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REQUEST FOR ARCHITECTURAL &

ENGINEERING SERVICES

May Hall Addition and Renovation

UW-River Falls

July 2017

DFD Project No. 17F1K

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Table of Contents

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Project Background .............................................................................................................. 3

Project Description ............................................................................................................... 3

Scope of Services .................................................................................................................. 4

Consultant Qualifications ................................................................................................... 4

Project Budget Summary .................................................................................................... 5

Project Schedule Summary ................................................................................................ 6

Location Map and Building Floor Plans .......................................................................... 7

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Project Background May Hall was constructed in 1963 and provides double occupancy rooms for 188 residents with

common restrooms, a study lounge, and recreation facilities. The building is served by a main

entrance/lobby suite and an apartment for the resident director on the east end of the building.

The roof and windows were replaced within the past ten years, but the soft broken mortar of

the exterior masonry requires repair. The fire alarm systems have received periodic upgrades,

but the building is not protected by sprinklers. Although not required, fire sprinklers are

considered a standard life safety feature in new residence hall construction and should be added

to existing residence halls when possible. The resident rooms and common areas have not been

remodeled since original construction with the exception of the installation of Ethernet and cable

television connections. Floor restrooms have been recently remodeled, although electric hand

dryers were not installed at that time.

May Hall is physically connected to the east end of the Emogene Nelson Center, which will be

demolished as part of the Falcon Center for Health, Education, and Wellness project. The

demolition of this attached building will leave the west facade of May Hall exposed to the

elements. The process of enclosing the exposed structure presents an opportunity to bring the

building into compliance with current accessibility standards. A new near street level entrance

would provide basic ADA compliant access into the building mid-way between the basement

and first floor levels. The building is not accessible, but full accessibility to all areas of the

building could be easily accomplished with the addition of a two-door, multi-stop elevator.

Project Description This project renovates and updates 24,148 ASF/37,979 GSF of May Hall and constructs a 1,000

NASF/1,200 GSF addition to address accessibility deficits. The work will improve residence hall

amenity spaces, as well as correct current maintenance and infrastructure deficiencies.

This project will construct an ADA accessible entrance and lobby on the west side of the building

and provide a 5-stop dual door elevator for accessibility to all floors. The existing lobby on the

east end of the building will be remodeled into student study space. Several areas in the building

will be updated including the resident director's apartment, basement restrooms, and student

recreation areas. Infrastructure will be upgraded throughout the building. The steam heating

system and the main electrical distribution system will be replaced and a new fire suppression

system will be installed. Exterior masonry will be tuck-pointed to repair deterioration of the

building envelope.

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Selective finishes and fixtures in corridors and bathrooms that were not recently improved

during previous renovations will be updated. Exposed conduits in common corridors will be

covered, obsolete fire hose cabinets will be removed, and outdated signage will be updated. In

the restrooms, new hand dryers will be installed and the ceilings will be patched, repaired, and

re-painted. Upgrades to resident rooms include new finishes, fixtures, and lighting and the

replacement of existing asbestos-containing floor tile with vinyl floor tile.

The entire building will be off-line for one year to minimize the project's construction time. There

is available swing space on the campus to house the displaced residents.

Scope of Services The A/E will provide design through construction administration services as indicated in the DFD

“Policy and Procedure Manual for Architects/Engineers and Consultants”, the “Guide for Developing

Program Statements for Projects Requiring Enumeration”, and the DFD “Contract for Professional

Services” as directed by DFD at the Design Kickoff meeting. The services may be contracted for in

multiple contracts or contracts with multiple parts with project-specific review/ approval/

authorization points in the contract as determined by the needs of the project. Authorization for

subsequent services will be issued in writing upon satisfactory performance and completion of

contracted services and deliverables.

In addition to the requirements for preliminary design through construction in the DFD Policy and

Procedure Manual for Architects/Engineers and Consultants, the following additions and clarifications

should be noted:

• The consultant should have access to web-conferencing capabilities that can be initiated by the

consultant either at the consultant’s office, or at an institution.

Note that per the DFD Policy and Procedure Manual for Architects/Engineers and Consultants, the

following services will not be included in the scope of services:

• Hazardous materials survey, testing, and abatement bid documents will be contracted

separately based on the demolitions plans prepared by this AE team.

• WEPA compliance actions and document preparation will be contracted separately.

Consultant Qualifications The consultant should have completed a residence hall renovation project for a college or

university similar in size to the May Hall project.

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Well-qualified teams will have either the Prime consultant or a sub-consultant with the following

specific design experience:

• Elevator design and construction

Letter-of-Interest Submittal Requirements The letter-of-interest should not exceed fifteen pages, and should include the following

information:

• A listing of all firms who will be sub-consultants to the prime consultant, and services that

each sub-consultant will be providing. At a minimum identification of consultants for the

areas of expertise noted in “Consultant Qualifications” above will be required.

• A listing of key staffers for the consultant and sub-consultants, roles of each key staffer, and

a biography/resume for each key staffer.

Contacts UW – River Falls Dale Braun 715-425-3840 dale.k.braun@uwrf.edu

UW - System Admin. Cathy Weiss 608-263-4417 cweiss@uwsa.edu

Project Budget

Budget Item Cost

Construction

A/E Design

DFD Management Fee

Project Contingency

Equipment

Other Consultant Fees

TOTAL $4,955,000

Project Schedule

Consultant Selection Aug 2017

BOR/SBC Authority to Construct Jul 2018

Final Document Submittal Oct 2018

Bid Date Jan 2019

Start Construction May 2019

Substantial Completion Mar 2020

Final Completion May 2020

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WEPA Requirements In accordance with the Wisconsin Environmental Policy Act (WEPA), this project will require

Type III documentation, which will be completed by the campus.

Additional Documents UW-River Falls Master Plan (2011, DFD Project Number 09F2X)

https://www.uwrf.edu/Facilities/CampusPlanning/Master-Plan.cfm

May Hall Addition and Renovation Project Concept Plans

https://www.uwrf.edu/Facilities/CampusPlanning/May-Hall-Addition-And-Renovation.cfm

May Hall Residence Hall Original Construction Plans (1962) – upon request via DropBox

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Attachment A – Location Map

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Attachment B - Floor Plans: May Hall

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