Download pdf - Cool Things To Do with Word, Excel & PowerPointelearningnorthland.wikispaces.com/file/view/office_extras.pdf · Cool Things To Do With Word, Excel & PowerPoint ... Cool Things To

Cool Things To Do with Word, Excel & PowerPoint !

Northside ISD Department of Instructional Technology

Office Extras Cool Things To Do With Word, Excel & PowerPoint

Table of Contents

Microsoft Equation Editor ........................................................................................................... 3

What Is Equation Editor?............................................................................................................ 3 Easy-to-Use Toolbar with Symbols and Templates.................................................................... 3 Launching Equation Editor ......................................................................................................... 4 Inserting Mathematical Symbols in an Equation........................................................................ 4 Inserting Mathematical Templates in an Equation ..................................................................... 5 Tips & Tricks for Using Equation Editor ................................................................................... 5 Guided Practice: 1st Equation...................................................................................................... 8 Guided Practice: 2nd Equation..................................................................................................... 8 Guided Practice: 3rd Equation .................................................................................................... 9 Guided Practice: 4th Equation .................................................................................................... 9 Guided Practice: 5th Equation .................................................................................................. 10 Guided Practice: 6th Equation .................................................................................................. 10 Guided Practice: 7th Equation .................................................................................................. 11 Guided Practice: 8th Equation .................................................................................................. 12 Guided Practice: 9th Equation .................................................................................................. 13 Guided Practice: 10th Equation ................................................................................................ 14

Pictographs in Excel ................................................................................................................... 15 What is a Pictograph? ............................................................................................................... 15 Guided Practice: The Shoes Pictograph................................................................................... 17 Guided Practice: The Calories Pictograph............................................................................... 19

New PowerPoint Design Templates........................................................................................... 21 Download Templates from Microsoft....................................................................................... 21 Use Clip Gallery Backgrounds on the Slide Master ................................................................. 22

Creating a Table of Contents in Word: Erica’s Science Project ............................................ 23 Apply the Heading 1 Style........................................................................................................ 23 Use the Heading 1 Style............................................................................................................ 25 Apply the Heading 2 Style........................................................................................................ 26 Use the Heading 2 Style............................................................................................................ 26 Apply the Heading 3 Style........................................................................................................ 26 Use the Heading 3 Style............................................................................................................ 27 Build the Table of Contents ...................................................................................................... 27

Using a Watermark in Word ..................................................................................................... 28 What is a Watermark?............................................................................................................... 28 Creating a Watermark ............................................................................................................... 28

Using a Custom Macro in Word................................................................................................ 29 What is a Macro? ...................................................................................................................... 29 Recording a Macro.................................................................................................................... 29 Running Your Macro ................................................................................................................ 30

Copyright 2000. NISD Instructional Technology. All Rights Reserved. 2


Microsoft Equation Editor

What Is Equation Editor? Equation Editor, a special version of the MathType equation editor from Design Science, Inc., is customized for use with Microsoft applications. Using Equation Editor, you can build complex equations by picking symbols from a toolbar and typing variables and numbers. As you build an equation, Equation Editor automatically adjusts font sizes, spacing, and formatting in keeping with mathematical typesetting conventions. Easy-to-Use Toolbar with Symbols and Templates The top row of the Equation Editor toolbar has buttons for inserting more than 150 mathematical symbols, many of which are not available in the standard Symbol font. To insert a symbol in an equation, click a button on the top row of the toolbar, and then click the specific symbol from the palette that appears under the button.

The bottom row of the Equation Editor toolbar has buttons for inserting templates or frameworks that contain such symbols as fractions, radicals, summations, integrals, products, matrices, and various fences or matching pairs of symbols such as brackets and braces. Many templates contain slots — spaces into which you type text and insert symbols. There are about 120 templates, grouped on palettes. You can nest templates — insert templates in the slots of other templates — to build complex hierarchical formulas.



Launching Equation Editor Using OLE (Object Linking and Embedding), you can create and edit equations within other applications Word, Publisher, PowerPoint, etc.). File menu, choose Exit And Return To Document. The equation is updated in the document. 1. From the Insert menu, click the Object command. 2. Double-click Microsoft Equation 3.0 from the list of “Create New ”

objects. Inserting Mathematical Symbols in an Equation Symbols are single characters such as logic symbols, set theory symbols, and Greek letters.



