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Kerry Greer, President, Edanz Group
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English Language Editing for African Scientists
Kerry GreerPresident
Edanz Group
THE EDANZ GROUP- History 1995 Edanz Editing established in Japan. Halves the “Japan premium” prices charged by other
services
1996 The first editing company worldwide to introduce a 3 day standard service and 1 day express
1998 The first editing company to go online and make full use of the Internet to increase convenience for authors
2006 The first international editing service to register a business in China. In 2011, we are still the only English editing service fully localized there. Training programs aimed at teaching authors "How to Write a World Class Paper“ launched to raise the English writing skills of non native-English scientists.
2008 Edanz introduces Focus Services, such as Rewriting, Expert Scientific Review, and Journal Selection, that further increase an author's chances of successful publication.Edanz Writing established to provide manuscript development services to pharmaceutical and life science companies.
2009 Edanz editing and rewriting services extended to authors worldwide. An editing and writing team of 140 highly qualified scientists and academics.
2011 Worldwide “recommended editing service” partnerships with BMC, Springer and AIP. Editor and writing team of 300+ .
THE EDANZ GROUP
The Edanz Group has prepared over 70,000 manuscripts for submission to over 4,000 journals
We currently provide language services for over 1,600 manuscripts per month, and have over 9,500 clients in Japan, 6,000 in China, and 1000 + elsewhere worldwide
Throughout our history we have sought to increase value and convenience for our clients through constant innovation and an attitude of doing what it takes to increase an author's chances of successful publication
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8 customer service staff5 In-house quality control editors4 Management staff2 IT and development staff5 Senior editors and trainers – Life and Environmental sciences
Edanz Japan office team
Notable achievement:
Editing for the world’s most cited researchers
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6 customer service staff3 Management staff1 Senior advisor5 IT and development staff1 Senior editor and trainer – Physical Sciences
Up from 8 in January 2010
Edanz China office team
Notable achievement:
Becoming the editing service for the Chinese Science Bulletin
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Dr Tim Werry2003 – PhD Pharmacology, University of Leicester, UK Currently at Queen Mary University of London studying dentistry. Previously at GlaxoSmithKline Ltd in the Neurosciences Centre of Excellence in Drug Discovery in the UK.
Dr Kristen Demarest2000 – PhD Neurobiology and Behavior, SUNY, USACurrently staff scientist at Scripps Research Institute
Dr Alison Sherwin1992 – PhD Biochemistry, University of Kent at Canterbury, UKHas edited over 3,500 manuscripts in the Health and Life Sciences for Japanese and Chinese authors
300+ scientific expert editors
Dr Thomas Laage1976 – MD, Albert Einstein College of Medicine, USAExperienced psychiatrist, formerly at McLean Hospital and Harvard Medical School
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Dr Jim Cummins1970 – PhD Reproductive Biology, University of Liverpool, UKWorld-renowned IVF expert, and Fellow of the Australian Institute of Biology
Language Editing Expert Scientific Review Abstract Writing Cover Letter Writing Point-by-Point Response Check Educational Seminars Training Materials
Services
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Recommended by:
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Trusted by Publishers
Chinese Medical Association
King Fahd University ofPetroleum and Minerals
Chinese University Journals in Natural Sciences (CUJS)
Fukuoka University two-day author workshop Kyushu University (Neurology) left
Keio University (Stem cells) right
Tokyo Universitymanuscript seminar
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Community outreach
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Presentations at major international conferences
Invited manuscript writing workshop for Neuroscience 2010, the 40th Annual Meeting of the Society for NeuroscienceSan Diego, November 14, 2010
300 participants Panelists from Neuron, Neuroscience, Nature Neuroscience, PLoS Biology and Anianet
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Author workshops
Edanz sends our Senior editors and Trainers to Universities and research Institutes to run author training workshops
So far we have presented these in: China, Japan, Korea, Saudi Arabia, Brazil, and the USA
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Author workshop topics
Why publish? Study design What do journal editors want? Benefits of peer review, how reviewers assess manuscripts Choosing a journal Ethics Details on what each section should contain Complying with Instructions for Authors Post-referee revisions Scientific writing Language workshop with interactive exercises
Winner of the 2003 EU Marie Curie Post-doctoral Fellowship
Has worked in laboratories investigating the molecular mechanisms in Parkinson’s disease and Huntington’s disease, combining laser micro-dissection, microarray analysis and proteomics.
