Transcript
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Students Hand Book

Guidelines for Industrial Training

&

Guidelines for Preparation of Dissertation

(2017)

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Guidelines for Industrial Training

1. Industrial Training Programme

Industrial Training is one of the major parts of the B.Sc. Business Management

(Special) Degree Programme. This Industrial Training is presumed to make

students to expose to the Corporate Environment in a reputed firm so that the

undergraduates will be able to understand both the theory and practice.

Undergraduates are placed in the selected Business Organizations. They could

apply theoretical knowledge, skills, their own capabilities, and values that they

had been acquired during the course in the first three years of the degree

programme. The training provides undergraduates a greater opportunity to

develop their own competencies in connections with the Business Enterprises. It

will help undergraduates to develop their career opportunities too.

Organizations also can absorb the best performed students into permanent

cadres in some instances.

2. Aim of the Industrial Training Programme

To enable the students to interfere with industry to promote their theoretical

knowledge into practice and understand issues arisen during the implementation

process, and identify strategy(s) to overcome the issues.

3. Objectives of the Industrial Training

The main objectives of the Industrial Training are as follows;

To make the students expose with the practical environment where they

can apply the concepts and theories learned.

To provide a quality management training programme under the

supervision of external (company) and internal (university senior

academic) supervisors.

o To enhance the ability to solve issues that a firm confronts by

applying the concepts and theories.

o To improve competencies especially in modern management

strategies

o To produce Quality and Relevance graduates to whom potential

employment opportunities are presumed

o To create an industry-university link to enhance the potential

employment opportunities in producing quality graduates.

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4. Commencement of the Industrial Training

Once a placement for industrial training is found by a student, he/she should

formally inform the program coordinator/HOD by submitting the Industrial

Training Information Form (Annexure I). Every student should submit a copy of

“Letters of Appointment” to the Industrial Training coordinator/HOD,

otherwise his/her work or training period will not be considered for assessment

and evaluation.

5. Conduct at the Training Place

All trainees who undergo Industrial Training should comply with the Employers’

rules, regulations and orders related to procedures, working hours and

conditions of work, safety, discipline, personal conduct and all such matters.

All trainees should satisfactorily perform the work assigned by the employers

with due regard to the Employers’ facilities, equipment, tools, machinery and

other resources. Any misconduct would cause to take an immediate disciplinary

action.

6. Duration of the Industrial Training

The duration of the industrial training is equivalent to one academic semester of

which the training is provided during the final year of the degree programme

assuming 4 days per week at least they are in the industry, while the balance

three days stay at the University.

7. Course Works During the Industrial Training

Relevant courses of the final year will be conducted on Fridays. It is presumed

that students may be available for the course works in accordance with the

relevant Time Tables provided.

8. Placement Process

Finding of placements will depend on the availability of places in the relevant

organizations. In the case of student can find placements for themselves and they

should inform to the Department of Business Management immediately, unless

the Department will find placements for them. Once placements are found by the

Department, open interviews or discussions will be organized to select

candidates to relevant organizations.

9. Supervision of the Trainees

Supervision of the total Industrial Training will be assigned to;

I. External Supervisor - Officer attached to the Training Establishment

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II. Internal Supervisor - Academic Staff Member of the Department of

Business Management

10. Process of Assessment

Student performance is assessed using the following indicators.

Presentation on Industrial Training (PIT)

Confidential reports that are obtained from External Supervisors concerned

Details on each Indicator are given below

Presentation on Industrial Training (PIT)

All trainees should present their progress on students’ skill profile expected by

the industrial training program as specified by the Department.

Oral presentations which are based on the industrial training will be organized

by the Department. Presentations will be evaluated by a panel of Examiners. The

guideline for the presentation will be available in Annexure II.

Confidential Progress Reports (CPR)

Confidential Progress Report (CPR) will be obtained by the Department at the

end of the training (see Annexure III). Completed progress report should be

submitted to the Department through registered post only.

11. Termination of the Industrial Training

Industrial Training which is an opportunity that is offered to the students of the

final year of the B.Sc. Business Management degree programme should not

anyway be unutilized. Therefore, any misconduct could be caused to terminate

the tenure of the time in connection with the Industrial Training.

