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Billing SoftwareBilling Software

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F2F2 - - Item MasterItem Master F3F3 - - AddAdd F4F4 - - EditEdit F5F5 - - SaveSave F6F6 - - DeleteDelete F7F7 - - Free ItemsFree Items F8F8 - - SearchSearch F9F9 - - CancelCancel EscEsc - - CloseClose

Software Contains1. Masters2. Transactions3. Accounts4. Reports

MastersMasters

The software consists of various masters i.e the The software consists of various masters i.e the initial settings for the software like adding the initial settings for the software like adding the items, adding various brands, areas, packing items, adding various brands, areas, packing types for the items, categories for the items, types for the items, categories for the items, accounts maintained by the company accounts maintained by the company (customers or suppliers), VAT master, adding (customers or suppliers), VAT master, adding employees of the company and adding different employees of the company and adding different usersusers

MASTERS

Item masterStock entryBrand masterArea masterPack masterCategory masterEmployee masterDistributor itemsAccount masterOutput VAT masterUser masterCompany master

Item masterItem master ADDING AN ITEMADDING AN ITEM Go to masters< Item Go to masters< Item

master<Itemmaster<Item Item master is to add new Item master is to add new

items with its barcode numberitems with its barcode number Here the category, Here the category,

subcategory, brand, pack type subcategory, brand, pack type and VAT will be taken from and VAT will be taken from dropdown which comes from dropdown which comes from mastersmasters

Here supplier can be selected Here supplier can be selected from whom the items have from whom the items have been takenbeen taken

Discount % should be given so Discount % should be given so that calculation will be that calculation will be calculated according to calculated according to discount % and VATdiscount % and VAT

Item masterItem master

ADDING BATCH TO AN ITEMADDING BATCH TO AN ITEMGo to masters< Item master< BatchGo to masters< Item master< Batch Batch means the same Batch means the same

items with different prices items with different prices with respect to weight or with respect to weight or measure of itemsmeasure of items

he prices for the item i.e he prices for the item i.e cost price, MRP, selling cost price, MRP, selling price and stockprice and stock

After every sales or After every sales or purchases the stock will be purchases the stock will be altered accordinglyaltered accordingly

Go to masters< Item master< BatchGo to masters< Item master< Batch By giving search the items can By giving search the items can

be displayed in the right side of be displayed in the right side of the boxthe box

By clicking on the items and By clicking on the items and clicking on edit the item and clicking on edit the item and batch can be openedbatch can be opened

For editing or for viewingFor editing or for viewing Again by clicking on the item Again by clicking on the item

and giving delete and save and giving delete and save options an item can be deletedoptions an item can be deleted

*NOTE: Any where in the software *NOTE: Any where in the software by clicking on F2 the item by clicking on F2 the item master opens in the popupmaster opens in the popup

Go to masters< Brand masterGo to masters< Brand master

Here various brands can Here various brands can be entered and savedbe entered and saved

Brand code, brand name Brand code, brand name and the description can and the description can be given herebe given here

The brands given here The brands given here can be shown in the item can be shown in the item master in the dropdownmaster in the dropdown

BRAND MASTERBRAND MASTER

Go to masters< Brand masterGo to masters< Brand master By giving search option in the brand master all the By giving search option in the brand master all the

brands added can be displayed in the right side boxbrands added can be displayed in the right side box Click on the brand and click on edit to edit the name, Click on the brand and click on edit to edit the name,

code or description or click on delete and save to code or description or click on delete and save to delete the branddelete the brand

We can search the brand by giving the brand name in We can search the brand by giving the brand name in the brand name field given for the search optionthe brand name field given for the search option

Area MasterArea Master

Go to Masters<area masterGo to Masters<area master Add various area names Add various area names

in area master and savein area master and save Go to search all the area Go to search all the area

names added is displayed names added is displayed on right sideon right side

Click on the area and Click on the area and click edit to edit and click click edit to edit and click delete and save to delete delete and save to delete the area from the listthe area from the list

Pack MasterPack Master

Go to Masters<pack masterGo to Masters<pack master Add various packing Add various packing

types by name and types by name and quantity/pack and savequantity/pack and save

Go to search, all the Go to search, all the packing types added is packing types added is displayed on right sidedisplayed on right side

