Effective Use of Google by Chheda Sanjay Visanji

Smart Use of

for Professionals

Ghatkopar CPE Study Circle of WIRC of ICAI

1

Ghatkopar CPE Study Circle of WIRC of ICAI

28th December 2013

Google - Meaning

CA Sanjay Visanji Chheda 2

Did you know ? ? ? ?

• Google doesn’t recognize most special characters like § ¶ ¥ £ € © ® ≅ ≠ √

• Google can search by Colour

≅

• Google can search by Colour

• Google can search with Voice Command

• Google can search by Images

• Google has upper cap of 10 words in search

• Google name was accident. Promoters wanted


• Google name was accident. Promoters wanted to Register Googol – which means 1 followed by 100 Zero

Google – What we will / wont cover

• No exact web address / web link

• Will cover only concept

Wont discuss Diff. Operating System / Needs• Wont discuss Diff. Operating System / Needs

• Will avoid showing live demo of slides �

• Will discuss TOOL; Google not an end in itself

• Nothing other than linked to Office Usage

• Not for any unethical purpose


• Not for any unethical purpose

• Not for Mobiles, Smart Phones

• Will cover Safeguarding / Security

Google Product Family

Chrome Wallet

GmailTranslate

VoiceReader

Play

News

BloggerFinance

Translate

Google

Places


Plus YouTube

OffersCalendar

Google

earth

DocsMaps

Drive

Scholar

Image

Personalising Google

• Bored of Seeing

• Want to see your own name or your company

name in place of Google

• Visit www.goglogo.com


• Visit www.goglogo.com

• And have your own homepage like this





Safe Search

• More than often, our own PC / laptop are

used by our family / kidsused by our family / kids

• Google search results unless protected, can

give some explicit, adult results

• To ensure Safe Search on your PC / laptop

• Go to www.google/preferences


Safe Search


Power Saving through Google

• Almost 99% of one’s office PC use Google as

their home pagetheir home page

• Lot of Power Consumed in White Background

of Google Homepage can be saved by


• www.blackle.com

Power Saving through Google

• Blackle saves energy because the screen is

predominantly black.

• In January 2007 a blog post titled Black Google

would save 750 Megawatt-hours a Year proposed

theory that blackle would save fair bit of energy

due to popularity of search engine

• Even if the energy savings are small, they all add


• Even if the energy savings are small, they all add

up. Secondly seeing Blackle every time we load

our web browser reminds us that we need to

keep taking small steps to save energy.

Power Saving Search - Blackle


Google Doodles

• Each day Google Logo remembers some of the

event / birthday in History

• These are called Doodles and can be viewed at

http://www.google.com/doodles/finder/2012/All

%20doodles


• One of the best Doodle of recent time

http://www.google.co.in/logos/2011/lespaul.html

Google Evolution. . .

Quote on Temple Wall – Please come inside.

There are some questions, Google cant answerThere are some questions, Google cant answer


http://www.google.co.in/insidesearch/tipstricks

Web history Find recipes Calculate anything Get world news

Start simple Search numbers in a range Locate earthquake activity Search for an address

Ignore spelling Get number conversions Search by location Similar terms

Search locations by zip, area

New

New

Use web friendly words Get the time

Search locations by zip, area

codes Search by voice

Less is more Get currency conversions Shop and compare Examine public data

Search with an exact phrase

Search the web in all

languages

Get local sunrise/sunset

times

Get interactive financial

info

Use descriptive words Check the weather Discover local business

Find medication

information

Don't worry about cases Get realtime stock quotes Get movie times Instant on mobile

Search within a specific site

Check sport scores and

schedules Read public domain books

Use instant preview on

mobile

Don't worry about Hone in on a particular


Don't worry about

punctuation Search with Goggles

Hone in on a particular

range Search by location

Search by file type Track your packages Check flight schedules Get interactive weather

Include or ignore words,

characters Get definitions Research health conditions

Find related pages

Search by advanced image

search Check flight times

Google . . . Search by Image


Advanced Search. . . Option - I

1st

Screen

Google

2nd

Screen


3rd

Screen

Advanced Search. . . . Option - II


Search - Advanced Search


Search - Advanced Search


Advanced Search. . Option - III

Either/orGoogle normally searches for pages that contain all the words you type in the search box, but if you want words you type in the search box, but if you want pages that have one term or another (or both), use the OR operator -- or use the "|" symbol (pipe symbol) to save you a keystroke. [sweet | little | Girl]

QuotesIf you want to search for an exact phrase, use quotes.