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Annexure I

Department of Business Management

Industrial Training Information Form

Particulars of the Student

01. Name : ………………………………………………………………………….

02. Reg. No : ………………………………………………………………………….

03. Contact No : ………………………………………………………………………….

04. E-mail : ……………………………………………………………………….

05. Permanent address: …………………………………………………………………………

Particulars of the Company

06. Name of the organization : ………………………………………………………………..

07. Date joined the Training : ………………………………………………………………..

08. Address : ………………………………………………………………..

09. Tel. No. : ……………………………………………………………….

Particulars of the Immediate Supervisor

10. Name : ………………………………………………………………………….

11. Designation : ………………………………………………………………………….

12. Contact No : ………………………………………………………………………….

13. E-mail : ………………………………………………………………………….

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Annexure II

Presentation on Industrial Training (PIT)

Guidelines for Preparing the Training Presentation

Total time for oral examination – 15 minutes (12 minutes presentation and

3 minutes for discussion)

Student should prepare a power point presentation and can use other

tools of presentation.

Presentation should consisted of;

o Designation

o Nature of job (Task, Duties, and Responsibilities)

o Progress of acquisition of following skills

Planning and organization skills

Leadership skills

Report writing skills

Public speech/ presentation skills

Negotiation skills

Decision making skills

Problem solving skills

Analytical skills

Innovative skills

Team working skills

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Annexure III

Confidential Progress Report

The report must be signed and return to the Department of Business Management

1. Name of the Company : …………………………………………………………………………

2. Name of the Supervisor: …………………………………………………………………….........

3. Contact Number : ................................................................................................................

4. Name of the Student : …………………………………………………………………………

Performance of the trainee during last six months is given below.

(Please mark x in the relevant cage)

Indicator - Poor - Average - Excellent

Attendance

Punctuality

Time Management

Knowledge

Abilities/ willingness to take

Challenges / Responsibilities

Communication skills - Oral

Written

Capacity to work with limited

supervision

Degree of initiation

Ability to work with others/ Team work

Planning and organizing skills

Leadership skills

Computer literacy

Problem solving skills/ Analytical skill

Student’s contribution to the company

Overall performance of the trainee

Special remarks ..........................................................................................................................

.......................................................................................................................................................

Please send this (via postal mail) to:

Head of Department Department of Business Management ………………………………. Wayamba University of Sri Lanka Signature - External Supervisor Kuliyapitiya Phone 0372283618 Fax 0372283618

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Guidelines for Preparation of Dissertation

1. Dissertation

Students are expected to write an independent research report, in the field of

Business Management under the supervision of an academic member nominated by

the Department. A series of workshop will be arranged to assist students on how to

apply the underlying principles in research methodology in doing research. The

students are allowed to conduct a survey, an audit, an evaluative study, causal

comparative study or any systematic study under this subject. At the end, the

undergraduates should submit the final report on or before the deadline declared by

the Department.

2. Process of Assessment

Final Report (Dissertation)

Oral Presentation (Proposal and Final Presentations)

Final Report (Dissertation)

A Comprehensive Report (spiral binding) must be submitted by every student at

the end of training. The report should be prepared under the supervision of the

Internal Supervisor by which it is examined by two Examiners where these

Examiners are appointed by the Department. (See Annexure I for guidelines on

preparing the Final Report). The Final Report that is approved by the Internal

Supervisor and Examiners (Hard binding – Annexure II) should be submitted on

or before the deadline to the Department together with the extended abstract in

the format of compact disk (CD). The date of submission will not be extended

without a reason acceptable to Head of Department.

Oral Examination

All trainees should present their proposal and Final Report of the training

program as specified by the Department.

Oral presentations which are based on the proposal and Final Report will be

organized by the Department. Presentations will be evaluated by a panel of

Examiners.

Total time for oral examination – 20 minutes (15 minutes presentation and

5 minutes for discussion)

Student should prepare a power point presentation and can use other

tools of presentation.

A printed copy of the presentation together with Progress Record

(Annexure III) should be submitted to the internal supervisor before

he/she starts the presentation.

