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Things to do before an interview:

1. Get a good night sleep the night before. You’ll look better and feel better, allowing yourself 

to make the best first impression.

2. Do your research. Know the company that you are interviewing with so you can answer

their questions well and in the right context. It will also show that you are truly interested in

the company.3. Prepare questions beforehand. Know the answers to basic questions that they will most

likely ask you. Also come up with a few questions about the company or position you are

applying for to show that you’re interested. 

4. Make a few copies of your resume and put them somewhere where you won’t forget to

bring them.

5. Search the web. It is likely someone else has interviewed with the company, so search the

web and see what others are saying about it.

6. Make sure your clothes are clean and wrinkle-free.

7. Know who will be interviewing you, and learn a bit about their background..

8. Know how to answer the question, “What will you add to the company by joining it?” 

9. Carry a tissue or handkerchief in your pocket to dry your hands in case you are nervousbefore you go in.

10. Turn off your cell phone.

Items to do during an interview 

1. Answer the question that was asked.

2. Shake the interviewers hand.

3. Take a second before answering a question to show you are putting some thought into

your answer.

4. Let your achievements speak for you.5. Ask questions, including asking for a full description of the type of work that you will be

doing.

6. Keep eye contact.

7. Start with conversation topics that you are comfortable with. This will allow you to direct

the interview to a certain degree and present yourself in a positive light.

Items not to do during an interview 

1. Don’t talk too quickly. 2. Don’t digress from your points. Answer questions directly. 

3. Don’t use words you don’t know the meaning of. 

4. Don’t talk about your personal life. 

5. Don’t give the employer any reason to think you will not perform well.  

6. Don’t act nervous. 

7. Don’t fidget. This might be something you have to practice but it is worth it.

8. Don’t get defensive. The interviewer will be asking technical questions. Everyone has their

weak spots and that is okay – work with it and practice for it.

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What to do after the interview 

1. Drop off your thank you note. Always, always thank your interviewer after you’ve left. Email

them after you drop off your note. The more contact you have, the more you remain in their

minds over the other applicants. It shows you’re thoughtful, motivated, and that you care.

2. Create a list of items that you did well and that you would like to improve on.3. Follow up appropriately. Sometimes the interviewer will tell you when they will notify you;

other times it will be your responsibility to make the follow up.

-*~|[{Tips On AELE4163 English For Management}]|~*-

MEETING SKILLS

+Agenda (definition and its importance)

-The agenda is a list of the most important issues for the members to discuss

-Enables members to know how much time they have to make their point

-Enables the chairperson to allocate sufficient time to each member

-To know issues to be covered

-Keeps the discussion focused

+Languages in meetings (chairperson's language function) 

I) Opening the Meeting

-Welcoming and Introducing Participants

-Stating the Principal Objectives of a Meeting

-Giving Apologies for Someone Who is Absent

II) Reviewing Past Business

-Reading the Minutes (notes) of the Last Meeting

-Dealing with Recent Developments

III) Beginning the Meeting

-Introducing the Agenda

-Allocating Roles (secretary, participants)

-Agreeing on the Ground Rules for the Meeting

IV) Discussing Items

-Introducing the First Item on the Agenda

+Chairperson's roles and mistakes he/she makes and how to overcome it 

Roles: -Open the meeting

-Check for quorum-Allow free and, if necessary, formal debate

-Ensures that no one dominates discussion

-Ensures that everyone takes part in the discussions and decision-making

-Ensures that the date for the next meeting is always set at the meeting

Mistakes: -The person being harassed is not being protected

-Allowing a person to dominate the discussion

-Not actively participating in the discussion

-Poor time management

Solutions: -Consult beforehand with the secretary on the issues to be discussed

-Supervise and prepare the meeting with the secretary

-Check meeting of minutes and reports beforehand-Plan properly on the timing

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+Roles of secretary (before, during and after)

Before: -Make sure a place is available for the meeting

-Make sure that the minutes of the previous meeting are ready

-Draft the agenda for the coming meeting

-Keep all papers needed in a folderDuring: -Make a note of those present and also of all apologies

-See that a quorum is present before any committee business is done

-Read the minutes of the previous meeting

-Assist the chairperson with any information required

After: -Draft or check the minutes before submitting for approval

-Write any letters or take any action on matters decided by the committee

-Have the Minutes typed, copied and sent out to all the members

+Advantages/Disadvantages of holding meetings

Advantages: -Sharing of different ideas from different point of view

-Building a good working relationship between members-Enhancing team building

-Improves stability of the company

Disadvantages: -Time consuming

-Conflicts between members

-May not reach a conclusion due to differing opinions

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JOB-SEEKING SKILLS

+Effective resume

-Neatly prepared

-Includes only relevant information which adds value

-Sentence structures should be attractive instead of repetitive

-Easy to browse through

+Reasons to arrive early to interview place

-Familiarize with the environment

-Be mentally prepared for the interview

-Leaving a good impression on the employee

-Converse with other interviewees to understand the company

-To relieve stress

+Questions asked by interviewees

Tips: -Show you've done your homework

-Always prepare questions to ask

-Employers make judgments about you based on the questions you ask

-Never ask about salary and benefits

Questions: -How does upper management view the role and importance of this department

and this position?

-What is the organization's plan for the next five years, and how does this department fit in?

-Could you explain your organizational structure?

-What kind of work can I expect to be doing the first year?

+Answering interview questions

Tips: -Show your confidence when answering-Be honest when answering

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-Use a friendly tone when answering

-Do not hesitate for too long

Common questions: -Tell me about yourself 

-Why did you leave your last job?

-Where do you see yourself in five years?-What are your strength and weaknesses?

+Importance of good communication skills

-To gain a better advantage over others to impress the interviewer

-To leave a good impression on the interviewer

-To prevent misinterpretation of message

-Able to interact confidently

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ORAL PRESENTATION 

+Importance of pauses and gestures-Catch the attention of the audience

-The idea can be passed to the audience easily

-Become more expressive

-Ensure a lively presentation

+The importance of signposts

-To gain attention from the audience when entering into a new topic

-To recap the previous topic to the audience for a better understanding

-To give a clear idea on what you are about to discuss

-Enable yourself to get a clear picture on what to say next

+Attention getting strategies

-Anecdote (short stories)

-Interesting facts

-A metaphor (比喻)

-A joke

+Ways to ensure speech is in control

-Practice before presenting

-Allocate time for each topic when practicing

-Speech must not be too slow to avoid audience getting bored

-Speech must not be too fast to allow enough time for audience to digest

+How to overcome boring speeches

-Interact with the audience by asking questions

-Use more visuals to attract audience

-Avoid speaking in a monotone voice

-Make eye contacts

-Do not read from the slides or notes