Click on pack type and Click on pack type and click edit to edit and click click edit to edit and click delete and save to delete delete and save to delete the pack type from the listthe pack type from the list

Category MasterCategory Master

Go to Masters<category masterGo to Masters<category master Give category code, category Give category code, category

name and descriptionname and description Give sub category code and name Give sub category code and name

under that categoryunder that category There can be as many sub There can be as many sub

categories as we want in a categories as we want in a category and savecategory and save

Go to Masters<category Go to Masters<category mastermaster

Click on search, the list of Click on search, the list of categories will be categories will be displayed in the right side displayed in the right side boxbox

Select a category to be Select a category to be deleteddeleted

The category and sub The category and sub category will appear in the category will appear in the pagepage

Select the sub category to Select the sub category to be deleted or editedbe deleted or edited

Click on edit and edit the Click on edit and edit the category/sub categorycategory/sub category

Click on delete and save to Click on delete and save to delete any category/sub delete any category/sub categorycategory

To edit and delete category masterTo edit and delete category master

Employee masterEmployee master Go to Masters<category masterGo to Masters<category master Add the employees for that Add the employees for that

companycompany Fill all the information Fill all the information

regarding that employee regarding that employee State whether the employee is State whether the employee is

active or salesman and saveactive or salesman and save Again go to search the list of Again go to search the list of

all the employees will be all the employees will be displayed in the right side boxdisplayed in the right side box

Click on the employee, the Click on the employee, the employee details will appear in employee details will appear in the front box then click on edit the front box then click on edit to edit the employee infoto edit the employee info

Click on delete to delete an Click on delete to delete an employeeemployee

Distributor ItemsDistributor Items

Go to Masters< distributor itemsGo to Masters< distributor items From the dropdown select the From the dropdown select the

distributor name and give submitdistributor name and give submit The items under that distributor list The items under that distributor list

will appear will appear In the item master the items In the item master the items

distributor can be givendistributor can be given The items under the particular The items under the particular

distributor appearsdistributor appears

Account masterAccount master

Go to Masters< Account MasterGo to Masters< Account Master Select whether customer, Select whether customer,

distributor or other accountdistributor or other account Give account name, started on Give account name, started on

account opening balance, account opening balance, address, phone no., TIN no. etcaddress, phone no., TIN no. etc

Give account group, it will be Give account group, it will be sundry creditors for distributors, sundry creditors for distributors, sundry debtors for customer and sundry debtors for customer and other groups for otherother groups for other

EDIT AND DELETE IN ACCOUNT EDIT AND DELETE IN ACCOUNT MASTERMASTER

Go to Masters< Account MasterGo to Masters< Account Master Click on search, all the account Click on search, all the account

groups will appear in the right groups will appear in the right side boxside box

Click on any account group the Click on any account group the info will appear in the page info will appear in the page

Click on edit to edit and delete Click on edit to edit and delete and save to delete the account and save to delete the account groupgroup

Output VAT MasterOutput VAT Master

Go to Masters< Output VAT MasterGo to Masters< Output VAT Master Enter tax name and tax Enter tax name and tax

percentagepercentage Select active and saveSelect active and save Go to search, all the VAT’s added Go to search, all the VAT’s added

will appear in the right sidewill appear in the right side Tax can be selected and can be Tax can be selected and can be

edited or deleted if required edited or deleted if required

User MasterUser Master

Go to Masters< User MasterGo to Masters< User Master Software can be used by one or Software can be used by one or

more users at a timemore users at a time In user master different users can In user master different users can

be createdbe created Here user ID is auto generatedHere user ID is auto generated Enter user name, user password Enter user name, user password

and user typeand user type User master can be deleted and User master can be deleted and

edited if requirededited if required

Company MasterCompany Master

Go to Masters< Company Go to Masters< Company MasterMaster

Here the company’s details Here the company’s details can be addedcan be added

Go to add and give all the Go to add and give all the details regarding the details regarding the company, company name, company, company name, address, PAN, TAN, TIN etc address, PAN, TAN, TIN etc that are projected in the that are projected in the reportsreports

Information regarding the Information regarding the company can be edited and company can be edited and deleted according to the deleted according to the requirementrequirement

