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Facilities Project Facilities Project PresentationPresentation

FRIT 7132 Section Y01Dr. Jones

Presentation by Katie Bates

Hopkins Elementary Hopkins Elementary Media CenterMedia Center

Mission StatementThe Hopkins Elementary Media Center strives to produce confident and competent users of

information and technology, promote a lifelong love of reading, and assist members of the

learning community in achieving curriculum goals.

Must Know Facts about the Must Know Facts about the MustangsMustangs

• Serves students K-5, general and special ed

• Population: 1,846 (the largest elementary school in the state)

• Title I School (94% free and reduced lunch)

• Over 1/3 of the population served in ESOL services

• 10% of student population served in Special Education

• 90+ homerooms

• 200+ staff schoolwide

• Located in Lilburn, GA in Gwinnett County

• We are part of the Gwinnett County Public School System

Media Mustang FactsMedia Mustang Facts

• Media Center is staffed by 1 full time media specialist and 2 full time media clerks

• Houses a collection of more than 10,000 books and 200+ media titles (DVDs, VHS tapes, books on tape)

• Houses titles for teacher professional learning

• Circulation from last school year: 73, 610

• There is an average of 5 books per student

• K-1 may check out 1 book each time, 2-5 may check out two at a time.

Media Center LocationMedia Center LocationThe media center is located on the main floor of the building. As you come through the front doors of the school, to the right you will see the main office and just past that, across the hall to the left is the the main entrance to the media center.

Two additional entrances are located just opposite the main doors (on the opposite side of the main level of the building) and across the hall from the cafeteria (although the other two entrances are preferable).

Pictured above: the main entrance to the media center

Current LayoutCurrent Layout

Blueprint made at www.gliffy.com

Large group areaLarge group area

From the main entrance, to the left View from another angle

Nonfiction SectionNonfiction Section

View from large group areaView from in front of the circulation desk

Reference Section/Sitting AreaReference Section/Sitting Area

View from reference section wall View from Nonfiction section

Computer LabComputer Lab

View is from sitting area/reference section

Fiction SectionFiction Section

Behind the photographer is the Broadcast RoomTo the right is the right side entrance to the Media Center

Broadcast RoomBroadcast Room(back right corner of the media center)(back right corner of the media center)

View from the anchor’s desk View from the cameras

Storage room/Server roomStorage room/Server room(next door to Broadcast Room)(next door to Broadcast Room)

View from right side door View from left side door

Media Specialist’s officeMedia Specialist’s office(right behind the circulation desk)(right behind the circulation desk)

Behind the circulation deskBehind the circulation desk(at the doorway of the media specialist’s office)(at the doorway of the media specialist’s office)

Two views of the circulation Two views of the circulation deskdesk

(the windows go to the media specialist’s office)(the windows go to the media specialist’s office)

Photo taken from the Everybody Section

Photo taken from the Nonfiction Section

Everybody Section (Fiction and Everybody Section (Fiction and Nonfiction)Nonfiction)

This section is to the right when the main entrance is used.

Teacher Resource Room Teacher Resource Room (far left corner of the media center beside the media (far left corner of the media center beside the media

specialist’s office)specialist’s office)

Views from two other entrancesViews from two other entrances

Cafeteria hallway entrance view (Group area right, nonfiction on the left)

Right side main floor entrance (directly opposite the main entrance)

Survey Says…Survey Says…

• Below are the questions asked to faculty and staff. There were a total of 48 responses.

• How would you rate our media center layout currently?• If you could change one thing about the current media center layout it would

be…• The thing I like best about our media center (besides the people who work there!)

is:• What is your position in the school?• How long have you been in education?• What impression do you think the media center gives to visitors to our building?• How often do you use the media center?• Any other comments about our media center and it’s layout that you would like to

add?

Survey ResponsesSurvey Responses

How would you rate our media center layout currently?

Answer choices:

•I don’t like it at all

•It’s okay but there are a lot of things I would change

•It’s okay but I would change a few things

•It’s above average

•I think it’s great


If you could change one thing about the current media center layout it would be…

•More division between the areas

•The placement of the checkout desk

•More available technology

•Bigger areas for whole classes to meet

•The placement of the sections (fiction, nonfiction, etc.)


