How 5 districts are Solving Critical Asset Inventory Challenges

How 5 Districts are Solving Critical Asset Inventory Challenges

How 5 Districts are Solving Critical Asset Inventory Challenges www.hayessoft.com

Quick Housekeeping•Chat box is available if you have any questions

•There will be time for a Q&A at the end

•We will be recording the webinar for future viewing

•All attendees will receive a copy of the slides/recording


Today’s Speaker

Anna Maxin Director of Product Management & Certified IT Asset Manager


What is an Asset in K-12?


Capital Purchases


Infrastructure Equipment


Classroom Equipment


Mobile Devices


Learning Tools


What do fixed assets look like in your district?


21%

75%

4%

District A – 384,448 Total Assets

< $500

$500-$5000

> $5000

What do fixed assets look like in your district?


13%

85%

3%

District B – 162,601 Total Assets

< $500

$500-$5000

< $5000

6 Leading Asset Challenges That Lead to Change•Knowing what assets have been purchased and where they are currently deployed

•Planning and justifying IT migrations, projects and budgets

•Implementing 1:1 or BYOD logistics and procedures

•Sustaining and managing standardized grade/course instructional tools

•Disparate data manually tracked at multiple department and staff levels

•Automating the physical inventory audit process of fixed and portable assets


Distribution

Compliance

Disposal

Acquisition

Identification

•Program Management

•Policy Management

•Communication & Education

IT Asset Management Oversight

Life-CycleManagement


Asset AcquisitionThe gatekeeper for the asset management ecosystem, the purpose is to acquire the assets that are required by your district in the most cost-effective manner.

Client Case Study

Tyler ISD’s Classroom Equipment Tracking18,500 Students26 Campuses

Asset Management Goals:• Communication & Education• Accountability

• School• Acquisition Management


Asset IdentificationTagging items to uniquely identify and validate the physical presence of the asset within your district.

Client Case Study

Klein ISD’s Consolidating Systems46,500 Students42 CampusesAsset Management Goals:

• Accountability• Student• School

• Asset Identification Management

• Financial


Asset Distribution and CollectionThe day-to-day activities of your assets - What is it? Where is it? And who has it?

Client Case Study

McAllen ISD’s 1:1 iPad and iTouch Initiative24,800 Students34 Campuses

Asset Management Goals:• Accountability

• Student• Community

• Financial• Warranty/Lease Requirements


Asset ComplianceThe focal point of risk mitigation and audit response, compliance management allows your district to respond to events and perform internal asset discovery.

Client Case Study

Austin ISD’s Physical Audit Streamlining86,600 Students107 CampusesAsset Management Goals:

• Financial• Compliance Management

• Funding• Legal


Asset Disposal

Client Case Study

The process and procedures of removing IT assets from the district to mitigate risk.

Channelview ISD Life-Cycle Tracking8,200 Students10 CampusesAsset Management Goals:

• Compliance Management• Funding Source• Documentation

• Acquisition Management• Accountability

• Principal


Value of IT Asset Management• Maximize existing resources• Minimize the cost of replacing lost assets• More accurately forecast for future purchases• Ensure students have access to the materials they need to succeed• Respond to audits with reliable data


Self-EvaluationEvaluate the maturity level of your district’s IT asset management program.

Stage 1:

Chaos

Stage 2: Reactiv

e

Stage 3: Proacti

ve

Stage 4: Optimiz

ation

• Significant asset management issues

• Maverick Buying• Inability to measure

risk• Inability to record or

track assets• Undefined roles and

responsibilities


• Implementation of standardized asset repository tool

• First steps to compile asset repository

• User request management

• Standardized and regular audit process

• Utilizing integrations with systems to minimize data entry

• Gain control of processes with process communication

• Full Life-Cycle Transparency

• Asset records utilized in district decision making

• Full control over processes to measure and mitigate risks.

Significant ITAM Issues Program Implementation Maintaining Program Aligning with District Goals

Setting a Baseline for ChangeYour asset programs effectiveness relies on preparation, implementation, and sustainability.

• Leading Change

• Creating a Shared Need

• Shaping a Vision

• Mobilizing Commitment

• Making Change Last

• Monitoring Progress

• Changing Systems and Structures


Contact Us

Anna Maxin [email protected]

www.hayessoft.com 1-800-749-5086


mailto:[email protected]

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