Inserting Mathematical Templates in an Equation Templates are symbols with one or more empty slots, such as a radical or a fraction.

Tips & Tricks for Using Equation Editor • Use the four directional arrow keys to move the cursor. The size and shape of

the insertion point tell you where the next text you type or symbols you insert will appear.

• Watch the Status Bar for important “tooltip”-like information • Get used to using templates inside of templates. For example, this expression,

( )7259 , is made up of three templates.



• If you need text in an equation, select Text from the Style menu. (The default

Style is Math). Shortcut keystrokes to toggle styles: Math CTRL SHIFT = Text CTRL SHIFT E

• To edit an equation, double click it. If you need a larger view or you forgot your reading glasses, just click the equation once. Then, click Equation Object from the Edit menu.



SAMPLE DOCUMENT Evaluate each expression:

1. ⎟⎠⎞

⎜⎝⎛−−

52

23

2. 5.29 −

3. 2516

4. ( )⎟⎟⎠

⎞⎜⎜⎝

⎛ −3

2

5752

43

5. ( )12961246008220)( 522 ++−++= + xxxxxP

6. 123145143

21

−

−

7. ( ) ( )( )

( )1629961647070 2 −−±−

8. ( ) ( ) π+−=− xxxff 32 if 3 Find 2

9. θθθ 4

2

2

seccos

tan1=

+

10. ( )∑∞

=

−−1

1231

n

n



Guided Practice: 1st Equation 1. Launch Word. 2. Type “1.” and press TAB 3. From the Insert menu, click the Object command. Double click Microsoft

Equation 3.0. 4. Create the equation:

• Type “-” • Click the Full-size Vertical Fraction template • Type “3” ⎞⎛ 23• Press • Type “2” • Press • Click the Parentheses Fence template • Type “-” • Click the Full-size Vertical Fraction template • Type “2” • Press • Type “5”

5. Click outside the equation, in the Word document. Press Guided Practice: 2nd Equation 1. Type “2.” and press TAB 2. From the Insert menu, click the Object command. Dou


• Click the Square Root template 9 −

• Type “9” • Press • Click the Single Vertical Bars Fence template • Type “-” • Type “-2.5”

4. Click outside the equation, in the Word document. Press

Copyright 2000. NISD Instructional Technology. All Rights Reserved.

⎟⎠

⎜⎝−−

52

ENTER twice.

ble click Microsoft

5.2

ENTER twice.

8


Guided Practice: 3rd Equation 1. Type “3.” and press TAB 2. From the Insert menu, click the Object command. Double click Microsoft


• Click the Full-size Vertical Fraction template 16• Click the Square Root template • Type “16” • Press • Click the Square Root template • Type “25”

4. Click outside the equation, in the Word document. Pres Guided Practice: 4th Equation 1. Type “4.” and press TAB 2. From the Insert menu, click the Object command. Do


• Click the Full-size Vertical Fraction template • Type “3” • Press

(⎜⎜⎝

⎛ −35

5243• Type “4”

• Press • Click the Parentheses Fence template • Click the Full-size Vertical Fraction template • Type “2” • Click the Parentheses Fence template • Type “5-7” • Press • Click the Superscript template • Type “2” • Press • Press • Type “5” • Click the Superscript template • Type “3”


25

s ENTER twice.

uble click Microsoft

) ⎞27
⎟⎟⎠
9


4. Click outside the equation, in the Word document. Press ENTER twice. Guided Practice: 5th Equation 1. Type “5.” and press TAB 2. From the Insert menu, click the Object command. Double click Microsoft


• Type “P” • Click the Parentheses Fence template • Type “x”

( ) ( )12961246008220 522 ++−++= + xxxxxP• Press • Type “=20x” • Click the Superscript template• Type “2” • Press • Type “+82x+600-” • Click the Parentheses Fence te• Type “4x” • Click the Superscript template• Type “2+5” • Press • Type “+12x+1296” • Press

4. Click outside the equation, in the W Guided Practice: 6th Equation 1. Type “6.” and press TAB 2. From the Insert menu, click the O


• Click the Full-size Vertical Fr• Type “1” • Press • Type “2” • Press

Copyright 2000. NISD Instructional Technolog

mplate

ord document. Press ENTER twice.

bject command. Double click Microsoft

action template 143 −

y. All Rights Reserved.