The thing I like best about our media center (besides the people who work there!) is:

•The ability of many classes to meet in there at once

•The open feel

•Large group meeting area with projector and Mimio

•Media Lab

•Wireless Internet


What is your position at the school?

•Teacher K

•Teacher 1st

•Teacher 2nd

•Teacher 3rd

•Teacher 4th

•Teacher 5th

•Special Education teacher

•Paraprofessional

•Special Areas

•Instructional Coach

•Counselor

•Office Staff

•Cafeteria Staff

•ESOL Teacher

•Administration


How long have you been in education?

•1-3 years

•4-6 years

•7-9 years

•10-12 years

•12-15 years

•15+ years


• Here are selected responses to the question “What impression do you think our media center gives to visitors to our building?”

• “With so many kids in and out, and activities going on, I think visitors get the impression that the media center is an important part of our school.”

• “I love our media center and think everyone should be given a tour once they get here. (Our media specialist) Sharon does a wonderful job and (I) think that she has made such a wonderful change to our school.”

• “It’s kind of blah…the low ceilings are horrible.”

• “That it is the hub of our school”

• “People are impressed with our media center but with a school as big as ours you’d think it’d be bigger.”

• On the whole, survey participants felt that the media center as is gives a positive impression to visitors.


• Below are selected responses to the question “How often do you use the media center?”

• “I go in there for books and teacher materials all the time.”

• “We go in twice a week for lab and my students go whenever they need to check out books.

• “Daily”

• “Several times a year”

• “Once a week if not more.”

• Majority of responders said that they are in there at least once a week, if not daily.

Survey responsesSurvey responses

• Below are selected responses to the question “Any other comments about the media center and it’s layout that you would like to add?”

• “Our media specialist does a wonderful job. I enjoy the classes she offers to my students.”

• “I like that the shelves are low and provide a clear view of the entire room.”

• “I love how the sections are clear for the students to stay in their ‘area.’ That way we don’t have little ones taking home books they shouldn’t and vice versa.”

• “(I like) the ceiling tiles and the posters of different books you can read.”

• “More technology would be nice and it might be better to have the computers isolated a little more so that the students are less distracted.”

• Survey data gathered via Survey Monkey the week of March 20, 2013

• http://www.surveymonkey.com/s/FWWXNPM

Narrative StatementNarrative Statement

• With the given information from surveys and information gathered from best practices and physical library surveillance, I believe improvements can be made in the areas of:

• Seating for pleasure reading

• A Storytime and presentation area

• Computers and technology

• Electrical outlets for laptops

• Décor (in regards to clock locations)

• The audio-visual storage room

Revised LayoutRevised Layout

Revisions made: A/V storage organization, computer lab moved, moveable dividers added to computer lab area, extra printer added to computer lab area, clocks for each wall added, blue lights added to quiet reading area, storytelling area addedBlueprint made with www.gliffy.com

Pleasure reading areaPleasure reading area

•Serpentine sofas (2) at $684.99 each at www.demco.com

•Gresco puff scroll chairs (4) at $214.99 each at www.demco.com

•Benne’s Foam Folding Tri-Lounger (5) at $174.99 each at www.demco.com

•Carpet for Kids Calming Circles pattern $489.99 at www.demco.com

•Classroom Light Filters set of 4 blue (3) $34.99 each at www.callowayhouse.com

•Total cost for pleasure reading area: $3,699.85

Storytime AreaStorytime Area

•Library/Story themed mural for the alcove of the area-free, provided by the art teachers (who have done similar murals in the school)

•Upholstered Queen Anne seating (1) $399.99 at www.demco.com

•Square cushions (30) $22.99 each at www.demco.com

•Total cost for Storytime area: $1,089.69

Computer LabComputer Lab

• Due to space and responses from the survey I have decided it would be best to take the current computer lab and put it in the current large group area.

• Instead of the desktop computers we would trade the laptop computers that are currently used in the Technology Connections class (about 30 laptop computers). That way if the large area ever needed to be used with out the computers it would be easily done. The projector, Mimio, and other technologies are already present in this area.