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Annexure I

Guidelines for Preparing the Research Report

3 (a) Research Paper Format

Declaration

TABLE OF CONTENTS

List of Tables III

List of Figures IV

List of Abbreviations (if needed) V

Acknowledgements VI

Abstract VII

Chapter 1: INTRODUCTION

1.1. Background

1.2. Research Problem

1.3. Research Questions

1.4. Research Objectives

1.5. Significance of the Study

1.6. Scope of the Study

1.7. Chapter Framework

Chapter 2: LITERATURE REVIEW

2.1 Introduction

2.2 Theoretical Framework

2.3 Conceptualization of the research model

2.4 Hypotheses

2.5 Summary

Chapter 3: METHODOLOGY

3.1 Introduction

3.2 Study Design

3.3 Population, Sample & Sampling Technique

3.4 Operationalization

3.5 Data collection

3.6 Data Presentation & Analysis

3.7 Summary

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Chapter 4: DATA PRESENTATION AND ANALYSIS

4.1 Introduction

4.2 Description of the Actual Sample

4.3 Examining the Data

4.4 Descriptive Analysis

4.5 Testing of the Hypothesis

4.6 Summary

Chapter 5: CONCLUSION AND RECOMMENDATIONS

5.1 Introduction

5.2 Summary of the Findings

5.3 Discussion of the Findings

5.4 Implications of the Study

5.5 Limitations and Suggestions for Future Research

5.6 Conclusion

List of References

Bibliography (if needed)

Appendix I: Questionnaire

Appendix II: Interview Guide

Appendix III:

Appendix IV:

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3 (b) Details of Research Paper Format

TABLE OF CONTENT

This must appear at the beginning of the report and should be centered on the page.

Indicate the chapter numbers and the relevant pages.

Abstract

A Research paper should have an Abstract (Limit it to one page)

The Abstract is written in the past tense, as it is written after completing the

study.

The abstract provides the essence of the entire report. It should be a stand- alone

document and, therefore must be written concisely with separate paragraphs

giving a statement of the problem, methodology of the study, main findings and

main conclusions. It should not contain sub headings or statistical tables.

Chapter 1: INTRODUCTION

State the background of the research

State the problem/ issue clearly, describe it in detail going into all its dimensions

and aspects, and substantiate it with hard evidence to show that it is a real (and

not an imaginary) problem.

Specifically mention the research questions

State the objectives of the study using active verbs

State the significance of the study, both from a research angle (fills a knowledge

gap) and then its practical significance (i.e. offered through your

recommendations)

State the scope of the study (e.g. limited to the private sector, Colombo City, etc)

Present the chapter framework of the research

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Chapter 2: LITERATURE REVIEW

The Literature review must be a review of literature relevant to the research

problem and not an unconnected assemblage of excerpts from texts.

It must cover the important readings on the problem/ issues studied.

It must be up to date

Any excerpts drawn from texts must be acknowledged. Plagiarism is a serious

offence. (i.e. in Chapter 5 of the Report)

The literature review must help the researcher to develop the conceptual

framework and identify the variables to be studied.

It also helps the writer to conduct a useful discussion of the findings later.

The Conceptual Framework must be derived from the literature review

Independent variables explaining the dependent variable must be clearly

identified and described.

Hypotheses must be clear and specified

Hypotheses must be testable variables must be reduced to observable and

measurable terms.

Hypotheses must not be truisms, but should be open to challenge and

falsification.

Hypotheses must be stated in advance.

State the hypotheses using subscripts (H1, H2, etc.). .

State the operationalization of the variables.

Chapter 3: METHODOLOGY

The researcher must clearly indicate the sampling technique used to derive the

sample

The sample must be selected carefully so as to be representative of the

population.

The researcher must clearly indicate the procedure for data collection

(questionnaire, interview guide, etc)

Issues of validity and reliability must be addressed through the questionnaire.

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The procedure for data presentation and analysis techniques should be explained

clearly

Chapter 4: DATA ANALYSIS AND FINDINGS

For each hypothesis, first present the qualitative data and thereafter the

quantitative data gathered.

Present clear tables and figures and provide a description under each.

Tables must have a number and a title at the top and the source at the bottom.

The data analysis should be followed by clearly listed and described findings

which must relate directly to the hypotheses.

