REPUBLIC OF RWANDA
MINISTRY OF TRADE AND INDUSTRY
GREAT LAKES TRADE FACILITATION PROJECT
(GLTFP)
RESETTLEMENT POLICY FRAMEWORK
(RPF)
FINAL REPORT
CONSULTANT:
THARCISSE MUSABYIMANA
Email: [email protected]
Tel: +250 788640812
April 2015
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RPF- Great Lakes Trade Facilitation Project – April 2015
EXECUTIVE SUMMARY
Project description
This Resettlement Policy Framework (RPF) was prepared for the Great Lakes Trade
Facilitation Project (GLTFP) to be funded by the World Bank. The Ministry of Trade and
Industry (MINICOM) will be responsible for implementing GLTFP, including the
provisions of this Resettlement Policy Framework (RPF).
This RPF is to be applied by MINICOM to ensure that the World Bank safeguard
policy OP 4.12 for involuntary resettlement and national requirements for land
acquisition and resettlement are adequately addressed. MINICOM will ensure that the
relevant capacity and training needs are established in order for the recommended
measures to be implemented effectively.
GLTFP has basically 4 main components: infrastructure improvements, procedural reforms
and capacity building, performance-based border management, and support for project
implementation, communications and monitoring and evaluation. However, GLTFP Phase I,
for which this RPF is more applicable, will focus on Infrastructure Improvements. This
component includes the rehabilitation of Kamembe International Airport, the construction of
Nyamasheke Cross-border Market and the construction of Rusizi Cross-border Market as
well as improving Cross-Border facilities in Rusizi I. Therefore, Great Lakes Trade
Facilitation Project in Rwanda, Phase I will work in 4 main sites: Kamembe International
Airport (Rusizi District), Rusizi Cross-border Market (Rusizi District), Nyamasheke Cross-
border Market, and Rusizi I Cross-Border facilities (Rusizi District).
Public consultations on the RPF
Consultations were held with stakeholders in March 2015 providing an overall description
of the Project, the purpose of the ESMF and RPF, potential outcomes of the frameworks and
to obtain feedback on ways to improve implementation of the frameworks. The key
stakeholders and institutions consulted include Ministry of Trade and Industry (chair),
Ministry of Finance, Ministry of Infrastructure, Immigration Office, Ministry of Agriculture,
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RPF- Great Lakes Trade Facilitation Project – April 2015
Rwanda Revenue Authority, and other related agencies, local authorities, communities
within the project area and cross-border traders.
In order to ensure that key interests of the public at various levels of governance are
addressed and incorporated into the design and implementation of the ESMF/ RPF
safeguard tools, stakeholder consultations were carried out as part of the ESMF/RPF
process. Consulted cross border traders and the border communities welcomed the
proposed project, which they say will greatly improve their livelihoods. They indicated that
it will provide opportunities for jobs.
People around the border between Rwanda and DRC associate the cross-border market
with the end of poverty for them. People link it with the booming businesses they say were
in the area in past when they had a market that would attract Congolese. They, say that the
market got closed due to insecurity at the place and, as they said, this made them become
very poor. Generally, people in Rusizi and Nyamasheke agree that their livelihood highly
depends on their interactions and trading with Congolese. Congolese cross-border traders
also say that they cannot live without trading with Rwandans.
Potential Land Acquisition and Affected Persons
Activities of Component 1 of GLTFP may trigger some level of displacement and
resettlement of people affected. In addition to the likelihood of physical displacement, there
is also some likelihood for economic and sociocultural displacement to occur. Small amounts
of land acquisition may occur with respect to activities that will be developed under
component 1.
Therefore, the following Resettlement Policy Framework (RPF) has been prepared for the
purpose of establishing the principles and procedures to be applied in the event that
involuntary resettlement, loss of land or other fixed assets, or natural resource limitations
leading to physical, economic and sociocultural displacement would arise as a result of the
project implementation. The RPF was drafted based on World Bank Operational Policy
4.12, the relevant Rwandan laws and regulations and the Environmental and Social
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RPF- Great Lakes Trade Facilitation Project – April 2015
Management Framework that was conducted in parallel to the RPF, and will form the basis
for resettlement planning and includes provisions to compensate affected persons
accordingly.Re-fencing of Kamembe International Airport is expected to follow the same
alignment as the existing fence and not to displace the farmers who are currently using land
around the airport on contract basis with the Civil Aviation Authority. Nevertheless, in the
unexpected case that the fencing needs to be adjusted after all and would lead to
displacement, this RPF will equally apply.
Legislative Framework
In 2005, the Organic Land Law was promulgated which recognized private ownership,
both customary and legal, of most of the hillside areas. Previously, all land belonged to the
State, which meant it was illegal to buy and sell land, and any required expropriation
would result in users of that land being compensated for assets lost at a fixed rate set in
1996. As a result, there have been serious shortcomings in the national processes associated
with land expropriation, resettlement and associated compensation payments. The new
Expropriation Law (2007) outlines rights and compensation procedures for land
expropriated for public interest, whilst the newly promulgated Valuation Law (2007)
stipulates valuation methods to be applied to those assets expropriated. Although the 2007
Expropriation Law is now being updated, it is still in effect since the updated version is not
yet in effect. MINICOM will be required to update this RPF to allow for updated policies
and procedures.
Other pertinent laws relating to land administration, ownership and expropriation in
Rwanda include:
The Rwandan Constitution, promulgated in 2003
Presidential Order N° 54/01 of 12/10/2006 determining the structure, the
responsibilities, the functioning and the composition of Land Commissions; and
Ministerial Order N° 001/2006 of 26/09/2006 determining the structure of Land
Registers, the responsibilities and the functioning of the District Land Bureau.
Gap Analysis between Rwandan Laws and WB OP 4.12
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There are a number of differences between the Rwandan legislation and the World
Bank Policy OP 4.12. In such instances the rules in OP 4.12 shall prevail. The key
differences relate to the general principles for resettlement including income restoration,
eligibility criteria, and the notification period for expropriation and resettlement.
Avoid Resettlement: according to OP4.12, resettlement should be avoided whenever
possible, while national legislation states that 'expropriation of land will be done
when deemed necessary for public purposes.
Notification period required: national legislation requires that property must be
handed over 90 days after financial compensation has been paid, while OP4.12
requires that displacement must not occur before all necessary measures for
resettlement are in place.
Meaningful and participative consultation: the extent that Project Affected Persons
are involved in meaningful participation required by Rwandan Law is not as robust
as under OP 4.12.
Eligibility determination: OP4.12 entitles those who have formal rights, those
with claims to land and those with no recognizable legal right, to compensation,
while national legislation entitles only those who are 'landholders' with legal
possession of the land and who own property thereon. In this regard, although a
decision has not yet been taken about the exact places of cross-border markets, the
preparation of the ESMF revealed that in one of the places likely to be used for the
Cross-Border Market in Nyamasheke , there are people who built their houses within
50 meters from the lake. According to regulations in Rwanda, these should not be
considered in resettlement and compensation plans because in Rwanda, it is illegal to
carry out any activity within 50 meters from the Lake. However, should such people
have to move because of the project, under OP 4.12, if that place were to be selected,
these would also be considered.
Monitoring: the level of monitoring required in Rwandan law is not as robust as
that required by OP4.12.
Fair and just compensation: the Expropriation and Valuation Laws provide for fair
and just compensation to expropriated peoples eligible for compensation, the
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definition of 'fair and just' is not clearly defined, and therefore there is a risk that
Project Affected People's livelihoods may not be restored or improved after
compensation and resettlement.
Valuation and Compensation
As per the Valuation Law, all people affected by expropriation must receive fair and just
compensation. The calculation of fair and just compensation is to be made by
independent valuators. Whilst fair and just compensation is stipulated to be market value
for land and other assets, clarification of what this comprises is not made clear in the
legislation. This RPF provides methods, formulae and cost units that are currently
applicable internationally and are equivalent to market value. In order to ensure that OP4.12
requirements are met for valuation, these valuation methods are to be adopted for all sub-
projects/components of GLTFP.
Preparation and Implementation of RAP
The steps to be undertaken for each individual RAP include a screening process, a
census and socio-economic study and land asset inventory of the area and identification
of Project Affected Parties (PAPs). This will be followed by the development of a
Resettlement Action Plan (RAP), RAP review and approval, implementation of the RAP
and monitoring of RAP implementation and success. These steps will be the responsibility
of MINICOM. The District Land Bureau will take the lead in electing the Resettlement and
Compensation committee in the event of dislocation of communities and households in response
to the project activities, which will work closely with the Grievance and Redress Committee.
This committee will not only coordinate the design and implementation of the RAPs but
will contribute significantly since it will be created at sector level, thereby ensuring each
RAP is appropriately tailored to local conditions.
Throughout this process, consultation and public disclosure will take place with PAPs
(and receiving communities as the case may be). Following approval of the area specific
RAP, the process of implementation must take place. This will involve:
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Consultation (a continuation of the process entered into during the site selection
screening and the RAP development process);
Notification to affected parties;
Agreement on asset identification, valuation process and compensation, including
agreement and further development of rehabilitation measures; and
Preparation of contracts, compensation payments and provision of assistance in
resettlement.
Monitoring of RAP implementation
Grievance redress mechanisms
The Grievance Redress Mechanism will be established and announced as soon as the
investments are identified and the social survey is conducted indicating potential
dislocation of PAPs. This will allow the PAPs to express their grievance throughout the
RAP preparation process. The grievance procedure will be simple, and will be
administered up to the Sector/ Cell level by the Grievance Redress Committee to facilitate
access by PAPs. A representative of the Committee will act as Project Liaison Officer
(PLO) and be the main project contact for all PAPs. It is recommended that the PLO
works in collaboration with representatives of PAPs to ensure objectivity in the grievance
process. All grievances concerning non-fulfillment of contracts, levels of compensation, or
seizure of assets without compensation shall be addressed to the Project Liaison Officer and
resolved in coordination with the District Administration and MINICOM SPIU.
Monitoring and Evaluation
The arrangements for monitoring the resettlement and compensation activities will fit the
overall monitoring program of GLTFP, which will fall under the overall responsibility of
the MINICOM SPIU. At the sub-project level, the District authorities will have
responsibility for ensuring that monitoring is undertaken with the Resettlement and
Compensation Committee coordinating efforts. Periodic evaluations will be made in
order to determine whether the PAPs have been paid in full and before implementation
of the sub project activities; economic rehabilitation measures have been implemented;
and the PAPs have the same or higher standard of living than before, measured
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against the socio-economic basel ine data that will be collected during the
preparation of the RAP. A number of objectively verifiable indicators shall be used to
monitor the impacts of the compensation and resettlement activities. These indicators will
be targeted at quantitatively and qualitatively measuring the physical and socio-economic
status of the PAPs, to determine and guide improvement in their social wellbeing. In
addition, an independent audit will take place at the completion of the RAP
implementation.
Estimated Budget
The unit prices, the number of people to be affected, and the scope of land acquisition
u n d e r p i n n i n g t h e b u d g e t are estimates. The exact figures will not be known
until the RAPs are prepared, and the Government of Rwanda will make funds available
for the implementation of the RAPs.
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TABLE OF CONTENTS
EXECUTIVE SUMMARY ......................................................................................................................................... 2
TABLE OF CONTENTS ............................................................................................................................................ 9
ACRONYMS AND ABBREVIATIONS ...................................................................................................................... 11
1. INTRODUCTION ............................................................................................................................................... 12
1.1 Background ............................................................................................................................................... 12
1.2 Description of the Project ......................................................................................................................... 13
1.2.1 Project Outline ................................................................................................................................... 13
1.2.2 Project Components .......................................................................................................................... 13
2. POTENTIAL SOCIAL IMPACTS .......................................................................................................................... 15
2.1 Overview ................................................................................................................................................... 16
2.2 Potential Social Issues ............................................................................................................................... 16
2.3 Rationale of Resettlement Policy Framework .......................................................................................... 16
2.4 Potential Involuntary Resettlement Impacts ............................................................................................ 17
2.5 Benefits of GLTFP ...................................................................................................................................... 17
3. METHODOLOGY AND CONSULTATION ........................................................................................................... 18
3.1 Detailed and in-depth literature review ................................................................................................... 18
3.2 Field Visits ................................................................................................................................................. 18
3.3 Interactive Discussions.............................................................................................................................. 19
4. PRINCIPLES GOVERNING RESETTLEMENT PREPARATION AND IMPLEMENTATION ....................................... 19
4.1 RPF Principles ............................................................................................................................................ 19
4.2 RPF Implementation Arrangements ......................................................................................................... 21
4.2.1 Overview ............................................................................................................................................ 21
4.2.2 Overall Outline of GLTFP Implementation Arrangements ................................................................. 22
4.2.3 Institutional Roles in Resettlement and Compensation .................................................................... 22
5. LEGAL AND REGULATORY FRAMEWORK ........................................................................................................ 25
5.1 Overview of Rwandan Land Policy and Legislation with regards to Resettlement .................................. 25
5.1.1 Categories of lands in Rwanda ........................................................................................................... 26
5.1.2 Land tenure legal provisions in Rwanda ............................................................................................ 27
5.1.3 Property laws in Rwanda ................................................................................................................... 27
5.1.4 Eligibility under Rwanda Law ............................................................................................................. 28
5.1.5 Compensation entitlement ................................................................................................................ 28
5.1.6 Land Assets Classification and valuation ........................................................................................... 29
5.1.7 Procedures for Expropriation in Rwanda ........................................................................................... 30
5.2 Comparison between Rwandan Legislation and OP 4.12 ......................................................................... 31
6. DEFINITIONS OF PROJECT AFFECTED PEOPLE (PAPs) ................................................................................. 33
6.1 Definition of Project Affected People (PAPs) ............................................................................................ 33
6.2 Categories of PAPs .................................................................................................................................... 34
6.2.1 Affected individuals ........................................................................................................................... 34
6.2.2 Affected households .......................................................................................................................... 34
6.2.3 Vulnerable Households ...................................................................................................................... 34
6.3 Eligibility under the project ...................................................................................................................... 35
6.3.1 Principles ............................................................................................................................................ 35
6.3.2 Eligibility Criteria ................................................................................................................................ 36
6.3.3 Methods to Determine Cut-Off dates ................................................................................................ 37
6.3.4 Potential relocation areas .................................................................................................................. 39
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7. PROCESS FOR SCREENING, PREPARING AND APPROVING RAPs .................................................................... 39
7.1 When is a RAP required? .......................................................................................................................... 39
7.2 Overall process.......................................................................................................................................... 40
7.3 RAP implementing agencies ..................................................................................................................... 40
7.4 Public consultation and participation ....................................................................................................... 41
7.5 Project Activity screening ......................................................................................................................... 41
7.6 Socio-economic census and asset inventory ............................................................................................ 42
7.7 Development of the RAP .......................................................................................................................... 42
7.8 Review and submission to project authorities ......................................................................................... 43
8. METHODS OF VALUING AFFECTED ASSETS ..................................................................................................... 44
8.1 Types of compensation payments ............................................................................................................ 44
8.2 Valuation of Assets and National Law ...................................................................................................... 44
8.3 Valuation procedure ................................................................................................................................. 45
8.3.1 Use of Standard Valuation Tables ...................................................................................................... 45
8.3.2 Preparation of Asset Inventory .......................................................................................................... 45
8.4 Methods of Compensation ....................................................................................................................... 46
8.5 Valuation methods .................................................................................................................................... 47
8.5.1 Replacement Cost Approach ............................................................................................................. 47
8.5.2 Gross Current Replacement Cost ....................................................................................................... 47
8.5.3 Other methods ................................................................................................................................... 47
8.6 Compensation Calculation for Assets ....................................................................................................... 48
8.6.1 Compensation for Community Assets ............................................................................................... 48
8.6.2 Compensation for Sacred Sites .......................................................................................................... 48
9. IMPLEMENTATION SCHEDULE, LINKING RESETTLEMENT IMPLEMENTATION TO CIVIL WORKS .................... 49
9.1 Overview ................................................................................................................................................... 49
9.2 Implementation schedule ......................................................................................................................... 50
10. GRIEVANCES REDRESS MECHANISMS ........................................................................................................... 51
10.1 Overview ................................................................................................................................................. 51
10.2 Grievance redress process ...................................................................................................................... 52
10.3 Management of Reported Grievances .................................................................................................... 54
10.4 Grievance Log.......................................................................................................................................... 54
10.5 Monitoring Complaints ........................................................................................................................... 54
11. RPF IMPLEMENTATION FUNDING ................................................................................................................. 54
12. MECHANISM FOR CONSULTATIONS AND PARTICIPATION OF AFFECTED PERSONS IN PLANNING,
IMPLEMENTATION AND MONITORING .............................................................................................................. 55
12.1 Overview ................................................................................................................................................. 55
12.3 Implementation operation ..................................................................................................................... 57
12.4 Monitoring and Evaluation phase ........................................................................................................... 57
13. ARRANGEMENTS FOR MONITORING AND EVALUATION ............................................................................. 57
13.1 Overview ................................................................................................................................................. 57
13.2 Indicators to Determine the Status of Affected People ......................................................................... 59
13.3 Indicators to Measure RAP Performance ............................................................................................... 60
13.4 Monitoring of RPF Implementation ........................................................................................................ 62
13.4.1 Storage of PAPs Details .................................................................................................................... 63
13.4.2 Annual Audit .................................................................................................................................... 65
13.4.3 Socio-economic monitoring ............................................................................................................. 65
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REFERENCES ........................................................................................................................................................ 67
ANNEX 1: GLOSSARY OF TERMS ......................................................................................................................... 68
ANNEX 2: SUMMARY OF CONSULTATIONS ........................................................................................................ 85
ANNEX 3: WORLD BANK RESETTLEMENT POLICY FRAMEWORK ....................................................................... 91
ANNEX 4: RELEVANT LAWS ................................................................................................................................ 93
ANNEX 5: ENTITLEMENT MATRIX
ANNEX 6: TEMPLATE FOR DESIGN OF RESETTLEMENT ACTION PLANS
ANNEX 7: PROJECT SCREENING FORM
ANNEX 8: SAMPLE CENSUS SURVEY FORM
ANNEX9: SAMPLE ASSET VALUATION SURVEY FORM
ANNEX 10: GRIEVANCE REDRESS - SAMPLE FORMS
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ACRONYMS AND ABBREVIATIONS
DRC Democratic Republic of Congo ESMF Environmental and Social Management Framework
GLTFP Great Lakes Trade Facilitation Project
GLR Great Lakes Region
GoR Government of Rwanda
LODA Rwanda Local Development Agency
M&E Monitoring and Evaluation
MINAGRI Ministry of Agriculture & Animal Resources
MINALOC Ministry of Local Government, Good Governance
Community Development and Social Affairs
MINECOFIN Ministry of Finance and Economic Planning
MINICOM Ministry of Trade and Industry
MININFRA Ministry of Infrastructure
MINIFOM Ministry of Forestry and Mines
MINIRENA Ministry of Natural Resources
OP Operational Policy
PAP Project Affected Person
PCT Project Coordination Team
PDO Project Development Objectives
PSC Project Steering Committee
RAP Resettlement and Action Plan
RCAA Rwanda Civil Aviation Authority
RPF Resettlement Policy Framework
RTDA Rwanda Transport Development Authority
WB World Bank
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1. INTRODUCTION
1.1 Background
The economies of eastern DRC, Burundi, Rwanda, and western areas of Uganda, Tanzania
and Zambia have been inextricably linked for centuries but the conflicts of recent years have
taken a heavy toll on human life and disrupted the regional economy. However, despite
conflicts in the Great Lakes Region (GLR), cross-border trade has continued to be an
important source of goods, services and incomes for Rwandans and Congolese, although
they are not benefiting maximally. Informal cross-border trade in the Great Lakes region is
dominated by women.
