Creative Arts Program.

Moved: Cr Jenny MulhollandSeconded: Cr Tom Melican CARRIED

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2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT

2.1 RUSHWORTH STREET AND REEVES STREET, WATSONIA - POSSIBLETREATMENT OPTIONS

EXECUTIVE SUMMARY

At its meeting on 7 March 2016 Council resolved to investigate road safety concerns at theintersection of Rushworth Street and Reeves Street, Watsonia.

Investigations found that the speed and volume of traffic in Rushworth Street are withinacceptable limits and consistent with other local residential roads of similar status within themunicipality. There are many locations in Banyule which have more significant traffic issuesand have a higher priority for road safety consideration.

Notwithstanding, due to the width and alignment of the intersection, modifications can bemade to reduce the speed of turning vehicles and improve pedestrian facilities. It is proposedthat alterations to the intersection layout be trialed using rubber kerbing and line marking,funded at a cost of $12,000 as part of the 2016-17 budget.

Resolution (CO2016/125)

That this item be deferred to a future meeting of Council.

Moved: Cr Rick GarottiSeconded: Cr Mark Di Pasquale CARRIED

2.2 DRAFT CHILD YOUTH AND FAMILY PLAN 2016-2020

EXECUTIVE SUMMARY

Council has worked with the local community and other key stakeholders to prepare the draftChild, Youth and Family Plan 2016 – 2020. This draft document has been prepared to givelong-term strategic direction for the coordination and development of programs, activities,services and facilities to support children, youth and families across the 0 – 25 years agecontinuum in the municipality.

The draft Child, Youth and Family Plan 2016 – 2020 has been shaped by community inputand local expertise. Information collected through consultation to date has been used todevelop the Plan’s objectives as well as the supporting strategic directions and actions.

The draft is now ready for further community consultation. Responses to the draft will helpinform a final Child, Youth and Family Plan.

Resolution (CO2016/126)

That Council

1. Approve the draft Child Youth and Family Plan 2016 – 2020 for consultation until 6June 2016.

2. Receive a further report on 11 July 2016, to consider the consultation received andadopt the final Child Youth and Family Plan 2016 – 2020.

Moved: Cr Jenny MulhollandSeconded: Cr Tom Melican CARRIED

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2.3 2016-2017 COMMUNITY SPORTS INFRASTRUCTURE FUND APPLICATIONOUTCOME

EXECUTIVE SUMMARY

The Community Sports Infrastructure Fund (CSIF) for 2016-2017 was released on 19 July2015. At the meeting of 19 October 2015, Council resolved to endorse seven (7) projects,based on the best fit with the grant funding criteria and the potential to address the highestcommunity need.

The following four (4) applications were successful:

• Minor Facilities: Cyril Cummins Reserve Hockey Pitch Replacement• Female Friendly Facilities: Ivanhoe Park Pavilion Redevelopment• Female Friendly Facilities: Olympic Park - Kelly Pavilion Change Rooms

Redevelopment.• Planning: Regional Paddle Sports Centre Feasibility (Manningham CC lead)

The following four (3) applications have not been successful:

• Major Facilities: N.J Telfer Reserve Precinct Redevelopment• Planning: Sub- Regional High Ball Court and Soccer Facility Plan• Planning: Main Yarra Trail Bridge Feasibility Study

The four successful projects will result in $2,615,138M of community asset upgrades anddevelopment. Banyule City Council will be required to fund $1,832,638M for the four (4)projects. An allocation of $555,000 is required as matching funding for three of the projectswithin the 2016/17 draft budget. The matching allocation of $1,277,638 for Ivanhoe ParkPavilion has already been allocated in the 2014/15 and 2015/16 financial years. The 2016/17CSIF will fund $337,500 towards the project through State Government funding and$445,000 will be provided from local clubs and external organisations.

On 12 April, the Minister for Sport John Eren also officially opened the 2017-2018Community Sports Infrastructure Fund. Officers will provide a further briefing to Councilregarding potential projects which meet the selection criteria within the 2017-2018Community Sports Infrastructure Fund in May.

Resolution (CO2016/127)

That Council

1. Note the outcome of the funding applications within the 2016-2017 Community SportsInfrastructure Fund (CSIF).

2. Confirm the allocation of $555,000 within the draft 2016/17 Budget for the matchingfunding requirement for the three following projects:

a. Cyril Cummins Reserve Hockey Pitch Replacement ($450,000)b. Olympic Park - Kelly Pavilion Change Rooms Redevelopment ($100,000)c. Regional Paddle Sports Centre Feasibility - Manningham CC lead ($5,000)

3. Note the funding contribution of $100,000 from the Community Sports InfrastructureFund (CSIF) towards Ivanhoe Park Pavilion redevelopment.

4. Inform all stakeholders regarding the outcome of the funding applications.

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5. Note the time frames regarding the 2017-2018 Community Sports Infrastructure Fund.

6. Writes to local members of Parliament to advocate for a review of the funding ratios forthe Community sports infrastructure funding to allow for increased State Governmentfunding towards future projects.

Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED

2.4 DISABILITY REVIEW - PROVISION OF SERVICES WITHIN THE NATIONALDISABILITY INSURANCE SCHEME (NDIS)

EXECUTIVE SUMMARY

Council has been conducting a review of its disability services in preparation for theintroduction of the National Disability Insurance Scheme (NDIS) in Banyule from July 1st

2016.

The NDIS will directly impact the funding Council currently receives for some of its DisabilityServices. The review has been designed to assist Council to identify how it best supportspeople with a disability into the future within a NDIS environment.

Council is required to decide whether it registers as a NDIS scheme provider. This reportoutlines the key considerations that have emerged from the review and presentsrecommendations related to Council’s ongoing role in supporting people with a disability.

Some of the key considerations in deciding whether to register as a provider include:

• Council’s most effective role in supporting people with a disability• the increased cost to Council of providing services within the NDIS• whether Council is placed to be a specialist provider of its current disability services

within an NDIS environment

The report recommends that Council not register as a National Disability Insurance Schemeservice provider.

Resolution (CO2016/128)

That Council;

1. Not register as a National Disability Insurance Scheme service provider.

2. Assist the transition of current Home and Community Care clients that will be eligiblefor the National Disability Insurance Scheme through the support of a dedicatedtransition officer.

3. Strongly advocates to both the Department of Health and Human Services and theNational Disability Insurance Agency for continued funding to support an extendedtransition period beyond December 2016 for current Jets Creative Arts clients untilappropriate choices are available for Jets clients to receive similar services under theNational Disability Insurance Scheme.

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4. Continue to expand its core role to reduce barriers, advocate for and increase theinclusion of people with a disability in community life, including through; advocating toDepartment of Health and Human Services (DHHS) and the National DisabilityInsurance Agency (NDIA) for the continuation of the MetroAccess program andfurthering Council’s partnership with the Brotherhood of St Laurence in the delivery ofLocal Area Coordination services within the National Disability Insurance Scheme.

5. Write to the Federal and State Minister noting no funding has been available to LocalGovernment to support the transition to NDIS and seek support for funding.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

3. PLANET – ENVIRONMENTAL SUSTAINABILITY

Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

4.1 RESIDENTIAL PARKING PERMIT POLICY 2016-2020

Mr Roger Fyfe, Ms Robyn Roberts, Ms Fiona Millar and Ms Caroline Long spoke to the item.

EXECUTIVE SUMMARY

The Residential Parking Permit Policy 2016-2020 (RPPP) provides the framework to managethe availability of on-street parking spaces in residential areas through a Residential ParkingPermit Scheme. This allows residents and their visitors a greater opportunity to park in areasof high demand, in accordance with the key directions set out in the policy.

