Open Access in Portugal: from UMinhoo to national initiatives

Universidade do Minho Serviços de Documentação

TÍTULO DA APRESENTAÇÃO Complemento de título

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Open Access in Portugal: from UMinho to national initiatives

Eloy Rodrigues [email protected]



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Agenda

Introduction

Open Access Policy @UMinho: incentive and mandate The 2004 policy – definition, implementation and

results

The 2010 policy upgrade – definition, implementation and results

Open Access in Portugal The RCAAP project

Open Access policies

Concluding remarks

teaching

• 53 graduate courses • 130 masters courses • 22 PHD courses

• 18.500 students 12.300 graduate students

4.400 master students 1.900 PHD students

research

• 31 Research Centres

Hosts the European Institute of Excellence in Tissue Engineering and Regenerative Medicine, the only Institute of this kind to have a base in Portugal.

University of Minho

An Open Access pioneer

[2003-2013]

University of Minho Documentation Services | 2013

UMinho Open Access

Timeline

RepositóriUM Opening

Test phase

Berlin Declaration Signature

Communication strategy

UMinho OA Policy

1st OA conference

Statistics Add-on

2nd OA conference

1.000.0000 downloads!

5.000 documents!

DRIVER II project

RCAAP project

3rd OA conference

4th OA conference

NECOBELAC project

OpenAIRE project

10.000 documents!

Open Data pilot project

1st Luso-Brazilian OA conference

2nd Luso-Brazilian OA conference

New UMinho OA Policy

OpenAIRE Plus & MedOAnet projects

20.000 documents!

3rd Luso-Brasilian OA conference

4th Luso-Brasilian OA conference

RepositóriUM 10th anniversary

FOSTER project

PASTEUR4OA project

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

http://www.acessolivre.pt/semana



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Publicly launched in November 2003

Deposition of publications by author (or “proxy”) self-archiving

No library mediated deposit/archiving

RepositóriUM (2003)



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UMinho self-archiving policy (2004)

This policy was established by a Rectoral Document, in the first anniversary of RepositóriUM

Following the signature of the Berlin Declaration in November 2004

Implemented from January 1st 2005



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Established by a Rectoral Document, in the first anniversary of RepositóriUM

Following the signature of the Berlin Declaration in November 2004

Implemented from January 1st 2005



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University of Minho staff must archive their publications and documents into RepositóriUM, and make them available in Open Access whenever possible;

The organisational units (research centres, departments) must sign and adopt self-archive policies for the scientific output of their members, based upon a general model;

Authors of thesis and dissertations approved by the University of Minho must authorise the deposit of their thesis or dissertation into the RepositóriUM.



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Self-archiving incentive

In 2005 the Rectory provided a financial supplement to departments and research centres, proportional to their compliancy to the policy of Open Access self-archiving in RepositóriUM.



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Self-archiving incentive

In 2006, there was also a financial supplement, but it’s value was significantly smaller (around 1/3)

The incentive disappeared after 2006



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Results

0

500

1000

1500

2000

2500

3000

2003 2004 2005 2006

Submissions/year



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But…

Not having the incentive, and no enforcement /monitoring authority from 2007 to 2010...



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Results

0

500

1000

1500

2000

2500

3000

2003 2004 2005 2006 2007 2008 2009 2010

Submissions/year



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Upgrade of UMinho OA policy (2010)



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University of Minho

An Open Access pioneer

[2003-2013]

OA was integrated in the

University Action Plan

for 2009-2013



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Why? The number and percentage of UMinho research

output archived was decreasing since 2007 Open Access is seen as a relevant factor on the

visibility strategy of University of Minho




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Gargouri Y, Hajjem C, Larivière V, Gingras Y, Carr L, et al. 2010 Self-Selected or Mandated, Open Access Increases Citation Impact for Higher Quality Research. PLoS ONE 5(10): e13636. doi:10.1371/journal.pone.0013636



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Why? The number and percentage of UMinho research

output archived was decreasing since 2007 Open Access is seen as a relevant factor on the

visibility strategy of University of Minho To continue and improve the UMinho Open