Countries often rely on air transport to overcome difficulties of overland connectivity. For
the DRC, air transport is the main form of long distance movement. However, poor air
transport infrastructure and low availability of services makes it difficult to access such
services. In fact, many residents in eastern DRC access air services in neighboring countries,
especially in Rwanda, Uganda and Burundi. Poor access to such services in these countries
hampers growth and minimizes the potential for trade in products, such as horticulture, that
could be traded by air. Often travelers from DRC are forced to spend additional nights in
transit and incur higher costs to clear their goods through the land border crossing points.
Tackling the challenges and constraints faced by cross border traders in the Great Lakes
region requires that a bundle of interrelated constraints are tackled simultaneously. The
main constraints are (i) dilapidated infrastructure at the border and at lake ports resulting in
a poor environment for handling and processing goods and people (border posts are lacking
in basic amenities such as water, sanitation and electricity as well as essential facilities such
as warehousing), (ii) harassment and violence against traders, especially women, and (iii)
lack of transparency and knowledge of trade regimes and procedures. These constraints raise
costs for traders and make for an insecure trading environment.
Facilitating trade across borders will be an important mechanism to improve access of
consumers to basic food products and to increase the returns to farmers. There are also
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considerable opportunities to increase trade in services, including professional services,
logistics services, construction services and financial services. GLTFP therefore aims at
facilitating cross-border trade in GL countries. This component, however, focuses on
Rwanda and DRC and undertakes to facilitate cross-border trade between Rwandans and
Congolese. Although facilitating cross-border trade touches on various dimensions, this
phase of GLTFP will focus on Infrastructure Improvement. It will look at Kamembe
International Airport, Nyamasheke Cross-border Market and Rusizi Cross-border Market in
the Western Province of Rwanda.
1.2 Description of the Project
1.2.1 Project Outline
The GLTFP will facilitate cross-border trade in the Great Lakes Region, especially between
Rwanda and Democratic Republic of Congo. Activities will include rehabilitating Kamembe
International Airport and potentially building two cross-border markets (Nyamasheke
Cross-border Market) and Rusizi Cross-Border Market. Although these activities might
cause some people to be relocated and lose their assets and properties, GLTFP will ensure
that the resettlement is properly done and the livelihoods of these people are properly taken
care of.
1.2.2 Project Components
GLTFP has basically 4 main components: infrastructure improvements, procedural reforms
and capacity building, performance-based border management, and support for project
implementation, communications and monitoring and evaluation. Component 1 of GLTFP
will focus on Infrastructure Improvements. This component includes the rehabilitation of
Kamembe International Airport, potentially the construction of Nyamasheke Cross-border
Market and the construction of Rusizi Cross-border Market. Therefore, Great Lakes Trade
Facilitation Project, component1 will work in 4 main sites: Kamembe International Airport,
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(Rusizi Cross-border Market and Nyamasheke Cross-border Markets as well as Rusizi I
Border Post (Rusizi District).
2.2.2.1 Kamembe International Airport
Activities to rehabilitate Kamembe International Airport will include rehabilitating (and
strengthening) the existing runway at Kamembe. This would give the pavement a lifespan of
20 years, based on the Q400 aircraft. It is envisaged to increase passenger volumes in future
through increased frequencies, lighting, and night flights.
The project will finance the rehabilitation of existing runway, navigational aids and weather
equipment, aeronautical ground lighting, airport perimeter fencing and lighting and a transit
cargo facility. The Rwanda Civil Aviation Authority (RCAA) has already commenced
resurfacing works, which will not be not financed as part of the current project.
2.2.2.2 Nyamasheke Cross-Border Market
Nyamasheke Cross border market is one of the potential investments. However, the precise
location of this market has not yet been decided. . The envisaged market will accommodate
livestock, food items, restaurants, canteens, shops, stores, and all other equipment necessary
for a cross-border market and it will be financed under GLTFP.
2.2.2.3 Rusizi Cross-Border Market
Rusizi Cross-Border Market is another envisaged investment in order to promote cross-
border trade between Rwanda and DRC. Decision on the location is also not made yet.
Activities geared towards developing this cross-border market might get funded under
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GLTFP.
2.2.2.4 Rusizi I Cross-Border Post (Rusizi I, Rusizi District)
This component is expected to help Rusizi I Border Post to render proper and quick services
to cross-border traders. It will improve the processing of traders by improving the related
facilities. These include focusing on paving the parking area and introducing an automated
gate system. This activity is expected not to cause any serious issues as the land that is
supposed to be used belongs to the Immigration Office.
2. POTENTIAL SOCIAL IMPACTS
2.1 Overview
Overall, the project is expected to provide significant environmental and social benefits,
both onsite and downstream. Nevertheless, some of its activities may have (i) localized
and/or temporary small adverse environmental impacts on human populations or
environmentally important areas - including water bodies, forests, grasslands, and other
natural habitats; and/or (ii) involve some limited land acquisition, and/or restrict access to
some natural resources. As the project is not likely to have significant adverse
environmental and social impacts that are sensitive, diverse, or unprecedented, the
proposed project is classified as Category B.
2.2 Potential Social Issues
The project is anticipated to result in improving and facilitating trade between Rwanda and
DRC as well as improvement of the livelihoods of people in the project areas, through
systematic adoption of participatory implementation of livelihood improvement activities.
Priority investments will be done in a participatory, transparent, and accountable manner.
This implies active participation in decision-making by key actors, including civil society
and affected communities. Similarly, gender and other concerns of most vulnerable groups
shall be addressed through the same participatory processes.
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Nonetheless, there is a likelihood of physical resettlement and/or land acquisition related to
project interventions. As such, OP 4.12, Involuntary Resettlement is triggered.
The borders in Rwanda, especially in Rusizi are vibrant and busy places, there are no
permanent markets and or allocated locations where venders conduct their daily business,
the specific locations for resting, waiting for immigration and conducting business changes
on a daily basis, 86% of who are women. The preliminary study indicated improving
facilities at Rusizi I Border Post will not have any adverse impacts but would rather provide
the much needed markets for the traders and vendors, and hence these are included in the
project to provide the much needed space for the traders and vendors. While the land on
which the construction will take place belongs to the government, however, project
interventions at Rusizi I Border Post, Rusizi Cross-Border Market, Nyamasheke Cross-Border
Market as well as at Kamembe International Airport may require temporary relocation of
vendors and traders to an appropriate site closer to the border for the trading to continue
and hence will trigger World Bank Operation Policies on Environmental Assessment OP 4.01
and Involuntary Resettlement OP 4.12. In that case, a Resettlement Action Plan (RAP) for the
border posts and markets will have to be prepared, that will include the relocation of the
traders and vendors to a temporary location close to the borders in the short term and
relocation to the newly constructed markets at the respective borders in the long term. As for
the works at Kemembe airport, these will likely include the replacement of the existing
fencing, following the existing alignment. Nevertheless should KCAA decide to extend or
change the fencing parameter a few families may lose access to RCAA land that they are
presently cultivating. In such an event, a RAP shall be prepared in accordance with the
Resettlement Policy Framework that has been prepared for the project, and implemented
prior to the start of the works.
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2.3 Rationale of Resettlement Policy Framework
This Resettlement Policy Framework has been developed in line with (OP 4.12) to
provide guidelines on how the projects will avoid, manage or mitigate potential risks and
the process by which Resettlement Action Plans will be prepared and implemented if
the occasion arises during the project implementation period.
The RPF presents the objectives, principles, organizational arrangements and funding
mechanisms to prepare Resettlement Action Plans (RAPs) for proper ly managing
any displacement and resettlement that may be necessary during implementation of
GLTFP as per the applicable Rwanda laws and regulations and the World Bank
safeguard Policy on Involuntary Resettlement (OP 4.12), provided that where the two
differ, OP 4.12 shall prevail. Resettlement plans for specific activities causing
displacement due to GLTFP will be prepared using this RPF and submitted to the World
Bank for prior approval.
2.4 Potential Involuntary Resettlement Impacts
The activities of Component 1 of GLTFP may trigger some level of displacement and
resettlement of people affected. In addition to the likelihood of physical displacement, there
is also high likelihood for economic and sociocultural displacement to occur. Small amounts
of land acquisition may occur with respect to activities that will be developed under the
project. Therefore, the following Resettlement Policy Framework (RPF) has been prepared
for the purpose of establishing the principles and procedures to be applied in the event that
involuntary resettlement, loss of land or other fixed assets, or natural resource limitations
leading to physical, economic and sociocultural displacement would arise as a result of the
project implementation. The RPF was drafted based on World Bank Operational Policy
4.12, the relevant Rwandan laws and regulations and the Environmental and Social
Management Framework that was conducted in parallel, and will form the basis for
resettlement planning.
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2.5 Benefits of GLTFP
The Great Lakes Trade Facilitation Project (GLTFP) seeks to develop cross-border trade
infrastructure for improved cross-border trade. GLTFP embraces a number of sub-projects
which will improve and enhance the living standards of the communities neighboring the
selected border points. The implementation of GLTFP sub-projects is expected to have a
widespread positive impact on overall socio-economic status and livelihoods of the people
neighboring Kamembe International Airport as well as Nyamasheke and Rusizi cross-
border markets. This report addresses the risks that might arise if a sub-project results into
acquisition of land and hence disturbing the people’s economic, sociocultural and/or
physical aspects of life, or if the project performs actions that limit people’s access to natural
resources which are important for their livelihoods. This Resettlement Policy Framework
(RPF) provides guidelines on how the sub-projects will avoid, manage or mitigate all these
project-related displacement risks.
3. METHODOLOGY AND CONSULTATION
The study was conducted by the consultant using the following approaches and
methodologies;
3.1 Detailed and in-depth literature review
Review on the existing baseline information and literature material was undertaken and
helped in gaining a further and deeper understanding of the project. Among the
documents that were reviewed in order to familiarize and deeply understand the project
included:
• GLTFP Documents
• World Bank Safeguard Policies
• World Bank Involuntary Resettlement Operational Policy 4.12.
• Agricultural policies in Rwanda
• Organic Law N° 03/2013/OL of 16/06/2013 determining the use and management of
land in Rwanda
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3.2 Field Visits
In order to familiarize and get acquainted with the project types in terms of background
issues (socio-economic and bio-physical) the consultant also made visits to the project areas
and sites. The field sites visited included Kamembe International Airport, Nyamasheke
Cross-Border Market and Rusizi Cross-Border Market.
3.3 Interactive Discussions
Interactive discussions and consultations were held with relevant stakeholders such as
leaders, traders, communities including Interested and Affected Parties (I&AP) who were
identified during the stakeholder analysis process. These discussions are the basis for most
of the measures contained in this RPF and were very useful and insightful in
understanding the issues of concern (See Annex 2).
4. PRINCIPLES GOVERNING RESETTLEMENT PREPARATION AND
IMPLEMENTATION
4.1 RPF Principles
Under the OP 4.12, communities affected by resettlement are defined as those who are
directly affected socially and economically by the involuntary taking of land and other
assets resulting in:
Dislocation or loss of shelter;
Loss of assets or access to assets and services; or
Loss of direct income sources or means of livelihood (i.e., income and livelihoods
directly dependent on the affected areas), whether or not the affected persons must
move to another location.
The RPF for GLTFP will adopt the following principles:
Involuntary resettlement and land acquisition will be avoided where feasible, or
minimized, where it cannot be eliminated.
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Where involuntary resettlement and land acquisition are unavoidable, resettlement and
compensation activities will be conceived and executed as sustainable development
programs, providing resources to give PAPs the opportunity to share project benefits.
PAPs will be meaningfully consulted and will participate in planning and
implementing both the resettlement and the development programs funded under
GLTFP.
PAPs will be assisted in their efforts to ideally improve their livelihoods and
standards of living or at least to restore them, in real terms, to pre-displacement levels
or levels prevailing prior to the beginning of the project implementation, whichever is
higher. Impacts on the PAPs are measured by the quantity of land to be acquired/
lost and residual land and its economic viability. Once the severity of impact has been
considered an entitlement option is selected.
Measures to address resettlement shall ensure that project affected peoples are informed
about their options and rights pertaining to resettlement, are included in the consultation
process and given the opportunity to participate in the selection of technically and
economically feasible alternatives. They will also be provided prompt and effective
compensation at full replacement cost for losses of assets and access attributable to the
interventions.
The policy applies to all PAPs regardless of the total number affected, the severity of the
impact and whether or not they have legal title to the land. Informal or customary tenure
is to be treated in the same manner as formal, legal titles.
Particular attention will be paid to the needs of vulnerable groups among those
displaced; especially those below the poverty line, the landless, the elderly, women and
children. The objective is to provide whatever additional assistance may be necessary to
restore pre-project living standards.
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Furthermore, the resettlement policy applies to other activities resulting in involuntary
resettlement, that in the judgment of the W o r l d Bank are a) directly and significantly
related to GLTFP interventions; b) necessary to achieve its objectives as set forth in the
project documents; and c) carried out, or planned to be carried out, at the same time as
the project.
The implementation of individual RAPs must be completed prior to the implementation
of intervention activities causing resettlement, a n d submitted to the World Bank for
review and approval.
The Bank Safeguard Policy OP 4.12 applies to all components or sub-components under
the project, whether or not they are directly funded in whole or in part by the Bank.
4.2 RPF Implementation Arrangements
4.2.1 Overview
The overall coordination of the project will be provided by the Ministry of Trade and
Industry (MINICOM) through the GLTFP implementing agencies which will oversee all
resettlement planning and coordinate all issues relating to the compensation. Given the
importance of the activities under the various sub-components, GLTFP will collaborate
with Local Authorities falling within the project area in coordination and implementation.
The implementation arrangements of the RPF build on:
The implementation arrangements for the overall GLTFP including agencies at the
site level – [Rwanda Civil Aviation Authority (RCAA) will have specific responsibility for
the works at Kamembe International Airport, Rwanda Transport Development Agency
(RTDA) will oversee the implementation of works at Rusizi I Border Post while Rwanda Local
Development Agency (LODA) will oversee activities related to Cross-Border Markets
(Nyamasheke and Rusizi] ; and
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The implementation arrangements for resettlement and compensation activities in
line with the Rwandan legislation.
Actors involved in both these sets of institutional arrangements need to be taken into
account in the implementation of resettlement and compensation activities for GLTFP
interventions. This section describes the optimal arrangements that build on
responsibilities already in place to ensure that the requirements of this RPF are met for
each intervention. These are based on the institutional structure at the time of writing
the RPF. Should these institutional structures change, this will need to be reflected in the
arrangements outlined.
4.2.2 Overall Outline of GLTFP Implementation Arrangements
The administrative coordination will be with MINICOM’s SPIU, with the support of key
ministries such as MINIRENA, MININFRA, MINECOFIN, MINALOC, MINAGRI. At the
project sites, GLTFP will be implemented by Rwanda Civil Aviation Authority (RCAA) with
specific responsibility for the works at Kamembe International Airport , Rwanda Transport
Development Agency (RTDA) responsible for the implementation of works at Rusizi I
Border Post, and Rwanda Local Development Agency (LODA) charged with overseeing
activities related to Cross-Border Markets (Nyamasheke and Rusizi).
4.2.3 Institutional Roles in Resettlement and Compensation
At the national level, the project will be implemented through MINICOM. A Project
Coordination Team responsible for day-to-day implementation will be based within the
Single Project Implementation Unit (SPIU) housed in MINICOM, which coordinates all
donor projects under MINICOM. The team might include dedicated staff and potential
supporters from key ministries such as MINIRENA, MININFRA, MINECOFIN, MINALOC,
MINAGRI.
4.2.3.2 District Level Implementing Agencies
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GLTFFP activities will be implemented by agencies such as LODA, RTD and RCAA.
However, for the purpose of resettlement, the District authority in which sub-project sites
are located will provide political and administrative support. It will also play a
monitoring role in the RAPs.
4.2.3.3 Local Implementing Agencies
4.2.3.3.1 Resettlement and Compensation Committees
In keeping with Rwanda's decentralization policy, the responsibility for the development
and implementation of the RAPs will be at Sector and Cell level. Once resettlement has
been identified via the screening process in relation to a GLTFP intervention, District
Land Bureau representatives will be responsible for electing members of a sub-project
Resettlement and Compensation Committee. This committee does not currently exist, but is
proposed as part of the RPF implementation arrangements, and will operate at sector/cell
level. It is proposed to be coordinated by the District Land Bureau, due to the executive
powers of the DLB. This committee will plan for, coordinate and monitor resettlement,
compensation and relocation activities, as well as supervise compensation payments to
the recipient project affected parties (PAPs). A large part of their responsibility will be
consultation with potential PAPs. The local Resettlement and Compensation Committee
would comprise the following:
Representative from Sector or Cell Land Committee;
Representative from the Land Adjudication Committee;
Representative from any other key sector office involved in the
resettlement process;
Representatives of the PAPs; and
GLTFP/ PCT/Implementing agencies (ideally the Rural Sociologist or
Community Development expert)
The Resettlement and Compensation Committee would have responsibility for:
Validating inventories of PAPs and affected assets;
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Allocating land, where required, to permanently affected households;
Supervise the valuation process
Monitor the disbursement of funds;
Guide and monitor the implementation of relocation;
Coordinate activities between the various organizations involved in
relocation; ·
Provide support and assistance to vulnerable groups.