Findings must be derived from the data analysis and should not be based on

your own experiences and personal likes and dislikes.

Discussion must relate to the hypotheses that were formulated. It should be a

descriptive account of the findings and their implications.

Relate the discussion to previous studies (Compare and contrast).

Chapter 5: CONCLUSION AND RECOMMENDATIONS

State the limitations of the study (e.g. size of sample, confidentiality of

information, tendency to provide responses that are socially acceptable/

desirable)

Conclusions and recommendations must flow from the discussion of the

findings.

Recommendations must address the problem. These should be practical and

actionable.

Arrange recommendations in a hierarchy, according to their priority and order of

importance.

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3 (c) Formatting of the Report The Report should be organized according to the structure given below. The report

should be type- written

Paper size : A4

Line Spacing : 1.5

Font : Times New Roman

Font size : 12

Alignment : Justified

Margins : Left 1.5”, right, top and bottom 1”

Number of pages : 50 pages minimum (10000 words)

3 (d) Guidelines for preparing/ submitting the report

The Report should be prepared under the supervision of the Internal

Supervisor.

The Report shall not be accepted until the Internal Supervisor is

acknowledged.

The Report should be structured as specified above.

The Report must be submitted to the Department within one month after the

end of the Training.

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3 (e) Title page Format

............... (Title of the Research) ...............

(Font Size - 18, Font Style - Times New Roman, Uppercase, Centered, Bold)

By

................ (Name with Initials) .................

.............. (Registration Number) ...............

(Font size - 16, Font Style – Times New Roman, Uppercase, Centered, Bold)

This Research is submitted in partial fulfillment of the requirement of the

Degree of

B.Sc. Business Management (Special)

Of

Department of Business Management

Faculty of Business Studies & Finance

Wayamba University of Sri Lanka

................ (Year of Publication) ................

(Font size - 14, Font Style – Times New Roman, Uppercase, Centered, Bold)

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3 (f) Declaration

Declaration

I hereby certify that this research does not incorporate any material previously

submitted for a degree in any University or Institution to the best of my knowledge

and it does not contain any material previously published or written by any other

person except where due references have been made in the Text.

…………………………... …………………………...

Date Signature of the Student

I hereby recommend that this research was prepared under my supervision by

...........................................................................................................................in the partial

fulfillment of the Bachelor of Science in Business Management (Special) Degree.

Signature of the Academic Supervisor: ...............................................................

Name .........................................................................................................................

Date ...........................................................................................................................

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Appendix II

Guidelines for Oral Presentation

Oral presentation should be based on the final report

20 minutes will be allocated for the presentation

Presentation will be evaluated by a panel appointed by the Department of

Business Management

Guidance for the presentation will be provided by the Internal supervisor

Guidelines for Internal Supervisor

Internal Supervisors should:

Provide all the necessary guidance for Industrial Trainees.

Continuously evaluate the performance of Trainees by holding once a month

Evaluation forms.

Feedback to External Supervisors and Students.

Ensure the smooth running of the Training programme.

Guidelines for External Supervisors

External Supervisor should:

Involve genuinely and regularly with Training Activities throughout the training

period.

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Help the Department of Business Management to conduct a successful training

program by providing necessary feedback. (i.e. confidential progress report,

training records book)

Continuously evaluate the performance of the Trainees in the organization

Concern the clarity about expectation of students and feedback to them about

their performance.

Provide the necessary guidance for students to achieve Training Objectives by

providing opportunities to deal with current practices of management.

Guidelines for Industrial Trainee

Industrial Trainees should:

Find out placement opportunities that facilitate achievement of training

objectives and acceptable to the department.

Actively participate in the Training Programme.

Respect company norms of punctuality, dress, etc and behave in an ethical and

professional manner.

Work together collaboratively with the Department, Internal Supervisor, External

Supervisor and the Company.

Engage in self- evaluation and receive constructive feedback.

Keep the company and DBM informed of movements relating to the placement

and observing normal courtesies such as notifying the company of sickness or

inability to keep an appointment.

Be available for the course works according the timetable noticed by the

Department.

Report the progress of the training to the Internal Supervisor by regularly

attending the Training Evaluation Forms.

