MAIN LIBRARY SPACE UTILIZATION STUDYWELLESLEY FREE LIBRARY, NOVEMBER 7, 2017

AGENDA

Introduction, FMD

Building History Main Library

Planning for the Future

Library Trends

Study Summary / Johnson Roberts, Associates

Building Timeline & Project Costs, FMD

FEASIBILITY STUDY

January/February 2017 RFP issued for space utilization study

Areas of study included; Main Circulation, Media, Large Print/Periodicals, Children’s, Book Sorting, & Study Space

Five firms responded including the original two principal architects

Johnson Roberts Associates selected based upon firm continuity, extensive experience, and project approach

October 2017 Feasibility Study, Final Report Complete

Study entailed 10 working group meetings with Architect

Project budget developed with FMD input

WELLESLEY FREE LIBRARY

The mission of the Wellesley Free Library

is to serve as a community gathering

place, a cultural destination, and a

gateway to ideas for residents of all

ages and interests. Through comprehensive

collections and innovative spaces,

technologies and programs, the Wellesley

Free Library provides free and convenient

access to information both within and

beyond our walls.

The vision of the Wellesley Free Library is

to become the cultural, intellectual, and

virtual crossroads of the community, to

provide exceptional library services, to

make connections, and to be a leader

among public libraries.

WFL TODAY

July 1, 2016 through June 30, 2017

359,246 visitors

760,434 items checked out or renewed

106,089 questions were answered by the

Reference Staff

28,102 children attended 761 children’s programs

645 young adults attended 68 programs

7,705 adults attended 674 general interest

programs and computer classes

20 YEAR DESIGN

1997 Library Needs Assessment Committee

(LNAC) provides final report

2000 Final Design prepared

2001 Construction funds approved,

construction begins

2003 Current library opens to community

2017 Renovation Feasibility Study completed

2021 Renovation construction anticipated

completion

CHANGES IN 20 YEARS

1997 DVDs first released in US

1998 Catalog terminals replaced by PCs with Internet at WFL

2000 Ebooks enter the national scene

2003 Internet service speed rate – approx. 980 kbits (almost as slow as dial up) at WFL

2003 First Wifi installed at WFL

2007 First iphone released – this changes everything!

2010 First iPad released – this changes everything again!

2012 Last of remaining VHS tapes withdrawn from WFL

2014 Hoopla – first of many audio & movie streaming services, databases, and online services added to WFL’s collection

2016 Robots & robot coding classes begin at WFL

2017 Mobile devices like laptops, smart phones, tablets ubiquitous (along with Starbucks coffee)

2017 Internet speed – approx. 28,000 kbits at WFL

2017 Kanopy, RB Digital, Financial Rating Series Online added to WFL

2018 The next big technology innovation?

LIBRARY AS DESTINATION

“The Wellesley Free Library is a

special place; great resource for

families, and serves as a hub in the

community.” –Strategic Plan Survey Participant

Library usage has evolved significantly

Greater need for group meeting and small

teamwork spaces

Social norms regarding food consumption and

acceptable noise level have changed significantly

Wellesley Schools have moved toward

cooperative & technology based learning

models

The need for a third place in society has grown

5 YEAR STRATEGIC PLAN

Focus Groups

Interviews

Town Survey

Computer Survey

Observation Study

SOAR Sessions

Great Collection

Great Diverse Classes and Events

Explore Different Types of Community

Gathering & Browsing Spaces

Add Meeting Rooms & Study Spaces

Provide spaces to encourage Interactive

& Group Learning

FROM FLAGSHIP LIBRARIES: SEATTLE, BOSTON, MINNEAPOLIS

TO BRANCHES: JAMAICA PLAIN, MAGNOLIA, ROSEMOUNT

TO MINUTEMAN LIBRARIES

Westwood Public Library

Brookline – Coolidge Corner

Framingham – McAuliffe

Lexington – Cary Memorial

Wayland - To be built

TRENDS ARE SIMILAR

Automated Check-in of Materials(AMHs)