This committee should meet on a regular basis (as determined by the needs of the
project) to ensure that resettlement activities are appropriately designed and executed.
It is recommended that a representative be elected to act as the Project Liaison Officer
who would act as the key contact with PAPs and therefore facilitate implementation of
consultation, public participation and grievance mechanisms. These actors are
described in greater detail below.
4.2.3.3.2 Sector/ Cell Land Committees
These report to the District Land Bureau, and are responsible for monitoring land use,
approving land expropriation, and approving all land use changes in their particular
Sector/ Cell. They also ensure documentation of land tenure at these levels. The members
of the Sector and cell land committees include:
Representative of a farmers’ cooperative;
Representative of sector level local agricultural administration;
Member of education services i.e., teacher;
Representatives of individual farmers; and
Vulnerable groups (preferably women, as according to the Constitution 30
per cent of each committee must be made up of women).
4.2.3.3.3 Land Adjudication Committees
The Land Adjudication Committee is responsible for coordinating individual land
registration and ensuring appropriate compensation payment is made for individual land
expropriated. It will ensure that compensation payments are included in the requests for
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funds, and that they are allocated accordingly. Land Adjudication committees are a
traditional legal institution implemented only when there is conflict over land
ownership. The members of the Land Adjudication Committee include:
Farmer elders;
Representative of Cell agricultural department; and
Representative of Sector/Cell Land committee.
4.2.3.3.4 Village Level Land Committees
At the Village/Umudugudu level, there are village-level mediators (abunzi) whose work is
to hear disputes, especially land disputes. The abunzi, or mediation committees, have
mandatory jurisdiction over land disputes involving amounts that are less than three
million RwF, which means over most land disputes. The Abunzi also have mandatory
jurisdiction over succession and boundary disputes involving less than three million
RwF. The abunzi will be used in the GLTFP as the first stop for resolving disputes and
grievances following land acquisition. They will be involved in the compensation process
from the beginning to the end. They will also be used in the design of the RAP as much
as possible in order to ensure that community buy in is present at an early stage hence
reducing disputed or grievances.
5. LEGAL AND REGULATORY FRAMEWORK
This section seeks to highlight major issues related to Rwandan land legislation with
regards to resettlement. It provides a brief overview of the Rwandan Land Policy, the
Rwandan Constitution provisions connected with land use, planning, management and
tenure, the Land Law, Presidential and Ministerial orders and decrees connected with land
and more specifically the legislation related with land expropriation, land valuation and
land replacement. Strategically, the Rwandan legislation will be compared with the World
Bank provisions on resettlement, and gaps will be highlighted. Whenever there are gaps, the
rules set forth in this RPF will be followed.
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5.1 Overview of Rwandan Land Policy and Legislation with regards to Resettlement
The Rwandan Land Policy ensures equal right to land use for all Rwandan citizens
(Politique Nationale Foncière 2004). In order to achieve the objective of the Land Policy,
Rwanda underwent a land reform process targeting three main objectives: (1) Use of the
Land for economic growth and poverty reduction, (2) Ensuring equal rights to land for all
Rwandans and (3) Protecting environment and land resources. A number of organic laws,
decrees and orders have been promulgated to facilitate the implementation of the Rwandan
Land Policy.
Existing legislation that relates to Land and resettlement issues in Rwanda comprise the
following:
• The Rwandan Constitution, promulgated in 2003;
• Organic Law N° 03/2013/OL of 16/06/2013 determining the use and management of land
in Rwanda;
• Land Valuation Law promulgated in 2007;
• Land Expropriation Law promulgated N° 18/2007 of 19/04/2007;
• Presidential Order N° 54/01 of 12/10/2006 determining the structure, the
responsibilities, the functioning and the composition of Land Commissions; and
• Ministerial Order N° 001/2006 of 26/09/2006 determining the structure of Land
Registers, the responsibilities and the functioning of the District Land Bureau
5.1.1 Categories of lands in Rwanda
The Organic Law N° 03/2013/OL of 16/06/2013 categorizes land via two criteria: (1) Land Use
and (2) Land Ownership.
Land Use (Article 9) is split into two categories: urban lands and rural lands. Urban lands
are defined as lands confined within the legal boundaries of towns and municipalities as
well as lands in suburbs and collective settlements of towns and municipalities. Any other
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land is rural land.
Land ownership is divided into the following categories: individual owned lands and State
lands (whether urban or rural). Article 10 provides that individual land is comprised of land
acquired through custom, written law. That land has been granted definitely by competent
authorities or acquired by purchase, donation, inheritance, succession, ascending sharing,
and exchange or through sharing.
Article 11 provides that public land consists of land in public and private domain of State, land
belonging to public institutions and land that belongs to local authorities whether being in their
public domain or in their private domain. It also states that the State may donate to any public
institution or local authority its land reserved for public or private domain.
Article 12 states that State land in the public domain consists of all land meant to be used by the
general public or land reserved for organs of State services as well as national land reserved for
environmental protection.
5.1.2 Land tenure legal provisions in Rwanda
Although the Organic Land Law provides two types of formal land tenure: full ownership/
freehold and long term leasehold, all land in Rwanda belongs to public entities: the State,
the Cities and the Districts. "Public land" is reserved for public use or for environmental
protection. "Private land" can be allocated by its public owners (State, Cities and District) to
natural or legal persons. It then becomes "individual land". It is leased through a lease
contract and against payment of an annual lease fee. The lessee obtains an ownership
certificate (Emphyteutic Lease Contract and Certificate or Full Ownership Title) (Ministry of
Natural Resources, 2012). GLTFP might need compensation for individual land owned.
The Organic Land Law recognizes existing rights, whether written or unwritten, under both
civil law and customary practices through new national land tenure arrangements. Efforts
have been made to formalize land ownership, especially those acquired through customary
means. For instance, rural populations with customary/indigenous land rights have been
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encouraged to register their land through decentralized land institutions like the District
Land Bureau, Sector Land Committees and Cell Land Committees (Ministerial Order N°
001/2006 of 26/09/2006 determining the structure of Land Registers, the responsibilities and
the functioning of the District Land Bureau).
All types of land tenure must be in compliance with the designated land use and
environmental protection measures as outlined in the Land Use Master Plan.
5.1.3 Property laws in Rwanda
Laws on property are found in various legal texts of Rwanda including the Rwandan
Constitution which recognizes every person’s right to private property (Article 29).
Consequently, private property, whether individually or collectively owned is inviolable.
Exceptionally, the right to property may be overruled in the case of public interest. In these
cases, circumstances and procedures are determined by the law and subject to fair and prior
compensation (Article 29).
In addition, the present Organic Land Law sets a legal framework for property law under
articles 5 and 6 which provides for full ownership of land and permits any person that owns
land (either through custom or otherwise), to be in conformity with the provisions of this
law. It is important to observe however that full ownership of land is only granted upon
acquisition of a land title issued by the general land registrar authority. Once the efforts to
provide proper land tenure documentation are completed, ownership of land without
proper documents such as, land title, will not be deemed lawful land ownership and thus in
event of circumstances like expropriation, one will not be able to benefit from a fair and just
compensation package. Under these circumstances, OP 4.12 guidelines will be applied.
5.1.4 Eligibility under Rwanda Law
Eligibility for compensation is enshrined under the Rwandan constitution (Article 29) and
the Expropriation Law. The two laws regulate and give entitlement to those affected,
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whether or not they have written customary or formal tenure rights. The person to be
expropriated is defined under article 2 (7) of the Expropriation Law to mean any person or
legal entity who is to have his or her private property transferred due to public interest, in
which case they shall be legally entitled to payment of compensation.
5.1.5 Compensation entitlement
In case an individual suffers any loss, Article 3 of the Expropriation Law stipulates that he
or she should receive just compensation for it, although it is not clear what comprises fair
and just compensation, this being left to the judgment of independent valuators. Article 4 of
this law also stipulates that any project which results in the need for expropriation for
public interest shall provide for all just compensation in its budget. Through mutual
arrangement, both parties can determine the mode of payment. Article 22 (2) of the
Expropriation Law provides that through an agreement between the person to expropriate
and the one to be expropriated, just compensation may either be monetary, alternative land
or a building equivalent as long as either option equates to fair and just monetary
compensation. In case the determination of ‘just’ compensation exceeds in value the
alternative land given to the expropriated person, the difference will be paid to the
expropriated person.
5.1.6 Land Assets Classification and valuation
A land holder whose holding has been expropriated shall be entitled to payment of
compensation for land and other assets, plus compensation relating to all activities resulting
in any improvement to the land. Land and other assets are classified into two categories:
movable and immovable assets, both of which are eligible for compensation. For movable
assets, compensation relates to inconveniences and other transition costs caused in the
process of relocation. Immovable assets include: crops, forests, any building or other activity
aimed at efficient use of the land, the value of land, and the activities thereon that belong to
the person expropriated.
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The valuation is made considering the size, nature and location of land as well as the
prevailing market price. The amount of compensation for property is determined on the
basis of the replacement cost of the property. Prior to the 2005 Organic Land Law, as all land
was State owned, buying and selling of land was not permitted. Following the recent
restructuring of Land legislation, people now have the right to claim ownership and trade in
newly-privatized lands. However, the decrees supporting this aspect of the 2005 Organic
Land Law are not yet fully implemented, and awareness is currently perceived to be low
among the population such that appropriate market prices for land have yet to be
established.
Under the new law it is not permitted for MINIRENA to provide any valuations for
expropriated assets, as was the case previously. Instead, the entity responsible for
undertaking valuation of assets is the Land Valuation Bureau. This entity is considered to be
independent from the government, and provides independent valuation experts to value all
assets affected by expropriation. However, it is not yet clear what the arrangements are for
funding valuations by the Land Valuation Bureau, it is recommended that the related costs
should be borne by the project.
MINIRENA will provide relevant land assessments and information on price differentials
according to the location of land to be expropriated, which will form the basis upon which
fair and just compensation is to be calculated. The law provides that the valuation for
expropriated lands be based on its type, use, location and availability, building on this
guidance provided by MINIRENA. For the time being, until proper market prices are
established, prices are negotiated openly and freely by the buyer and the seller.
5.1.7 Procedures for Expropriation in Rwanda
The law provides for public sensitization on the importance of the project to be established
and the need for expropriation. In addition to sensitization, the Expropriation Law requires
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prior consultative meetings and examination of the project proposal involving
expropriation, with a view to avoid eventual prejudice on the person or entity subject to
expropriation. Normally, a consultative meeting is held within 30 days after receipt of the
application for expropriation. Based on these consultations, the relevant Land Commission
or Committee (from the Cell level to the National level) takes a decision to approve the
project within a period of 15 days.
The application for expropriation should contain relevant information about the project,
including description, the justification that the project is aimed at the public interest, the
Land Use Master Plan for the land area on which the project shall be implemented,
documentation indicating that the project does not have negative impacts on environment
(or that the impact is mitigated by the project) as well as proof confirming the availability of
funds to fully cover compensation costs. The Land Use Master Plan and a survey conducted
in order to get a comprehensive description of the activities/items on that land as well as the
list of beneficiaries of activities on that land should be referred to.
After the survey process is completed and approved by GLTFP /PCT, parties must sign a
contract detailing the objective of expropriation, the value of compensation and the
payment method and schedule. The contract serves as a documentary evidence of the full
consent of all parties to the rights and obligations as well as procedures enshrined therein.
They bind the parties to it and the contractual provisions become the law between the
parties.
The final decision is normally communicated publicly to the population by the relevant
Land Commission. The decision is also normally posted in the public offices where the land
at issue is located as well as on radio Rwanda and in State newspapers. As such, this is
intended to inform the concerned parties and it is normally done within 30 days after the
decision has been made (article 13 of the Expropriation Law).
5.2 Comparison between Rwandan Legislation and OP 4.12
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This section compares the similarities and differences between the laws of Rwanda related
to expropriation and the World Bank’s safeguards on Involuntary Resettlement. In this
project, where the local law differs with the Bank's OP 4.12 the latter will apply or take
precedence.
The promulgation of the new Expropriation Law introduces a legal framework within
which expropriation activities must be conducted, and above all, attempts to bring
Rwandan legislation more in line with international best practice requirements. However,
despite this, there are still some gaps between the national Rwandan legislation and the
World Bank Policy OP4.12. These relate to the general principles for resettlement, eligibility
criteria, the notification period for expropriation and resettlement, and the procedures
required throughout the resettlement process.
The key differences are as follows:
Avoid Resettlement: According to OP4.12, resettlement should be avoided whenever
possible, while the Rwandan national legislation regards expropriation of land for
public interest as inevitable (provided under article 6 of the Expropriation Law).
Notification period required: The expropriation law No 18/2007 of 19/04/2007
(article 24 paragraphs 3) requires that property must be handed over in a period not
exceeding 90 days after compensation has been paid. OP4.12 requires that
displacement must not occur before necessary measures for resettlement are in place,
i.e., measures over and above simple compensation. Measures pertaining to
provision of economic rehabilitation however can and often do occur post
displacement.
Meaningful and participative consultation: OP 4.12 requires that persons to be
displaced should be meaningfully consulted and should have opportunity to
participate in planning and design of resettlement programs. The Rwandan
Expropriation Law simply stipulates that affected peoples be fully informed of
expropriation issues and goes further to prohibit any opposition to the expropriation
program if considered to be under the pretext of self-centered justification.
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Eligibility determination: Rwandan legislation only stipulates that compensation be
due to land owners, rather than to ALL land users as stipulated by OP4.12. In
determining eligibility, the World Bank OP4.12 allows a broader range of eligibility
than the national policy. Thus OP4.12 will provide the framework for resettlement for
GLTFP.
Fair and just compensation: Furthermore, whilst the Expropriation and Valuation
Laws provide for fair and just compensation to expropriated peoples eligible for
compensation, the definition of ‘fair and just’ is not clear, and therefore there is a risk
that World Bank OP4.12 standards may not be met in implementation. Equally,
whilst OP4.12 stipulates a clear preference for non-cash compensation for land based
livelihoods to be provided, this preference is not as evident in the Expropriation Law.
Thus OP4.12 will provide the framework for resettlement for the GLTFP.
Monitoring: Finally, whilst monitoring measures are provided for in Rwandan
legislation, the focus is to ensure that contracted compensation has been provided in
full. It does not require assessment as to whether the compensation provided was
appropriate, and whether the PAPs livelihoods have been restored or improved as
stipulated by OP4.12.
6. DEFINITIONS OF PROJECT AFFECTED PEOPLE (PAPs)
6.1 Definition of Project Affected People (PAPs)
This Resettlement Policy Framework considers project affected people as those who stand to
lose as a consequence of the project, all or part of physical and non-physical assets,
including homes, communities, productive lands, resources such as forests, fishing areas,
commercial properties, tenancy, income-earning opportunities as well as social and cultural
networks and activities. Such impacts may be permanent or temporary. It also includes
people who do not legally own the land they use, or who may be using it illegally for
example, those who have built their houses within 50 meters from Lake Kivu in
Nyamasheke District. .
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The RPF guidelines apply to all components under the project, whether or not they are
directly funded in whole or in part by the World Bank. The policy framework applies to all
economically and/or physically displaced persons regardless of the total number affected,
the severity of impact and whether or not they have legal title to the land. Particular
attention will be paid to the needs of vulnerable groups among those economically and/or
physically displaced especially those below the poverty line, the landless, the elderly,
women and children or other economically and/or physically displaced persons who may
not be protected through Rwanda’s land compensation legislation.
6.2 Categories of PAPs
Land acquisition for sub-projects may result in negative impacts to different categories of
PAPs. Until the exact sub-project locations are determined it is not possible to estimate the
likely number of people who may be affected. However, the likely displaced (economically
or physically) persons can be categorized into three groups namely:
6.2.1 Affected individuals
These are individuals who risks losing assets, investments, land, property and/or access to
natural and/or economic resources as a result of a sub-project.
6.2.2 Affected households
A household is affected if one or more of its members are affected by any sub-project. This
includes:
(a) Any member in the households, men, women, children, dependent relatives and friends,
tenants;
(b) Vulnerable individuals who may be too old or ill to farm along with the others;
(c) Members of households who cannot reside together because of cultural rules, but who
depend on one another for their daily existence;
(d) Members of households who may not eat together but provide housekeeping or other
activities critical to the family’s maintenance; and
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(e) Other vulnerable people who cannot participate, due to being physically challenged or
for cultural reasons, in production, consumption, or co-residence.
In the local cultures, members of production, consumption, and co-resident groups form
overlapping, often incongruent sets of people who may exchange domestic or farming
services on a regular basis even though living separately. Compensation will not be limited
to people who live together in a co-resident group, since this might leave out people whose
labor contributions are critical to the functioning of the “household”.
6.2.3 Vulnerable Households
Vulnerable households may have different land needs from most households, or needs
unrelated to the amount of land available to them. Vulnerable households include: ((i)
vulnerable women; (ii) children, especially orphans; (iii) young persons; (iv) disabled
persons; (v) the elderly; (vi) families affected and/or infected by HIV/AIDS, among others.
6.3 Eligibility under the project
6.3.1 Principles
The involuntary taking of land results in relocation or loss of shelter; and loss of assets or
access to assets or loss of income sources or means of livelihood, whether or not the PAPs
must move to another location or not. Meaningful consultations with the affected persons,
local authorities and community leaders will therefore allow for establishment of criteria by
which displaced persons will be deemed eligible for compensation and other resettlement
assistance. The Operational Policy on Involuntary Resettlement (OP 4.12) proposes the
following three criteria for eligibility:
(a) Those that have formal rights to land including customary/District land, traditional
and religious rights recognized under Rwandan Law;
(b) Those who do not have formal legal rights to land at the time the census begins but
have a claim to such land or assets provided that such claims are recognized under the
laws of Rwanda or become recognized through a process identified in the resettlement
plan; and
(c) Those who have no recognizable legal right or claim to the land they are occupying,
using or getting their livelihood from, but are recognized under World Bank OP 4.12.
