1.DEVELOPING A STATEWIDE PRINT REPOSITORY IN FLORIDA: THE UNIVERISTY OF CENTRAL FLORIDA EXPERIENCE WITH FLARE Ying Zhang Michael Arthur

2. OUTLINE Evolution of FLARE Idea- inception of a statewide storage facility Planning and various rendition Final FLARE Participating institutions Collaborative ventures UCF participation and implementation 3. INCEPTION Janus Conference Janus in Florida Importance of archiving for traditional and digital Interest by University of Florida in establishing shared storage facility UF was logical choice 4. ESTABLISHING PARTNERSHIPSASERL/Print Repository UF/ASERL journal holdings database Statewide JSTOR holdings WorldCat Collection Analysis SULs Evaluating/Managing duplication 5. PLANNINGStatewide Shared Storage Task Force is born Building specs Collection parameters Resource sharing Specific goals were outlined 6. ABOUT FLARE One copy for monographs and serials Has an OCLC symbol Participates in Uborrow State of the art preservation lab 7. MORE ON FLARE Hathi Trust ILL/Document Delivery Digitization Last Copy in Florida Special Collections 8. MORE ON FLARE MOU to participate Open to SUS, state colleges, ICUF Contribution based on FTE UF & Miami are in UCF is next 9. UCF PLANNING Weeding Task Force Focused on policies Identified large categories of materials Estimated a target of 70,000 volumes Discussed impact on users Input & support from subject librarians 10. THE UCF IMPLEMENTATION Design a workflow Designbased on the envisioned end product OPACdisplay that patrons will see Movers most efficient workflow Space constraints Workwith all stakeholders and all expertise Brainstorm possibilities Test and re-test the possibilities Draft a procedure 11. UCF IMPLEMENTATION Identify staffing Librarian,staff or students? Which department in Technical Services? How many? Identify equipment Mobilestations Software and hardware Request funding 12. UCF Participate in FLAREBound Periodicals that are also available onlineMonographs: copy 2, rarely used collectionsWhat materials to sendGenerate report on Multiple-copy titles and their circulationExtract a list from SFX and Catalog Verify full-text access via link resolverVerify holdings info in CatalogEstimate on number of bound periodicalsWhat needs to be done in LISCoordinate with FLAREEstimate of number of monographsWho should work on this projectCoordinate with FLVCConsult with CatalogingIdentify the staffProceduresHire studentsTrainingProcess in the stacksMark vols to be sentProcess in ILS to display to patronsRemove duplicationReset holdings in OCLCMove from Shelf and ship to FLAREEnd and restart of project cycleSpreadsheet with all the info 13. PROCESS 2 person team Mobile workstation in the stacks Clearly mark the vols Enter into the ILS Verify the display in OPAC 14. CRUCIAL FACTORS Data Communication and Feedback Staffing Flexibility 15. DATA Accurate source Searching and verifying Backup 16. COMMUNICATION Locate the expertize, both internal and external Coordinate Test and re-test Feedback from public services perspectives 17. STAFFING Identify the most appropriate staff Appoint a Team Leader Ensure routine work covered Training Quality control 18. FLEXIBILITY Changes, expected and unexpected, will happen Plan your workflow ahead of time to allow changes Update staff whenever changes take place Adapt workflow ASAP 19. USER CENTERED Mindful of the end users Reduceconfusion in holdings display Provides clarity for easy delivery Mindful of the partners Createa prototype workflow Communicate with partners to avoid duplicating efforts 20. UPDATES 90k vol journals barcoded and processed 60kfor FLARE 14kdup Barcodinghelps inventory check20k monograph in process MOU signed, yet to pay Quotes obtained from movers Will ship when FLARE is ready to accept 21. QUESTIONS? Ying Zhang Acquisitions Librarian Ying.zhang@ucf.eduMichael Arthur Head of Acquisitions and Collection Services Michael.arthur@ucf.edu