Computer Lab Computer Lab

•Laptops from Technology Connections class swapped for the desktops-no charge.

•Smith System Planner Trapezoid Work Center (10)-$589.99 each at www.demco.com

•Electrical outlet assemblies for Smith tables (10)-$53.99 each at www.demco.com

•Best Rite Lumina Reversible Markerboards (for instructional and division purposes) (2) $514.99 each at www.demco.com

•Canon® PIXMA® iX6520 Inkjet Business Printer (2) $159.99 at www.staples.com

•Total price for Computer Lab: $7,789.76

Does anyone know what Does anyone know what time it is?time it is?•In our big, open media center there are 2 clocks, one in the large group area and one in the fiction section. Neither are very prominent.

•I propose to put 1 clock in the storytime area (back wall) one behind the circulation desk (front wall) one between the main doors and the computer lab (left wall) and one on the wall by the opposite main hall doors (right wall)

•Read clock (2) $22.49 each at www.demco.com

•So many books so little time clock (2) $22.49 each at www.demco.com

•Total for clocks: $89.96

A/V Storage RoomA/V Storage Room

•The A/V storage room has most of the components to be organized. I added crates and labels to further aid the organization.

•Blue Storage Crates (12) $7.99 each at www.staples.com

•Magnetic Labels (for shelving units) $31.49 for a package of 25.

•Total cost for A/V storage room: $127.37

Total Cost for RenovationTotal Cost for Renovation

$12,796.63

PoliciesPolicies

• Updated hours: The media center is open from 7:30am-4pm Monday through Thursday and 7:30am-3pm on Friday (additional hours maybe available per building administration)

• Meetings: School based meetings (clubs, staff meetings, etc.) must schedule the space and equipment needed at least 3-5 days prior

• Outside meetings wishing to use the media center must first contact building administration for building use.

• Once cleared through building administration outside groups wishing to use the media center must follow these guidelines:

• All meetings must be free. No admission fees may be charged or donations in lieu of admission collected.

• Members of the community must be invited and encouraged to attend by the sponsoring club or group.

• Fund raising events are not permitted unless participated in by the Media Center.

• Meetings planned by a company or individual to promote, advertise or lead to the sale of a product or service are not permitted.

• Reservations are required at least 2 weeks in advance from outside school groups.

• Use of Media Center facilities may be denied any groups or individuals who damage Media Center furnishings or materials, or who disrupt Media Center services.

PoliciesPolicies

• The Media Center does not provide seating or other furniture in excess of what is already in the Media Center. Event organizers are responsible for providing and removing at the meeting conclusion any additional furniture or seating brought into the Media Center.

• Each group using the Media Center is responsible for setting up the room and returning it to its original condition. This includes returning the furniture to the arrangement found and replacing any displays moved for the meeting.

• Use of the Media Center technology must be worked out with the Media Specialist beforehand.• No food or drink is permitted in the Media Center.• Instructional Areas — There are multiple instructional areas in the Media Center. "Reserved" signs

indicate tables and computers reserved for classes during a specific period of time.• Classroom teachers and staff may reserve lab or storytelling areas 3-5 days ahead of time.• Checkout is operated in 15 minute slots for whole classes and sign up is mandatory• Four students may check out at a time from class and each must have a pass• The Computer Lab is available for students in scheduled classes, under the supervision of a teacher.• Students may print 3-4 pages of class assignments and research materials. If students need to print long

files, they must first ask permission from the Media Specialist.• Policy resources: https://sites.google.com/site/hopkinsmediacenter/media-center-orientation

http://seldovialibrary.wordpress.com/policies/library-facility-use-policy/, http://www.matignon-hs.org/html/policies.htm

Policy UpdatesPolicy Updates

• Updates were added to give extended library hours (current hours are 8-2:45 for students)

• Updated use policy for school and community meetings (anticipation of growth of involvement from community)

• Updated policies for laptops and printers (since those have been added in the renovation)

• Updated specifics for meeting areas (currently there is not a set number of days to notify the media center of meeting area use)