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Those covered under (a) and (b) above are to be provided compensation for the land they
lose, and other assistance in accordance with this RPF. Persons covered under (c) above are
to be provided with resettlement assistance in lieu of compensation for the land they
occupy, and other assistance, as necessary, to achieve the objectives set out in this RPF. They
will only qualify for the compensation if they occupied the project area prior to a cut-off
date established by the Resettlement Committees in close consultation with the potential
PAPs, local community leaders and the respective local Land Control Boards and acceptable
to the World Bank. Persons who encroach on the area after the cut-off date are not entitled
to compensation or any other form of resettlement assistance. All persons included in (a), (b)
or (c) above are to be provided with compensation for loss of assets other than land.
It is therefore clear that all project affected persons irrespective of their status or whether
they have formal titles, legal rights or not, squatters or otherwise encroaching illegally on
land, are eligible for some kind of assistance if they occupied the land before the entitlement
cut-off date. Persons who encroach the area after the cut-off date (i.e. the date of the start of
the census)) are not eligible for compensation or any form of resettlement assistance.
6.3.2 Eligibility Criteria
PAPs may be classified in one of the three groups listed above. The process will involve
review of tenure documents owned by occupants, interviews with households and groups
in the affected area. PAPs covered in (a) and (b) will be compensated for the land they lose,
and other assistance ensuring that they are (i) informed about their options and rights
pertaining to resettlement, (ii) consulted and provided with technically and economically
feasible resettlement and (iii) provided prompt and effective compensation at full
replacement cost for losses of assets attributable directly to the project.
Land for land compensation will be applied to PAPs who might lose their land. All PAPs
irrespective of their status or whether they have formal titles, legal rights or not, squatters or
encroaching illegally on land, are eligible for some assistance if they occupied the land
before the entitlement cut-off date. Persons who encroach on the area after that date are not
eligible for compensation or any form of resettlement assistance. There will therefore be a
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package of compensation and other resettlement measures to assist each category of eligible
PAPs to achieve the objectives of the policy. The entitlement matrix in Annex 5 provides
more detail on eligibility criteria and entitlements. that will be used for the GLTFP..
6.3.2.1 Eligibility for Community Compensation
It is important to note that the eligibility may also be claimed collectively, e.g. as a
community or religious group, when the assets lost are of communal property or use.
Individuals or families can claim individual eligibility for loss of assets of a private nature to
that individual or household. Communities on communal land that permanently lose land
and/or access to assets and or resources under statutory or customary rights will be eligible
for compensation. Example of community compensation could be for public toilets, market
places, taxi parks, schools and health centers, or access to alternative source of natural
resources to restore their livelihoods. The rationale for this is to ensure that the pre- project
socio-economic status of communities where adversely impacted, is also restored.
6.3.2.2 Loss of property
This includes loss of houses, crops and trees, structures, fixed improvements, businesses
which should be compensated at market value, negotiated settlements, productivity
valuation, material and labor valuation. In all cases (partial or entire loss of structure), PAPs
will be allowed to salvage construction materials without a discount to the compensation
they are entitled to. . Cash payments may also be made if a small fraction of property is lost
instead of replacing the whole property, but if the partial loss results in the land not being
economically viable then the property will be replaced. Those who lose houses will also be
assisted with temporary residence (if necessary).
6.3.2.3 Loss of wages and income
These are persons who will lose their income due to the project. Workers losing
employment in the process of relocation should be entitled to transitional income support.
Compensation equivalent to lost income required for the duration of impact should be paid
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to the latter Businesses (including small vendors) should be compensated for loss of profit
as the case may be. In addition, PAPs will be entitled to transitional assistance, which
includes moving expenses, temporary residence (if necessary), and employment in the
project while waiting for employment. In difficult cases, local administration shall be used
to judge eligibility as well as village committees.
6.3.3 Methods to Determine Cut-Off dates
Once the sub-project has been legally approved and a permit provided, a RAP will be
prepared for the sub-project. As part of the preparation of a RAP, a census will be
undertaken to identify all the PAPs and the related levels of impact. The date that the census
begins is the cut-off date for eligibility for resettlement and compensation. It is key,
therefore, that this date is fully communicated to all potential PAPs in the project affected
area with sufficient time for these people to ensure their availability for the Census.
This communication will be done through the Sub-project Resettlement and Compensation
Committees and in line with the consultation procedures. Community leaders and
representatives will also be charged with the responsibility to notify their members about
the established cut-off date and its significance. The potential PAPs will be informed
through both formal notification in writing and by verbal notification delivered in the in the
presence of the community leaders or their representatives.
Once the census had been undertaken, the lists of will be verified physically with the use of
passport size photographs and validated by the relevant authorities (the Sector/ Cell Land
Committees and Community leaders). These lists will then be reviewed and approved by
the District authority and finally by PCT. Once these lists have been approved, thereafter,
no new cases of affected people will be considered.
Where there are clearly no identified owners or users of land or assets, the respective Land
authorities (Cell/Sector Land Committees and District Land Bureaus) will notify the
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community leaders and representatives to help to identify and locate the land users.
Once land users have been identified, their details and eligibility will be submitted to the
Sub-project Resettlement and Compensation Committee. Once they have been verified and
validated by the District Land Bureau these new PAPs will be considered eligible for
compensation.
Because the time period between the cut-off date and the time actual productive
investments (civil works, etc.) would start, bearing also in mind that only after PAPs have
been compensated and any replacement structures built according to the requirements of
this RPF, is likely to be anytime period from six months on, special attention needs to be
taken to secure the sites from rush and opportunistic invasion. These measures should
include close consultation with the recognized PAP’s, signs that inform general public of
intended use of site, security patrols to identify opportunistic invaders.
The start of the census (i.e. the cut-off date) is subject to the approval of MINICOM and
must be communicated effectively to the potential PAP’s and the surrounding local
villages/communities. The local community leaders will play a crucial role in identifying
users of land since most of them would have acquired their customary rights to use the land
from their local authorities and leaders.
6.3.4 Potential relocation areas
The location of resettlement sites (in case of the need for physical relocation) will be
identified during the development of activity RAPs, which will involve consultation with
relevant authorities, host community and the PAPs involved.
7. PROCESS FOR SCREENING, PREPARING AND APPROVING RAPs
For every project activity, project implementers will need to identify whether resettlement will
occur, and, if it will, to define remedial action in a Resettlement Action Plan (RAP). This RPF
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provides a framework for the preparation of RAPs to address resettlement associated with the
activities of the GLTFP. Each of the proposed activities will require the preparation of separate
RAPs which will be submitted to the World Bank for review and approval.
7.1 When is a RAP required?
REMA, through the District Environmental Officer, will screen every project activity to
determine whether a project activity is expected to cause physical or economic resettlement
(see Annex 7 for the screening form). Whenever an activity may cause such resettlement, a
RAP must be prepared by the Project Coordination Team (PCT) through the project
implementing agencies (RCAA, RTDA and LODA). This will have to be approved by the
District Development Committee, and ultimately signed off by PCT. The PCT will also
monitor the implementation of the RAP and its supervision at a national level, while the
relevant District Land Bureau will monitor at the local level. The RAP will need to be as
detailed as possible in order to guide resettlement of each of the project activities. The overall
responsibility of RAP preparation and implementation will remain with the PCT.
In order to ensure robustness and consistency of the process, the preparation, implementation
and monitoring of the RAPs will often need to be closely supported by training and technical
assistance. In advance, PCT must undertake an assessment of the relevant actors (namely the
Resettlement and Compensation Committee, and the District Land Bureau) to identify training
and technical needs. Such capacity building activities have been provided for in the RPF budget.
7.2 Overall process
In order to scope potential resettlement implications, the steps to be undertaken at the design
stage of each individual activity include the following:
• A screening process;
• A census and socio-economic study, and a land asset inventory of the area; and
• Identification of Project Affected Parties (PAPs).
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The census and socio-economic are done once it is known that land acquisition is required.
The socio-economic study will provide a description of the social and economic baseline
situation of the PAPs against which restoration of their livelihoods can be monitored. Once
these steps are completed and there is evidence of resettlement issues, a Resettlement Action
Plan (RAP) will be developed. Throughout this process, consultation and public disclosure
will take place with PAPs, ensuring that the affected persons are informed about the intentions
to use the site for the GLTFP activities. Consultation must ensure that affected persons are
made aware of all aspects of the project, and their implications. They must also be aware of,
and have access to, a grievance mechanism.
7.3 RAP implementing agencies
A number of Government institutions will play a role in the implementation of the RPF and
individual RAPs, in line with the general GLTFP institutional arrangements and with national
legislation. In keeping with Rwanda decentralization policy, the development and
implementation of the RAPs will be the responsibility of the Local Authorities (including
District Authority representatives) in each activity location.
Implementation will be led by a Resettlement and Compensation Committee created for each
activity where resettlement is an issue. This committee is elected by the District Land Bureau.
The District authorities (via the District Development Committee) will have a review role of
the Resettlement and Compensation committee.
The District Land Bureau will provide political and administrative support for the
implementation of RAPs. National level institutions will ensure that there is compliance
against the RPF and national legislation, and that information is available and consolidated in
one place for overall GLTFP project monitoring.
7.4 Public consultation and participation
Consultation with, and participation by, the affected communities and individuals is an
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essential element of the land acquisition, compensation and resettlement process. GLTFP PCT
and GLTFP implementing agencies will be responsible for the needed consultations.
Throughout the process, and particularly during screening, there must be adequate
consultation and involvement of the local communities and the affected persons. Grievance
redress is very important to the success of implementation of resettlement action plans.
7.5 Project Activity screening
The first step in the process of preparing individual RAPs is the screening process to identify
the land/ areas that may result in resettlement impacts. Activity screening is used to identify
the types and nature of potential impacts related to the activities proposed under GLTFP, and
to provide adequate measures to address them. It also ensures that the avoidance or
minimization of resettlement is a key activity selection criterion.
The screening process presented below will ensure that activities presented for GLTFP
funding comply with the requirements of OP 4.12 and Rwandan Law according to the 2005
Organic Land Law and Land Use Master Plan.
The initial screening (project screening) will be done by the District Environmental Officer
with the use of the screening form in Annex 7 to this RPF. This screening form should be
integrated with the screening mechanism proposed under the Environmental & Social
Management Framework, in order to streamline procedures. Screening will take place as early
in the project process as possible, and it will identify land-take that will require resettlement.
This process will be in consultation with the PAPs to ensure that it takes all considerations into
account, and that all potential impacts are identified.
The screening form will then be submitted to the PCT for review. Should the screening process
show that resettlement will be required, the next step will be to conduct a census and land
asset inventory to determine the extent of resettlement required. This will be followed by the
preparation of a RAP for the project activity.
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It is worth mentioning that MINICOM/SPIU will need to have a social specialist for GLTFP at SPIU and
one in the field, who also understands related environmental issues, and who will follow-up and assist
in social screening, compensation and resettlement issues. This specialist will be responsible for
application of RPF for the preparation of ESIA and RAPs, aligning activities with OP4.12 and other
related safeguards.
7.6 Census, socio-economic study and asset inventory
An important aspect of preparing a RAP is to establish appropriate data to identify the
persons and their assets that will be affected by an activity, people eligible for compensation
and assistance, and to discourage inflow of people who are ineligible for these benefits.
In essence, the census will achieve the following:
• Providing initial information on the scale of resettlement to be undertaken;
• Identifying gaps in information and gives an indication of further socio-economic
research needed to quantify standards of living and losses to be compensated and, if
required, to design appropriate development interventions; and
• Establishing indicators that can be measured at a later date during monitoring and
evaluation.
The socio-economic census will be initiated by GLTFP PCT through GLTFP implementing
agencies in consultation with the relevant Districts (via the Resettlement and Compensation
Committees). It will be accompanied by a land asset inventory. An independent consultant
might be needed to undertake the census, under close supervision of the Resettlement and
Compensation Committee.
7.7 Development of the RAP
Following the census and socio-economic study and identification of affected parties and their
assets, a RAP will be developed. This will be coordinated by GLTFP PCT in consultation with
the Resettlement and Compensation Committee and overseen by the District authorities. It is
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anticipated that the work might be undertaken by a private consultant or NGO/CBO
commissioned for this particular task.
It will be prepared in consultation with affected parties, particularly in relation to the cut-off
date for eligibility, disturbances to livelihoods and income-earning activities, methods of
valuation, compensation payments, potential assistance and timeframes. Each element of a
RAP is described in this RPF, but more detailed guidelines for preparing a RAP are available
on the World Bank’s website (www.worldbank.org) or in the World Bank’s Resettlement and
Rehabilitation Guidebook.
Under GLTFP, individual site specific resettlement plans to be submitted as a condition for
activities’ financing will include the following:
• Baseline census and socio-economic survey information including cut-off date
• Valuation, specific compensation rates and standards.
• Entitlements related to all impacts identified in the census survey, i.e. all resettlement
measures
• A description of resettlement sites where applicable and programs for improvement
and restoration of livelihoods and standards of living.
• Implementation schedule for resettlement activities and detailed cost estimate.
7.8 Review and submission to project authorities
Following completion of the RAP for an activity, the Resettlement and Compensation
Committee must submit the RAP to the District authorities (probably the District
Development Committee) for approval. The RAP is also to be submitted to the GLTFP PCT
office to ensure compliance with the RPF, and consistency in approach between activities. All
RAPs will be reviewed and approved by the World Bank to ensure compliance with OP4.12
and any other relevant policies/ procedures. Capacity for RAP review and approval will be
built at Local Authority level (specifically via the Resettlement and Compensation Committee)
as well as through District government. This will be through training and technical assistance
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to ensure that all stakeholders involved discharge their different responsibilities effectively.
8. METHODS OF VALUING AFFECTED ASSETS
This chapter sets out the detailed requirements for determining the value of affected assets.
8.1 Types of compensation payments
Compensation for all land use and assets in kind or cash will be required for the
following:
• Land;
• Residential buildings, structures and fixtures;
• Cultivated crops (both cash and food crops) and trees; and
• Loss of businesses or employment.
• Other assets
• Utilities and services
It is essential that current market values are used to establish actual compensation. The
District Land Bureaus and PCT are to establish these rates as part of the preparation of each
project activity, using as a benchmark the rates prevailing – updated periodically - for other
government land acquisition schemes in that District.
Although the type of compensation will be the individual’s choice, compensation in kind is
preferred as cash payments raises issues regarding inflation and security. In addition,
provision of cash does not ensure that the PAP’s income will be restored. For payment of
compensation in-kind, the timing and alternative locations will have to be decided and agreed
upon by each recipient, in consultation with the Compensation and Resettlement Committee.
8.2 Valuation of Assets and National Law
According to Rwandan Expropriation Law, any expropriated assets are to be ‘justly’
compensated with valuation undertaken by an independent valuator. Given the immaturity of
the land and property markets, there is a likelihood of some inconsistencies in determining
‘just’ compensation. This RPF provides the basic principles for the valuation of assets as well
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as compensation entitlements. GLTFP project will need to determine appropriate unit cost
rates for each location. During consultation with the PAPs, the Project Liaison Officer (the
District Officer in charge of cross-border trade might play this role) will outline the available
options and their advantages to PAPs, to assist them to make informed decisions. Each district has
their own specific costs/value assigned to crops, trees, fruits, and construction material and
disturbance costs based on the market value. As the exact location of potential loss of assets
and dislocation is not known, each district will assess compensation based on their approved
valuation list.
8.3 Valuation procedure
The procedure to be followed during valuation of affected assets is as follows.
8.3.1 Use of Standard Valuation Tables
It is anticipated that a relatively large number of small-scale asset valuations will need to be
carried out during the course of the project. It would therefore be cumbersome and inefficient
to deploy an individual valuation expert in each and every case. A legally recognized
evaluation expert will be contracted by the PCT at the project outset to develop a standardized
procedure for asset valuation, which can then be applied by a project representative at the
local and/or district level. This will include crops, trees, fruits, and construction material and
disturbance costs based on the market value. This standardized procedure would include a
series of reference tables for estimating asset value by type according to the approximate size
and condition of the existing asset. The tables would be developed using legally acceptable
valuation procedures accepted by both the Government of Rwanda and World Bank for
purposes of fairness and consistency. The approach will consider replacement costs and types
and levels of compensation under the Rwanda law; provided however, that in case of inconsistency
with World Bank OP 4.12 the latter will prevail. Valuation of lost assets will be made at their
replacement cost without depreciation.
8.3.2 Preparation of Asset Inventory
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In order to prepare an inventory of assets for a sub-project, a field team will visit the affected
area to carry out an asset valuation survey. The team will be led by a project representative
and will include the Local Authorities at the various levels, and a representative of the PAPs.
During the survey, each asset will be enumerated and inscribed on an inventory and a
valuation of the asset carried out using the approach described above. The values of each asset
will then be recorded in a register and shown to the affected person for agreement. The
register will be signed and a copy given on the spot to the affected person. The document will
indicate when the affected person will be notified, and that the inventory will not be official
until a second signed copy, verified by project supervisory staff, is returned to the affected
person. At this time, a copy of the grievance procedure will also be given to the affected person as
stated in the grievance redress mechanism.
8.4 Methods of Compensation
Individual and household compensation will be made in cash, in kind, and/or through
assistance in the knowledge and presence of household members (both man and wife and
adult children where applicable). The type of compensation will be an individual choice
although every effort will be made to instill the importance and preference of accepting in
kind compensation if the loss amounts to more than 20% of the total loss of subsistence assets.
Table below describes the forms of compensation.
Table 2: Forms of compensation
FORMS OF COMPENSATION
Cash Payments Compensation will be calculated in Rwandese Francs. Rates
will be adjusted for inflation.
In-kind Compensation Compensation may include items such as land, houses, and
other buildings, building materials, seedlings, agricultural
inputs and financial credits for equipment.
