10
HOW TO USE GMAIL LIKE A PRO

How to use Gmail like a pro

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Learn how to become a pro gmailer.

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Page 1: How to use Gmail like a pro

HOW TO USE GMAIL

LIKE A PRO

Page 2: How to use Gmail like a pro

GENERAL SETUP

● Install and use Chrome as your default browser

● Install the following chrome extensions (menu -> tools -> extensions)

● Rapportive – helps you organize your social engagement

● Boomerang – make emails that arrive to early “boomerang” in a couple of days, weeks or

months. You can also schedule emails to be sent at another time.

● Google Mail Checker – Displays the number of unread messages in your inbox in Chrome

● Sending using Gmail - Makes Gmail your default email application

● Use Google contacts

● Use Google calendar

● Learn that labels equals folders and that folders equals labels

Page 3: How to use Gmail like a pro

GMAIL SETUP

In your gmail settings, enable the following:

● Always use https

● Enable advanced stars and start by choose three ones you like (one for reply, one

for action and one for info/read) my stars looks like this:

● Set keyboard shortcuts to: on

● In labs activate: Inserting images, Undo Send, Background Send, Message Sneak

Peek

Page 4: How to use Gmail like a pro

USE RAPPORTIVE

● Shows you the senders job, company and LinkedIn profile

● Shows you the senders social media activity

● Expand your network: Follow the sender on LinkedIn, Twitter, Facebook etc.

● Add personal notes to on each contact for heads up

● http://rapportive.com/install

Page 5: How to use Gmail like a pro

USE BOOMERANG

● Send an email later

● Follow up emails later

● Remind you if you don't hear back

● Schedule birthday/holiday notes when you have time to write them

● Clear out travel confirmation emails, returning them on the day of your trip

Page 6: How to use Gmail like a pro

BUILD SPEED, LEARN THE

POWER OF J, K AND OTHER

SHORTCUTS

The most important ones in main view

● k = move to newer conversation

● j = move to older conversation

● o = open a conversation

● x = mark a conversation

● s = star a conversation (tap several times for advanced stars)

● z = undo

● c = compose a new message

● / = search (shift + 7)

● esc = move focus from input field

Page 7: How to use Gmail like a pro

BUILD SPEED, LEARN THE

POWER OF V, L AND OTHER

SHORTCUTS

The most important ones in message view

● r = reply

● a = reply all

● f = forward

● v = move a conversation

● l = label a conversation

● e = archive a conversation

● # = delete a conversation (shift + 3)

● z = undo

● Ctrl + enter = send

Page 8: How to use Gmail like a pro

BUILD SPEED, LEARN THE

POWER OF JUMPING

The most important ones in message view

● g + i = go to inbox

● g + l = go to label

● g + s = go to starred

● g + a = go to “all mail”

● g + t = go to sent mails

Page 9: How to use Gmail like a pro

THERE ARE A LOT MORE

SHORTCUTS OUT THERE,

LEARN AS MANY AS POSSIBLE

● When you don’t know the shortcut try SHIFT + ? anywhere in Gmail. It will take

you to Gmail's shortcut library

● For full reference: http://goo.gl/OkM1i

● If you are having trouble getting started with shortcuts install a chrome extension

like Key Rocket for Gmail

Page 10: How to use Gmail like a pro

STAY TUNED