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Free and Low Cost Tools You Can Use
October 2008
Andy Wolberandy@npowermichigan.
org
Tools You Can Use
NPower’s MissionTo inspire and empower
nonprofits to use technology to better serve their
communities.
Presentations• SlideShare.net/NPowerMichigan
Wikis
• http://NPTechguide.pbwiki.com/
• Wouldn’t it be nice?– Share calendars– Share contacts– Access ENTIRE mailbox (inbox & all folders) anywhere– Access all your own contacts, calendar, and tasks anywhere– Internal website for announcements, discussion– Share & collaborate on documents online– Organization-wide calendar
Email / File Share / Collaborate
+
Email / File Share / Collaborate
• Option 1: Exchange & Sharepoint– Need T1 internet: $300 per month
minimum– Need your own server: hardware +
labor $3000 every 5 years– Need large backup hard drives:
minimum 2 @ $150 each– Need separate antivirus protection:
$85 dollars @ TechSoup.org– Maintenance and updates required– Server goes down = email goes
down– Internet connection goes down =
email goes down
• Option 2: Hosted Exchange & Sharepoint– Basic DSL connection – No server needed– Backed up by Hosted Exchange
provider– Antivirus protection included– Maintenance and updates included– $9 to $12 per month, per user– Makes sense for 25 or fewer staff– Recommended providers:
– Intermedia.net– Sherweb.com
Email & Online Collaboration
• Google Apps for Nonprofits – www.google.com/a/npo – Email with your domain (i.e. [email protected]) – Shared calendars– Organizational calendar– Internal team website– Share and collaborate on documents online (word processing, spreadsheet, etc)
• Zoho.com– Online apps (word proc., spreadsheet, presentation)– Web conferencing, Contact Database– Basic versions of all apps are free
Online Productivity
Software
• OpenOffice.org
File Sharing• www.Drop.io– Post documents, audio clips, videos, pictures– Share with staff, board members, etc.– 100 MB free storage
• JungleDisk.com– Use as a shared network drive– Use as automated file backup– $2 per user per month, plus 15 ¢ per GB
File Sharing & Online Backup
• More Online File Sharing and Backup– Mesh.com– Mozypro.com– Box.net– YouSendit.com
File Sharing & Online Backup
More listed at:http://techmagazine.ws/free-online-file-storage/
Software
• Productivity Software at TechSoup.org– Microsoft Office 2007 Professional - $20– PeachTree Premium Accounting 2009 - $65– Quickbooks Premier 2008 - $45
Should I get Office 2003 or Office 2007 from TechSoup?
Software
• Donor Management Databases– eTapestry – online database, free for under 500 records– Organizer’s Database– http://metrix.fcny.org/
Online Database
• Salesforcefoundation.org/product– Free Enterprise version of CRM (Constituent Management Database)– Online, accessible anywhere, automatically backed up/updated– Tracks donor, clients, volunteers, board members– Needs to be customized for nonprofit
Website & Database
• WildApricot.com– Website & Online Donations - e-Newsletter tool– Event/Class registration - Integrated blog– Constituent database - Members only login
Pricing based on size of database: $25/month for 250 $50/month for 500
Online Database
• Network For Good’s Donor Suite– Customized Salesforce database– Customized and integrated online donations page on your website– Integrated E-newsletter– $99 a month
Software
• Security – Antivirus – under $100 at TechSoup
– Norton Antivirus 2008– Norton Internet Security– Corporate Edition version 10.2
– ZoneAlarm.com – free firewall software
Software
Vs. Adobe Acrobat 9 - $299 retail
• PDF Maker– PDF Creator - http://sourceforge.net/projects/pdfcreator/
Hardware
• Palm Centro– Lowest cost smartphone– Sync Email– Calendar– Contacts– Browse the web– Requires a data plan– Available on AT&T, Sprint, Verizon
Priced on 9-9-08 BestBuy.com with 2 year plan
Scheduling• MeetingWizard.com
– Send a single meeting request to many people with proposed dates and times– Choose the time that works best for most– Automated email reminders
Meetings
• MyCommittee.com– Create a committee, add agenda, invite members, automated meeting reminders
post minutes, discuss/edit online– Free for 1 committee
E-newsletter• VerticalResponse.com/non-profits
– Free E-newsletter marketing for nonprofits– Send up to 10,000 emails a month– 15% discount beyond 10,000
Blogs• Blogger.com & Wordpress.com
– Free way to extend your online presence– Promote your organization– Less formal way to communicate your message
Blog Reader
• Bloglines.com– A way to read many updated blog entries on one page– Also called RSS readers– Stay up-to-date in your area of specialty
Social Bookmarking
• Del.icio.us• Shared (“Social”) Bookmarking tool• Sign up for an account and share bookmarks across your organization• http://del.icio.us/NPowerMichigan
• FreeConferenceCall.com & Rondee.com– Host a conference call for free– Usually not a local number
Conference Calls
• Skype.com– Free person-to-person video calls – Free conference calls up to 25 people
Video Conferencing
• Oovoo.com– Free video conferencing for up to 3
people at a time
Video Conferencing
Online Conferencing
• DimDim.com– Online voice, video– Share slides, show your computer Desktop– Free for 20 or less attendees
• LogMeIn.com– Free access to your computer at the office– Work on files, email, etc.
• www.orb.com
Remote Access
Webhosting
• Dreamhost.com– Free webhosting for nonprofits (http://www.dreamhost.com/hosting-
nonprofit.html) – Includes email accounts, domain registration
• SurveyMonkey.com & Zoomerang.com– Free for less that 100 responders– Survey staff, members, board, etc.
Online Survey Tools
Online Photo Sharing
• Flickr.com/good– Pro Account for free at TechSoup.org– Tell your story with photos: Post pictures of events, community, staff, etc.– Embed on your website
Online Video Sharing
• YouTube.com/nonprofits– Video campaigns educate/raise awareness– Promote your org or an event
• Office.Microsoft.com– Free training and demos for Office 2003 & 2007
Online Training
• HP.com/go/learningcenter– Basic computer, email, Office suite training
Online Training
• Nonprofit Technology Webinars– Choosing a database– Blogging– Web Redesign– Online Donations– Social Media
Online Training
NTEN.org Idealware.org
• CommonCraft.com– Plain English explanations of:
• Blogs• Wikis• Social Media
Online Training
Computer Maintenance
• Free tools– Ccleaner – clears out temp files, browser history, log files, more– Spybot – scans for spyware– Disk Defrag by Auslogics – better defrag tool– Go to www.download.com and search by keyword
DNS Server / Filtering
www.opendns.com
Efficiency Tips
www.lifehacker.comhttp://news.cnet.com/webware/
www.tinyurl.comwww.snipurl.com
http://linkbun.ch/2xqk
Andy [email protected]