If you want to search for an exact phrase, use quotes. ["sweet little Girl"] will only find that exact phrase. [sweet "little Girl"] will find pages that contain the word sweet and the exact phrase "little Girl“.

Advanced Search . . . .

• NotIf you don't want a term or phrase, use the "-" symbol. [-sweet little Girl] will return pages symbol. [-sweet little Girl] will return pages that contain "little" and "Girl" but that don't contain "sweet".

• Similar termsUse the "~" symbol to return similar terms. [~sweet little Girl -sweet] will get you pages


[~sweet little Girl -sweet] will get you pages that contain “Cute little Girl" and “Darling little Girl" but not "sweet little Girl".


• Wildcard

The "*" symbol is a wildcard. This is useful if

you're trying to find the lyrics to a song, but

The "*" symbol is a wildcard. This is useful if

you're trying to find the lyrics to a song, but

can't remember the exact lyrics. [can't * me

love lyrics] will return the Beatles song you're

looking for. It's also useful for finding stuff only

in certain domains, such as educational


in certain domains, such as educational

information: ["sweet little Girl" research

*.edu].


• Definitions - Use the "define:" operator to get a quick definition. [define: sweet] will give you a whole host of definitions from different a whole host of definitions from different sources, with links.

• Movies - Use the "movie:" operator to search for a movie title along with either a zip code or U.S. city and state to get a list of movie theatres in the area and show times.


theatres in the area and show times.

• Music - The "music:" operator returns content related to music only


• Numrange

This little-known feature searches for a range of

numbers. For example, ["best books 2002..2007] numbers. For example, ["best books 2002..2007]

will return lists of best books for each of the years

from 2002 to 2007 (note the two periods

between the two numbers).

• Site-specific


• Site-specific

Use the "site:" operator to search only within a

certain website. [site:sweetlittleGirl.com leo] will

search for the term "leo" only within this blog.

Advanced Search. . . .

• File types

If you just want to search for .PDF files, or Word documents, or Excel spreadsheets, for example, use documents, or Excel spreadsheets, for example, use the "filetype:" operator.

• Location of term

By default, Google searches for your term throughout a web page. But if you just want it to search certain locations, you can use operators such as "inurl:",


locations, you can use operators such as "inurl:", "intitle:", "intext:", and "inanchor:". Those search for a term only within the URL, the title, the body text, and the anchor text (the text used to describe a link).

Advanced Search. . . .

• Cached pages

Looking for a version of a page the Google

stores on its own servers? This can help with

Looking for a version of a page the Google

stores on its own servers? This can help with

outdated or update pages. Use the "cached:"

operator.

• Answer to life, the universe, and everything


• Answer to life, the universe, and everything

Search for that phrase, in lower case,

and Google will give you the answer.

Improve your search


Improve your search


Improve your search


1 2

34


34

Vertical Search. . . .

Instead of searching for a term across all pages on the web, search within a

specialized field. Google has a number of specific searches, allowing you to

search within blogs, news, books, and much more:search within blogs, news, books, and much more:

Blog Search; Book Search

Scholar; Catalogs

Code Search; Directory

Finance

Images

Local/Maps

News


News

Patent Search

Product Search

Video

Google . . . Lighter Side


Other Search

• Scholar (Articles / Legal Documents)

Articles, theses, books, abstracts and courtArticles, theses, books, abstracts and court

opinions from academic publishers,

professional societies, online repositories,

universities and other web sites

(Not having Indian Courts so far)