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Resettlement and
Economic Rehabilitation
Assistance may include moving allowance, transportation
and labor
Compensation payments raises issues regarding inflation, security and timing that must be
considered. One purpose of providing in-kind compensation is to reduce inflationary pressure
on the cost of goods and services. Local inflation may still occur and thus market prices will be
monitored within the time period that compensation is being made to allow for adjustments in
compensation values. The issue of security, especially for people who will be receiving cash
compensation payments should to be addressed by the local administration. The time and
place for in-kind compensation payments will be decided upon by each recipient in
consultation with GLTFP and the District, and local administration. Monetary payments
should be paid at a time in relation to the seasonal calendar.
Local Banks and micro-finance institutions should work closely with the local administration
at this level to encourage the use of their facilities, which will positively impact the growth of the
local economies.
8.5 Valuation methods
8.5.1 Replacement Cost Approach
The replacement cost approach is based on the costs of replacing assets without depreciation..
These costs are taken as a minimum estimate of the value of measures that will be needed to
replace assets based on current market values. The approach involves direct replacement of
expropriated assets and covers an amount that is sufficient for asset replacement, moving expenses
and other transaction costs.
8.5.2 Gross Current Replacement Cost
Gross Current Replacement Cost (GCRC) is defined as the estimated cost of erecting a new
building having the same gross external area as that of the existing one, with the same site
works and services and on a similar piece of land.
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8.5.3 Other methods
Rates from Contractors: When rate schedules do not exist or are out of date, recent quotations by
contractors for similar types of construction in the vicinity of the project can be used for
calculating replacement costs. In projects offering the options of cash compensation or
alternative accommodation, the construction cost estimates for alternative accommodation
could be used for calculating cash compensation payable.
Schedule of rates from Ministry of Environment and Lands: The Construction Departments have a
schedule of rates for preparing estimates for construction projects, which the consultant can
use to assess costs for construction materials and labor. When applied to calculate replacement
cost, rates current for the period of actual replacement must be used.
8.6 Compensation Calculation for Assets
The following methods of calculation should be adopted for the preparation of the
aforementioned standardized asset valuation tables and/or the application of specific case by
case valuations in the case of projects that have significant impacts.
8.6.1 Compensation for Community Assets
Compensation will be provided for community assets identified through the socioeconomic
survey. In all cases these will be provided in kind and new facilities will be provided even if
there are existing facilities at the new location.
8.6.2 Compensation for Sacred Sites
This policy does not permit the use of land that is defined to be cultural property by the Bank’s
Safeguards OP 4.11. This includes sacred and genocide memorial sites including but not
restricted only to; museums, altars, initiation centers, ritual sites, tombs and cemeteries. It
includes other such sites or places/features that are accepted by local laws (including
customary), practice, tradition and culture as sacred. There has not been any land of this type
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in GLTFP sites
9. IMPLEMENTATION SCHEDULE, LINKING RESETTLEMENT IMPLEMENTATION
TO CIVIL WORKS
9.1 Overview
Before any project activity is implemented, PAPs will need to be compensated in accordance
with the Resettlement Action Plan (RAP), prepared pursuant to this Resettlement Policy
Framework. For activities involving land acquisition or loss, denial or restriction to access, it is
further required that these measures include provision of compensation and of other
assistance required for relocation prior to displacement and preparation of resettlement sites
with adequate facilities, where required. The taking of land and related assets may take place
only after compensation has been paid and where applicable, resettlement sites and moving
allowances have been provided to displaced persons. For project activities requiring relocation
or loss of shelter, the policy further requires that measures to assist the displaced persons are
implemented in accordance with the individual RAPs.
The measures to ensure compliance with this RPF will be included in the RAPs that will be
prepared for each land involving resettlement or compensation. The schedule for the
implementation of activities must be agreed to between the Resettlement Committee and the
PAPs. These include the target dates for start and completion of civil works, timetables for
transfers of completed civil works to PAPs, and dates of possession of land that PAPs are
using. The possession dates must be after transfer date for completed civil works to PAPs and
payments of all compensation. How these activities are linked to the implementation of the
overall project must also be agreed between the parties. The screening process must ensure
that RAPs contain acceptable measures that link resettlement activity to civil works in
compliance with this policy.
The timing mechanism of these measures would ensure that no individual or affected
household would be displaced (economically or physically) due to civil works activity before
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compensation is paid and resettlement sites with adequate facilities are prepared and
provided for to the individual or homestead affected. Once the RAP is approved by the local
and national authorities, the RAP should be sent to the World Bank for final review, approval
and disclosure.
9.2 Implementation schedule
The timing of the resettlement will be coordinated with the implementation of the main
investment component of the project requiring resettlement. All RAPs will include an
implementation schedule for each activity covering initial baseline and preparation, actual
relocation, and post relocation economic and social activities. The plan should include a target
date when the expected benefits for resettled persons and hosts would be achieved.
Arrangements for monitoring implementation of resettlement and evaluating its impact will
be developed during project preparation and used during supervision. Monitoring provides
both a warning system for project managers and a channel for resettled persons to make
known their needs and their reactions to resettlement execution. Environmental and Social
Impact Assessments, if deemed necessary through the application of the ESMF, will be
conducted parallel with the design of the activities, and will assess the number of PAPs and to
assess demand of needs of the displaced persons which could be housing, water, health
facilities and sanitation. Furthermore, once it becomes clear that land will have to be taken, a
census and socio-economic study will be undertaken, to form the basis for the preparation of
the RAP.
Target dates for achievement of expected benefits to resettled persons and hosts should be set
and the various forms of assistance to the resettled persons should be disseminated to them.
Planning and coordination of the tasks of the various actors is key to successful
implementation. To achieve this, workshops will be organized with the stakeholders and other
relevant government agencies, at project launching and at the commencement of every activity
identified to have adverse social impacts. The workshops will focus on (i) taking stock of the
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legal framework for compensation, (ii) settling institutional arrangements and mechanisms for
payment of compensation, (iii) defining tasks and responsibilities of each stakeholder and (iv)
establishing a work plan.
The stakeholders will be requested to participate in the decision making process and provide
inputs in the area of their expertise in order to establish a coherent work plan or schedule.
When GLTFP implementing agencies present their resettlement and compensation plans to the
PCT for approval, part of the screening process that PCT would use to approve RAPs would
be to confirm that the resettlement plans contain acceptable measures that link resettlement
activity to civil works in compliance with this policy.
The timing mechanism of these measures would ensure that no individual or affected
household would be displaced (economically or physically) due to civil works activity before
compensation is paid and resettlement sites with adequate facilities are prepared and
provided for to the individual or homestead affected. Once the resettlement plan is approved
by the local and national authorities, the resettlement plan should be sent to the World Bank for
final review and approval.
10. GRIEVANCES REDRESS MECHANISMS
Grievance procedures are required to ensure that PAPs are able to lodge complaints or
concerns, without cost, and with the assurance of a timely and satisfactory resolution of the
issue. The procedures also ensure that the entitlements are effectively transferred to the
intended beneficiaries. Stakeholders will be informed of the intention to implement the
grievance mechanism, and the procedure will be communicated at the time that the RAPs are
finalized.
Grievances may arise from members of communities who are dissatisfied with (i) the
eligibility criteria, (ii) community planning and resettlement measures, or (iii) actual
implementation. This chapter sets out the measures to be used to manage grievances.
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10.1 Overview
A key element of resettlement activities will be the development and implementation of a
grievance mechanism. Grievances will be actively managed and tracked to ensure that
appropriate resolution and actions are taken. A clear time schedule will be defined for
resolving grievances, ensuring that they are addressed in an appropriate and timely manner,
with corrective actions being implemented if appropriate and the complainant being informed
of the outcome. The grievance procedure will be simple and will be administered as far as
possible, at activity site level by the Grievance and Redress Committee to facilitate access by
PAPs.
The grievance procedure does not replace existing legal processes. Based on consensus, the
procedures will seek to resolve issues quickly in order to expedite the receipt of entitlements,
without resorting to expensive and time-consuming legal actions. If the grievance procedure
fails to provide a result, complainants can still seek legal redress. The overall process of grievance
is as follows:
1. During the initial stages of the valuation process, the affected persons will be given
copies of grievance procedures as a guide on how to handle the grievances.
2. The process of grievance redress will start with registration of the grievances to be
addressed for reference, and to enable progress updates of the cases.
3. The project will use a local mechanism, which includes resettlement committees, peers
and local leaders of the affected people. These will ensure equity across cases, eliminate
nuisance claims and satisfy legitimate claimants at low cost.
4. The response time will depend on the issue to be addressed but it should be addressed
with efficiency.
5. Compensation will be paid to individual PAPs only after a written consent of the PAPs,
including both husband and wife.
10.2 Grievance redress process
At the time that the individual resettlement plans are approved and individual compensation
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contracts are signed, affected individuals and homesteads will have been informed of the
process for expressing dissatisfaction and to seek redress. The grievance procedure will be
simple and administered as far as possible at the local levels to facilitate access, flexibility and
ensure transparency.
All the grievances will be channeled via the Grievance and Redress Committee and
Compensation Committee for each activity at the sector level. The composition of the
Grievance and Redress Committee will be coordinated by the District Land Commission
(probably District Officer in charge of cross-border trade might be associated) in agreement
with District Development Committee. This committee upon receiving any grievances will
first forward them to the village-level mediators (abunzi) whose work is to hear disputes,
especially land disputes. The abunzi, or mediation committees, have mandatory jurisdiction
over land disputes involving amounts less than three million RwF, which means over most
land disputes.
Those seeking redress and wishing to state grievances would do so by notifying their the
appropriate authority as described above, who will in turn inform and consult with GLTFP
implementing agencies, MINICOM, homestead/household representatives and leaders and
other records to determine a claims validity. Handling grievances will begin with the local
level institutions (Abunzi, Sector or cell level land committees) as the first stop before
resorting to District Grievance and Redress Committee, PCT, and finally if not satisfied the
Rwanda Courts of Law as the last resort.
If a complaint pattern emerges, GLTFP implementing agency, the district, with the local
leaders will discuss possible remediation. The local leaders will be required to give advice
concerning the need for revisions to procedures. Once they agree on necessary and
appropriate changes, then a written description of the changed process will be made. GLTFP
implementing agency, the district, local leaders and PAPs’ representatives will be responsible
for communicating any changes to future potential PAPs when the consultation process with them
begins.
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10.3 Management of Reported Grievances
The affected person should file his/ her grievance, relating to any issue associated with the
resettlement process or compensation, in writing to the lower level leader/ Village leader and
or mediators. These will first seek remediation with GLTFP implementing agencies and refer
to Grievance and Redress Committee when necessary.
The Grievance Redress Committee will also follow-up and check all grievances including valid
but unreported grievance cases.
10.4 Grievance Log
The Project implementing agencies will record all grievance cases. They will ensure that each
complaint has an individual reference number, and is appropriately tracked and recorded
actions are completed. The log also contains a record of the person responsible for an
individual complaint, and records dates for the following events:
• Date the complaint was reported;
• Date the Grievance Log was uploaded onto the project database;
• Date information on proposed corrective action sent to complainant (if appropriate);
• The date the complaint was closed out; and
• Date response was sent to complainant.
10.5 Monitoring Complaints
The Project implementing agencies will be responsible for:
Providing the Grievance and Redress Committee with a weekly report detailing the
number and status of complaints;
Any outstanding issues to be addressed; and
Monthly reports, including analysis of the type of complaints, levels of complaints,
actions to reduce complaints and initiator of such actions.
11. RPF IMPLEMENTATION FUNDING
In the case of GLTFP, any required physical and/or economic resettlement will be financed
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through counterpart funds from the Government of Rwanda. At this stage, it is not possible to
estimate the exact number of people who may be affected since the related final decisions have
not yet reached. It is therefore not possible to provide an precise budget for the total cost of
resettlement that may be associated with implementation of GLTFP. However, after the
conclusion of the site specific socio-economic study, information on specific impacts,
individual and household incomes and numbers of affected people and other demographic
data will be available, a detailed and accurate budget for each RAP will be prepared.
12. MECHANISM FOR CONSULTATIONS AND PARTICIPATION OF AFFECTED
PERSONS IN PLANNING, IMPLEMENTATION AND MONITORING
This section highlights the need for stakeholder consultation as a critical process in
expropriation in order to listen to the views, ideas and concerns of potential PAPs in the
proposed site. It further outlines the process for consultation including possible methods of
engaging the stakeholders.
12.1 Overview
The involvement of involuntary resettled persons and hosts in planning prior to the move is
critical and initial resistance to the idea of involuntary resettlement is expected. To obtain
cooperation, participation and feedback, the resettled persons and hosts will be systematically
informed and consulted during preparation of the resettlement plan about their options and
rights. They will also be able to choose from a number of acceptable resettlement alternatives.
Particular attention will be given to vulnerable groups such as the landless, and women to
ensure that they are represented adequately in such arrangements.
The plan will address and mitigate the resettlement’s impact on host populations who should
be informed and consulted. Any payments due to the hosts for land or other assets provided
to resettled persons should be promptly made. Conflicts between hosts and resettled persons
may develop as increased demands are placed on land, water, forests, services etc., or if the
resettled persons are provided services and housing superior to that of the hosts.
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Public consultation and participation are essential because they afford potential PAPs the
opportunity to contribute to both the design and implementation of the project activities and
reduce the likelihood for conflicts between and among PAPs and GLTFP. The way land
administration is undertaken in Rwanda today based on long standing traditional and cultural
practices makes public consultation with the rural communities, indispensable. Effective and
close consultation with PAPs is a pre-requisite for project success. In recognition of this, particular
attention would be paid to public consultation with potentially affected individuals/ households/
homesteads when resettlement and compensation concerns are involved.
Public consultation will take place at the inception of the planning stages when the potential
land areas are being considered. The participation strategy would evolve around the provision
of a full opportunity for involvement. Therefore, as a matter of strategy, public consultation
would be an on-going activity taking place throughout the entire project cycle. For example,
public consultation would also occur during the preparation of the (i) the socio-economic
study, (ii) the resettlement and compensation plan (iv) the environmental impact assessment
and (v) during the drafting and reading of the compensation contract.
Public participation and consultation would take place through meetings, radio programs,
request for written proposals/comments, filling in of questionnaires/application forms, public
readings and explanations of project ideas and requirements, making public documents
available at the national, local and homestead levels at suitable locations like the official
residences/offices of local elders. These measures would take into account the low literacy
levels prevalent in these rural communities by allowing enough time for responses and
feedback.
Notwithstanding, the best guarantor for public interest are the village leaders who are
responsible members of their local communities and can inadvertently be part of the
potentially displaced (economically or physically) individuals/households either in part or in
whole.
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Monitoring of this process would be through the village/umudugudu leaders as part of the
individual resettlement and compensation plans and overall the monitoring and evaluation
mechanism of the entire project. This requirement is line with the Bank policy on disclosure.
12.3 Implementation operation
Before implementation, the PAPs will be informed about their rights and options, at which
point they will air their views.
12.4 Monitoring and Evaluation phase
The PAPs representatives will participate in the project completion workshops, to give their
evaluation of the impacts of the project. They will also suggest corrective measures, which
may be used to improve implementation of other activities. After completion of all
expropriation/compensation operations, the PAPs will be consulted in a household survey to be
undertaken as a monitoring and evaluation exercise.
13. ARRANGEMENTS FOR MONITORING AND EVALUATION
This chapter sets out requirements for the monitoring of the implementation of the RPF. In
addition, monitoring of social indicators will be mainstreamed into the overall monitoring and
evaluation system for all the sub projects.
13.1 Overview
It is important that the objective of the Policy on Involuntary Resettlement is achieved and
therefore monitoring whether the project affected people have had their livelihoods restored
to levels prior to project or improved is critical.
The arrangements for monitoring will fit the overall monitoring plan of the entire GLTFP,
which will be through the Ministry of Trade and Industry and GLTFP. All RAPs will set major
socio-economic goals by which to evaluate their success which will include (i) affected
individuals, households, and communities being able to maintain their pre- project standard
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of living, and even improve on it, (ii) the local communities remaining supportive of the
project and (iii) the absence or prevalence of conflicts. In order to assess whether these goals
are met, RAPs will indicate parameters to be monitored, institute monitoring milestones and
provide resources necessary to carry out the monitoring activities. The PCT will institute an
administrative reporting system that will:
Provide timely information about all resettlement arising as a result of GLTFP activities;
Identify any grievances that have not been resolved at a local level and require
resolution through the involvement of the PCT;
Document the timely completion of project resettlement obligations for all permanent
and temporary losses;
Evaluate whether all PAPs have been compensated in accordance with the
requirements of this RPF and that PAPs have higher living standards in comparison to
their living standards before physical or economic displacement.
Alert project authorities to the necessity for land acquisition in GLTFP’s planned
activities
Consistent with the Environmental and Social Management Framework, GLTFP and
MINICOM together with GLTFP implementing agencies would be responsible for periodically
transferring the information compiled “on the ground” to the MINICOM and other concerned
institutions so that they are alerted in a timely manner to any difficulties arising at the local
level.
The objective will be to make a final evaluation in order to determine:
• If affected people have been paid in full and before implementation of GLTFP’s activity
that is causing resettlement,
• If the people who were affected by GLTFP/project activities have been affected in such a
way that they are now living a higher standard than before, living at the same standard
as before, or are they actually poorer than before.
A number of indicators would be used in order to determine the status of affected people
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(land being used compared to before, standard of house compared to before, level of
participation in project activities compared to before, how many kids in school compared to
before, health standards, etc.). Therefore, the resettlement and compensation plans will set
socio-economic goals by which to evaluate its success:
• Affected individuals, households, and communities are able to maintain their Pre-
project standard of living, and even improve on it;
• The local communities remain supportive of the project.
• The absence or prevalence of conflicts
13.2 Indicators to Determine the Status of Affected People
A number of indicators would be used in order to determine the status of affected people
(land being used compared to before, standard of house compared to before, level of
participation in project activities compared to before, how many kids in school compared to
before, health standards, etc.). Therefore, the resettlement and compensation plans will set two
major socio-economic goals by which to evaluate its success:
• Affected individuals, households, and communities are able to maintain their pre-
project standard of living, and even improve on it; and
• The local communities remain supportive of the project.