123145

21

−

10


• Click the Single Vertical Bars Fence template • Click the 3 Row, 3 Column Matrix template • Type “3” • Press TAB • Continue typing and tabbing until all 9 numbers have been typed

4. Click outside the equation, in the Word document. Press ENTER twice. Guided Practice: 7th Equation 1. Type “7.” and press TAB 2. From the Insert menu, click the Object command. Double click Microsoft


• Click the Full-size Vertical Fraction template • Type “-70” • Click the Plus or Minus Operator Symbol 2

• Click the Square Root template • Click the Parentheses Fence template • Type “70” • Press • Click the Superscript template • Type “2” • Press • Type “-4” • Click the Parentheses Fence template • Type “16” • Press • Click the Parentheses Fence template • Type “-996” • Press • Press • Press • Type “2” • Click the Parentheses Fence template • Type “16”

4. Click outside the equation, in the Word document.

Copyright 2000. NISD Instructional Technology. All Rights Reserv

( ) ( )( )( )162

9961647070 −−±−

Press ENTER twice.

ed. 11


Guided Practice: 8th Equation 1. Type “8.” and press TAB 2. From the Insert menu, click the Object command. Double click Microsoft


• From the Style menu, click the Text command (or press CTRL SHIFT E) • Type “Find ” • From the Style menu, click the Math command (or press CTRL SHIFT

=) • Type “f”

( ) ( ) π+−=− xxxff 32 if 3 Find 2• Click the Parentheses Fence template • Type “-3” • Press • From the Style menu, click the Text comm

E) • Type “ if ” • From the Style menu, click the Math comm

=) • Type “f” • Click the Parentheses Fence template • Type “x” • Press • Type “=2x” • Click the Superscript template • Type “2” • Press • Type “-3x+” • Click the Pi (lower case) Greek Character

4. Click outside the equation, in the Word docum

Copyright 2000. NISD Instructional Technology. All Rights R

and (or press CTRL SHIFT

and (or press CTRL SHIFT

ent. Press ENTER twice.

eserved. 12




• Click the Full-size Vertical Fraction template • Type “1+ tan”

θ 42tan1+• Click the Superscript template

• Type “2” • Press • Click the Theta (lower case) Greek Character • Press • Press • Type “cos” • Click the Superscript template • Type “2” • Press • Click the Theta (lower case) Greek Character • Press • Type “=” • Type “sec” • Click the Superscript template • Type “4” • Press • Click the Theta (lower case) Greek Character

4. Click outside the equation, in the Word document. Pres


θθ2 sec

cos=

s ENTER twice.

13




• Click the Summation with Underscript and Overscript template • Click the Overscript Slot with your pointer • Click the Infinity Miscellaneous Symbol ∞

−11 n• Click the Underscript Slot with your pointer • Type “n=1” • Click the Equation Slot with your pointer • Click the Full-size Vertical Fraction template • Type “1” • Press • Type “3” • Press • Click the Parentheses Fence template • Type “-2” • Press • Click the Superscript template • Type “n-1”

4. Click outside the equation, in the Word document. Press ENTE


( )∑=

−1

23n

R twice.

14


Pictographs in Excel

What is a Pictograph? A pictograph (also called a pictogram) is a pictorial representation of numerical data or relationships. A pictograph displays each value represented in the graph by a proportional number of pictures. You can create pictographs in Excel. Here are two examples:

What Brand of Shoes do Teenagers Prefer?

0

2

4

6

8

10

12

Nike Reebok Keds Adidas Sketchers McGregor K Swiss

Num

ber o

f Tee

nage

rs




How Many Calories Per Serving?

0 50 100 150 200 250 300 350 400

Pizza

Popcorn

Hamburger

Ice Cream

Calories


Guided Practice: The Shoes Pictograph 1. The first step is to locate the picture that you want to use in your pictograph.