The RPPP defines who is eligible for a parking permit, the type and number of parkingpermits available, where permits allow holders to park, and the cost of parking permits. TheRPPP includes an expansion of the eligibility requirements to allow new medium densitydevelopments (no more than four dwellings on a lot) access to parking permits, theintroduction of a free residential parking permit and the introduction of a residential permitarea system, which will allow permit holders to park on-street within a defined area.

Consultation on the RPPP was conducted during March 2016, with 101 submissionsreceived. A multi-signatory letter with 159 signatures was also received during theconsultation period. A varied response both for and against the RPPP across a number ofthemes was received, including commentary on the provision of trader and staff parkingpermits, limiting non-residential parking within residential streets and the concerns on theintroduction of a new residential permit area system. The feedback highlighted theimportance of parking to the community, and the wide range of views on how parking withinthe municipality should be managed.

In consideration of the feedback received, the wording of the RPPP has been updated andthe residential parking permit areas have been further refined to ensure that each parkingpermit area does not promote relocating parking from one location within the parking permitarea to another location.

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Cr Rick Garotti left the Chamber at 8.46pm.

Cr Jenny Mulholland left the Chamber at 8.47pm.

Cr Jenny Mulholland returned to the Chamber at 8.49pm.

Cr Rick Garotti returned to the Chamber at 8.53pm.

Cr Mark Di Pasquale left the Chamber at 9.07pm.

Cr Mark Di Pasquale returned to the Chamber at 9.08pm.

Resolution (CO2016/129)

That Council:

1. Adopts the Banyule Residential Parking Permit Policy 2016-2020 (Attachment 1 of thisreport) with the following adjustments to Appendix A – Residential Permit Area Map:(a) dividing Area 43 into two new areas with a new boundary along Stradbroke

Avenue;

(b) dividing Area 51 into two new areas, with a new boundary along Studley Road;

(c) dividing Area 55 into two new areas, with a new boundary along Green Street;

(d) the areas be re-numbered.

2. Implements the Banyule Residential Parking Permit Policy 2016-2020 as of 1 July2016.

3. Promotes the new policy to explain changes to the public including the preparation of abrochure, details on the Council web site and an article in the Banyule Banner.

4. Thanks submitters for their comments and feedback on the Residential Parking PermitPolicy 2016-2020.

Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED

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4.2 PROGRESS REPORT FOR A DEVELOPMENT CONTRIBUTION PLAN

Mr Dennis O’Connell spoke to the item.

EXECUTIVE SUMMARY

Investigation is continuing for a Development Contribution Plan (DCP) in Banyule. Byreserving the right for the final 2016/17 budget and future capital budgets to be consideredfor a future DCP, Council will be able to continue analysis for a future DCP to consider thesebudgets.

Resolution (CO2016/130)

That Council reserves the right for the final 2016/17 budget, and budgets for future years, tobe considered for a future Development Contributions Plan.

Moved: Cr Rick GarottiSeconded: Cr Jenny Mulholland CARRIED

4.3 CHANDLER HIGHWAY WIDENING

Mr Dennis O’Connell spoke to the item.

Cr Mark Di Pasquale left the Chamber at 9.58pm.

EXECUTIVE SUMMARY

The State Government made an announcement on 28 January 2016 that it will adoptVicRoads’ recommendation on widening Chandler Highway, Alphington which includes anew six lane bridge over the Yarra River on the west side of the existing bridge. Council hasreceived letters from both Yarra City Council and Darebin City Council advising of theirrespective Council resolutions against the proposal.

The scope of the project appears to be inconsistent with the objectives of the TransportIntegration Act (2009) and Banyule’s Integrated Transport Plan, as such it is consideredreasonable to request a review of the project scope and an investigation of the concernsraised by both the Yarra City Council and Darebin City Council.

Cr Mark Di Pasquale returned to the Chamber at 10.00pm.

Resolution (CO2016/131)

That Council:

1. Writes to the Yarra City Council and Darebin City Council acknowledging theirrespective resolutions on the proposed widening of Chandler Highway, Alphingtonincluding the new six lane bridge over the Yarra River; and

2. Writes to the Minister for Roads and Road Safety in relation to the six lane ChandlerHighway proposal:

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a. Identifying that it is inconsistent with the philosophy of the Banyule IntegratedTransport Plan which looks to prioritise walking cycling and public transport overprivate cars and minimise any road widening in support of private cars; and

b. Seeking a review of the scope of the project with the concerns raised Yarra CityCouncil and Darebin City Council being fully investigated and considered.

3. Call for a briefing from the State Government seeking full detail designs before anydecision.

4. Notes concerns by Cities of Yarra and Darebin however given the traffic impacts onBanyule, Council cannot give its support at this time.

5. Ask Local State members of Parliament for their position on this matter.

Moved: Cr Jenny MulhollandSeconded: Cr Steven Briffa CARRIED

4.4 METROPOLITAN OVER-DIMENSIONAL VEHICLE ROUTES

Mr David Mulholland and Ms Natasha Reifschneider spoke to the item.

EXECUTIVE SUMMARY

VicRoads is seeking Council endorsement of Victoria’s revised Over-Dimensional vehiclenetwork to include Metropolitan Ring Road, Greensborough Highway, Rosanna Road, andBanksia Street.

Formally recognising Rosanna Road as an Over-Dimensional Route is inconsistent withVicRoads efforts to alleviate Rosanna Road residents’ concerns and Council’s positionregarding the provision of a direct orbital route from the Metropolitan Ring Road to Eastlink toreduce through traffic and improve safety and amenity concerns in Banyule, particularlyRosanna Road.

Resolution (CO2016/132)

That Council:

1. Writes to VicRoads confirming that it does not endorse Greensborough Highway,Rosanna Road and Banksia Street being included in VicRoads’ revised Over-Dimensional vehicle network.

2. Seek community interest in proposing a committee of local residents to serve as afocus group in the development of an action plan which should include the Mayor andany interested Councillors. The Chair to be a Councillor.

3. As part of finalising the 2016/17 budget Council consider an appropriate amount offunds to mount a campaign similar to the City of Whittlesea as they achieved a positiveresult for the community in regards to a railway project.

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4. Writes to VicRoads and the Minister for Roads and Road Safety requesting thedevelopment of a North-East Link as a direct orbital route from the Metropolitan RingRoad to Eastlink to cater for over-dimensional vehicles and reduce through traffic inBanyule.

Moved: Cr Jenny MulhollandSeconded: Cr Tom Melican CARRIED

ADJOURNMENT OF MEETING

Resolution (CO2016/133)

That the Meeting be adjourned for a short break.

Moved: Cr Jenny MulhollandSeconded: Cr Steven Briffa CARRIED

The Meeting was adjourned at 10.34pm, and resumed at 10.44pm.

4.5 DRAFT BANYULE SAFE TRAVEL PLAN 2016 - 2026

EXECUTIVE SUMMARY

Council has worked with the local community and other key stakeholders to prepare the draftBanyule Safe Trave Plan. This draft document has been prepared to give long-term directionto safe travel in the municipality.

The draft Banyule Safe Travel Plan has been shaped by community input and localexpertise. Information collected through consultation to date has been used to develop theplan’s vision and themes, as well as the supporting strategic directions and actions. The draftis now ready for further consultation.

Responses to the draft will help inform a final Banyule Safe Trave Plan. The final documentwill provide an overall framework to address safe travel issues, and create a moreaccessible, safe, liveable and sustainable community.