Access experience, maintaining UMinho has an OA frontline institution;




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Minho University requires:

All academic staff to mandatory deposit into RepositóriUM a copy of all peer reviewed publications dated after January 2011;

From January 2011, all official publication lists or reports, from individual researchers and research units, submitted internally at UMinho, must contain a link to the version archived at RepositóriUM

UMinho upgraded policy (RT-98/2010)



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1st quarter 2011: Roadshow on the new policy in all the Schools/Institutes [Faculties] of UMinho

Since the end of the 1st quarter 2011: Quarterly monitoring of policy compliance

Implementation of UMinho policy



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0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000

January February March April May June July August September October November December

Deposited documents/ month

2010 2011

Results



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0%

10%

20%

30%

40%

50%

60%

70%

80%

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

42% 46%

52% 50%

42% 42% 42% 44%

70% 71%

59%

Percentage of UMinho's WoS/Scopus output on RepositóriUM (15-01-2014)

Results



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PUB. YEAR 2013

PUB. YEAR 2012

PUB. YEAR 2011

PUB. YEAR 2010

OTHER YEARS

NUMBER OF PUBLICATIONS DEPOSITED IN 2013

2283 1985 218 135 562

Results



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0

10

20

30

40

50

60

70

2004-2012 2004 2005 2006 2007 2008 2009 2010 2011 2012

Public Access Delay Restricted Access Delay

Ave

rage

Del

ay (

mo

nth

s)

3b

Gargouri, Yassine, Larivière, Vincent and Harnad, Stevan (2013) Ten-year Analysis of University of Minho Green OA Self-Archiving Mandate. In, Rodrigues, Eloy, Swan, Alma and Baptista, Ana Alice (eds.) Ten-year Anniversary of University of Minho RepositóriUM. , TBA.

Results



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34%

34%

12%

5% 15%

Conference items

Articles

Master thesis

Doctoral thesis

Other

RepositóriUM document types



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Access type

79%

18%

3%

open access

restrict access

embargoed access



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2,314,817

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Downloads / year (More than 10.750.000 since 2003)



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Downloads origins in 2013

32%

19%

9%

6%

4%

3%

27%

Portugal

Brasil

European Union

United States

India

China

Other



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Future directions

Open Access is again part of UMinho Strategic Plan

(2013-2020). UMinho wants to remain on the frontline of

Open Access.

RepositóriUM will be the only information source, about

publication output, for the University Information System,

that will support all reporting, management and evaluation

activities in the University.

Experimenting with research data curation and access.

Experimenting with OA journal and book publishing

Open Access in

Portugal

RCAAP PROJECT

Scientific Open Access Repository of Portugal

06-10-2014 35 RCAAP - Repositório Cientifico de Acesso Aberto de Portugal

Governance

● FCT / FCCN General Coordination & infrastructures

● University of Minho Scientific and technical coordination

RCAAP Services

SEARCH PORTAL

REPOSITORY HOSTING SERVICE

OAI-PMH VALIDATOR

COMMON REPOSITORY

DATA REPOSITORY

USAGE STATISTICS

JOURNAL HOSTING SERVICE


Dissemination; Training and Helpdesk

2008 2008 2009 2009 2010 2011 2011

RCAAP Search Portal

● http://www.rcaap.pt

http://www.rcaap.pt

http://www.rcaap.pt/

RCAAP Search Portal

● 538000 Documents indexed from 74 data

sources

● Data sources = Institutional Repositories (42) +

Journals (30) + Data Repository (1) + Brazilian

Portal (1)

● OAI-PMH harvester

● Updated daily

REPOSITORY HOSTING SERVICE

SARI


SARI (Institutional Repository Hosting Service)

● Free Hosting Service for a Dspace

Repository

● Dspace 3.2 + addons (stats; request copy;

portuguese help; send to curricula Degóis;

OpenAIRE Authority Control ) = Dspace++

● Language: Portuguese & English

SARI (Institutcional Repository Hosting Service)

● All the user interface is customized:

● Design = Institutional Design

● Repository Email

● Institutional URL

● Autonomous Administration

● Free Helpdesk (Email & Phone)

● Hosting now 28 Repositories

RCAAP VALIDATOR

http://validador.rcaap.pt

http://validador.rcaap.pt/

RCAAP Validator

● Based on Driver Guidelines

● 1- Insert your OAI-PMH info

● 2 - Select validation options

● 3 – Receive an email with a link to the online

report

Report

● Statistics

● Errors

New Version of Validator (v.2)

● New features

● Check a specific set

● More validation profiles (thesis, funder, file

formats – FITS)

● Special features for DSpace platform (full-

text check + FITS).


COMMON REPOSITORY


Common Repository

● 1 Repository to many institutions

● Limited Administration (Community &

Collection)

● 35 Institutions

http://comum.rcaap.pt

http://comum.rcaap.pt/

JOURNAL HOSTING SERVICE

(SARC)

http://revistas.rcaap.pt

http://revistas.rcaap.pt/

Journal Hosting Service

● Based on Open Journal System (OJS)

● Same approach as the Repository Hosting

Service (SaaS)

● Project RCAAP manages: monitoring, backup,

security, updates,…

● … and provides helpdesk, and presential &

online training sessions


● Editors have total autonomy

● Personalized URL, email and layout

● Journals are aggregated at RCAAP Search

Portal

● Use of DRIVER Guidelines

● Integration with IR (Sword)




PORTUGUESE REPOSITORIES

GROWTH


Repository Evolution in Portugal


2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

RI (local) 1 1 1 4 10 13 12 11 11 10 13 14

SARIs (hosted) 5 14 20 23 24 25 28

Total Harvested 18 26 31 34 34 38 42

0

5

10

15

20

25

30

35

40

45

Open Access Policies in Portugal

Institutional OA Policies

Instituição Tipo Ano

Universidade do Minho Institucional 2005

ISCTE – Instituto Universitário de Lisboa Institucional 2007

Universidade do Porto Institucional 2008

Universidade Aberta Institucional 2010

Instituto Politécnico de Bragança Institucional 2010

Universidade de Coimbra Institucional 2010

Universidade de Lisboa Institucional 2010

Hospitais Universitários de Coimbra Institucional 2011

Instituto Politécnico de Leiria Institucional 2011

Universidade de Trás-os-Montes e Alto Douro Institucional 2011

Instituto Politécnico de Castelo Branco Institucional 2012

Universidade do Algarve Institucional 2012

Instituto Politécnico de Viseu Institucional 2012

Instituto Universitário de Ciências Psicológicas, Sociais e da Vida (ISPA) Institucional 2012

Universidade Fernando Pessoa Institucional 2012

FCT OA Policy

● The FCT Policies on Open Access are a direct

outcome of a public consultation held in 2013.

● They encompass guidelines for free, online

access to peer-reviewed publications and data

arising from FCT funding.

● The policies came into force on 5 May 2014.

FCT OA Policy

● Open Access policy based on an repository

deposit approach and in line with EC

recommendations

● Integral to this move is the existence of a well-

established open access repository

infrastructure: Repositório Científico de Acesso

Aberto de Portugal (RCAAP)

http://www.rcaap.pt/index.jsp?locale=en

FCT OA Policy

● The core of the policy on open access to publications

arising from FCT-funded research is that all

publications of research outputs, subject to peer-

review or another form of scientific review, should be

deposited in one of the open access repositories hosted

within RCAAP as soon as possible, preferably

immediately on acceptance for publication.

● An embargo period is allowed, after which the full

content of the publications should be made freely

available.

https://www.fct.pt/documentos/PoliticaAcessoAberto_Publicacoes.pdf




Concluding Remarks - Success Factors

● Build on existing best practices

● Build Community

● Focus on Interoperability

● Validator & Driver Guidelines & Standards

● Promote Integration

● Repository as part of the research system



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Thank you!

http://repositorium.sdum.uminho.pt

Education

Open Access in Portugal: from UMinhoo to national initiatives