This is easier done in Word than Excel, because of the Find feature in the Word Clip Gallery. • Begin a new blank document in Word. • Insert > Picture > Clip Art • Click the Find button to search All Categories • Type “shoe” as the keyword, then click the Find Now button • From the resulting images, scroll until you see the black sneaker from the

example on page 16. Click the black sneaker, then click the Clip Properties button. Write down the File Name. (SLO1153)

• Cancel out of Clip Properties. • Close the Clip Gallery window. (You are finished with Word and may

exit if you wish.) 2. Launch Excel. 3. Enter this data on Sheet1:

Brand of Shoe Teenagers Nike 11Reebok 8Keds 1Adidas 8Sketchers 1McGregor 2K Swiss 6

4. Highlight/Select all of the data (A1:B8). 5. Click the Chart Wizard button on the Standard Toolbar.

• Chart Type: Clustered Column • Series in: Columns • Titles tab

Chart: What Brand of Shoes do Teenagers Prefer? Y Axis: Number of Teenagers

• Legend tab: un-check Show Legend • Chart Location: New Sheet

6. Double click any of the bars.



7. Click the Fill Effects button. 8. From the Picture tab, click the Select Picture button.

• Navigate to the Publisher clipart, where all the best images live! (C:, Program Files, Microsoft Office, Clipart, Publisher)

• In the File Name box under “Find files that match these search criteria,” enter the file name of the image that you selected in step 1 (SL01153)

• Click OK. 9. On the Picture tab, select the appropriate Format. (1 Units/Picture, Stack

for this example).

10. Click OK. Click OK.



Guided Practice: The Calories Pictograph 1. The first step is to locate the pictures that you want to use in your

pictograph. This is easier done in Word than Excel, because of the Find feature in the Word Clip Gallery. • Begin a new blank document in Word. • Insert > Picture > Clip Art • Click the Find button to search All Categories • Type “ice cream” as the keyword, then click the Find Now button • From the resulting images, scroll until you see the same ice cream that’s

in the sample on page 17. Click the ice cream, then click the Clip Properties button. Write down the File Name. (FD01187)

• Repeat the previous three steps for “hamburger,” “pizza” and “popcorn.” • Cancel out of Clip Properties. • Close the Clip Gallery window. (You are finished with Word and may

exit if you wish.) 2. Launch Excel. 3. Enter this data on Sheet1:

Food Calories Pizza 350Popcorn 185Hamburger 325Ice Cream 225

4. Highlight/Select all of the data (A1:B5). 5. Click the Chart Wizard button on the Standard Toolbar.

• Chart Type: Clustered Bar • Series in: Columns • Titles tab

Chart: How Many Calories Per Serving? Y Axis: Calories

• Legend tab: un-check Show Legend • Chart Location: New Sheet

6. To select the ice cream bar: click once (pause), click once more, then double click.



7. Click the Fill Effects button. 8. From the Picture tab, click the Select Picture button.

• Navigate to the Publisher clipart, where all the best images live! (C:, Program Files, Microsoft Office, Clipart, Publisher)

• In the File Name box under “Find files that match these search criteria,” enter the file name of the image that you selected in step 1 (FD01187)

• Click OK. 9. On the Picture tab, select the appropriate Format. (50 Units/Picture, Stack

and Scale for this example).

10. Repeat steps 6 though 9 for hamburger (FD00709), popcorn (FD01191) and

pizza (FD01034). 11. Click OK. Click OK.



New PowerPoint Design Templates Are you bored with the same old design templates in PowerPoint? Get some new ones! Download Templates from Microsoft 1. Go to www.microsoft.com/downloads. 2. Select PowerPoint 97 for Windows 95 from the list of Product Names. 3. Select Windows 95 from the list of Operating Systems. 4. Click the Find It! Button. 5. Follow the link (probably on the first results screen) for PowerPoint 97

Templates: Training and Education. • Click the Download Now! link to save the installation file

(PPTraiPk.exe) on your Desktop 6. Go back in your browser to the search results and follow the link (probably

on the second results screen) for PowerPoint 97 Templates: Animated Templates • Click the Download Now! link to save the installation file (anitemps.exe)

on your Desktop 7. Exit Netscape. 8. Double click one of the

two new installation files on the Desktop to install the new templates. When the first one finishes installing, double click the other of the two new installation files.