Resolution (CO2016/134)

That Council:

1. Approve the draft Banyule Safe Travel Plan for consultation for a four (4) week period.

2. Receive a further report to consider feedback and submissions received during theconsultation period and adopt the final Banyule Safe Travel Plan.

Moved: Cr Rick GarottiSeconded: Cr Tom Melican CARRIED

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4.6 WATSONIA RAILWAY STATION INFRASTRUCTURE AND AMENITYIMPROVEMENTS

EXECUTIVE SUMMARY

At its meeting on 18 April 2016, Council sought a report outlining the costs of undertaking asurvey of local residents to identify opportunities for potential improvements to WatsoniaRailway Station to assist in future advocacy for the improvements including the installation ofa lift, improvements to toilet facilities and bicycle facilities.

Watsonia Railway Station is a State Government asset managed by Metro Trains under aPTV lease. It is a premium station with ramp access to the central platform. The Station hasgood access from the arterial road and bicycle networks and forms a very significant link inBanyule’s transport network. Toilet facilities are provided on the platform and PTV iscurrently constructing a new Parkiteer bicycle parking cage.

The likely cost for resources associated with conducting a survey of local residents inWatsonia, Watsonia North, Bundoora and Yallambie to determine potential improvements isestimated to be $23,000.

Resolution (CO2016/135)

That Council:

Notes that Watsonia Railway Station is owned by the State Government and managed byMetro Trains under a PTV lease.

Moved: Cr Rick GarottiSeconded: Cr Mark Di Pasquale CARRIED

4.7 54-62 MAIN STREET, GREENSBOROUGH - PROPOSED MIXED USEDEVELOPMENT (P1024/2015)

Mr Kevin Biaggini spoke to the item.

EXECUTIVE SUMMARY

It is proposed to construct a mixed use development across 9 levels including 45 dwellings,residential building (63 serviced apartments), 2 office tenancies (including a bank), restaurantand 3 retail tenancies, reduction in car parking and use of the land for a residential building.The height of the building would exceed the preferred height by at least 11 metres at thefront of the site and reduction of 39 car parking spaces is proposed.

It is considered that the proposal, in its current form, should not be supported. However, inresponse to the concerns raised, the applicant has provided a concept plan which reducesthe height of the building by 2 levels and sets the upper level further from the street frontageto ensure that what is viewed within the street is substantially compliant with the preferredheight. In addition, the revised concept includes an additional basement level for car parkingand reduces the number of dwellings and serviced apartments therefore seeking a smallerreduction in onsite car parking. The revised concept also introduces more appropriatematerials and colours, consistent with the objectives of the Main Street precinct within theActivity Centre Zone.

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On this basis a permit should be granted but acknowledging the extent of car parkingreduction, the applicant should be required to make a contribution towards street scapeimprovement works in the locality to enhance the pedestrian experience along Main Streetwhich is recognised as a Key Pedestrian Area within the Greensborough Activity Centre.

Resolution (CO2016/136)

That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning andEnvironment Act 1987, resolves that a Planning Permit be issued in respect of ApplicationNo. P1024/2015 for the construction of a mixed use development across 9 levels including34 dwellings, residential building (42 serviced apartments), office tenancy (including a bank),café and retail tenancies, reduction in car parking waiver of loading requirements and use ofthe land for a residential building at 54-62 Main Street GREENSBOROUGH subject to thefollowing conditions:

1. Before the use and development permitted by this permit starts, amended plans to thesatisfaction of the Responsible Authority must be submitted to and approved by theResponsible Authority. When approved, the plans will be endorsed and will then formpart of the permit. The plans must be drawn to scale with dimensions and three copiesmust be provided. The plans must be generally in accordance with the advertisedplans submitted on 8 October 2015 but modified to show:

(a) The plans modified to accommodate the changes provided in the concept plansprovided 19 January 2016 and 4 April 2016 including:

(i) A reduction in the height of the building by two levels;

(ii) A recession of level 6 on the east and west elevations;

(iii) The provision of three basement levels and at least 53 car parking spaces;

(iv) The use of more earthy tones and colours, particularly on the frontelevation;

(b) The provision of at least 8m2 of outdoor space for each dwelling (measuredinside the balcony) with a minimum depth of 1.6 metres;

(c) An appropriately sized area for the storage of hard waste ready for collection in aconvenient location with easy access from Grimshaw Lane to the satisfaction ofCouncil;

(d) An amended Sustainable Design Assessment which achieves at least a passscore for the Water category within the BESS assessment;

(e) Engineering plans showing a properly prepared design with computations for theinternal drainage and method for of disposal of stormwater from all roofed areasand sealed areas including:

(i) The connection to the Council nominated legal point of discharge.

Landscaping Plan

2. The development permitted by this permit must not be commenced until a satisfactorydetailed landscaping plan is submitted to and approved by the Responsible Authority.Such plan must be prepared by a person suitably qualified or experienced in landscapedesign and shall include:

(a) A schedule of all plants including the botanical names and location and size atmaturity of such plants including planting within balconies or any vertical gardens;

(b) Location, details and cross section drawings of all Water Sensitive Urban Designfeatures in accordance with the endorsed Sustainable Design Assessment andSTORM report, with reference to connection details on the engineering plans.

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Secondary Consent

3. The development as shown on the endorsed plans or described in the endorseddocuments must not be altered or modified except with the written consent of theResponsible Authority.

Prior to occupation

4. Unless otherwise agreed in writing by the Responsible Authority the proposeddevelopment must not be occupied until:-

(a) The parking area(s) shown on the endorsed plan(s) have been constructed to therequirements and satisfaction of the Responsible Authority;

(b) The landscape areas shown on the endorsed plans have been planted to therequirements and satisfaction of the Responsible Authority;

(c) Drainage works have been undertaken and completed to the requirements andsatisfaction of the Responsible Authority; and

(d) The bicycle parking area and end-of-trip facilities are made available for residentsand commercial tenants.

(e) The submission and approval of a Waste Management Plan in accordance withcondition 11 of this permit.

(f) Basement and under-croft lighting is installed in accordance with the relevantAustralian Standards.

(g) The contribution set out in condition 14 is provided.

Maintenance and Urban Design

5. The walls of the development on the boundary of adjoining properties must be cleanedand finished in a manner to the satisfaction of the Responsible Authority.

6. Any air-conditioning or cooling units, condensers and the like located on balconiesmust be concealed to the satisfaction of the Responsible Authority.

7. All pipes (except down-pipes), fixtures, fittings and vents servicing any building on thesite must be concealed in service ducts or otherwise hidden from external view to thesatisfaction of the Responsible Authority.

8. All telecommunications and power connections (where by means of a cable) andassociated infrastructure to the land must be underground to the satisfaction of theResponsible Authority.

9. Unless otherwise agreed in writing by the Responsible Authority, the landscaping areasshown on the endorsed plans must be used for landscaping and no other purpose andany landscaping must be maintained to the satisfaction of the Responsible Authority,including that any dead, diseased or damaged plants are to be replaced.

Graffiti prevention measures

10. Any walls or spaces accessible to the public must be treated in accordance with SaferDesign and CPTED (Crime Prevention Through Environmental Design) Principles.Where appropriate the following measures must be implemented to the satisfaction ofthe Responsible Authority:

(a) textured or rough services that make it difficult to apply graffiti;

(b) permeable fencing instead of solid walls;

(c) buildings with high-density, low absorbency materials;

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(d) anti-graffiti coating to protect the surface when building or revitalising the walls(including façade);

(e) sensor lighting and/or enhanced surveillance to deter graffitists;

(f) the break up of large surfaces to minimise the canvas available for graffitists; and

(g) measures to make surfaces less liable to graffiti.