• Specific indicators may include the following, which would indicate a change in:
• yield/ produce quantity/quality from farming
• Access/ distance/ quality of agricultural plots
• Quality of, and access to, water
• Yield/ produce quantity/quality from livestock
• Number of people employed
• Number of people with agricultural plots
• Number of ‘vulnerable’ people
• Source of income
• Expenditure patterns (food for livestock, travel etc.)
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Most of the information for these indicators will be gathered through the survey. The
information for these indicators should be collated at regular intervals (e.g., quarterly or half
yearly depending on circumstances) and compared over time. The pre-project Census
information should provide most, if not all of the required information to set a baseline against
which performance can be tracked.
13.3 Indicators to Measure RAP Performance
In order to access whether these goals are met, the resettlement and compensation plans will
indicate parameters to be monitored, institute monitoring milestones and provide resources
necessary to carry out the monitoring activities. The following provides a list of potential
indicators for monitoring, which assess the change in the following for those who have been
resettled:
In terms of the resettlement process, the following indicators could be used to understand the
success of the measures identified and the working of the relevant parties in the implementation
of the RAP:
• Percentage of individuals selecting cash or a combination of cash and in-kind
compensation;
• The number of contentious cases as a percentage of the total cases;
• The number of grievances and time and quality of resolution;
• The ability of individuals and families to re-establish their pre- displacement activities
land and crops or other alternative incomes;
• Agricultural productivity of new lands;
• Number of impacted locals employed by the civil works contractors;
• Seasonal or inter-annual fluctuation on key foodstuffs; and
• General relations between the project and the local communities.
These will be determined through the following activities:
• Questionnaire data will be entered into a database for comparative analysis at all levels
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of local government;
• Each individual will have a compensation dossier recording his or her initial situation,
all subsequent project use of assets/improvements, and compensation agreed upon and
received;
• The District authorities will maintain a complete database on every individual
impacted by the sub-project land use requirements including
• Relocation/resettlement and compensation, land impacts or damages; and the PCT
should prepare Resettlement Completion Reports for each RAP, in addition to other
regular monitoring reports
It is the responsibility of the District authorities to document information ideally integrated
into existing databases. The District authorities will need to design a robust reporting system
at the beginning of the project to ensure that these data are collated at appropriate intervals
and in sufficient quantity and quality.
The Resettlement and Compensation Committee will facilitate coordination of information
collation activities (such as surveys, supervising documentation) in accordance with
procedures put in place. The PCT will provide training, technical support and funding to
ensure that this happens.
In order to assess whether these goals are met, the resettlement and compensation plans will
indicate parameters to be monitored, institute monitoring milestones and provide resources
necessary to carry out the monitoring activities. The following parameters and verifiable
indicators will be used to measure the resettlement and compensation plans’ performance:
• Questionnaire data will be entered into a database for comparative analysis at all levels
of Government,
• Each individual will have a compensation signed dossier recording his or her initial
situation, all subsequent program use of assets/improvements, and compensation
agreed upon and received.
• GLTFP will maintain a complete database on every individual impacted by the project
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land use requirements including relocation/resettlement and compensation, land
impacts or damages
• Percentage of individuals selecting cash or a combination of cash and in-kind
compensation,
• Proposed use of payments,
• The number of contention cases out of the total cases,
• The number of grievances and time and quality of resolution,
• Ability of individuals and families to re-establish their pre- displacement activities, land
and crops or other alternative incomes
• Pastoral and Agricultural productivity of new lands,
• Number of impacted locals employed by the GLTFP’s civil works contractors,
• Seasonal or inter annual fluctuation on key foodstuffs,
• General relations between the project, GLTFP and the local communities,
13.4 Monitoring of RPF Implementation
Local Government Authorities at the District will assist in compiling basic information on
all physical or economic displacement arising from the project, and convey this information
to the PCT, on a quarterly basis. They will compile the following statistics:
(a) Number of project activities requiring preparation of a RAP;
(b) Number of households and individuals physically or economically displaced by each
sub-project;
(c) Length of time from activities’ identification to payment of compensation to PAPs;
(d) Timing of compensation in relation to commencement of physical works;
(e) Amount of compensation paid to each PAP household (if in cash), or the nature of
compensation (if in kind);
(f) Number of people raising grievances in relation to each project activity;
(g) Number of unresolved grievances.
The PCT will scrutinize these statistics in order to determine whether the resettlement
planning arrangements as set out in this RPF are being adhered to. They will alert the
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Project Coordinator, and the MINICOM, if there appears to be any discrepancies. The PCT
will directly monitor compensation and loss of wages. Financial records will be maintained
by implementing agencies and the PCT, to permit calculation of the final cost of
resettlement and compensation per individual or household. The statistics will also be
provided to an independent consultant that will be contracted on an annual basis. The
following indicators will be used to monitor implementation of the RPF.
Verifiable indicators
Monitoring Evaluation
Outstanding compensation contracts not
completed before next agricultural season
Outstanding individual compensation or
resettlement contracts
Agencies unable to settle compensation after
two years
Outstanding compensation contracts
Grievances recognized as legitimate out of
all complaints lodged
All legitimate grievances rectified
Pre-project production and income (year
before land used) versus present production
and income
of resettled persons, etc.
Affected individuals and/or households
compensated/resettled in first year who have
maintained their previous standard of living
at final evaluation
Pre-project production versus present
production( crops for crops, land for land)
Equal or improved production per effected
household/homestead
Financial records will be maintained by GLTFP, the District and local leaders and the
MINICOM, to permit calculation of the final cost of resettlement and compensation per
individual or household.
13.4.1 Storage of PAPs Details
Each PAP household will be provided with a signed report recording his or her initial
situation, all subsequent project use of assets and compensation agreed upon and received.
At the same time, before compensation all household heads representing the PAPs will be
required to provide passport size photographs. The Local Authority and PCT will maintain
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a complete database on every individual impacted by the project land use requirements
including relocation, resettlement and compensation, land impacts or damages.
Each recipient of compensation will have a record containing individual bio-data, number
of household dependents and amount of land available to the individual or household
when the report is opened. Additional information to be acquired for individuals eligible for
resettlement and/or compensation include the level of income and of production, inventory
of material assets and improvements in land and debts.
Each time land is used by a sub-project; the report will be updated to determine if the
individual or household is being affected to the point of economic non-viability and
eligibility for compensation or its alternatives. These reports will provide the foundation for
monitoring and evaluation, as well as documentation of compensation agreed to, received,
and signed for.
It is normal that some compensation procedures and rates may require revision at some
time during the project/program cycle. GLTFP, MINICOM, and District Administration will
implement changes through the Change Management Process in the Monitoring and
Evaluation manuals of the project (PIM or Project Implementation Manual), which will
require feedback on indicators monitored by the local governments to determine whether
goals are being met, and a grievance procedure for the local community to express
dissatisfaction about implementation of compensation and resettlement.
This framework is suggesting that MINICOM is responsible for the whole M&E component
of the project. This would take the form of giving the mandate to carry out independent
monitoring of the implementation of the resettlement and compensation plans at periodic
intervals of quarterly or half yearly (as circumstances dictate) during the project life. The
report would then be sent to the MINICOM, MINIRENA, the World Bank and GLTFP and
become part of the official documents of the project.
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13.4.2 Annual Audit
The annual audit of RPF implementation will include (i) a summary of the performance of
each sub-project vis-à-vis its RAP, (ii) a summary of compliance and progress in
implementation of the process and (iii) a presentation of compliance and progress in the
implementation of the RPF. The audit will verify results of internal monitoring and assess
whether resettlement objectives have been met irrespective of whether livelihood and living
standards have been restored or enhanced. The audit will also assess the resettlement
efficiency, effectiveness, impact and sustainability, drawing lessons for future resettlement
activities and recommending corrections in the implementation. Finally, the audit will
ascertain whether the resettlement entitlements were appropriate to meeting the objectives
and whether the objectives were suited to PAPs conditions. Annual audit reports will be
submitted for scrutiny to the World Bank.
13.4.3 Socio-economic monitoring
The purpose of socio-economic monitoring is to ensure that PAPs are compensated on time
and their livelihoods are restored and improved. During implementation of each activity
RAP; an assessment will be undertaken on payment of compensation, restoration of
incomes, and delivery of resettlement objectives. Monitoring of living standards will
continue following resettlement. A number of indicators will be used to determine the
status of affected people and appropriate parameters and verifiable indicators will be used
to measure the resettlement and compensation plans performance. For each activity with
adverse social impacts, a monitoring and evaluation plan of the mitigation measures will be
established. As part of the preparation of each RAP, a household survey will be conducted
of all PAPs, prior to physical or economic displacement, and this will provide baseline data
against which to monitor the performance of the RAP.
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REFERENCES
1. Environmental and Social Management Framework (ESMF), Great Lakes Trade
Facilitation Project (GLTFP)
2. Government of Rwanda, 2004, National Land Policy, MINITERE.
3. Great Lakes Trade Facilitation Project (GLTFP Documents
4. Organic Law N° 03/2013/OL of 16/06/2013 determining the use and management of
land in Rwanda
5. World Bank Involuntary Resettlement Operational Policy OP 4.12
6. World Bank, (2005), Environmental and Social Framework for World Bank Projects
with Multiple Small‐scale subprojects. Africa Region.
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ANNEX 1: GLOSSARY OF TERMS
Unless the context dictates otherwise, the following terms will have the following
meanings:
"Project affected persons" (PAPs) means persons who, for reasons of the involuntary
taking of their land and other assets under the project, result in direct economic and or
social adverse impacts, regardless of whether or not the said PAP physically relocate.
These people may have their:
Standard of living adversely affected, whether or not the PAP must move to another
location;
Right, title, investment in any house, land (including premises, agricultural and grazing
land) or any other fixed or movable asset temporarily or permanently possessed or
adversely affected;
Access to productive assets temporarily or permanently adversely affected; or
Business, occupation, work or place of residence or habitat adversely affected.
Cost of any registration and transfer taxes.
"Involuntary resettlement" means the involuntary taking of land resulting in direct or
indirect economic and social impacts caused by:
a) Loss of benefits from use of such land;
b) Relocation or loss of shelter;
c) Loss of assets or access to assets; or
d) Loss of income sources or means of livelihood, whether or not the PAP has moved to
another location.
"Cut-off date" is the date of commencement of the census of PAPs within the project
area boundaries (including unidentified owners). Beyond this date, any person not
included in the census who lays claim to land or assets affected by the project (which they
did not own before the cut-off date) will not be eligible for compensation.
"Compensation" means the payment in kind, cash or other assets given in exchange for
the taking of land, loss of other types of assets (including fixed assets) or loss of
livelihoods resulting from project activities.
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"Census" is a complete count of the population affected by a project activity including
collation of demographic and property information. This will identify and determine the
number of Project Affected Persons (PAP) and the nature and levels of impact.
"Involuntary Land Acquisition" is the taking of land by government or other
government agencies for compensation, for the purposes of a public project against the
will of the landowner. The landowner may be left with the right to negotiate the amount
of compensation proposed. This includes land or assets for which the owner enjoys
uncontested customary rights.
"Resettlement Action Plan (RAP)"is a resettlement instrument (document) to be prepared
when subproject locations are identified. Land acquisition leads to physical displacement
of persons, and/or loss of shelter, and /or loss of livelihoods and/or loss, denial or restriction
of access to economic resources. RAPs are prepared by the party impacting on the people
and their livelihoods. RAPs contain specific and legally binding requirements to be abided
by to resettle and compensate the affected party before implementation of the project
activities causing adverse impacts.
"Resettlement Assistance" means the measures to ensure that project affected persons
who may require to be physically relocated are provided with assistance such as moving
allowances, residential housing or rentals whichever is feasible and as required, for ease of
resettlement during relocation,
"Replacement cost for houses and other structures" means the prevailing cost of replacing
affected structures, in an area and of the quality similar to or better than that of the
affected structures. Such costs will include: (a) transporting building materials to the
construction site; (b) any labor and contractors' fees; and (c) any registration costs.
"Land" refers to agricultural and/or non-agricultural land whether temporary or
permanent and which may be required for the Project.
"Land acquisition" means the taking of or alienation of land, buildings or other assets
thereon for purposes of the Project under eminent domain.
"Economic Rehabilitation Assistance" means the provision of development assistance in
addition to compensation such as land preparation, credit facilities, training, or job
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opportunities, needed to enable PAPs to improve their living standards, income
earning capacity and production levels; or at least maintain them at pre-project levels.
"The Resettlement Policy Framework (RPF) is an instrument to be used throughout the
project implementation. The RPF sets out the resettlement objectives and principles,
organizational arrangements and funding mechanisms for any resettlement, that may be
occur during implementation. The RPF guides the preparation of Resettlement Action
Plans of individual sub-projects in order to meet the needs of the people who may be
affected by the project. The Resettlement Action Plans (RAPs) for G L T F P will
therefore be prepared in conformity with the provisions of this RPF.
"Replacement cost" means replacement of assets with an amount sufficient to cover
full cost of lost assets and related transaction costs. The cost is to be based on Market
rate (commercial rate) according to Rwanda law for sale of land or property. In terms
of land, this may be categorized as follows; (a) "Replacement cost for agricultural land"
means the pre- GLTFP program or pre-displacement, whichever is higher, market value
of land of equal productive potential or use located in the vicinity of the affected land,
plus the costs of: (b) preparing the land to levels similar to those of the affected land; and
(c) any registration and transfer taxes.
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ANNEX 2: SUMMARY OF CONSULTATIONS
Consultations on the project were conducted via a series of interviews and meetings with officials and focus group
discussions with local residents over the period from March 13, 2015 to March 27, 2015. These discussions involved an
explanation of the project objectives and design, including anticipated environmental and social impacts and their
mitigation.
Feedback received showed eagerness of people to have the project started. Their questions were basically related to what the
project will do, how it will benefit people and how it will affect them. They also wanted to know what is expected from
them. However, participants did not focus on potential environmental impacts though they expressed that they hope that
environmental issues will be taken into consideration.
Participants mentioned a few issues that they said should be taken into consideration such as air and water pollution,
nuisance, noise and contamination, land use, income generation, mobility and community association that they said they
suspect might result from construction work. In addition, they expressed that given the terrain of the proposed locations for
Cross-Border Market activities (sloping hills), there should be mechanisms to guard against Potential Land degradation,
Potential soil erosion, Instances of pollution, minor cases of Deforestation and probably minor cases of over-fishing (since
one of the market will be at the shores of the lake with already fishing activities nearby).
People took their time to show that they are seriously waiting for cross-border trade facilities since most of their livelihoods
are centered on cross-border trade. Many participants noted the need for the project to ensure that any land-taking processes
involve the affected people in determining appropriate compensation and payment of compensation before resettlement.
Participants were assured that these were included within the project design. Participants promised their cooperation in
project activities because they understand their importance. They however requested to be associated in all stages of
implementation of the project.
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A summary of comments is provided below, and following that, a list of the consultation meeting
participants and dates.
Date Consulted person Number Consultation
Type
Points raised Suggestions
09/03/2015 MINICOM Officer 1 Personal
Interview
Issues of cross-border trade
GLTFP Description
• Cross-border activities need to be supported if we are to help our
people grow economically
• GLTFP needs to build from existing initiatives
• No intention to move people
09/03/2015 MININFRA Officer 1 Personal
Interview
GLTFP will not cause a lot of impacts
to the environment and society.
Only one Component, Component 1
might result in minor issues
• People at the border seriously need proper cross-border trade
infrastructure
•This will have a lot of positive impacts on their lives
• People need to be mobilised and associated to have all their issues
addressed
10/03/2015 REMA Officer 1 Phone
Personal
Interview
GLTFP and environmental policies
and guidelines
• GLTFP is a very beneficial project. Rwandans in general and people at
Rwanda-DRC border in particular will benefit a lot. However, GLTFP
needs to respect environmental policies and guidelines (Rwanda &
World Bank) because any sustainable development initiative needs to be
in keeping with the environment. 11/03/2015 RCAA Officer 1 Personal
interview
GLTFP will support activities related
to the rehabilitation of Kamembe
Airport (enlargement, equipment,
lighting and fencing)
• Transport is very important in cross-border trade development
• Kamembe International Airport receives planes from DRC and Burundi
but has a lot of challenges
• Imagine an International Airport which cannot receive planes in the
night, just because of lighting
• This airport needs to be rehabilitated
• Activities started but need to be supported. There are no intentions to
move people but probably minors issues may occur in the process
13/03/2015 Head, Kamembe
International Airport
1 Personal
interview
Not many people will be affected by
the rehabilitation of Kamembe
International Airport
• Just two runways, equipment, lighting and fencing
• Given the importance of the Airport in cross-border trade in the Great
Lakes Region, these activities merit to be supported
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14/03/2015 Investment Officer
(Cross-border trade)
Nyamasheke District
1 Discussion
on phone
Personal
Nyamasheke Cross-border site
Activities initiated but efforts limited
• There used to be a cross-border market but got closed due to
insecurity
• People very much eager to have it back
• With the support of the District, a private investor started activities
but efforts became limited
• People are eager to have the market in place
• They have ever tasted a similar market in the past that is why they are
eagerly waiting for it
14/03/2015 Nyamasheke
Residents
29 Group
discussion
People seriously need the market
Ready to cooperate in the
implementation
• Activities should get started very soon
• People should be involved in the process
• They have some knowledge about safeguarding natural resources as
they environ Lake Kivu but feel that while relocating, even people
who are said to be in 50 meters to the lake should be thought about
• Project should think of activities with long lasting impact at least in
their area of operation
14/03/2015 Investment Officer
(cross-border trade)
Rusizi District
1 Personal
interview
Rusizi Cross-border market place:
District encouraged traders to put
their efforts together
Good neighbourhood between
Rwandans and Congolese
• There is a need to give GLTFP a priority because people in the region
benefit a lot in cross-border activities
• When people have to be relocated, they need to be consulted and be
allowed to discuss compensation.
• Efforts already used by traders need to be supported
14/03/2015 Rusizi residents 7 Group
discussion
Resettlement Policy:
Readiness to be resettled
• Communication needs to be given a priority while approaching
people. People should participate in determining the value of their
properties. They should also participate in determining the needed
compensation.