Maintain Training Record Book as instructed by the Department and produce

duly completed above documents to the Internal Supervisors.

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Annexure III

Guidelines for submitting Hard Bind Copies (Final Version) of the Dissertation.

1. Colour of the Cover should be Black.

2. Should use a Hard Cover.

3. The Title of the Dissertation along with the Name, Name of the Degree & the

University, Year of submission should be printed on the cover as follows;

Title - Font Size - 18, Font Style - Times New Roman, Uppercase, Centered,

Bold in Gold Coloured letters embossed on the cover.

Name -

Name of Degree -

Name of University & Year -

4. Alignment of page should be centered

5. On the bound side of the Dissertation the Title of the Research, Name of the

author and year of submission should be printed (embossed) in gold coloured

letters Font size – 10, Font style – Times New Roman in Block Capitals

6. Two numbers of hard bind copies of the Dissertation duly certified by the

supervisor should be submitted to the Head/ Department of Business

Management of the Wayamba University of Sri Lanka on or before

due date.

Font size - 16, Font Style – Times New Roman, Uppercase,

Centered, Bold in Gold Coloured

Font size - 14, Font Style – Times New Roman, Uppercase,

Centered, Bold in Gold Coloured

Font size - 14, Font Style – Times New Roman, Uppercase,

Centered, Bold in Gold Coloured

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Note :- The Right, Top & Bottom margins should be 1”, Left margin should

be 1.5” in A4 paper.

TITLE

(Font Size - 18, Font Style - Times New Roman, Uppercase, Centered,

Bold in Gold Coloured letters embossed on the cover)

NAME OF STUDENT WITH INITIALS

(Font size - 16, Font Style – Times New Roman, Uppercase, Centered,

Bold in Gold Coloured)

NAME OF DEGREE

(Eg. B.SC. (SP.) DEGREE IN BUSINESS MANAGEMENT)

WAYAMBA UNIVERSITY OF SRI LANKA

YEAR

(Font size - 14, Font Style – Times New Roman, Uppercase, Centered,

Bold in Gold Coloured)

2.5 cm

3.5 cm

Colour Printing for

Logo

TIT

LE

N

AM

E O

F S

TU

DE

NT

WIT

H IN

ITIA

LS

YE

AR

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Annexure IV

Progress Record (PR)

Department of Business Management

MGT 4246 – Industrial Training and Dissertation

Name of the Student ………………………………………………………………………..

Registration No.:………………….

Name of the Supervisor ………………………………………………………………………

Title of the Dissertation Study ……………………………………........................................

…………………………………………………………………………………………………

…………………………………………………………………………………………………

…………

Each student is required to maintain this record after consulting the HOD/ internal supervisor

for their dissertation. It is the responsibility of candidate to obtain remarks and signature of

the HOD/ academic supervisor at the end of each meeting which ensures that all the

instruction given by the HOD/ supervisor are adhered and incorporated.

Ser. No. Completed Tasks Signature

01 Submission of the Industrial Training Information Form

02 Presentation on Industrial Training

03 Submission of Confidential Progress Report

04 Submission of the research topic

05 Workshop 01: How to write a winning research proposal

06 Submission of the research proposal

07 Proposal presentation

08 Workshop 02: Development of the first chapter

09 Submission of the first chapter to supervisor

10 Workshop 03: Development of the second chapter

11 Submission of the second chapter to supervisor

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12 Workshop 04: Development of the third chapter

13 Submission of the third chapter to supervisor

14 Development of the questionnaire

15 Workshop 05: Development of the fourth chapter

16 Submission of the fourth chapter to supervisor

17 Workshop 06: Development of the fifth chapter

18 Submission of the fifth chapter to supervisor

19 Submission of the spiral binding

20 Viva presentation

21 Submission of the hard copy

22 Submission of the extended abstract

Signature of the student………………………………………… Date………………

This dissertation is recommended for examination.

Signature of the supervisor……………………………………… Date………………

Important:

1. Every student needs to complete all the above tasks.

2. If any student fails to complete, the dissertation will not be taken up for examination.

3. It is the duty of the supervisor not to recommend such dissertation for examination.

4. The student should submit this report along with the dissertation, when the

disseveration is submitted for examination.


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