11. The permit holder/occupier must promptly remove or obliterate any graffiti on thesubject site which is visible to the public and keep the site free from graffiti at all timesto the satisfaction of the Responsible Authority.

Waste Collection

12. Prior to the commencement of the development, an amended Waste ManagementPlan prepared by a suitably qualified person must be submitted to and approved to thesatisfaction of the Responsible Authority. Such plan must specify that collection is tobe by way of private contractor and detail:

(a) Reflects the approved plans including number of dwellings and servicedapartments;

(b) How waste and recycling materials are to be managed within the site andcollected from the subject site;

(c) Anticipated frequency, hours and duration of collection(s) having regard to theareas provided for bin storage.

(d) How bin storage areas will be maintained to ensure there is no unreasonableemission of odour or noise;

Once approved, this management plan must be adhered to by the owner(s), permitholder(s) and operator(s) of the dwellings at all times unless otherwise approved by theresponsible authority.

13. No receptacles for any form of rubbish or refuse (other than public waste bins) may beplaced or allowed to remain in view from a public road or thoroughfare and odour mustnot be emitted from any such receptacle(s) so as to cause offence to any person(s)outside the subject land.

Section 173 Agreement

14. Unless otherwise agreed in writing by the Responsible Authority, prior to thecommencement of the development, the owner of the land at 54-62 Main StreetGREENSBOROUGH must enter into an agreement with the Responsible Authoritypursuant to Section 173 of the Planning and Environment Act 1987 to the satisfactionof the Responsible Authority and such agreement must state:

(a) The owner acknowledges that all waste collection from the land will be carriedout by a private provider.

Contribution

(b) A cash payment in-lieu of providing a full complement of car parking must beprovided. The contribution details are as follows:

(i) The amount to be provided is for a reduction in 52 car parking spaces onsite;

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(c) The owner agrees that and will bring to the attention of all tenants or employeesof the development on the subject site that there should be no expectation ofobtaining permanent car parking, whether or not, in the vicinity of thedevelopment hereby approved and that there will not be any entitlement to onstreet parking by way of parking permits. Tenants and employees areencouraged to utilise alternative means of transport.

A memorandum of the Agreement is to be entered on title and the cost of thepreparation and execution of the Agreement and entry of the memorandum on title is tobe paid by the owner.

Construction Management Plan

15. Before the development starts, a construction management plan must be prepared andsubmitted to the Responsible Authority for approval. The plan must be to thesatisfaction of the Responsible Authority. Once approved, the plan must beimplemented to the satisfaction of the Responsible Authority. The plan must addressthe following issues:

(a) measures to control noise, dust and water runoff;

(b) prevention of silt or other pollutants from entering into the Council’sunderground drainage system or road network;

(c) the location of where building materials are to be kept during construction;

(d) site security;

(e) maintenance of safe movements of vehicles to and from the site during theconstruction phase;

(f) on-site parking of vehicles associated with construction of the development;

(g) wash down areas for trucks and vehicles associated with constructionactivities;

(h) cleaning and maintaining surrounding road surfaces;

(i) maintenance of access along the full length of the laneway

Once approved, this management plan will be endorsed to be read in conjunction withall other endorsed documents and must be adhered to by the owner(s), permitholder(s) and operator(s) of any use at all times unless otherwise approved by theResponsible Authority.

Car Parking Management Plan

16 Unless otherwise agreed in writing, prior to the commencement of the use herebyapproved, a Car Park Management Plan must be prepared and approved to thesatisfaction of the Responsible Authority. Such a plan must clearly identify, although isnot limited to outlining:

(a) Unless otherwise agreed in writing, parking must be allocated as follows:

(i) The 14 spaces on basement level 1 for short term parking

(ii) 16 spaces on basement level 2 for the serviced apartments and managedusing a valet system.

(iii) One space to each of the commercial and retail tenancies;

(iv) 9 spaces allocated to 9 of the two bedroom dwellings;

(v) 9 spaces allocated to 9 of the one bedroom dwellings;

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(b) Details of any warning light / boom gate systems etc. to control and manage themovement of vehicles in the basement.

(c) Details as to how it will be brought to the attention of prospective purchasers thatoccupants of the dwellings or commercial premises on the land have noentitlement to on-street or off-street parking by way of a resident or trader vehicleparking permit.

Car Parking / Access

17 Areas set aside for the parking of vehicles together with the aisles and access lanes mustbe properly formed to such levels that they can be utilised in accordance with the endorsedplans and must be drained and provided with an all weather seal coat. The areas must beconstructed, drained and maintained in a continuously useable condition to the satisfactionof the Responsible Authority.

18 Areas set aside for the parking and movement of vehicles as shown on the endorsedplan(s) must be made available for such use and must not be used for any otherpurpose.

19 The boundaries of all car spaces, access and egress lanes and the direction in whichvehicles should proceed along the access lanes must at all times be clearly indicatedon the ground to the satisfaction of the Responsible Authority.

20 Vehicular access or egress to the subject land from any roadway or service lane mustbe by way of a vehicle crossing constructed in accordance with Council’s VehicleCrossing Specifications to suit the proposed driveway(s) and the vehicles that will usethe crossing(s).

The location, design and construction of the vehicle crossing(s) must be approved bythe Responsible Authority. Any existing unused crossing(s) must be removed andreplaced with concrete kerb, channel and naturestrip to the satisfaction of the Councilprior to occupation of the building. All vehicle crossing works are to be carried out withCouncil Supervision under a Memorandum of Consent for Works which must beobtained prior to commencement of works.

Amenity

21 Outdoor lighting must be designed, baffled and located to the satisfaction of theResponsible Authority such that no direct light is emitted outside the boundaries of thesubject land.

22 Noise emissions from the food and drink premises must comply with State EnvironmentProtection Policy (Control of Noise from Commerce, Industry and Trade) No. N-1, StateEnvironment Protection Policy (Control of Music Noise from Public Premises) No. N-2,the Environment Protection Authority’s Noise Control Guidelines Publication 1254,October 2008 and the Public Health and Wellbeing Act 2008.

23 Effluent or polluted drainage must not be allowed to discharge beyond the boundariesof the subject land onto other land or any street or road or directly or indirectly into anywatercourse.

Time Limits

24 In accordance with section 68 of the Planning and Environment Act 1987, this permitwill expire if one of the following circumstances applies:

• The development is not commenced within two years of the date of this permit;

• The development is not completed within four years of the date of this permit;

• The use is not commenced within four years of the date of this permit; or

• The use is discontinued for a period of two years.

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In accordance with section 69 of the Planning and Environment Act 1987, theResponsible Authority may extend the periods referred to if a request is made inwriting:

(a) Before the permit expires, or

(b) Within six months afterwards, or

(c) Within 12 months afterwards if the development started lawfully before the permitexpired.

PERMIT NOTES

A. Expiry of Permit

In the event that this permit expires or the subject land is proposed to be used ordeveloped for purposes different from those for which this permit is granted, there is noguarantee that a new permit will be granted. If a permit is granted then the permitconditions may vary from those included on this permit having regard to changes thatmight occur to circumstances, planning scheme provisions or policy.

B. Building Permit Required

Building Permit must be obtained prior to the commencement of any works associatedwith the proposed development.

C. Building over Easements

No structure, including sheds and water tanks shall be built over any easement on thesubject land except with the consent of the relevant Responsible Authority.

D. Completion of Development

Immediately upon completion of the development permitted by this permit, the owner ordeveloper of the subject land must notify Council’s Development Planning Section thatthe development is complete and complies with all requirements of the permit. Thedevelopment will then be inspected to ensure compliance.