In-depth knowledge of neurodegenerative diseases, neural function, molecular and cellular biology and protein biochemistry, along with extensive multi-disciplinary laboratory experience of contemporary and traditional techniques including proteomics, functional genomics and cell imaging.
Dr Daniel McGowan, Edanz Group Science Director 2002 - PhD Molecular Neuroscience, University of Auckland, NZ
Former Associate Editor at Nature Reviews Neuroscience
Has presented over 40 author workshops
Has edited over 2,500 manuscripts written by Japanese and Chinese scientists
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Life Sciences and Journal Editor Trainer
Dr Warren Raye, Edanz Group Senior Editor & Trainer – Life Sciences
2005 - PhD Molecular Virology, Murdoch University, Australia
Formerly employed by Monash University as a Research Fellow and Lecturer in the fast-changing field of stem cell biology. Dr Raye has also conducted independent research in the areas of molecular virology, inflammation biology and molecular biology.
Dr Raye began working as an editor with the Edanz Group in early 2009, before moving to Fukuoka and taking up the position of Senior Life Sciences Editor in November 2010.
Based in Edanz Fukuoka, Japan office
Experienced researcher and lecturer at undergraduate and post-graduate levels
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Life Sciences Trainer
Author Challenges
What do authors find challenging about
submitting manuscripts for publication?
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Author Challenges - Preparation
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Choosing a journal
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Author Challenges – Journal Requirements
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Author Challenges – Submission / Post Referee
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Edanz Author Resources
Online materials: How to write a manuscript Cover Letter Template Response Letter Template Springer Author Academy The Edanz Journal Selector Tool
How to write a manuscriptGet your paper accepted
Edanz free manuscript writing educational materialsEdanz Group Ltd
How to identify hot topics
Study design
What do journal editors want?
Choosing an appropriate journal
Ethical issues
Section One Preparations before writing
Look for clues— unexplained findings, controversies
Read the literature, including related fields
Attend international meetings
Greater interest = Greater competition
Identify your advantages and use them
How to identify hot topics
Edanz Group Japan | 23
The ‘write’ order Title Abstract and keywords Introduction Materials and Methods
Results Display items Statistics Discussion and
Conclusions References
Section Two Manuscript structure
IMRaD manuscripts: for maximum clarity and consistency, write in this order: Methods Results Introduction Discussion Title Abstract
Write after selecting your target journal
Write during the research
The ‘write’ order
Edanz Group Japan | 25
Your cover letterRecommending reviewersLanguageGood writingCommon language problems
What do reviewers look for?SubmissionFinal checksPost-referee revisionsChecklist
Section Three Tips for getting accepted
Cover letters
Edanz Group Japan | 27
Journal Editors receive hundreds of manuscripts each month
They don’t have time to read each manuscript
Society journal editors are especially busy as they are usually practicing researchers too
Your cover Letter is an opportunityto get the journal editor’s attention
Dear Dr Lisberger,
Please find enclosed our manuscript entitled “Amyloid-like inclusions in the brains of Huntington’s disease patients”, by McGowan et al., which we would like to submit for publication as a Research Paper in Neuroscience.
Recent immunohistochemical studies have revealed the presence of neuronal inclusions containing an N-terminal portion of the mutant huntingtin protein and ubiquitin in the brain tissues of Huntington’s disease (HD) patients; however, the role of these inclusions in the disease process has remained unclear. One suspected disease-causing mechanism in Huntington’s disease and other polyglutamine disorders is the potential for the mutant protein to undergo a conformational change to a more stable anti-parallel β-sheet structure…
To confirm if the immunohistochemically observed huntingtin- and ubiquitin-containing inclusions display amyloid features, we performed Congo red staining and both polarizing and confocal microscopy on post-mortem human brain tissues obtained from five HD patients, two AD patients, and two normal controls. Congo red staining revealed a small number of amyloid-like inclusions showing green birefringence by polarized microscopy, in a variety of cortical regions.... ….detected inclusions observed in parallel sections, suggesting that only a relatively small proportion of inclusions in HD adopt an amyloid-like structure.