TRANSACTIONSTRANSACTIONS

Sales entrySales entry Purchase entryPurchase entry Sales returnSales return Purchase returnPurchase return Order entryOrder entry Supplier purchase orderSupplier purchase order Stock adjustmentStock adjustment Daily cash openingDaily cash opening

Sales EntrySales EntryGo to Transactions< Go to Transactions<

Sales EntrySales Entry Here the billing of Here the billing of

the sold goods the sold goods can be done for can be done for the customerthe customer

Press F2 and the Press F2 and the item list popup item list popup appearsappears

Or barcode Or barcode scanning also can scanning also can be accepted to be accepted to enter the itementer the item

Double click on Double click on an item and that an item and that item is been item is been added to the added to the sales entrysales entry

Go to Transactions< Sales Go to Transactions< Sales EntryEntry

To make a sales bill select To make a sales bill select the items from the item list, the items from the item list, and can change the quantityand can change the quantity

Here the discount % and vat Here the discount % and vat % is calculated from the % % is calculated from the % given in item mastergiven in item master

Select the counter and Select the counter and cashier from dropdowncashier from dropdown

Select cash or credit, Cash Select cash or credit, Cash would be for the irregular would be for the irregular customers and credit would customers and credit would be for the regular customers be for the regular customers who are been added in the who are been added in the group mastergroup master

Enter tender amount and Enter tender amount and click on click on save and printsave and print

Go to Transactions< Sales EntryGo to Transactions< Sales Entry After save and print the preview After save and print the preview

of the bill can be seenof the bill can be seen Then the printout of the bill can Then the printout of the bill can

be takenbe taken The design of the bill is The design of the bill is

customizable according to customizable according to requirement of the companyrequirement of the company

By entering in sales entry the By entering in sales entry the stock of the item decreases in stock of the item decreases in item masteritem master

Purchase EntryPurchase EntryGo to Transactions< Purchase Go to Transactions< Purchase

EntryEntry Select the supplier from Select the supplier from

dropdowndropdown Give the invoice number, Give the invoice number,

invoice date, mode of invoice date, mode of payment and credit period payment and credit period if the mode of payment is if the mode of payment is creditcredit

Scan the barcode or open Scan the barcode or open the item list by choosing the item list by choosing F2 to select the itemsF2 to select the items

The values of the item is The values of the item is appeared in the columns appeared in the columns down, quantity can be down, quantity can be changed, discount% and changed, discount% and discount amount can be discount amount can be given and press entergiven and press enter

In the down box the In the down box the various tax amounts for various tax amounts for various configuration is various configuration is shownshown

Go to Transactions< Purchase EntryGo to Transactions< Purchase Entry By selecting search, the table in the right hand side is opened, where the list By selecting search, the table in the right hand side is opened, where the list

of all the purchases made is displayedof all the purchases made is displayed We can select any one so that values are displayed in the main window and We can select any one so that values are displayed in the main window and

we can edit by edit option and delete by delete optionwe can edit by edit option and delete by delete option By entering in purchase entry the stock of the items is increased in item By entering in purchase entry the stock of the items is increased in item

mastermaster

Sales ReturnSales Return

Go to Transactions< Sales Go to Transactions< Sales ReturnReturn

The goods returned by the The goods returned by the customer after selling by customer after selling by companycompany

By scanning barcode or By scanning barcode or pressing F2 the items can pressing F2 the items can be selectedbe selected

Give the customer nameGive the customer name Give the account type and Give the account type and

savesave

Purchase ReturnPurchase ReturnGo to Transactions< Purchase ReturnGo to Transactions< Purchase Return The goods returned after the The goods returned after the

purchase can be entered herepurchase can be entered here Select the supplier from dropdownSelect the supplier from dropdown Give the invoice number, invoice Give the invoice number, invoice

date, mode of payment and credit date, mode of payment and credit period if the mode of payment is period if the mode of payment is creditcredit

Scan the barcode or open the item Scan the barcode or open the item list by choosing F2 to select the list by choosing F2 to select the itemsitems

The values of the item is appeared The values of the item is appeared in the columns down, quantity can in the columns down, quantity can be changed, discount% and be changed, discount% and discount amount can be given and discount amount can be given and press enterpress enter