Google - Scholar


Google – Regional Languages


Cloud Printing

• With Cloud Printing, one can print from his

iPad, iPhone, Smart Phone, Tablet or any PC

which is not connected to printer

iPad, iPhone, Smart Phone, Tablet or any PC

which is not connected to printer

• Steps

– If you have cloud ready printer, just connect your

printer to Web

– From Chrome log on to Google Cloud Printing


– From Chrome log on to Google Cloud Printing

– Add your printer

– You can even share this printer to others

Cloud Printing

• In your Smartphone, iPad, Tablet, etc, add

Cloud Printing AppCloud Printing App

• Map your printer which you connected to

Web on your Cloud Printing App

• Whenever you want to take any print, just give

print command from your device

• Cloud Printing App will ask you to select


• Cloud Printing App will ask you to select

Printer and will then Print

Cloud Printing

• In case, your printer is not Cloud Ready (i. e. when you have classic printer)

• Go to • Go to

• Chrome – Settings – Show Advanced Settings – Google Cloud Print – Add Printer

• Once you add Printer, you can manage / share printer with friends / family members


printer with friends / family members

• Rest of the steps are as given in earlier two slides

Cloud Printing


Cloud Printing


Maps

• Google Earth

3D images from various angle3D images from various angle

• Panaramio

Photos of various cities / countries on fingertip

• Maps

– Get Directions

• By Car


• By Car

• Walking

– Traffic

Maps - Traffic


Search by Voice

1

2


Trends

• To get idea of trends of various topics

searched on Googlesearched on Google

• Year wise

• Region wise

• Various Related Terms wise


Trends

CA Sanjay Visanji Chheda 47IRCTC Trend across India

Trends – Vodafone


Google . . . Lighter Side


Entertainment

• Play

All those with smart phones don’t need any All those with smart phones don’t need any

information on Google Play

More than 7,00,000 Android Apps

– Movies, TV, Music, Apps, Games, Books,

Magazines and what not. . . .

• YouTube


• YouTube

– Apart from normal forwards, useful to share

important videos, seminars, study materials

YouTube - Uploads


Updates

• News

Search for NewsSearch for News

– Topic wise

– Top Stories

• Alert

– Set Alert for your clients


– Any update / news on your client

– Instant alert through email / sms

News


Alerts


Alerts


We have won. . We got answer. .


Mails

• Gmail

– Normal emails– Normal emails

– Storage of 15 GB

– Sync of Contacts from Smart Phones

– Email Filters

– Labels

– Vacation Emails


– Vacation Emails

– Only thing which we will cover at length is

SECURITY

Securing your Gmail Account

• Don’t use your Gmail password on other sites

• Many sites offer something free and in turn ask for access of your Gmail accounts for some ask for access of your Gmail accounts for some contact details. Refuse

• Keep check on your password recovery option

• Use 2 Step Verification

• Notification on your email / cell


• Notification on your email / cell

– For any hacking type / notorious activity

• Manage Access of various connected sites

Enhancing Security. . .


2 Step Verification. . . .


Sites, Apps, etc having access to. .


Application Specific Passwords . . .


Other Security Tips

• Avoid using confidential data on Public PC

• If cant avoid, use virtual keyboards• If cant avoid, use virtual keyboards

• Always have practise of LOG OUT / SIGN OUT

• Whenever making any payment or sharing

crucial information; ensure that it is HTTPS

• If you want to check website before opening


http://google.com/safebrowsing/diagnostic?site=

Other Security Tips

• Whenever come across anything

objectionable; Report ABUSE; Raise Red Flag

• Set Screen Lock after lapse of certain time

• Avoid sharing, posting, changing too many

personal photo, sharing cell numbers and

other confidential information on Social

Websites, etc


Websites, etc

• Avoid installing Untrusted, Uncertified Games,

Applications, etc

Storage

• Google Drive (15 GB Free)