We believe our findings would appeal to a broad audience, such as the readership of Neuroscience. As a wide-reaching journal publishing original research on all aspects of neuroscience…
We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal. All authors have approved the manuscript and agree with submission to Neuroscience. We have read and have abided by the statement of ethical standards for manuscripts submitted to Neuroscience. The authors have no conflicts of interest to declare.
Please address all correspondence to….
Give the background to the research
Explain what was done and what was found
Explain why this is interesting to the journal’s readership
Conforms to the journal’s requirements
Your cover letter
Edanz Group Japan | 28
TenseArticlesPlural or singularProper nounsHyphen or dashThat/whichMaking comparisonsRespectivelyBetween or among
NomenclatureSuch as/namelyEtc.Asian fontsUK or US spellingPresenting numbers
Language Common English problems
Edanz Group Japan | 29
Language Dash or hyphen
Edanz Group Japan | 30
En dash (–): means “through.” October 28–29; pp. 2–5. (don’t use ~)
Em dash (—): Used to break a sentence, introduce something, or introduce an afterthought. These two metals—that is, titanium and magnesium—are very light.
A cover letter can “sell” your manuscript to the journal editor. We provide a cover letter template and a “how to” guide to writing a cover letter.
The Edanz guide helps you make the right first impression.
Download for free at:http://edanzediting.com/node/4452
Cover Letter Template
When responding to peer review it is important to address all points raised by the editor and/or reviewers.
Edanz provides and easy to use Response Letter Template and an instruction guide that can help authors correctly respond to comments and revise their manuscript.
Download for free at:http://edanzediting.com/node/4454
Response Letter Template
The Springer Author Academy is a guide for authors that has been developed by Edanz for Springer on the basics of writing and publishing a scientific manuscript. It has all the information an author needs to know about getting published.
http://www.springer.com/authors/journal+authors/training
For authors who do not have a good internet service to easily use these resources, a downloadable PDF version is available on the Open Access Africa 2011 Attendees landing page that links off the homepage of the Edanz website www.edanzediting.com
Springer Author Academy
Springer Author Academy
• Overview• Before you begin• Choosing a journal• Structuring your manuscript• Display items• Overcoming language barriers• Publication ethics• Submitting• Peer review
Springer Author Academy
• Overview • Why publish in English? • Why is good writing important? • What do journal editors want? • Types of journal manuscripts
Springer Author Academy Why publish in English? Because English is the language scientists in different countries use to communicate
with each other, publishing in English allows you to reach the broadest possible audience. This will help you achieve the goal that led you to publish in the first place: To add to our understanding of the world by informing other scientists about your research.
Of course, if English is not your first language, having to use it may add to the challenges of writing and publishing.
• Why is good writing important? • Concise writing • Comparisons • Proper nouns • Articles • Use of 'respectively' • Numerals and units • Spelling • Punctuation
An online interactive tool developed by Edanz that enables authors to find the right journal to submit their manuscript to.
Part of a Journal Advisor Platform that Edanz is developing to help authors worldwide prepare their manuscripts for publication.
Presently a beta Chinese language version is available on the China ScienceNet and Edanz Group China websites.
Edanz Journal Selector Tool
The Research CooperativeBMH Linguistics
Springer exemplarScribe Consulting – in Western Australia
Purdue Online Writing Lab (OWL)EASE Author Guidelines
Other Resources for Authors
Many members of the Research Cooperative offer help for academic editing or proofreading. Much of this is done in forums.
They discuss matters related to training, best practices, costs, negotiation between editors, proofreaders, authors and publishers, and so on. Editors, proofreaders, students, researchers, publishers and others are all welcome to join.
There are two groups in this Cooperative that are relevant for finding help about getting publishedEditors/Proofreadershttp://researchcooperative.org/group/editorsproofreadersPublishing and Productionhttp://researchcooperative.org/group/publishing
The Research Cooperative
The Centre for Biomedical and Health Linguistics is a non profit collaboration dedicated to facilitating communicative competence in the languages of biomedicine and health.
Quantitative and qualitative research into various languages, and by applying the findings of research to the development of language resources.
Members of this collaboration include academics in Australia, Canada, China, Japan, Malaysia and the United Kingdom.
Open-access learning resources and their research reports.
http://www.bmhlinguistics.org/joomla2/about-bmh
BMH Linguistics
... what Rescher (1998) described as “the complexity of the real” (in his chapter 2). ...
... In this chapter, a statistical measure of complexity and the Fisher-Shannon information product ...