In the down box the various tax In the down box the various tax amounts for various configuration amounts for various configuration is shownis shown

Go to Transactions< Purchase ReturnGo to Transactions< Purchase Return By selecting search, the table in the right hand side is opened, By selecting search, the table in the right hand side is opened,

where the list of all the purchases made is displayedwhere the list of all the purchases made is displayed We can select any one so that values are displayed in the main We can select any one so that values are displayed in the main

window and we can edit by edit option and delete by delete optionwindow and we can edit by edit option and delete by delete option By entering in purchase entry the stock of the items is increased in By entering in purchase entry the stock of the items is increased in

item masteritem master

Order EntryOrder EntryGo to Transactions< Order EntryGo to Transactions< Order Entry Here the item name, quantity Here the item name, quantity

and the prices of the items and the prices of the items purchased from the supplier purchased from the supplier is givenis given

Give the order number, order Give the order number, order date and select the supplierdate and select the supplier

Select the items from the Select the items from the item master by giving F2item master by giving F2

Quantity can be changed, Quantity can be changed, gross amount and value is gross amount and value is calculated accordingly and calculated accordingly and savesave

Edit and delete option is also Edit and delete option is also availableavailable

Supplier Wise Purchase OrderSupplier Wise Purchase Order

Go to Transactions< Go to Transactions< Supplier Wise Purchase Supplier Wise Purchase OrderOrder

Here if we select the supplier Here if we select the supplier from the dropdown and press from the dropdown and press on the adjusting button then on the adjusting button then all the items purchases all the items purchases regularly from that supplier regularly from that supplier appearsappears

Give the order number and Give the order number and order dateorder date

The order quantity in the The order quantity in the order quantity field can be order quantity field can be changed and value will be changed and value will be calculated accordinglycalculated accordingly

Search option is available to Search option is available to know about the list of know about the list of purchases made from the purchases made from the supplier at a particular datesupplier at a particular date

Stock adjustmentStock adjustment

Go to Transactions< Go to Transactions< Stock Stock AdjustmentAdjustment

Here the stock can be adjusted Here the stock can be adjusted whether positive or negative due whether positive or negative due to certain reasonsto certain reasons

Press the button in the right top Press the button in the right top corner to get the item mastercorner to get the item master

Select the item whose stock has Select the item whose stock has to be adjustedto be adjusted

Now give the adjustment quantityNow give the adjustment quantity Select adjustment whether Select adjustment whether

positive or negative, stock positive or negative, stock increases when positive and increases when positive and decreases when negativedecreases when negative

Select the reason ‘Damage’, Select the reason ‘Damage’, ‘Shortage’ or ‘Excess’‘Shortage’ or ‘Excess’

Give remarks and saveGive remarks and save

Daily Cash OpeningDaily Cash Opening

Go to Transactions< Go to Transactions< Daily Cash Daily Cash OpeningOpening

Here daily cash opening of all the Here daily cash opening of all the counters in certain denominations counters in certain denominations is been savedis been saved

Select the counter, select the entry Select the counter, select the entry date and the user namedate and the user name

Give opening balance amount in Give opening balance amount in various denominations for all the various denominations for all the counters and savecounters and save

Search, Edit and Delete option is Search, Edit and Delete option is available for available for

Daily Cash OpeningDaily Cash Opening

Go to Transactions< Go to Transactions< Daily Cash OpeningDaily Cash Opening

Go to search, the list Go to search, the list would appear in the right would appear in the right sideside

Select the list from right Select the list from right side and can edit the side and can edit the values or delete if wantedvalues or delete if wanted

REPORTS1. Daily cash report2. Counter wise report3. Sales Reports• Sales return report• Sales product wise

summary• Salesman wise sales report• Category wise sales report• Non moving item reports• Customer wise sales report4. Purchase• Purchase report• Purchase product wise• Purchase rate report

• Purchase order report• Supplier purchase order

report • Purchase list• Distributor wise purchase

report• Category wise purchase

report5. Stock report• Item wise stock report• Stock adjustment report• Negative stock report• Pricelist

Daily Cash Report

Go to Reports< Daily Cash Report

• Here the daily cash transactions on all the counters for the selected cashier can be seen

