Google Apps for Education: Sharing Files

Google Apps for Education Steps for Uploading, Sharing, and Making Copy of Files

Created by Mel McNamara –Howard County Schools – Creative Commons

These directions are for sharing a document so that others can make a copy to write notes on. The students will not be able to write on the original file. Step 1 - Login

1 Login to Google Drive at https://hcpss.me. 2 Choose Private. 3 Enter your computer username and password.

Step 2 - Check Your Upload Settings In order for you to edit your document in google drive, you need to convert it to the google docs format.

1 When in your drive, click on the arrow next to the gear icon on top right. 2 Choose Upload Settings. 3 Choose Convert uploaded files to Google Docs format.

Step 3 - Uploading Already Created Files

1 Go to Drive. 2 Click on the small disc drive icon that is to the right of the “CREATE” button in the upper

left corner of screen. 3 Choose Files.

4 In the search box locate the File on your computer.



5 Click “Start upload” to upload file. A dialog box will appear letting you know when upload is finished.

Step 4 - Move a Shared Folder to “My Drive” In order to share a file into the shared folder you need to move the folder into your drive.

1 Go to Shared with Me. 2 Drag the desired folder on top of the words “My Drive.” The folder will now be in your

drive Step 5 - Move Document to the Shared Folder

1 Drag your file to the folder. Step 6 - Change Sharing Settings If you move a file into a folder that has EDIT permissions for the users of that folder, you need to change the permissions of the file so the people can only view your file.

1 Click on the box next to your file (once it is inside the folder.) 2 Go to the Sharing settings icon. 3 Change the settings for your classmates from Edit to View.



Step 7 - Make a Copy of a File that Someone Else has Uploaded

1 Open the desired file. 2 Go to File > Make a Copy. 3 You now have a copy of the file on your Drive for you to modify as you desire.