An early inspection process will ensure that the subdivision approvals including theStatement of Compliance can be issued without delay.

E. Street Numbering

Please note that property addresses are allocated by Council. This is usuallyformalised at the time of the issue of a certified plan.

F. Memorandum of Consent for Works

Council’s Construction Department must supervise all works undertaken on Councilassets within private property, Council Reserves, easements, drainage reserves and/orroad reserves, including connection of the internal drainage system to the existingCouncil assets. Prior to the commencement of any works, an application must bemade and a permit received for:

• A “Memorandum of Consent for Works” for any works within the road reserve;and/or

• A “Drainage Connection Permit” for any works other than within a road reserve.

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G. Building Site Code of Practice

All construction works must comply with the requirements of the ‘Building Site Code ofPractice – Banyule City Council’. A copy of the Code is available on the Banyule CityCouncil website or at Council Service Centres.

Moved: Cr Mark Di PasqualeSeconded: Cr Steven Briffa CARRIED

4.8 PROACTIVE ENFORCEMENT OF REPLACEMENT TREE PLANTING - RESULTS

EXECUTIVE SUMMARY

Approximately 400 planning permits are issued for tree removal on private propertiesthroughout the Municipality each year, and this number is growing. The replacement of thecanopy trees with indigenous canopy trees ensures the long term benefit of vegetation onprivate land to Banyule’s Urban Forest continues. An Audit of 20% of the 400 permits issuedin 2014 has recently been undertaken. Of the 80 inspections, only 27% were found to havereplaced the vegetation removed. Of those, it was found that only seven of the plantingswere in good condition, and 12 were in fair condition.

Banyule’s neighbourhood character is compromised when non-compliance with conditions isextensive, or the long term viability of vegetation is compromised. The degradation of thecanopy tree cover will have long-term environmental, social and economic risks, andundermine the integrity and vitality of Banyule’s landscape and environment.

Whilst the compliance numbers are low, the Audit findings encouragingly revealed that whena combination of education and investigation techniques is used, the level of complianceincreases. It is considered that refinement of the inspection regime should include permitsissued in the previous year, but to also include permits issued 5 years prior is to ensure thelong-term replacement planting is surviving and is being maintained. It is also consideredthat further opportunities for education be undertaken, through dissemination of informationand advice on both the regular inspection program to increase compliance, and on caringand protecting trees to reach maturity.

Resolution (CO2016/137)

That Council:

1. Notes the outcomes of the Proactive Enforcement of Replacement Tree Planting Audit.

2. Enact a procedure to schedule regular proactive inspections for compliance with permitconditions on properties which have had permits issued for tree removal in the 12months prior, in accordance with the Planning and Building Enforcement Framework.

3. Expand the inspection program to schedule inspections of properties issued with aremoval permit issued 5 years prior, (within a 12 month period), to check the level ofcompliance with conditions for trees to remain in place over the long term.

4. Undertake a review to ascertain whether the replacement planting ratios and permitconditions are adequate to ensure the long-term contribution of vegetation on privateproperties to Banyule’s Urban Forest.

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5. Undertake an education program of owners by sending out a letter to all future permitholders advising of forthcoming audits specifying the requirement thatplantings/landscaping must be maintained and in place as per the requirements ofendorsed plans and permit conditions. Education should also include availability ofmaterials to raise awareness of the protection of existing vegetation and replantingrequirements when vegetation removal is undertaken.

6. Be provided with a further report on the cost of employing additional planninginvestigations staff to audit all planning permit requirements where tree planting isrequired, the report is to include a scheme:

a. where owners are warned with time to comply.

b. Where compliance is not achieved formal enforcement action is undertaken.

Moved: Cr Wayne PhillipsSeconded: Cr Craig Langdon CARRIED

4.9 PUBLIC OPEN SPACE PLAN

Mr Roger Fyfe and Mr Dennis O’Connell spoke to the item.

EXECUTIVE SUMMARY

A draft Public Open Space Plan has been prepared after undertaking extensive publicconsultation. It is anticipated that the draft plan will update the previous Open Space Strategywhich was developed in 2007. A key aim of the plan is the provision of public open spacewithin a 5 minute walk for residents for the purpose of community health and wellbeing. Theplan’s objectives replicate the six pillars which form the basis for the draft MelbourneMetropolitan Public Open Space Strategy, currently being prepared by the MetropolitanPlanning Authority. These are:

• Quantity• Quality• Access /Connectivity• Equitable distribution• Diversity• Sustainably

The plan includes strategic actions that are intended to guide decision making in relation topublic open over the next 15 years. It is proposed that the plan be placed on public exhibitionfor a period of four weeks to enable the community to review the proposed strategic actionsprior to the plan being presented to Council for adoption.

Resolution (CO2016/138)

That:

1. The draft Public Open Space Plan be placed on public exhibition for a period of 4weeks.

2. Following the public exhibition, the Plan be finalised based on comments received andpresented to Council for adoption.

Moved: Cr Tom MelicanSeconded: Cr Mark Di Pasquale CARRIED

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4.10 GREENSBOROUGH WAR MEMORIAL SCULPTURES

EXECUTIVE SUMMARY

On 9 October 2015, Council resolved (CO2015/356) to apply for $50,000 funding through theFederal Government, ANZAC Centenary Arts and Culture Fund, to support theGreensborough War Memorial Park Sculpture Project, which seeks to renew the parksculptures.

Officers were notified on 12 April 2016 that Council was unsuccessful in its application for theANZAC Centenary Arts and Culture Fund.

The total project cost was estimated at $158,000. Council’s commitment to the project was$83,000 ($60,000 cash which is included in the draft 2016/17 budget and $23,000 in kindwhich includes officer time). Greensborough RSL applied for $25,000 via the StateGovernment’s Restoring Community War Memorials and Avenues of Honour GrantsProgram however the application was also unsuccessful.

The projects development was accelerated to take advantage of the above fundingopportunity and to tie in with both the WW1 centenary commemorations and the 50thanniversary of the Battle of Long Tan.

Council’s Public Art Policy is currently being developed and is scheduled to be presented toCouncil for adoption in August 2016. This policy is significant as it will provide further advicefor Council in relation to how to appropriately respond to public art which has reached theend of its life.

Given the unsuccessful funding announcement it is suggested that Council continue with theproject using the allocated funds of $60,000 listed in the 2016/17 Council draft budget andundertake the consultation and design phase of the project.

The consultation phase will include the development of a website which will be used tocollect and present community stories and document the progress of the project. The artistswill also consult with key stakeholders through meetings and interviews with veterans,families, veteran support groups and local historical societies.

Once the concepts are developed a further report will be tabled to Council for considerationof the implementation phase. The concept plans will be revealed in an on-site event with theRSL and greater community.

Resolution (CO2016/139)

That Council:

1. Note the unsuccessful outcome of the application to the Federal Government, ANZACCentenary Arts and Culture Fund, for $50,000 to support the Greensborough WarMemorial Park Sculpture Project.

2. Note that the Greensborough RSL was unsuccessful in obtaining State Governmentfunding of $25,000 through the Restoring Community War Memorials and Avenues ofHonour Grants Program towards the project.

3. Continue to work in partnership with key stakeholders to commence the consultationand concept phase of the project, with a community launch to coincide with the LongTan celebrations in August 2016.

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4. Consider an additional allocation of $75,000 in the draft 2016/17 budget towards theproject to cover the shortfall of funding through unsuccessful government grants.

5. Consider a further report at the completion of the concept stage of the project to finalisethe implementation phase and associated dates.