9. Launch PowerPoint and your new Design Templates will be there! Pictured here is a sample of one of the 15 new ones.


http://www.microsoft/downloads


Use Clip Gallery Backgrounds on the Slide Master There are several very nice backgrounds included in the Publisher Clipart folder. You can use these on the PowerPoint Slide Master to create nice backgrounds for your slideshows. 1. Begin a new Blank Presentation in PowerPoint. Choose the Title Slide

Layout. 2. View > Master > Slide Master 3. Insert > Picture > Clipart 4. From the Background Category, select a background that has a landscape

orientation. 5. Resize and reposition

the image so that it covers the entire slide.

6. Click the Draw button > Order > Send to Back

7. View > Slide 8. Each new slide that

you add will retain the same background! Pictured here is a sample.



Creating a Table of Contents in Word: Erica’s Science Project

To create a table of contents, you first apply the built-in heading styles (Heading 1 through Heading 9) to the headings you want to include in the table of contents. Once you've applied the styles, you can choose a design and build the finished table of contents. When you build a table of contents, Word searches for headings with the specified styles, sorts them by heading level, references their page numbers, and displays the table of contents in the document. Look at the Table of Contents in this manual for an example. Once you build a table of contents, you can use it to quickly navigate an online document. Just click any page number in the table of contents to jump to the corresponding heading in the document. Guided Practice: Erica’s Science Project • Open the ScienceProject file from the diskette supplied by your instructor. • Scroll through the document’s fourteen pages. You will see that it has already

been formatted attractively. It even has page numbers! The only thing it is missing is the Table of Contents on page 2.

Apply the Heading 1 Style 1. Select the word “Abstract” on page 3. 2. Format > Style 3. Select Heading 1 from the list of Styles. Then, click the Modify button.



4. Click the Format button and then the Font command. 5. On the Font tab, select Times New Roman, Bold, 14 point. This will not

change the appearance of the word “Abstract” because it was already formatted this way. But now, the Heading 1 Style is also formatted with this same appearance.

6. Click OK.



7. Click the Format button and then

the Paragraph command. 8. Choose Alignment > Left. 9. Click OK. 10. Click Apply. Use the Heading 1 Style 1. Select the word “Problem” on page 4. 2. From the drop-down list of styles on the Formatting Toolbar, select

Heading 1. 3. Repeat steps 1 and 2 for:

• “Background Research” on page 5 • “Hypothesis” on page 8 • “Materials/Procedure” on page 9 • “Data” on page 10 • “Appendix” on page 12 • “Conclusion” on page 13 • “Bibliography” on page 14



Apply the Heading 2 Style 1. Select the phrase “Research Question” on page 5. 2. Format > Style 3. Select Heading 2 from the list of Styles. Then, click the Modify button. 4. Click the Format button and then the Font command. 5. On the Font tab, select Times New Roman, Regular, 14 point, Underline

Single. This will not change the appearance of the phrase “Research Question” because it was already formatted this way. But now, the Heading 2 Style is also formatted with this same appearance.

6. Click OK. 7. Click the Format button and then the Paragraph command. 8. Choose Alignment > Left. 9. Click OK. 10. Click Apply. Use the Heading 2 Style 1. Select the phrase “Rocks Research” on page 5. 2. From the drop-down list of styles on the Formatting Toolbar, select


• “Acid Research” on page 7 (The appearance will change!) • “Materials” on page 9 • “Procedure” on page 9

Apply the Heading 3 Style 1. Select the phrase “Igneous Rocks” on page 5. 2. Format > Style 3. Select Heading 3 from the list of Styles. Then, click the Modify button. 4. Click the Format button and then the Font command. 5. On the Font tab, select Times New Roman, Italic, 14 point. This will not

change the appearance of the phrase “Igneous Rocks” because it was already formatted this way. But now, the Heading 3 Style is also formatted with this same appearance.

