The Records Office & Academic Advising

The Records Office Performs Enrollment and Alumni Services

● Applications● Welcome Correspondence● Credit Assignment● Registration● Grades ● Changes in Program● WebAdvisor● Graduation● Transcript Requests

ApplicationsThe college processes curriculum applications in two formats--

hard copy and electronically through CFNC, the College Foundation of NC.

Application and admissions correspondence is processed through the Records Office.

Application ProcessingDuring our peak periods, the Records Office may process

five applications, but only one out of those five students will register for classes and enroll at the college.

Correspondence is sent to the student to welcome him, share what admissions items still need to be completed or submitted, and share what out-of-state tuition status or special credit status involves.

Web AdvisorThe college’s database, Datatel, has an online user interface that students, faculty

and staff can access from the internet when off campus.That user interface is called Web Advisor.

Enter Web Advisor from the college’s Website by accessing the drop down log-in menu..

WebAdvisor—Log In

• Your initial password the first time will be your date of birth in the MMDDYY format.

Example: John Smith, ID# 1234567, DOB: January 1st, 1980• Username: jsmit567• Password: 010180 

• Visit our website at www.cccc.edu• In the top right-hand corner, under the log-in drop-down menu,

click the WebAdvisor link. • Click “LOG IN” on top right side tab • Enter your username and password. Your username is 1st initial of first

name, 1st 4 letters of your last name, and the last three numbers of your ID number. Your username for WebAdvisor is the same as Blackboard.

WebAdvisor will force you to change your password. New

password should be 6-9 characters, letters & numbers.

Initial log in cannot be from a tablet or smartphone. Use a PC or laptop.

WebAdvisorOnce you have logged into WebAdvisor,

go to the student menu to see key information about your account, financial aid, and course information.

This is also where you may register for classes after you have spoken to your advisor, success coach or admissions counselor.

WebAdvisorFrom the student menu, you can view your profile, test scores,

transcripts, financial aid and account balances.

Assignment of Credit0 Transfer Credit

0 Must be from regionally accredited college0 Grade must be C or better0 Course must be applicable to you major

0 Articulated Credit0 High school CTE courses could earn you credit at community college

0 Credit by Experience0 Portfolio and documentation of hours spent using the skill/subject matter

0 Credit by Exam0 Must be requested and completed in first week of class0 Tuition still charged0 Must score 85% or better—if unsuccessful, must take course0 Cannot request for course previously attempted

0 AP/CLEP credit0 DANTES/Military Credit

Testing WaiversAll degree and diploma programs, and some certificates require general education courses. Occasionally, testing waivers are assigned.0 Transfer credit of gateway math or English course0Multiple Measures0 Recent high school graduate not under the occupational track0 Unweighted GPA of 2.6 or greater0 20 hours of credit with 4 allowed math courses

0 AP or CLEP credit of gateway math or English course

Registration0 Preregistration priorities are assigned to award students

who applied early or to ensure returning students have an earlier opportunity to register for classes they need

0 Preregistration is encouraged to obtain courses needed0 Tuition must be paid by the end of preregistration period to

hold your scheduleJULY 28th, 12:00 noon

0 After preregistration, tuition is due at the time of registration to hold schedule

Signing up for classes0 Initially you will likely work with an

admissions counselor or faculty member for your first class schedule

0 The admissions counselor will ensure that you are aware of options at CCCC that best fit your interests

0 You will be assigned an academic advisor based on your program choice and academic goals

0You can find your advisor on Aviso

What does my advisor do?0 Your advisor will assist you with your schedule

when you sign up for your second term0 Your advisor will likely be a faculty member who

can help you explore your career path and select classes most appropriate for it

0 Your advisor will also be able to direct you to the most appropriate campus resources for you

0 Students who work closely with their advisor are far more likely to achieve their academic goals and have a successful college experience.

Grading0 College grades on a 10-point grading scale0 Grades do not show on transcript until verified0 Just because you can see your grade in BlackBoard or Aviso

does not mean it has been verified0 If you can see your grade in WebAdvisor, it has been verified0 If you are unsuccessful in a prerequisite course, be sure to

drop the anticipated class BEFORE the semester/session starts to avoid charges

Transcripts0 Unofficial transcripts can be viewed through WebAdvisor or

Aviso0 Official transcripts must be requested0 Online request0 $3.750 Can be mailed or emailed

0 On-demand request made in person0 $5.000 Student is responsible for mailing to receiving entity

Graduation0 Graduation does not occur automatically0 Graduation applications must be submitted by the midterm

of the semester in which graduation is anticipated0 Advisor’s signature and check sheet/evaluation required0 Student’s responsibility to submit

0 Three graduations per academic year, but a SINGLE graduation ceremony held in May0 If you wish to participate, but are a summer graduate,

application submission must occur by midterm of preceding spring semester and you must show preregistration for needed summer courses