Venue & Event Safety

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About SAJC

• Diverse Business• 58 Race Days Per Annum• Annual attendance >120,000• Two Venues• 22 Function Rooms

• < 90 Permanent + < 400 Casual Staff

• < 2,000 Members• 8 Voluntary Board Members • 380 Horses in Training• Approx. 95 Active Horse Trainers

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Primary Risks at SAJC

• Training• Fall from height

• Loose horse

• Impact

• Slip & fall

• Hospitality• Cuts & burns

• Food safety

• Manual handling

• Slip & fall

• Responsible Service

• Electrical

• Grounds & Facilities• Manual handling

• Cuts & burns

• Slip & fall

• Impact

• Electrical

• Fall from height

• Racing• Slip & fall

• Responsible Service

• Food safety

• Electrical

• Impact

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Documentation

• Hazard & Incident Reporting

• Job Dictionary

• Job Safety Analysis

• Plant Risk Assessment

• Standard Operating Procedures

• Contractor Induction

• High Risk Work Permit

• Major Event Induction Process

• Monthly Reporting

• WHS Action Team5

Incidents at SAJC

• Incident Reporting

• Staff and contractors

• Include DETAIL

• Include remedial action

• Encourage immediate action

• Accountability

• Data and Follow-Up

• Statistical reporting

• WHS Action Team

• Executive Leadership Meetings

• Board Meetings6

Risk Assessment

• Risk Assessment• Incident/Task & Business

• Cause & Effect Relationship

• Avoidance, Control or Acceptance?

• Review

• Risk Mitigation Strategies

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RISK MATRIX Minimal

(No Injury)

Minor (Minor workplace

injury - no lost time)

Moderate (Lost time injury due to

workplace injury)

Major (Serious Injury)

Catastrophic (Accidental Death)

Almost certain – risk is expected to occur in most circumstances

Medium High Extreme Extreme Extreme

Likely – likely to occur within 1 year Medium Medium High Extreme Extreme

Possible – may occur within 1 year Low Medium Medium High Extreme

Unlikely – not likely to occur within a year

Low Low Medium Medium High

Rare – The event will only occur in exceptional circumstances

Low Low Low Medium Medium

Risk Mitigation Strategies

• Structural

• Capital investment

• Maintenance

• Reorganisation / Reconfiguration

• Procedural

• Policies

• Procedures

• People

• Performance Management

• Training and Development

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Case Studies

• Case Study 1: Hard Surfaces

• Case Study 2: Race Day Stalls

• Case Study 3: Responsible Service

• Case Study 4: Vehicular Movement

• Case Study 5: Horse Walk Way

Note: Some Images for Illustration Purposes Only

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Case Study 1: Hard Surfaces

• Incident(s):

• Trip and Fall of Race Day Patrons

• Workplace Injury

• Risk Assessment:

• High (Possible Likelihood and Serious Injury)

• Cause & Effect

• Uneven surfaces

• Poor construction / maintenance

• Risk Mitigation

• Capital investment: Replace worst – budget for remainder

• Maintenance expense: Repair basic problems

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Case Study 1: Hard Surfaces

Before

After11

Case Study 2: Race Day Stalls

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• Incident(s):• No specific incident

• Risk Assessment:• Identified risk to health and safety of horses during summer

• Identified risk to business reputation and revenue streams in extreme heat

• High (Possible Likelihood and Serious Injury)

• Cause & Effect• Hot weather + inadequate insulation/protection

• Risk Mitigation• Capital investment: Replace roof of stalls with insulated panels

• Capital investment: Construct shade structures

Case Study 2: Race Day Stalls

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Before After

Case Study 3: Responsible Service

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• Incident(s):

• No specific incident

• Risk Assessment:

• Observation of social trends and best practice

• High (Possible Likelihood and Serious Injury)

• Cause & Effect

• Social trends towards binge drinking and alcohol related violence

• Current practices below best practice

• Risk Mitigation

• Policies & Procedures: Voluntary conditions on Liquor License

• Training & Development: Educating staff (Internal & Contractor)

Case Study 3: Responsible Service

Before

After

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Case Study 4: Vehicular Movements

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• Incident(s):

• Near miss involving bookmakers on Race Day

• Near miss on weekday involving staff moving through venue

• Risk Assessment:

• High (High Likelihood and Serious Injury)

• Cause & Effect

• Vehicle – Pedestrian interaction

• Lack of awareness/anticipation of vehicle presence

• Risk Mitigation

• Capital investment: Provide barrier between human and vehicle

• Policy: Draft new Policy for Traffic Management

• People: Educating staff, inclusion in Contractors Induction

Case Study 4: Vehicular Movements

Before

After17

Case Study 5: Horse Walkway

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• Incident(s):

• Incident Reports regarding traffic / horse interaction

• Near misses involving loose horse

• Risk Assessment:

• Extreme (High Likelihood and Potential Death)

• Cause & Effect

• Unprotected movement in/out for horses + uneducated drivers

• Scale of area and access needs prevents gates being secured

• Unacceptable alternative of floating all horses to venue

• Risk Mitigation

• Capital investment: Install dedicated horse movement corridor

Case Study 5: Horse Walkway

Before After19

Key Take-Aways

• Documentation

• Process

• Not always about spending money

• Avoidance, Control or Acceptance?

• Before you make a decision, think…

“Would I be comfortable reading about it on the front page of the newspaper?”

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