Evolving Library Collections

Study & Meeting Spaces

Gathering Spaces

Commons/Café Areas

Interactive Learning Spaces

Browsing Spaces

Flexible Furnishings

Technological Service Enhancements

Sustainable Design

TREND: AUTOMATED MATERIAL HANDLER

TREND: STUDY & WORK SPACES

TREND: MEETING SPACES

TREND: GATHERING SPACES

TREND: FLEXIBLE FURNISHINGS

TREND: COMMONS AREA/CAFE

TREND: BROWSING

TREND: INTERACTIVE LEARNING

TREND: INTERACTIVE LEARNING

STUDY SUMMARY / JOHNSON ROBERTS ASSOCIATES

J. Stewart Roberts, Principal AIA

35 years experience

Master Architecture, MIT

Natalie Eringros, Associate, LEED GA

Designed over100 public library facilities over29 years

(approx. 80% of which are MA libraries)

Founded Library: NEXT, a library visioning roundtable, to

examine the future role of libraries.

TIME TO CATCH UP

Gather, Connect, Converse

Study/Work Rooms

Meeting Rooms

Commons Area

Interactive Play Space

TECHNOLOGY

Design for mobile environment

Design for agile environment

Flexible furnishings, wheels, limit built-ins

Additional outlets

Charging stations

Flexible wiring

Wiring in study and meeting rooms

Maximize hotspot coverage and Internet bandwidth

SUSTAINABLE AND FLEXIBLE SPACE

Creating flexible, non-invasive design

Reusing existing furnishings where it makes sense

Designing to LEED standards where applicable

Using sustainable materials, locally sourced where

possible

Using of materials low in VOCs and with no added

Urea Formaldehyde

Replacing lighting with energy efficient LED lights

Maintaining and/or improving access to natural light

MEDIA TO COMMONS

Existing Media Room Example Commons Area

ENHANCED CHILDREN’S INTERACTIVE SPACE

Existing Children’s Play Space Example Children’s Interactive Space

CARRELS TO STUDY ROOMS

Existing Study Carrels Example Study Rooms

CIRCULATION WITH ENHANCED BROWSING

Existing Circulation Desk Example Browsing Areas

FIRST FLOOR PLAN

First Floor Plan Second Floor Plan

MODEL VIEWS

MODEL VIEWS

MODEL VIEWS

MODEL VIEWS

MODEL VIEWS

MODEL VIEWS

MODEL VIEWS

MODEL VIEWS

MODEL VIEWS

FEASIBILITY STUDY ESTIMATE COMPARISON

VALUE ENGINEERING

Original proposed feasibility cost – $4.4 million

Current proposed feasibility cost – $2.8 million

Eliminated stack rotation project, 2nd floor

Eliminated 3rd Interactive play space

Eliminated Reference Desk replacement

Eliminated Staff Conference Room

Reused existing furniture where possible

Reused book shelves where possible

FMD managed projects where possible

TOTAL PROJECT COST

Project Feasibility Costs

Construction $ 1,418,700

FF&E $ 821,000

Designer Fees $ 209,400

Construction Contingency $ 141,300

Project Contingency $ 224,004

Feasibility Total $2,814,404

FMD Projected 5 YR Cash Capital ($ 399,900)

Library Projected 5YR Cash Capital ($ 350,000)

Net Capital Cost to Town $2,064,504

Project Execution Costs

Phasing/Logistics $300,000

PBC Estimated TBD $300,000

OPM $200,000

FMD supplied OPM ($200,000)

Total Execution Costs $600,000

TOTAL PROJECT COST

$2,814,404 + $600,000 = $3,414,404

PROJECT TIMELINE

November 7, 2017 FMD/Library/Architect present to BOS, Advisory & PBC invited

November – March, 2018

Open Houses, Meeting w/ Stakeholders, Present to Advisory, Collaborate w/ PBC

March 2018 ATM request design funds

March 2019 ATM request construction funds

2020/2021 Project complete

QUESTIONSTHANK YOU