• Select the cashier and click on show the transactions regarding that particular cashier for all the counters is shown

Counter wise report

Go to Reports< Counter Wise Report

• Here the counter wise daily transactions can be shown

• Select the counter and click on show, the transactions of that particular counter can be shown

• Both credit and debit can be shown

Sales Return ReportSales Return Report

Go to Reports< Sales Go to Reports< Sales < < Sales Return Sales Return ReportsReports

The report for the The report for the sales return from a sales return from a given date to a given given date to a given date is showndate is shown

From date and To date From date and To date has to be selected so has to be selected so that the report that the report generated will be the generated will be the transactions within that transactions within that datesdates

Day wise total is also Day wise total is also shownshown

Sales Product Wise SummarySales Product Wise Summary

Go to Reports< Sales < Go to Reports< Sales < Sales Sales Product Wise ReportsProduct Wise Reports

The product wise sales can be The product wise sales can be shownshown

Here fast moving or slow moving Here fast moving or slow moving can be selected and reports are can be selected and reports are generated accordinglygenerated accordingly

From date and To date has to be From date and To date has to be selected so that the report selected so that the report generated will be the transactions generated will be the transactions within that dateswithin that dates

Salesman Wise Sales ReportSalesman Wise Sales Report

Go to Reports< Sales < Go to Reports< Sales < Salesman Wise Sales Salesman Wise Sales ReportsReports

Here the sales reports of Here the sales reports of salesmen are shownsalesmen are shown

Salesmen should be Salesmen should be selected for a particular selected for a particular salesman or tick on All salesman or tick on All Salesman option for the Salesman option for the sales report of all the sales report of all the salesman at a timesalesman at a time

From date and To date From date and To date has to be selected so that has to be selected so that the report generated will the report generated will be the transactions within be the transactions within that selected datesthat selected dates

Category Wise Sales ReportsCategory Wise Sales Reports Go to Reports< Sales < Go to Reports< Sales <

Category Wise Sales Category Wise Sales ReportsReports

Here category wise sales Here category wise sales report can be shownreport can be shown

If selected all categories, If selected all categories, all the categories reports all the categories reports are shown above and are shown above and below the total of each below the total of each category is shown category is shown separatelyseparately

From date and To date From date and To date has to be selected so that has to be selected so that the report generated will the report generated will be the transactions within be the transactions within that selected datesthat selected dates

Non Moving Item ReportsNon Moving Item Reports

Go to Reports< Sales < Go to Reports< Sales < Non Non Moving Items ReportsMoving Items Reports

Here the reports for the non Here the reports for the non moving item can be takenmoving item can be taken

Enter the number of days and click Enter the number of days and click on showon show

The report will show the non The report will show the non moving items list for that particular moving items list for that particular number of daysnumber of days

Customer Wise Sales ReportCustomer Wise Sales ReportGo to Reports< Sales < Go to Reports< Sales <

Customer Wise Sales ReportCustomer Wise Sales Report Here the report for the Here the report for the

customer wise sales can be customer wise sales can be shownshown

If selected the particular If selected the particular customer the report customer the report regarding that customer is regarding that customer is shownshown

If selected all customers If selected all customers option the report for all the option the report for all the customers is shown in then customers is shown in then above and the total for each above and the total for each customer is shown customer is shown separately below and credit separately below and credit amount is shown separately amount is shown separately downdown

From date and To date has to From date and To date has to be selected so that the report be selected so that the report generated will be the generated will be the transactions within that transactions within that selected datesselected dates

Purchase OrderPurchase Order

Go to Reports< Purchase< Go to Reports< Purchase< Purchase OrderPurchase Order

Select the supplier, the from date Select the supplier, the from date and to date and click on showand to date and click on show

Here we get the purchase order Here we get the purchase order reports for the selected date for reports for the selected date for the selected supplierthe selected supplier

The reports shows whether the The reports shows whether the purchase is through cash or creditpurchase is through cash or credit

If it is through credit then it shows If it is through credit then it shows the credit period given at the time the credit period given at the time of purchaseof purchase

Purchase Product WisePurchase Product Wise

Go to Reports< Purchase< Purchase Go to Reports< Purchase< Purchase Product WiseProduct Wise