• When projects move people they only concentrate on those that are
moved and forget that there could be some people who are not
moved but who were depending on the ones moved
• They hope activities will be in keeping with the environment
14/03/2015 Rusizi Cross-border
traders
15 Group
discussion
Traders need support for their efforts • Activities should start very soon
• People should not be told to move before they are compensated.
• Environmental issues need to be properly thought about to avoid
problems in the future since the proposed place in on sloping hill.
14/03/2015 Rusizi Commercial
building owners
6 Group
discussion
People ready to be resettled • We need to be given alternatives.
• We need lasting and fair solutions. In cases of relocation, there should
be people to redress grievances who are not the ones in charge of
relocating people
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15/03/2015 Executive Secretary
Kamashangi Cell
1 Personal
Interview
People got told in the past that they
will be relocated and they waited
until they got tired
• There should be agreement, collaboration and consultation among
institutions dealing with environment and natural resources.
• Projects should think of long lasting impact.
19/03/2015 Mucyamo Village
Leader
1 Personal
Interview
People are not yet clear about who
will be concerned and who will not.
There have been different sessions
about leaders but not yet sure
• There is a need for clear communication and clear information.
Sometimes, people are given wrong information and this might make
them turn against project activities
• People need to be associated in establishing the needs and how they
can be met.
19/03/2015 Badura Village Leader 1 Personal
Interview
Activities on Kamembe International
Airport
• Local leaders, opinion leaders, traders, churches, schools, farmers, etc.,
need to be mobilized. This can help to avoid wrong impression that
people might develop. For example some leaders came and made a list
of people they said were to be moved but people waited but in vain
• There is a need to first get people’s trust
23/03/2015 Farmers leasing
Kamembe Airport
Land
26 Focus Group
Discussion
Some people live by farming Airport
land
• Although people using land leased from the Airport do not claim any
ownership over that land, they wish they could get other sources of
livelihood since they were depending on that land
List of participants in consultations:
I. Kamembe International Airport (Rusizi District)
No. Name Function
1 Léon NKURUNZIZA Head, Kamembe International Airport
2 Adidja KAVUMBI Executive Secretary, Kamashangi Cell
3 Elias MACUMI Leader, Mucyamo Village
4 Saidi UWIHOREYE Leader, Badura Village
Note: The consultant also talked to a group of 26 farmers who were cultivating the land leased
from Kamembe Airport. These did not want to reveal their names.
II. Nyamasheke Cross-border Market
No. Name Function
1 Fotide RUCAKATSI District Officer in charge of investment
promotion and cross-border trade
2 Pierre Celestin HABIYAREMYE Executive Secretary, Nyamasheke District
3 Japhet MANIRARUTA Rwamiko Resident
4 Marguerite MUREKATETE Rwamiko Resident
5 Elias BIZIMUNGU Rwamiko Resident
6 Elias NTAMUBANO Rwamilko Resident
7 Innocent NSENGIYUMVA Rwamiko Resident
8 André SIBOMANA Rwamiko Resident
9 Edison NDAGIJIMANA Rwamiko Resident
10 Emmanuel AHISHAKIYE Rwamiko Resident
11 Innocent NGIRINSHUTI Rwamiko Resident
12 Thamar MUSABYIMANA Rwamiko Resident
13 Pierre MUNYAMPETA Rwamiko Resident
14 Faustin UGIRASHEBUJA Rwamiko Resident
15 Aphrodice SIKUBWABO Rwamiko Resident
16 Jonas KAREGEYA Rwamiko Resident
17 Vérédiane MUKANKUBANA Rwamiko Resident
18 Félicité MUKAMPAMIJE Rwamiko Resident
19 Eliab KAREKEZI Rwamiko Resident
20 Damascène SEBERA Rwamiko Resident
21 Agnes MUKANTAGWABIRA Rwamiko Resident
22 Jonathan MUSABYIMANA Rwamiko Resident
23 Agnes NYIRANSABIMANA Rwamiko Resident
24 Ezekiel NZIHONGA Rwamiko Resident
25 Vérène NIYOYITA Rwamiko Resident
26 Simeon MUKERANKIKO Rwamiko Resident
27 Jonas KABANO Rwamiko Resident
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28 Jonathan KAGEYO Rwamiko Resident
29 Béline NYIRANGIRUWONSANGA Rwamiko Resident
.
III. Rusizi Cross-border Market
No. Name Function
1 Jean Luc NSABAYEZU District Cooperatives Officer
2 Innocent CYIZA Rusizi Resident
3 NTABUDAKEBA Rusizi Resident
4 Jean Bosco RWANGANO Rusizi Resident
5 Laurence MUKABANA Rusizi Resident
6 Binjamin MUDASUBIRA Rusizi Resident
7 Annonciata NYIRANZEYIMANA Rusizi Resident
Note: The consultant also talked to a group of 15 traders who were selling some goods (mainly
food items) in part of the market (outside existing commercial houses). These did not allow
recording their names.
IV. In addition to the people on the above list, the consultant consulted officers from
institutions such as Ministry of Trade and Industry (MINICOM), Ministry of Finance,
Ministry of Infrastructure, Immigration Office, Ministry of Agriculture, Rwanda Revenue
Authority, Rwanda Transport Development Agency (RTDA), and Rwanda Civil Aviation
Authority (RCAA).
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ANNEX 3: WORLD BANK RESETTLEMENT POLICY FRAMEWORK
[Excerpt from the World Bank OP4.12 Involuntary Resettlement, Revised April 2004]
These policies were prepared for use by World Bank staff and are not necessarily a complete treatment
of the subject. OP 4.12 (Revised April 2004) applies only to projects that are governed by OP / BP
6.00, Bank Financing - that is, those in countries with approved country financing parameters.
Other operational policy statements governing Bank financing that have been amended to reflect
OP/BP 6.00 also apply to these projects.
Projects in countries without approved country financing parameters continue to be subject to other
operational policy statements governing Bank financing.
Resettlement Policy Framework
For sector investment operations that may involve involuntary resettlement, the Bank
requires that the project implementing agency screen subprojects to be financed by the Bank
to ensure their consistency with this OP. For these operations, the borrower submits, prior to
appraisal, a resettlement policy framework that conforms to this policy (see Annex A,
paragraphs 23-25). The framework also estimates, to the extent feasible, the total population
to be displaced, and the overall resettlement costs.
For financial intermediary operations that may involve involuntary resettlement, the Bank
requires that the financial intermediary (FI) screen subprojects to be financed by the Bank to
ensure their consistency with this OP. For these operations, the Bank requires that before
appraisal the borrower or the FI submit to the Bank a resettlement policy framework
conforming to this policy (see Annex A, paragraphs 23-25). In addition, the framework
includes an assessment of the institutional capacity and procedures of each of the FIs that
will be responsible for subproject financing. When, in the assessment of the Bank, no
resettlement is envisaged in the subprojects to be financed by the FI, a resettlement policy
framework is not required. Instead, the legal agreements specify the obligation of the FIs to
obtain from the potential sub-borrowers a resettlement plan consistent with this policy if a
subproject gives rise to resettlement. For all subprojects involving resettlement, the
resettlement plan is provided to the Bank for approval before the subproject is accepted for
Bank financing.
For other Bank-assisted project with multiple subprojects (See Annex A, paragraph 26) that
may involve involuntary resettlement, the Bank requires that a draft resettlement plan
conforming to this policy be submitted to the Bank before appraisal of the project unless,
because of the nature and design of the project or of a specific subproject or subprojects (a)
the zone of impact of subprojects cannot be determined, or (b) the zone of impact is known
but precise sitting alignments cannot be determined. In such cases, the borrower submits a
resettlement policy framework consistent with this policy prior to appraisal (see Annex A,
paragraphs 23-25). For other subprojects that do not fall within the above criteria, a
resettlement plan conforming to this policy is required prior to appraisal.
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For each subproject included in a project described in paragraphs 26, 27, or 28 that may
involve resettlement, the Bank requires that a satisfactory resettlement plan or an
abbreviated resettlement plan that is consistent with the provisions of the policy framework
be submitted to the Bank for approval before the subproject is accepted for Bank financing.
For projects described in paragraphs 26-28 above, the Bank may agree, in writing, that sub-
projects resettlement plans may be approved by the project implementing agency or a
responsible government agency or financial intermediary without prior Bank review, if that
agency has demonstrated adequate institutional capacity to review resettlement plans and
ensure their consistency with this policy. Any such delegation, and appropriate remedies for
the entity’s approval of resettlement plans found not to comply with Bank policy, is
provided for in the legal agreements for the project. In all such cases, implementation of the
resettlement plans is subject to ex post review by the Bank.
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ANNEX 4: RELEVANT LAWS
Property Rights and Land Rights Law / Regulation
All Rwandans are born and remain free and equal in rights and
duties. Discrimination of whatever kind based on, inter alia,
ethnic origin, tribe, clan, colour, sex, region, social origin,
religion or faith, opinion, economic status, culture, language,
social status, physical or mental disability or any other form of
discrimination is prohibited and punishable by law.
Rwanda Constitution 2003
Every person has a right to private property whether personal
or owned in association with others. The private property,
whether individually or collectively owned is inviolable. The
right to property may not be interfered with except in public
interest, in circumstances and procedures determined by law
and subject to fair and prior compensation.
Rwanda Constitution 2003
Land is part of the public domain of all Rwandans; ancestors,
present and future generations.
Any discrimination either based on sex or origin in matters
relating to ownership or possession of rights over the land is
prohibited. The wife and the husband have equal rights over
the land
Organic Land Law No
08/2005 of 14/7/2005
With exceptions of the rights given to people, the state has
supreme powers to manage all the national land.
State that guarantees the right to own and use the land
Organic Land Law No
08/2005 of 14/7/2005
Any person or association with legal personality has the right
over the land and to freely exploit it as provided for by this
organic law in Articles 5 and 6
Organic Land Law No
08/2005 of 14/7/2005
The rights over the land acquired from custom and the rights
acquired from written law are equally protected. All owners of
land acquired from custom are (persons who inherited the land
from their parents), those who acquired it from competent
authorities or those who acquired it through any other means
recognized by national custom whether purchase, gift or
exchange have rights over the land.
Organic Land Law No
08/2005 of 14/7/2005
Land Acquisition Law/Regulation
Expropriation can only be carried out by Government and only
in the public interest and with prior and just compensation
Expropriation Law No.
18/2007 of 19/04/2007
The person to be expropriated is defined to mean any person or
legal entity who is to have his or her private property
transferred due to public interest, in which case they shall be
Rwandan Constitution 2003
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legally entitled to payment of compensation
Compensation Law/Regulation
A project whose implementation shall entail expropriation is
required to make financial provision for the expropriation
process in terms of funds for inventory of assets of the person
whose property is to be expropriated; and for just
compensation on its budget.
Compensation is only payable to persons who have a legally
recognized interest in the real property in issue.
Expropriation Law No.
18/2007 of 19/04/2007
The properties to be valued for just compensation due to
expropriation include land and activities that were carried out
on the land including different crops, forests, any buildings or
any other activity aimed at efficient use of land or its
productivity.
Expropriation Law No.
18/2007 of 19/04/2007
Through agreement between the person to expropriate and the
one to be expropriated, the just compensation may be
monetary or an alternative land and a building equivalent to
the determination of just monetary compensation.
Expropriation Law No.
18/2007 of 19/04/2007
Grievance Resolution Mechanism Law/Regulation
Parties with a dispute have the right to take that dispute to the
mediation committee.
Ministerial Order No.
002/2008 of 2008
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ANNEX 5 – ENTITLEMENT MATRIX
The following table outlines the entitlements of people affected by the project, in and will be
the basis for preparing Resettlement Action Plans and compensation under the Project.
Agricultural land No displacement: Cash
compensation for affected
land equivalent to market
Value
Less than 20% of land
holding affected, and the
remaining land remains
economically viable.
Farmer/ title
holder
Cash compensation for affected land equivalent
Tenant/ lease
holder
Cash compensation for the harvest of the affected land
equivalent to average market value of last 3 years, or
market value of the crop for the remaining period of
tenancy/ lease agreement, whichever is greater.
Displacement: More than
20% of land holding lost or
less than 20% of land
holding lost but remaining
land not economically viable.
Farmer/ Title
holder
Land for land replacement where feasible, or
compensation in cash for the entire landholding
according to PAP’s choice.
Land for land replacement will be in terms of a new
parcel of land of equivalent size and productivity with a
secure tenure status at an available location which is
acceptable to the PAP. Transfer of the land to the PAP
shall be free of taxes, registration & other costs.
Relocation assistance (costs of shifting + assistance in re-
establishing economic trees + allowance up to a
maximum of 12 months while short- term crops mature )
Relocation assistance (costs of shifting + assistance in re-
establishing economic trees + allowance up to a
maximum of 12 months while short- term crops mature )
Tenant/Lease
holder
Cash compensation equivalent to average of last 3 years’
market value for the mature and harvested crop, or
market value of the crop for the remaining period of
tenancy/ lease agreement, whichever is greater.
Relocation assistance (costs of shifting + assistance in re-
establishing economic trees + allowance up to a
maximum of 12 months while short- term crops mature
Relocation assistance (costs of shifting + assistance in re-
establishing economic trees + allowance up to a
maximum of 12 months while short- term crops mature )
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Relocation assistance (costs of shifting + allowance).
Commercial
Land
No displacement: Land used
for business partially
affected, limited loss
Title holder/
business owner
Cash compensation for affected land
Opportunity cost compensation equivalent to 5% of net
annual income based on tax records for previous year (or
tax records from comparable business, or estimates
where such records do not exist).
Business owner is
lease holder
Opportunity cost compensation equivalent to 10% of net
annual income based on tax records for previous year (or
tax records from comparable business, or estimates
where such records do not exist)
Displacement: Premise used
for business severely
affected, remaining area
insufficient for continued use
Title
holder/business
owner
Land for land replacement or compensation in cash
according to PAP’s choice. Land for land replacement
will be provided in terms of a new parcel of land of
equivalent size and market potential with a secured
tenure status at an available location which is acceptable
to the PAP.
Transfer of the land to the PAP shall be free of taxes,
registration & other costs.
Relocation assistance (costs of shifting + allowance)
Opportunity cost compensation equivalent to 2 months
net income based on tax records for previous year (or tax
records from comparable business, or estimates)
Business person
is lease holder
Opportunity cost compensation equivalent to 2 months
net income based on tax records for previous year (or tax
records from comparable business, or estimates), or the
relocation allowance, whichever is higher.
Relocation assistance (costs of shifting)
Assistance in rental/ lease of alternative land/ property
(for a maximum of 6 months) to re- establish the
business.
Residential Land No displacement: Land used
for residence partially
affected, limited loss, and the
remaining land remains
viable for present use.
Title holder Cash compensation for affected land
Rental/lease
holder
Cash compensation equivalent to 10% of lease/ rental fee
for the remaining period of rental/ lease agreement
(written or verbal)
Title holder Land for land replacement or compensation in cash
according to PAP’s choice.
Land for land replacement shall be of minimum plot of
acceptable size under the zoning law/ s or a plot of
equivalent size, whichever is larger, in either the
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community or a nearby resettlement area with adequate
physical and social infrastructure systems as well as
secured tenure status.
When the affected holding is larger than the relocation
plot, cash compensation to cover the difference in value.
Transfer of the land to the PAP shall be free of taxes,
registration & other costs.
Relocation assistance (costs of shifting + allowance)
Displacement: Premise used
for residence severely
affected, remaining area
insufficient for continued use
or becomes smaller than
minimally accepted under
zoning laws
Rental/lease
holder
Refund of any lease/ rental fees paid for time/ use after
date of removal
Cash compensation equivalent to 3 months of lease/
rental fee
Assistance in rental/ lease of alternative land/ property
Relocation assistance (costs of shifting + allowance)
Buildings and
structures
No displacement: Structure
partially affected but the
remaining structure remains
viable for continued use
Owner Cash compensation for affected building and other fixed
assets
Cash assistance to cover costs of restoration of the
remaining structure
Rental/lease
holder
Cash compensation for affected assets (verifiable
improvements to the property by the tenant).
Disturbance compensation equivalent to two months
rental costs
Displacement: Entire
structure affected or structure
partially affected but the
remaining structure is not
suitable for continued use
Owner Cash compensation for entire structure and other fixed
assets without depreciation, or alternative structure of
equal or better size and quality in an available location
which is acceptable to the PAP.
Right to salvage materials without deduction from
compensation
Relocation assistance (costs of shifting + allowance)
Rehabilitation assistance if required (assistance with job
placement, skills training)
Rental/lease
holder
Cash compensation for affected assets (verifiable
improvements to the property by the tenant)
Relocation assistance (costs of shifting + allowance
equivalent to four months rental costs)
Assistance to help find alternative rental arrangements
Rehabilitation assistance if required (assistance with job
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placement, skills training)
Squatter/informal
dweller
Cash compensation for affected structure without
depreciation
Right to salvage materials without deduction from
compensation
Relocation assistance (costs of shifting + assistance to
find alternative secure accommodation preferably in the
community of residence through involvement of the
project
Alternatively, assistance to find accommodation in rental
housing or in a squatter settlement scheme, if available)
Rehabilitation assistance if required assistance with job
placement, skills training)
Street vendor
(informal without
title or lease to
the stall or shop)
Opportunity cost compensation equivalent to 2 months
net income based on tax records for previous year (or tax
records from comparable business, or estimates), or the
relocation allowance, whichever is higher.
Relocation assistance (costs of shifting)
Assistance to obtain alternative site to re- establish the
business.
Standing crops Crops affected by land
acquisition or temporary
acquisition or easement
PAP (whether
owner, tenant, or
squatter)
Cash compensation equivalent to average of last 3 years
market value for the mature and harvested crop.