Moved: Cr Mark Di PasqualeSeconded: Cr Steven Briffa CARRIED

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE

5.1 OLYMPIC PARK - SPORTS FIELD TRAINING LIGHTS UPGRADE

EXECUTIVE SUMMARY

The Heidelberg United Football Club (HUFC) has called the Olympic Park precinct home forover 35 years. The HUFC is now part of the Men’s and Women’s National Premier LeagueVictoria which is one level below the A-League and provides a clear pathway to elitecompetition.

The supply of electricity to the area surrounding Olympic Park has been an ongoing issue forsome time which may be caused by the number of infill residential development occurring inthe immediate area. This issue is outside the jurisdiction of Council and HUFC however ithas a profound effect on the ability for the HUFC to safely accommodate the training needsof its members.

This report specifically relates to the existing training lights which are used for women andjunior training. A short term solution and can be delivered for an estimated $45,000 -$60,000. The HUFC have provided the technical documentation to deliver this work whichhas been reviewed and approved by officers. The HUFC have requested Council consider anallocation of funds to deliver this project in the short term.

While it is unusual for Council to consider a funding allocation outside of the budget cycle, onthis occasions it is appropriate given the issue is created by outside influences, the preferredsolution is not achievable in the short term, the HUFC will fund the majority of the project andthe outcome will benefit predominantly junior and women members within the HUFCproviding for safe training conditions.

Officers believe a contribution of $20,000 toward the cost of this project is appropriate whichwill be available at the completion of the project to Council’s satisfaction.

In order for the project to proceed as soon as possible, Council will be required to consideran allocation from the 2015/16 capital works program. There are sufficient surplus fundswithin the program to accommodate this allocation.

Resolution (CO2016/140)

That Council:

1. Reallocate $20,000 from the 2015/16 capital works program to assist the HeidelbergUnited Football Club upgrade the sports field training lights at Olympic Park.

2. Provide the funding on completion of the project to Council’s satisfaction.

Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED

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5.2 SENIORS FESTIVAL MORNING TEA

EXECUTIVE SUMMARY

The aim of the Aged Friendly Advisory Committee is to provide Council with advice on olderadult issues and ageing well in Banyule. The Committee oversees Councils involvement inthe World Health Organisations Global Network of Age-friendly Cities.

At its meeting of the 12 February 2016, the Banyule Age-Friendly Advisory Committee madea recommendation to Council seeking support for the consideration of holding a duplicateSeniors Festival morning tea to enable a higher number of older people (frail and more activeresidents) to participate in this event.

This recommendation was presented to Council at its ordinary Council meeting on 18 Aprilas part of the minutes for the Aged Friendly Advisory Committee. This report details theresource allocation that is needed to hold a duplicate event and the duplicate event is costedat $8000.

Resolution (CO2016/141)

That Council:

1. Consider a budget allocation of $8,000 as part of its 2016/17 draft budget for aduplicate event of the Seniors festival morning tea held at The Centre Ivanhoe inOctober 2016.

2. Consider a further report after the 2016 event to evaluate and assess senior morningtea events provision for the future.

Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED

5.3 DEFENCE FORCE SCHOOL OF SIGNALS (DFSS) TO EXERCISE ITS RIGHT TOMARCH IN BANYULE CITY BY GRANTING OF FREEDOM OF ENTRY (FOE)

The EXECUTIVE SUMMARY

Council on April 4, 2016 resolved to invite the Defence Force School of Signals (DFSS) toexercise its right to march in Banyule City by Granting of Freedom of Entry (FOE) onSaturday 27 August 2016. The march and parade is proposed to take place in the forecourtof the Ivanhoe Service Centre and would be followed by a morning tea at The CentreIvanhoe. As part of its resolution, Council requested that Officers report back on the costsassociated with the event.

This report seeks Council endorsement for the event and approval of funding from the2016/17 Budget.

Resolution (CO2016/142)

That Council consider a funding allocation of $11,000 from the 2016/17 Budget to covertraffic management and morning tea costs for granting of the Freedom of Entry for theDefence Force School of Signals.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

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CR LANGDON

APPOINTMENT OF CHAIRPERSON

Resolution (CO2016/143)

That Cr Steven Briffa be appointed as acting Chair for Item 6.1 to allow the Mayor to vacatethe Chair.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

Cr Craig Langdon vacated the Chair at 11.49pm.

6. PERFORMANCE - USE OUR RESOURCES WISELY

6.1 ITEMS FOR NOTING

Resolution (CO2016/144)

1. The Council acknowledges and notes the correspondence from the Federal andvarious State Governments.

2. Council further notes that:

(a) all the correspondence support the freedom of the press and most use thecomment "public interest" but do not detail but what is meant by that expression;

(b) at Port Arthur no reference is given to the offender other than "lone gunman" toprotect the victims and not to glorify him by name;

(c) the Prime Minister, State Governor, State Premier and others never referred tothe offender either by name or inference as a mark of respect to the grievingvictims and to prevent any publicity of him.

(d) several letters refer to the responsibility of media outlets and the Australian PressCouncil maybe the appropriate authority to address our concerns.

3. That Council writes to the Australian Press Council concerned that several pressreports about Port Arthur were only made to exploit the offenders notoriety without anyconsideration to the victims of this horrific crime. That all material on this matter shouldrespect the victims and their families in the same manner as the Prime Minister andothers showed on the 28th April 2016 making no reference to the offender.

4. That Council again writes to the Prime Minister and State Premiers seeking their viewsof empowering the relevant Victims of Crime Commissioners to advocate against usingoffenders name in the press to limit their notoriety and to prevent any profiting fromtheir crime.

Moved: Cr Craig LangdonSeconded: Cr Jenny Mulholland CARRIED

Cr Craig Langdon returned to the Chair at 11.52pm.

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PROCEDURAL MOTION

Resolution (CO2016/145)

That items 6.2, 6.3, 6.4 and 7.1 be considered together.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

6.2 QUARTERLY FINANCIAL MANAGEMENT REPORT - 31 MARCH 2016

EXECUTIVE SUMMARY

The Quarterly Financial Management Report for March 2016 is presented in accordance withsection 138 of the Local Government Act 1989 which requires quarterly statements toCouncil on the budgeted revenue and expenditure for the financial year with the actualrevenue and expenditure to date.

Operational Performance:

Banyule City Council (BCC) has forecast to deliver an operating surplus of $6.815m. AnUnderlying surplus of $3.431m for 2015/16 after adjusting for capital grants and capitalcontributions.

The operating surplus is $4.898m higher than the previous quarter figure and represents aprojected increase against the adopted budget of $4.086m

Income and expenditure are favourable to budget by $3.013m and $1.073m respectively.

The significant contributions to the surplus are due to:

• A net gain on the disposal of assets after adjusting for property expenses;• Investment income due to holding greater cash balances and obtaining competitive

investment returns;• Better than expected Public Open Space contributions from completed developments

during 2015/16;• Green waste disposal and waste recovery centre operating costs; and• Fleet management costs including fuel and insurance premiums.

The Victoria Grants Commission (Financial Assistance Grants) revenue in the current year$2.284 million partially offsets the above (and other) favourable movements due to receivingthe 2015/16 payment in the 2014/15 financial year.

KEY variances are explained throughout the report under each activity type. (ReferAppendix: Profit & Loss Summary and Graphs – 31 March 2016)

Capital Works and Initiatives Performance:

At the end of March 2016 a total of $17.289m excluding committals has been spent oncapital works and initiatives against the approved year to date budget of $34.282m (includescarry-forward projects).