Select the from date and to dateSelect the from date and to date Click on showClick on show The report will show the purchase The report will show the purchase

entry (stock entry) of the items within entry (stock entry) of the items within the selected dates the selected dates

Purchase Rate ReportPurchase Rate Report

Go to Reports< Purchase< Purchase Go to Reports< Purchase< Purchase Rate ReportRate Report

Select the from date, to date and Select the from date, to date and item and select showitem and select show

The report will show the purchase The report will show the purchase rate report of the selected items rate report of the selected items within the selected dates within the selected dates

Purchase Order ReportPurchase Order Report

Go to Reports< Purchase< Purchase Go to Reports< Purchase< Purchase Order ReportOrder Report

Select the from date, to date and Select the from date, to date and item and select showitem and select show

The report shows the purchase The report shows the purchase order from all the suppliers within order from all the suppliers within the selected datesthe selected dates

Supplier Purchase Order ReportSupplier Purchase Order Report

Go to Reports< Purchase< Supplier Go to Reports< Purchase< Supplier Purchase Rate ReportPurchase Rate Report

Select the from date, to date and Select the from date, to date and supplier and select showsupplier and select show

The report shows the purchase The report shows the purchase order from the selected supplier order from the selected supplier within the selected dateswithin the selected dates

Purchase ListPurchase List

Go to Reports< Purchase< Go to Reports< Purchase< Purchase ListPurchase List

Select the item from the item Select the item from the item name dropdown and select showname dropdown and select show

The report will show the supplier The report will show the supplier name, dates of purchase, invoice name, dates of purchase, invoice number and price of the item for number and price of the item for various datesvarious dates

Distributor Wise Purchase ReportDistributor Wise Purchase Report

Go to Reports< Purchase< Distributor Go to Reports< Purchase< Distributor Wise Purchase ReportWise Purchase Report

Select the from date, to date and Select the from date, to date and supplier and select showsupplier and select show

The report shows the purchases The report shows the purchases done from various suppliers in the done from various suppliers in the top and the total sum of each top and the total sum of each supplier in the bottomsupplier in the bottom

Category Wise Purchase ReportCategory Wise Purchase Report

Go to Reports< Purchase< Category Go to Reports< Purchase< Category wise Purchase Reportwise Purchase Report

Select the from date, to date, all Select the from date, to date, all category and select showcategory and select show

The report shows the purchases The report shows the purchases done under various categories in done under various categories in the top and the total sum of each the top and the total sum of each category in the bottomcategory in the bottom

Item Wise Stock ReportItem Wise Stock Report

Go to Reports< Stock< Item wise Stock ReportGo to Reports< Stock< Item wise Stock Report Select the from date, to date, all items and select showSelect the from date, to date, all items and select show The report shows the stock of the items within the particular datesThe report shows the stock of the items within the particular dates It shows the opening stock, inwards quantity, outwards quantity, closing stock It shows the opening stock, inwards quantity, outwards quantity, closing stock

and closing amount within the particular dates selected and closing amount within the particular dates selected

Stock Adjustment ReportStock Adjustment Report

Go to Reports< Stock< Stock Go to Reports< Stock< Stock Adjustment ReportAdjustment Report

Select the from date, to date, all Select the from date, to date, all items and select showitems and select show

The report shows the stock The report shows the stock adjustment within the selected adjustment within the selected datesdates

It shows whether the stock is It shows whether the stock is positive or negativepositive or negative

The stock increases if the The stock increases if the adjustment is positive and adjustment is positive and decreases if the adjustment is decreases if the adjustment is negativenegative

Negative Stock ReportNegative Stock Report

Go to Reports< Stock< Negative Go to Reports< Stock< Negative Stock ReportStock Report

Click on showClick on show The report shows the negative The report shows the negative

stock of the items within the stock of the items within the particular datesparticular dates

Price ListPrice List

Go to Reports< Stock< Price ListGo to Reports< Stock< Price List Click on showClick on show The reports shows the price list of The reports shows the price list of

all the items in the item masterall the items in the item master It shows the Vat%, discount % It shows the Vat%, discount %

cost price and MRP of all the cost price and MRP of all the itemsitems