Trees Trees lost Title holder Cash compensation based on type, age and productive
value of affected trees plus 10% premium
Temporary
Acquisition
Temporary acquisition PAP (whether
owner, tenant, or
squatter)
Cash compensation for any assets affected (e. g.
boundary wall demolished, trees removed)
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ANNEX 6: TEMPLATE FOR THE DESIGN OF RESETTLEMENT ACTION PLANS
The basis for preparing RAPs is provided by this Resettlement Policy Framework (RPF), which guides
and governs the project as activities/sub-projects are selected. In the case of the GLTFP it is the
responsibility of The Government of Rwanda through the [Ministry of Trade and Industry (MINICOM)
to prepare any RAPs that may be needed for the project The RAP document must be accepted and
discussed publicly before the Bank appraises a project.
RAP studies can be undertaken as part of or parallel to the Environmental and Social Impact
Assessment (ESIA) studies but traditionally they are finalized as supplement documents to ESIA
reports.
This section of the RPF provides a template for description of the contents of individual RAPs for sub-
projects, which are likely to trigger resettlement. It takes cognizance of the scope of RPF and
includes the minimum information, which is required to complement what is contained in the RPF.
A resettlement action plan should address potential adverse impacts of the project and at the same
time make provisions for improving the socio-economic conditions of the affected populations. To
address the impacts, the plan should have the following attributes:
The resettlement plan includes measures aimed at ensuring that the displaced persons are (i)
informed about their options and rights pertaining to resettlement, (ii) consulted over choices and
given technically and economically feasible resettlement alternatives; and (iii) provided with prompt
and effective compensation at full replacement cost for losses of assets due to the project.
In case the impacts include physical relocation, the resettlement plan includes measures to ensure
that the displaced persons are (i) given assistance (such as moving allowance) during relocations;
and (ii) provided with residential housing or housing sites or, as required, agricultural sites for which
a combination of productive potential, location advantages and other factors is at least equivalent to
the advantages of the old site.
Where necessary, to realize the objectives of the Resettlement Policy, the plan also includes
measures to ensure that displaced persons are (i) offered support after displacement for a transition
period which is likely to be needed to restore their livelihood and standards of living and (ii) provided
with development assistance in addition to compensation measures. Such assistance includes land
preparation, credit facilities, training and/or job opportunities.
The content and level of detail of a RAP will vary depending on circumstances such as the magnitude
of resettlement. However, a satisfactory Resettlement Action Plan should include the following
elements:-
(a) Description of the project (sub-project), project area and area of influence
Information presented in this section includes description of the project area showing location,
sitting of plants, structures, lands, affected dwellings etc; projects objectives and strategy; policy and
legal framework; timeframe; geographical coverage; project strategic context and rationale.
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(b) Potential Impacts Description of project components or activities which would trigger resettlement; the cultural,
social, economic and environmental impacts envisioned; and the alternatives considered to avoid or
minimize resettlement
(c) Organizational Responsibility The institutional arrangement within the implementing agency, provision of adequate resources to
the agency and inter-agency coordination should be described. The capacity and commitment of the
institution to implement the RAP should be assessed. Strengthening of the institutions should be
considered if necessary and the steps that will be taken together with a timetable and budget should
be described at the time of preparing the project. Involvement of the local people and NGOs in
planning, implementation and monitoring resettlement should be highlighted.
(d) Community Participation
This sub-section includes:-
Description of the consultation and participation of the displaced and host communities in the design and implementation of resettlement activities including a summary of the views expressed and how these views were incorporated during the preparation of the resettlement plan.
A review of the resettlement alternatives identified and choices made by the displaced people, including choices related to forms of compensation and resettlement assistance, relocating as individual families or as part of pre-existing families and to retaining access to cultural property (e.g. cemeteries, places of worship etc)
Description of procedures for redress of grievances by affected people throughout the planning and implementation period.
Description of measures aimed at sensitizing and educating the affected and host communities on matters of resettlement
(e) Integration with host communities
Arrangements for consultation with host communities and for prompt payment to the host for land and other assets should be provided to the resettled persons
Arrangements for resolving conflicts which may arise between the resettled persons
Arrangements for resolving conflicts which may arise between the resettled persons and host communities should be put in place
Appropriate measures should be formulated to augment public services such as education, water, health in host communities in order to avoid disparities between resettled persons and the host communities should be put in place.
Resettled persons should be integrated economically and socially into host communities so that adverse impacts to host communities are minimized
(f) Socio-economic Studies
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Population census of the project area including a description of production systems, household organization, baseline information on livelihoods and standards of living of the displaced population (and host communities)
An inventory of assets of displaced households; the magnitude of the expected loss (total or partial for individual or group assets); and extent of physical and economic displacement.
Information on disadvantaged/vulnerable groups or persons for whom special provisions may have to be made. Such groups and persons include those living below the poverty line, the landless, the elderly, women, children, traditionally marginalized groups, and displaced persons who are not protected through national land compensation legislation. Resettlement involving vulnerable/disadvantaged groups/persons should be preceded by a social preparation phase to build their capacity to deal with issues of resettlement.
Provisions for updating information on the livelihood of displaced people and their standards of living at regular intervals.
Description of land tenure systems including common property and non-title based land ownership or allocation recognized locally and related issues.
Public infrastructure and social services that will be affected and
Social and cultural characteristics of displaced and host communities. Appropriate patterns of social organization should be promoted and the existing social and cultural institutions of resettled persons and their host should be retained, supported and used to the extent possible.
(g) Legal framework including mechanisms for conflict resolution and appeals
The applicable legal and administrative procedures including a description of remedies available to displaced persons in the judicial process and the normal time frame for such procedures and available alternative dispute resolution mechanisms that may be relevant to the project
Laws and regulations relating to the agencies responsible for implementing resettlement activities. In reference to land, water, land acquisition, environment and other laws which are force.
Any legal steps that are necessary for ensuring the effective implementation of resettlement activities including a process for recognizing claims to legal rights over land ( including claims that derive from customary and traditional law and usage)
(h) Institutional Framework
This will involve the identification of agencies which are responsible for resettlement activities and
NGOs that may have a role to play in project implementation and assessment of the institutional
capacity of such agencies and NGOs. In the case of LVEMP II, the agency which is responsible for
resettlement activities is the Ministry responsible for Lands and Settlement.
(i) Eligibility Definition of displaced persons and criteria for compensation and other resettlement assistance
including relevant cut off dates. The assurance should be given that lack of legal title should not bar
affected persons form being compensated (Note see Annex 5 of this RPF for entitlements).
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(j) Valuation and Compensation for losses
The methodology to be employed for valuing losses in order to determine their replacement cost. This is a description of the levels of compensation under the local laws and supplementary measures aimed at determining replacement of cost for lost assets and.
A description of the packages of compensation and other resettlement measures that will ensure that each category of eligible displaced persons get their fair compensation. In conformity with the World Bank Operational Policy (OP.4.12 of Dec 2001), displaced persons should be assisted in their efforts to improve their livelihoods and standards of living or at least to restore them to pre-displacement levels or to levels prevailing prior to the start of project implementation whichever is higher.
(k) Identification of alternative sites, selection of resettlement site(s), site preparation and relocation
Institutional and technical arrangements for identifying and preparing relocation sites for which a combination of productive potential, location advantages and other factors, should be at least comparable to ancillary resources.
Procedures for physical relocation including timetable for site preparation and land title transfer and description of resettlements sites.
Measures to prevent the influx of ineligible person (encroachers and squatters) into the selected sites such as the identification and recording of affected people at the project identification stages.
Legal arrangements for regularizing tenure and transferring titles to resettled persons.
(l) Shelter, infrastructure and social services
This sub-section provides details regarding plans to provide or finance housing, infrastructure (e.g.
roads, water supply etc) and social services (schools, health services) and plans aimed at ensuring
that services and any necessary site development to host communities are comparable to those
provided to resettled persons.
(m) Environmental protection
An assessment of the possible environmental impacts of the proposed resettlement and measures
to mitigate and manage the impacts. Reference will be made to the existing Environmental laws.
(n) Implementation Schedules An implementation schedule covering all resettlement activities from project preparation through
implementation to monitoring and evaluation indicating dates for achievement of expected benefits
to resettled persons and hosts and dates for terminating the various forms of assistance
(o) Costs and Budget
The breakdown of cost estimates for all resettlement activities including allowances for inflation and
other contingencies, timetable for expenditures, sources of funds and arrangements for timely
disbursement of funds.
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(p) Monitoring and evaluation
Under this sub-section, information regarding arrangements for monitoring of resettlement
activities by the implementing agency is presented. When appropriate, independent monitors will
supplement the role of the implementing agency to ensure objectivity and completeness of
information. Performance indicators for measuring inputs, outputs and outcomes of resettlement
activities and for evaluating impacts for a reasonable period of time after the resettlement activities
have been completed are also presented.
(q) Commitment to follow RPF guidelines and requirement
A statement of assurance that the implementing agency will follow the guidelines and requirement
of the RPF should be included in the RAP.
(r) Description of programmes for improvement and restoration of livelihoods and standards of living of the affected people.
Programmes aimed at improving and restoring the livelihoods and standards of living of the affected
people in line with the Resettlement Policy should be described and the magnitude of their funding
should be indicated.
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ANNEX 7 – PROJECT SCREENING FORM
Please type or print clearly, completing this form in its entirety. You may provide additional
information on a separate sheet of paper if necessary.
SECTION 1: INFORMATION ON THE CONTACT PERSON
Name:------------------------------------------------------------------------
Address-----------------------------------------------------------------------
Telephone ------------------------------------------------------------------------
SECTION 2: INFORMATION ON THE PROJECT ACTIVITY
A. SUMMARY DESCRIPTION OF THE PROPOSED ACTIVITY
Name of Proposed Activity -----------------------------------------------------------------
Date expected to start construction ----------------------------------------------------------------
Proposed location of activity ---------------------------------------------------------------- (Attach a map or
maps, covering the proposed site and Surrounding 5 km radius)
Land Area ----------------------------------------------------------------- (Approximate land area and of proposed
location)
Current Land use (Describe how the land is being used at present)
-------------------------------------------------------------------------------------------------------
Describe any Possible Alternative Site(s) --------------------------------------------------
Describe other types of facilities (including health centers and schools) which are located within 100
meters of the site, or are proposed to be located near the proposed facility. Indicate the proximity of
the proposed site to residential areas, national parks or areas of ecological, historical or cultural
importance.
--------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------
Indicate whether adequate infrastructure exists at the proposed location, or whether new building,
roads, electricity and water lines, or drainage systems will need to be constructed as a part of the
proposed program.
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--------------------------------------------------------------------------------------------------------
B. LAND USE
1. Describe existing land uses on and around the proposed location of the project activity (e.g.,
community facilities, agriculture, tourism, private property, or hunting areas, commercial activity):
2. Are there any land use plans on or near the proposed location, which will be negatively affected
by sub- program implementation? YES _ NO_
3. Are there any areas on or near the location, which are densely populated which could be affected
by the sub-program? YES_ NO_
4. Are there sensitive land uses near the proposed location (e.g., hospitals, schools)?
YES_ NO_
5. Will there be a loss of livelihoods among the population? YES_ NO_
6. Will the activity affect any resources that local people take from the natural environment? YES_
NO_
7. Will there be additional demands on local water supplies or other local resources? YES_ NO_
8. Will the activity restrict people's access to land or natural resources? YES_ NO_
9. Will the activity require resettlement and/or compensation of any residents, including squatters?
YES NO_
10. Will the activity result in construction workers or other people moving into or having access to
the area (for a long time period and in large numbers compared to permanent residents)? YES_ NO_
11. Who is/are the present owner(s)/users of resources/infrastructures the area proposed for the
project activity?
C. LOSS OF CROPS, FRUIT TREES< AND INFRASTRUCTURE
Will the sub-program result in the permanent or temporary loss of:
1. Crops? YES_NO_
2. Fruit trees / coconut palms? YES_NO_
3. Infrastructure? YES_NO_
4. Any other assets/resources? YES_NO
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5. Based on available sources, consultation with local authorities, local knowledge and/or
observations, could the sub-program affect: Graves, or sacred locations (e.g., fetish trees or stones)
or require excavations near the same? YES_ NO_
N.B. For all affirmative answers (YES) Provide description, possible alternatives reviewed
and/or appropriate mitigating measures.
D. CONCLUSION
Based on the above screening results, the following recommendations are made:
In the event that a project activity requires permanent or temporary land acquisition, resulting
in
(i) relocation or loss of shelter; or
(ii) lost of assets or access to assets; or
(iii) loss of income sources or means of livelihood, whether or not the affected
persons must move to another location; or
(b) the involuntary restriction of access9 to legally designated parks and protected
areas resulting in adverse impacts on the livelihoods of the displaced persons
please prepare and implement a Resettlement Action Plan (RAP) consistent with the
provisions of this Resettlement Policy Framework.
Please note that civil works cannot commence until the provisions of the RAP have been
implemented to the satisfaction of the World Bank and the affected persons.
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ANNEX 8: SAMPLE CENSUS FORM
1A1: Socio-economic household datasheet of PAPs
Name of Interviewer Signature
ID Code
Name of Supervisor After verification of interview
ID Code
Village Name
ID Code
Number of concessions in village
GPS Coordinates
Date:………………………………….
Name of Head of Extended Family:
Number of nuclear families in extended residential
groups
1A2: Household Interview Form
Income
Earner
Economic Activities
Name Relationship
to Family
Head
Sex Place
of
Birth
Age Marital
Status
Residence
Tenure
Ethnic
Group
Religion Education
Level
Yes No Primary Secondary
1.
2.
3.
4.
5.
6.
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7.
8.
9.
Relation to head of Family: 1. HOH, 2. Spouse of HOH, 3. Child of HOH, 4. Spouse of child of HOH, 5. Grand child of
HOH, 6. Parent of HOH, 7. Others: Specify, 0. No answer.
Marital Status: 1. Married, 2. Widowed, 3. Divorced, 4. Unmarried, 0. No answer.
Residential Status: 1. Permanent Resident, 2. Absentee Resident, 3. Member of non-resident HH, 4. Visitor, 5. Others
(Specify, 0. No answer
Occupation: 1. Farmer, 2. Shepherd, 3. Household, 4. Merchant, 5. Religious leader, 6. Artisan, 7. Transporter, 8.
Unemployed, 9. Others (Specify), 0. No answer
Education Level: 1. Illiterate, 2. Primary School, 3. Secondary School, 4. Technical, 5. Others
Religion: 1. Muslim, 2. Christian (Specify denomination), 3. Others (Specify), 0. No answer
109
ANNEX 9: SAMPLE ASSET VALUATION SURVEY FORM
Land Asset Inventory for Project Affected People
Province:__________________________________
Date: ___________________________
Village:__________________________________
Survey
No.
Name
of
Head
of HH
No. of
persons
in HH
Total
HH
Land
holding
(M2)
Land to
be
acquired
(M2)
Land
use
Type
% Loss
of
land
Loss of
assets
Loss of assets Loss of crops Loss of
other
assets
Other
losses
Permanen
t
Structures
(M2)
Temporar
y
Structures
((M2)
Area of
residentia
l land lost
(Ha)
Fruit
trees
lost
(Type
and
No.
Agricultura
l land lost
(Ha)
Other
(specify)
(Specify) Residence
(rented)
Business
lost
Income
loss
Land types are a follows (please fill in the types of land appropriate for Rwanda). 1. 2. 3. 4.
Entitlements of Project Affected People
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Province:…………………………………………
Date:……………………………………….
Village:………………………………………….
Survey
No.
Name of
HH Head
Compensation for land Compensation for structures Compensation for crops and trees Compensation for other assets and
losses
Total
(Rwf)
Quantity
(m2)
Unit price
(Rwf/ m2)
Entitlement
(Rwf)
Quantity
(m2)
Unit price
(Rwf/ m2)
Entitlement
(Rwf)
Quantity
(m2)
Unit price
(Rwf/ m2)
Entitlement
(Rwf)
Quantity
(m2)
Unit price
(Rwf/ m2)
Entitlement
(Rwf)
111
ANNEX 10 – GRIEVANCE REDRESS - SAMPLE FORMS
A - GRIEVANCES CLOSE OUT FORM
Grievance close out
Number:……………………………………………………………………………….
.
Define immediate action
required:……………………………………………………………………………
Define long term action required (if
necessary):…………………………………………………………….
Compensation Required: Yes No
Verification of corrective action and sign off
Corrective action steps to carry out Due date
1
2
3
4
5
6
7
Responsible Party
COMPENSATION ACTION AND SIGN OFF
Notes: This part will be filled in and signed by the complainant when he/she receives the compensation or file is
closed out
Complainant:……………………………………………………………………… Representative of Responsible
Party:………………………………………..
Name and Signature:…………………………………………………………… Title, Name and
Signature:……………………………………………………
Date: …………………………………………………………………………….. Date:……………………………………………………………………………
.
B -- Sample Grievance Procedure Form
GRIEVANCE FORM
Grievance Number…………………………………………………… Copies to forward to:
Name of the Recorder………………………………………………. White (Original) – Receiver Party
Province/ Commune/Settlement……………………………………….. Blue (Copy) – Responsible Party
Date………………………………………………………………….. Green (Copy) – GLTFP for database
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Pink (Copy) – Complainant
INFORMATION ABOUT GRIEVANCE
Define the grievance
INFORMATION ABOUT THE COMPLAINANT Method of
passing
information
Name…………………………………………………………………….. Telephone
Telephone Number…………………………………………………….. Meetings
Address…………………………………………………………………. Mail
Village / Settlement……………………………………………………. Informal
Provincial /
Province……………………………………………………….
Other (Specify)
Signature of
complainant………………………………………………
DETAILS OF GRIEVANCE
1. Access to land and
resources
Fishing ground
Land
Pasture land
Houses
Commercial sites
Others (specify)
2. Damage to:
Houses
Land
Livestock
Means of livelihood
Others (specify)
3. Damage to
infrastructure or
community assets
Roads
Railways
Bridges
Power lines
Telephone lines
Water sources (specify type)
Sewerage system
Others (specify)
4. Decrease or loss
of livelihood
Agriculture
Animal husbandry
Bee keeping
Small scale trade
Others (specify
5. Traffic
accident
Injury
Damage to property
Damage to livestock
Others (specify)
6. Incidents on
expropriation and
compensation (specify)
7. Resettlement process
(specify)
8. Employment
and recruitment
(specify)
9. Construction
camps and village
relations
Nuisance from dust
Nuisance from noise
Vibration due to explosion
Project personnel
10. Others
(specify)