6. Click OK. 7. Click the Format button and then the Paragraph command. 8. Choose Alignment > Left.



9. Click OK. 10. Click Apply. Use the Heading 3 Style 1. Select the phrase “Sedimentary Rocks” on page 6. 2. From the drop-down list of styles on the Formatting Toolbar, select


• “Metamorphic Rocks” on page 6 Build the Table of Contents 1. Position your insertion point on page 2 under the “Table of Contents” title. 2. Insert > Index and Tables 3. On the Table of Contents tab, choose a Format (From Template, Classic,

Formal, etc.) from the list.

4. Show Levels should be set at 3 for our example, but there will be times when all you need is to index only 1 or 2 levels.

5. Click OK. Note 1: You will generally want to delete and rebuild a table of contents whenever you make significant changes to the document. Note 2: Remember, the table of contents is “navigable.” Check it out!



Using a Watermark in Word

What is a Watermark? A watermark is any graphic that appears “behind” a document’s text on printed pages. For example, you could use a watermark when you want your school logo or an image from the Clip Gallery to appear lightly in the background of each printed page. Also, Word Art can be used to create a nice watermark for text such as “Sample,” “Confidential,” and “Draft.” Creating a Watermark 1. Begin a new blank document in Word. 2. View > Header and Footer 3. Insert > Picture > Clip Art 4. Select an image and double click to insert it into the header. 5. Zoom out to 25% to resize and reposition the image. 6. With the image

selected, use buttons on the Picture Toolbar to format the image as a watermark: (If the Picture Toolbar is not visible, right-click the image to Show Picture Toolbar.)

Image Control button > Black & White

•

•

•

Image Control button > Watermark Text Wrapping button > None

7. Close the Header and Footer view. 8. Type some text to verify that the watermark works as expected. Note 1: The image may be placed in the footer instead of the header. Note 2: The watermark can be created in an existing document as well as in a new document.



Using a Custom Macro in Word What is a Macro? A macro is a sequence of Word actions that you can record. You can then run the macro, simply by pressing a key(s) on the keyboard, whenever you need to perform this sequence in any document. For example, if you often need to insert a specifically formatted table in your documents, you can record a macro that inserts the table with the correct borders, size, and number of rows and columns. When you're recording a macro, you can use the mouse to click commands and options, but the macro recorder doesn't record mouse movements in a document window. You must use the keyboard to record these actions. When you're recording a macro, you can temporarily pause recording and then resume recording where you stopped. Guided Practice: The Memo Writer For this example, you will create a macro that will allow you to start a memo with:

Margins appropriate for the Instructional Technology letterhead stationary • • • •

Appropriate, generic memo text The system date The cursor positioned to type the memo recipient on the TO: line

Note: This scenario could also be accomplished by saving a Document Template, but a macro is quicker to run. Recording a Macro 1. Tools > Macro > Record 2. As the Macro Name, type MemoLetterhead. 3. Click the Keyboard button. 4. For Press New Shortcut Key, hold CTRL and press M L (for Memo

Letterhead). 5. Click the Assign button. 6. Click the Close button. 7. You are now recording and will see this pair of buttons to Stop or Pause

Recording



• • •

• • • • •

8. Create the following text:

TO: <TAB> <ENTER> <ENTER> FROM: <TAB> Kelly Smith, Instructional Specialist for Technology <ENTER> <ENTER> SUBJECT: <TAB> <ENTER> <ENTER> DATE: <TAB>

9. With your cursor after the tab on the DATE: line, use these keystrokes to insert the system date:

ALT I > T > ALT U Arrow to the 3rd date format Press <ENTER>

10. Arrow up in the document to leave the cursor after the tab on the TO: line 11. Use these keystrokes to set margins:

ALT F > U > Alt M TAB to set the top margin at 2.5 TAB to set the left margin at 1 TAB to set the right margin at 1 Press <ENTER>

12. Use your mouse to click the Stop Recording button. Running Your Macro 1. Begin a new document. 2. Hold CTRL and press M L (for Memo Letterhead). 3. Notice that your cursor is ready for you to begin typing on the TO: line and

your margins are correct for the letterhead stationary.