... Nevertheless, the appearance of increasing complexity remains. ...
... We may extend the complexity of our framework of causal modelling of ...
... interpretation and applications of the complexity measures, different order-uncertainty ...
... length by l(p).For each object x in S, the complexity of object x with respect to the specifying ...
... The Hierarchical Approaches to Molecular Complexity Criteria for Topological ...
... three sessions. The context free grammar complexity and the Lempel-Ziv ...
... for valuation of size and coupling complexities of design products as abstracted by three ...
Springer exemplar term/phrase usagehttp://springerexemplar.com/index.aspx
“complexity”
Scribe has a series of web pages with relevant writing tips – for example Acronyms and initialisms All about ampersands All about dashes All about ellipsis (...)
http://www.scribe.com.au/writing-tips.html
Scribe Consulting
The Online Writing Lab (OWL) at Purdue University houses writing resources and instructional material, that are provided as a free service of the Writing Lab.
Users worldwide will find information to assist with many writing projects. Teachers and trainers can use this material for in-class and out-of-class instruction.
http://owl.english.purdue.edu/owl/
Online Writing Lab (OWL)
These are generalized guidelines developed by the European Association of Science Editors to help authors and translators of scientific publications. It aims to ensure complete, concise and clear scientific communication.
Areas focused on as appendices to the main report, which details the mechanics of writing a paper, are:
EASE guidelines
AbstractsAmbiguityCohesion
PluralsSimplicitySpelling
For journal editors and society publishers, Edanz has prepared series of slides that show: “How to unlock your journal’s full potential”
Available on the “Open Access Africa 2011” landing page:http://edanzediting.com/open_access_africa_2011
Edanz Journal Resources
HOW TO UNLOCK YOUR JOURNAL’S FULL POTENTIAL
Open Access Africa 2011 24 October 2011
How to unlock your journal's full potential 54
24 October 2011 |Open Access Africa 2011
1. What do authors want?
2. Creating an image for your journal
3. Encouraging appropriate submissions
4. Encouraging more submissions
5. What do reviewers want?
6. Case study: Neural Regeneration Research
How EDANZ Edits a BioMed Central Targeted Manuscript
All BioMed Central referred and/or destined manuscripts are tracked and a 10% discount given
An editor closely matching the authors field is assigned. With over 300 editors, and an ongoing recruitment and training programme for biomedical editors, Edanz is confident it can find the right editor for all BioMed Central manuscripts it receives
Two rounds of editing and author/editor communication ensure the science is not changed in the editing process
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Two Rounds of EditingWe know from 16 years of editing experience that one round of editing is often insufficient to clarify the scientific content and bring the language of the paper to an international level: Therefore Edanz has first edit and clarification rounds In the first round editors comment to authors to ensure clarity
of language and accuracy of scientific meaning – these are addressed in subsequent rounds
Our In-house team of language editors review and check every paper before it is returned to its author
Both rounds are included in our standard fee
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Free Editing for African scientists submitting to BioMed Central Journals
To mark this Open Access Africa 2011 congress, Edanz will provide free editing for 20 African authors submitting to 5 BioMed Central Journals that are particularly relevant to African authors
BMC Public HealthVirology Journal
AIDs Research and TherapyInternational Journal for Equity in Health
Journal of Ethnobiology and Ethnomedicine
In circumstances where the journal editor feels the science of the paper is good but that the language needs polishing before submission and...
The author’s funding conditions could make it difficult to obtain the high level editing needed.
The journal editor will refer the author to Edanz for free language editing
Edanz Contact details
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Edanz Group Japan Edanz Group China (Liwen Bianji)
Tom da Costa – Director, Japan Edanz Building1-5-8 OtemonChuo-Ku, Fukuoka 810-0074JAPANTel: +81-92-715-7208 Fax: +81-92-715-7204Email: [email protected]
Benjamin Shaw – Director, China Interchina Commercial Building, 1112ANo 33. Dengshikou StreetDongcheng District, Beijing, P.C. 100006, CHINA
Phone: +86-10-6528-0877 Fax: +86-10-6528-0834Email: [email protected]
Edanz Group Global
Christiane Roll – Global Manager (In the Japan Office)Email: [email protected]
Thank you!
All the materials presented here are available as downloads:
http://edanzediting.com/open_access_africa_2011