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6.3 ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as:

A meeting of an advisory committee of the Council, if at least one Councillor is present or;A planned or scheduled meeting of at least half of the Councillors and one member ofCouncil staff which considers matters that are intended or likely to be:

a) the subject of a decision of the Council or;b) subject to the exercise of a function, duty or power of the Council that has been

delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required toreport as soon as possible to an Ordinary Meeting of Council a record of any assemblies ofCouncillors held. Below is the latest listing of notified assemblies of Councillors held atBanyule City Council.

RECORD OF ASSEMBLIES

1 Date of Assembly: 11 April 2016

Type of Meeting: Council Briefing

Matters Considered: 1. One Flintoff Street Honour Boards & Meeting RoomNamesDisability Review

2. Disability Review Update3. Strategic Planning Group

Capital Works and Initiatives planned spend for the year is projected to be $42.225m. Thereduction in forecast against budget is partially due to projects being carried forward into thenext financial year totalling $14.616m.

(Refer Appendix: Capital Works and Initiatives Report – 31 March 2016)

Resolution(CO2016/146)

That Council:

1. Note that the Banyule City Council (BCC) has forecast to deliver an operating surplusof $6.815m and this represents a projected operating surplus increase of $4.086magainst adopted budget of $2.729m. (An Underlying surplus of $3.431m for 2015/16after adjusting for capital grants and capital contributions).

2. Note that the current position is a result of efficient and prudent expense managementalong with the ability to achieve higher than planned non-rate revenue.

3. Note that based on the current forecast the Council is in a good financial positionleading into the 2016/17 budget and rate capping environment.

4. Receive the Operating Financial Report for the period 31 March 2016.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

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4. Heidelberg & Bell Street Mall Parking Plan5. Chandler Highway Bridge

Councillors Present: Steven BriffaMark Di PasqualeCraig LangdonTom MelicanJenny MulhollandWayne Phillips

Staff Present: Simon McMillan – Chief Executive OfficerAllison Beckwith – Director Community ProgramsScott Walker – Director City DevelopmentGeoff Glynn – Director Assets & City ServicesMarc Giglio – Director Corporate ServicesKate Chapell – Greensborough Office Project CoordinatorLisa Raywood – Manager Health & Aged ServicesShaun Nielson – Community & Social PlannerGiovanna Savini – Manager Youth & Family ServicesRebecca Lonie – Jets Arts Respite OfficerFrances – Co-ordinator Youth & Community PartnershipsMichael Hutchison – School Sites Redevelopment ProjectCoordinatorJoseph Tabacco – Manager Property & EconomicDevelopmentJeanette Kringle – Property Co-ordinatorBailey Byrnes – Transport Planning Team LeaderDaniel Kollmorgen – Manager Transport,Sustainability & Municipal Laws

Others Present: Nil

Conflict of Interest: Nil

2 Date of Assembly: 18 April 2016

Type of Meeting: Councillor Briefing

Matters Considered: Items on the Council Agenda for the OrdinaryMeeting of 18 April 2016 (excluding confidentialitems) as listed below:

1.1 Westley Avenue, Ivanhoe - Petition toIncrease Parking Enforcement

4.1 Heidelberg and Bell Street Mall Parking Plan4.2 Renaming the Reserve in Casey Crescent,

Viewbank4.3 Leith Walk, Macleod - Permanent Road

Closure Between Munro Street and Braid HillRoad

5.1 Olympic Village 60th Anniversary HistoryProject

6.1 Councillor Motions - Status Update6.2 72 Turnham Avenue, Rosanna - Widening of

proposed accessway6.3 Preparation of City Plan 2013-2017 (Year 46.4 Preparation of Budget for Period 1 July 2016

to 30 June 20176.5 Items for Noting

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6.6 Assembly of Councillors6.7 Proposed Local Government (Electoral)

Regulations 2016 – Submission7.1 Sealing of Documents8.1 Consideration of Air Conditioning units in

development outcomes8.2 Great Forest National Park8.3 Watsonia Station Infrastructure and Amenity

ImprovementsCouncillors Present: Mark Di Pasquale

Rick GarottiCraig LangdonTom MelicanJenny MulhollandWayne Phillips

Staff Present: Simon McMillan – Chief Executive OfficerAllison Beckwith – Director Community ProgramsScott Walker – Director City DevelopmentGeoff Glynn – Director Assets & City ServicesMarc Giglio – Director Corporate ServicesKellie O’Shea – Senior Governance OfficerDaniel Kollmorgen – Manager Transport,Sustainability & Municipal LawsBailey Burns –Transport Planning Team Leader

Others Present: Nil

Conflict of Interest: Nil

3 Date of Assembly: 18 April 2016

Type of Meeting: Multicultural Advisory Committee

Matters Considered: 1. Engagement with Victorian Multicultural Commission2. Cultural Diversity Week 2016 – summary3. Bell Street Mall Cultural Precinct4. Northland Prayer Space5. What Happened at the Pier – Exhibition of Migration

Stories6. Victorian Multicultural Commission Grants

Councillors Present: Mark Di PasqualeCraig LangdonTom MelicanJenny Mulholland

Staff Present: Theonie Tacticos – Team Leader Community & SocialPlanningIndia Mortlock – Community & Social PlannerLisa Raywood – Manager Health & Aged Services

Committee MembersPresent:

Bev Moss, Rosemary Crossthwaite, George Guiliani,Simeon Yang, Hussein Haraco, Jane Grace, Amina Gadid,Lela Carridi and Stavros Zikou

Conflict of Interest: Nil

4 Date of Assembly: 2 May 2016

Type of Meeting: Councillor Briefing

Matters Considered: 1. Metropolitan Planning – Latrobe Employment Cluster

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Framework Plan Consultation2. Greensborough War Memorial Park Sculptures3. Residential Parking Permit Policy4. Child Youth & Family Plan5. Disability Review6. Open Space Strategy7. Quarterly Financial Report Update

Councillors Present: Steve BriffaMark Di PasqualeRick GarottiCraig LangdonTom MelicanJenny Mulholland

Staff Present: Simon McMillan – Chief Executive OfficerAllison Beckwith – Director Community ProgramsScott Walker – Director City DevelopmentGeoff Glynn – Director Assets & City ServicesMarc Giglio – Director Corporate ServicesJoseph Tabacco – Manager Property & EconomicDevelopmentColin James – Arts and Cultural Services Team LeaderMichael Hutchison – School Sites RedevelopmentGiovanna Savini – Manager Youth & Family ServicesLisa Raywood – Manager Health & Aged ServicesShawn Neilson – Community & social PlannerPeter Benazic – Manager Parks & GardensJeff Parks – Open space Planning Co-OrdinatorFae Ballingall – Strategic Planner

Others Present: Members of the Metropolitan Planning Authority:Peter Seamer, Paul Burn, Lucy Botta

Conflict of Interest: Nil

Resolution(CO2016/147)

That the Assembly of Councillors report be received.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

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6.4 SALE OF 14A BANNERMAN AVENUE, GREENSBOROUGH

EXECUTIVE SUMMARY

At its Ordinary Meeting of 14 December 2015 Council considered a report regarding the saleof a surplus drainage reserve known as 14A Bannerman Avenue, Greensborough. Councilresolved that:

1. Having complied with sections 189 and 223 of the Local Government Act 1989:

a. by giving public notice;b. providing an opportunity to be heard at Council’s Ordinary Meeting of 14

December 2015;c. and no submissions having been received;

Council offers for sale of the former drainage reserve known as 14A BannermanAvenue, Greensborough (the subject land) to the owners of 14 and 18 BannermanAvenue, Greensborough.