– Storage Space provided by Google– Storage Space provided by Google

– Used for Sharing Large Files / Folders

– Select – Upload – Share

• Google Docs

– Create Online Document like Spreadsheet,

Document, Presentations


Document, Presentations

– Create, Share, Parallel Update, Download

Google Drive


Google Drive – Collaborate docu
















Google Drive

• Google Drive is storage of your data on Web

• One can install Google Drive Software on own • One can install Google Drive Software on own

laptop at office, home or even smart phone,

tablet and then Sync all of them

• Once you install Google Drive Software on

your PC, etc; one Google Drive Icon as well as

folder is created on your PC which keeps Sync


folder is created on your PC which keeps Sync

with Google Drive on Web, whenever you click

Sync

Google Drive


Calendar

• Create Events

• Invite Guests• Invite Guests

• Manage Guests’ List

• Reminder by way of

– Emails

– Pop-ups


Pop-ups

Calendar


Calendar


Calendar


Other Google Products

• Orkut

– Once upon a time, – Once upon a time,

was popular in youth as these days is

It was online chat group which is now left behind


Google for Images

• Image Search

– Search for various images across topic, age, region– Search for various images across topic, age, region

• Picasa

– Application to organise your photo albums

– Tag them

– Share them over Google+


– Share them over Google+

– Emails

Google for Images


Image Search – 1972 Hindi movies


Image Search – 2013 Hindi movies


Image Search – 2012 Hindi movies (B & W)


Blogger


Groups

• Similar to Yahoo groups, but not as popular as

yahoo groupsyahoo groups

• One can create group on common topic of

interest

• Invite friends, clients, family members,

common school / college friends, members of

same profession


same profession

• One email id can be used to share any email to

whole group

Groups


Google Plus

• Similar to

• Chats

• Photo / Video Upload

• Better Linkage from your Gmail Contacts

• One can subscribe to various discussion


• One can subscribe to various discussion

groups on Google +

Chrome

• Very popular explorer, but not friendly for

MCA, Income Tax, various Net Banking Sites,

but otherwise very light, fast

MCA, Income Tax, various Net Banking Sites,

but otherwise very light, fast

• Some features one should know in Chrome

– History

– Extensions


– Extensions

– Settings

Chrome – things one should know


Chrome – more one should know

Delete your cache and other browser data - This data includes your browsing

and download history, cache, cookies, passwords, and saved form data.

Use the "Clear browsing data" dialog to delete all your data or just a

portion of your data, collected during a specific period of time.portion of your data, collected during a specific period of time.

Delete all your data - Click the Chrome menu on browser toolbar.;

Select Tools; Select Clear browsing data - In dialog that appears, select

checkboxes for the types of information that you want to remove. - Use

the menu at the top to select the amount of data that you want to delete.

Select beginning of time to delete everything; Click Clear browsing data

Delete specific items from your browsing data - Instead of deleting entire

categories of your browsing data, you can pick specific items to delete.


categories of your browsing data, you can pick specific items to delete.

Click these links to see more instructions. - Specific pages from your

browsing history; Specific downloads; -Specific passwords; Specific cookies

and site data; Specific Autofill entries

Chrome – History


Chrome – History


Chrome – Incognito Mode

• Incognito Mode

• When you want

to hide yourto hide your

entire browsing

history of that session

• Once you open Google Chrome, press

Ctrl + Shift + N


Ctrl + Shift + N

• Icon as circled in Red will appear beside your Tab,

which indicates that you are now in Incognito Mode

Google Hangouts

• Group Video Chat

• For upto 10 persons at one go• For upto 10 persons at one go

• With Hangouts, you can

– Chat

– Share Your Screen

– Share Your Presentations

– Share Your Google Drive


– Share Your Google Drive

– Share Videos that you are watching

• Good for even Seminars at many places in one go

Google Hangouts


Books


Google . . Lighter Side


Calculator


Magic of White Box

1

2


Magic of White Box

1

2


Password

• Treat it like Toothbrush; Never share with anyone; change regularly

• Do we use same key for Garage Door and • Do we use same key for Garage Door and Safety Vault ? NO; same would for Password

• Should be combination of CAPS, small, Special Characters

• Check strength of your Password


• Check strength of your Password

• www.passwordmeter.com

• www.howsecureismypassword.net

Virtual Keyboard


Translate


Translate


Thank U Very Much

[email protected]


Education

Effective Use of Google by Chheda Sanjay Visanji