2. A further report be considered in relation to the sale terms associated with the land.

Resolution (CO2016/148)

That Council:

1. Sell the 405m² of former drainage reserve land at the rear of 14 and 18 BannermanAvenue, Greensborough (subject land), now known as Lot 1, 14A Bannerman Avenue(318m2) to owner of 14 Bannerman Avenue; and Lot 2, 14A Bannerman Avenue(87m2) to owner of 18 Bannerman Avenue.

2. Consider a further report in relation to confirming the final negotiated price for the saleof the respective parcels of land.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

7.1 SEALING OF DOCUMENTS

Resolution(CO2016/149)

That Council authorise the Chief Executive Officer, Simon McMillan to sign the agreementbetween the Victorian Electoral Commission and Council.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

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6.5 EXTENSION FOR BANYULE SUPPORT AND INFORMATION CENTRE 'S (BANSIC)USE OF 80 HAWDON STREET UNTIL 31 JULY 2016

Mr Ian Parker spoke to the item.

EXECUTIVE SUMMARY

Council resolved on 21 September 2015 to reconfirm its commitment to a CommunityInformation and Support Service model with a service presence in the geographic locationsof Heidelberg West and Greensborough and seek a service provider for the new WestHeidelberg site via a public tender process.

Following an unsuccessful public tender outcome, Council proceeded to engage a consultantas Facility Manager, to deliver on the Community Information and Support Service objectivesfor Shop 48 – The Harmony Centre in West Heidelberg, including the development of astrategic plan for the facility and overseeing the establishment of the overall service centrewith co-located services providers at the site.

At its meeting of 7 March 2016 Council resolved to:

1. Reconfirm its commitment to a consistent Community Information and Support Servicemodel across Banyule municipality with a service presence in the geographic locationsof Heidelberg West and Greensborough.

2. Following the establishment of the new service centre in West Heidelberg, enter intonew service level agreements across both service centres that ensure consistentservice outcomes across the municipality for both the north and south servicelocations.

3. In relation to the lease at 80 Hawdon Street, Heidelberg, currently occupied by BanyuleSupport and Information Centre (BANSIC) and Volunteers of Banyule (VOB), giveformal notice of Council’s intent to extend the current lease arrangements for a furtherthree months until 30 June 2016.

Since this time Council has undertaken an Expression of Interest (EOI) process between the18 April and 2 May 2016 for community information service providers and volunteerorganisations to be co-located at Shop 48 - The Harmony Centre to provide a full range ofservices to the community.

These submissions are currently being assessed.

Correspondence has been received from Banyule Support and Information Centre (BANSIC)on 28 April 2016, requesting Council consider an extension for them to vacate the premisesat 80 Hawdon Street, Heidelberg from 30 June 2016 to 31 July 2016 to allow for thefinalization of the EOI process.

Resolution (CO2016/150)

That Council give formal notice to Banyule Support and Information Centre (BANSIC) of itsintent to extend the current arrangements for use of 80 Hawdon Street, Heidelberg until31 July 2016.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

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7. SEALING OF DOCUMENTS

See Procedural Motion on Page 28.

8. NOTICES OF MOTION

8.1 SPIRIT WALK BABARRBUNIN BEEK

Cr Craig Langdon submitted a Notice of Motion.

Resolution (CO2016/151)

That Council prepare a report for consideration on 30 May 2016 regarding the considerationof the employment of an Aboriginal and Torres Strait Islander Cultural Development workerto assist with the further development of the Commemorative Spiritual Walk and the furtheractivation of the Babarrbunin Beek Gathering Place.

Moved: Cr Rick GarottiSeconded: Cr Craig Langdon CARRIED

8.2 MANAGING AMENITY IMPACTS AND CONSTRUCTION ACTIVITY FOR LARGEDEVELOPMENT SITES

Cr Jenny Mulholland submitted a Notice of Motion.

Cr Rick Garotti left the Chamber at 11.58pm.

Resolution (CO2016/152)

That a report be prepared which reviews the management of amenity impacts, car parkingand construction activity for large development sites. The review should consider:

• Construction management plans and when they should be used;• Construction activity which impacts on Council assets and the functioning of roads,

footpaths, car parks and other public spaces;• Construction vehicle and worker car parking impacts;• Resourcing required to better manage construction activity within the municipality.

Moved: Cr Jenny MulhollandSeconded: Cr Steven Briffa CARRIED

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8.3 SAFETY AND AMENITY IMPROVEMENTS - ROSANNA ROAD AND STATIONSTREET, ROSANNA

Cr Tom Melican submitted a Notice of Motion.

Cr Rick Garotti returned to the Chamber at 12.00am.

Resolution (CO2016/153)

That Council writes to the Minister for Roads and Ports, Luke Donnellen, local StateMembers and senior VicRoads representatives, to organise an onsite meeting on RosannaRoad, to discuss possible safety and amenity improvements.

Moved: Cr Tom MelicanSeconded: Cr Jenny Mulholland CARRIED

8.4 DEDICATION AND LAUNCH OF NEW RESERVE CELEBRATING MARGARETHEATHORN OAM

Cr Craig Langdon submitted a Notice of Motion.

Resolution (CO2016/154)

That a Report be presented to Council which considers:

1. An appropriate event for the launch of the new park proposed to be located at theformer school site at 229 Banksia Street, Ivanhoe, which invites the local surroundingcommunity, family of Margaret Heathorn OAM and home purchasers from the newdevelopment.

2. The most appropriate location within the development site for the reinternment of thetime capsule.

Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED

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9. GENERAL BUSINESS

9.1 Youth Summit

Last Friday Council hosted a Youth Summit at which over one hundred (100) young peopleattended.

They represented approximately twenty (20) schools and education providers from acrossBanyule and surrounding LGA’s.

Over twenty (20) different issues identified by young people were discussed, including:

• Mental health• Gender equity• Transport• Education• The environment.

Key recommendations from the day were presented to visitors in the afternoon including allthree levels of government and the community services sector.

Cr Craig Langdon thanked Council’s Director Community Programs, Allison Beckwith, andCouncil’s Youth Services team for their tireless work in pulling this important event togetherand working alongside very passionate and dedicated young people as part of theprocess. In particular he thanked Youth Worker Naomi Simmonds, who was the ProjectManager for the Youth Summit.

Cr Langdon commented that he looks forward to the final recommendations coming to afuture Council meeting.

9.2 Ivanhoe Ladies Golf Club – 80th Birthday Luncheon

Cr Jenny Mulholland attended the Ivanhoe Ladies Golf Club 80th Birthday Luncheon on28 April 2016.

9.3 Aboriginal And Torres Strait Islander Art Exhibition – Nhalinggu Bagung (ComeGather)

Cr Jenny Mulholland acknowledged that Members of Banyule’s Advisory groups were invitedto attend a special viewing of the Nhalinggu Bagung Art Exhibition on Thursday, 3 May as athank you for their contribution.

9.4 Aida Ivanhoe Girls’ Grammar School

Cr Jenny Mulholland attended the Aida performance at Ivanhoe Girls’ Grammar School onThursday, 5 May and acknowledged a great event was run by the girls

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9.5 Duplication Of The Rosanna and Heidelberg Railway Line

Cr Rick Garotti acknowledged the funding in the State Budget for the duplication of theRosanna and Heidelberg Railway line.

10. URGENT BUSINESS

Refer to Procedural Motion on Page 4.

Closure of Meeting to the Public

That in accordance with Section 89(2) of the Local Government Act 1989, Council close theMeeting to members of the public and adjourn for five minutes to allow the public to leave theChamber prior to considering confidential items 11.1, 11.2, 11.3 and 11.4.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

The Meeting was adjourned at 12.07am.

The Meeting was closed to the public at 12.10am.

DATED:........................... DAY OF ........................... 2016

.............................................MAYOR