318
SUBLEDGER ACCOUNTING Part 2 – Demo’s Oracle Applications R12 By P.Karthikeyan [email protected] [email protected] www.erpstuff.com 1

Oracle applications sla r12 SLA- demos

Embed Size (px)

DESCRIPTION

Oracle applications sla r12 SLA- demos

Citation preview

Page 1: Oracle applications sla r12   SLA- demos

SUBLEDGER ACCOUNTING Part 2 – Demo’s

Oracle Applications R12

By P.Karthikeyan [email protected]

[email protected] www.erpstuff.com 1

Page 2: Oracle applications sla r12   SLA- demos

ERPstuff Forums since March-2006 providing free membership to access Oracle ERP community discussion with many tutorials and white papers. For more information regarding our other services please visit us, www.erpstuff.com [email protected]

ERPstuff Forums

[email protected] www.erpstuff.com 2

Page 3: Oracle applications sla r12   SLA- demos

∗ Demo 1 – Create Responsibilities and User Name ∗ Demo 2 – How to copy an Accounting Method ∗ Demo 3 – How to Validate an Application Accounting Definition (AAD) ∗ Demo 4 – How to Create a New Accounting Method ∗ Demo 5 – Define Multi Period Accounting ∗ Demo 6 – Create Report Definition ∗ Demo 7 – Create Manual Journal Entries ∗ Demo 8 – Replacement of Disabled Accounts ∗ Demo 9 – Transfer of Journal Entries to General Ledger ∗ Demo 10 – Multiple Accounting Representation ∗ Demo 11 – Accounting Entry Inquiry

AGENDA

[email protected] www.erpstuff.com 3

Page 4: Oracle applications sla r12   SLA- demos

CREATE RESPONSIBILITIES AND USER NAME

Demo 1

[email protected] www.erpstuff.com 4

Page 5: Oracle applications sla r12   SLA- demos

Create a new Payables Responsibility from System Administrator Responsibility

[email protected] www.erpstuff.com 5

Page 6: Oracle applications sla r12   SLA- demos

Create a new Receivables Responsibility from System Administrator Responsibility

[email protected] www.erpstuff.com 6

Page 7: Oracle applications sla r12   SLA- demos

Create a new Assets Responsibility from System Administrator Responsibility

[email protected] www.erpstuff.com 7

Page 8: Oracle applications sla r12   SLA- demos

Create a new User Name and assign the responsibilities previously created along with System Administrator Responsibility

[email protected] www.erpstuff.com 8

Page 9: Oracle applications sla r12   SLA- demos

HOW TO COPY AN SLA METHOD

Demo 2

[email protected] www.erpstuff.com 9

Page 10: Oracle applications sla r12   SLA- demos

Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsiblity

[email protected] www.erpstuff.com 10

Page 11: Oracle applications sla r12   SLA- demos

Navigate to,

Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Method

[email protected] www.erpstuff.com 11

Page 12: Oracle applications sla r12   SLA- demos

System defaults the below screen, from which one can select an Existing SLA Method

[email protected] www.erpstuff.com 12

Page 13: Oracle applications sla r12   SLA- demos

Selected the Standard Accrual Method and Click FIND button

[email protected] www.erpstuff.com 13

Page 14: Oracle applications sla r12   SLA- demos

Now to copy the Standard Accrual Method provided by oracle, Click COPY button

[email protected] www.erpstuff.com 14

Page 15: Oracle applications sla r12   SLA- demos

System Displays the below screen ….

[email protected] www.erpstuff.com 15

Page 16: Oracle applications sla r12   SLA- demos

Enter a Name for your Method Code and Name and Click DONE button

[email protected] www.erpstuff.com 16

Page 17: Oracle applications sla r12   SLA- demos

System has copied from Oracle and Created a new accounting Method with the name we have provided in the earlier step. You can see the Owner field is now turned to as USER

[email protected] www.erpstuff.com 17

Page 18: Oracle applications sla r12   SLA- demos

Copying an SLA Method does not mean, that every component gets copied with Owner as User, hence if we require the Application Accounting Definition (AAD) to be copied, click the APPLICATION ACCOUNTING DEFINITION button

[email protected] www.erpstuff.com 18

Page 19: Oracle applications sla r12   SLA- demos

Click COPY button, in order to copy this AAD, currently you can see the AAD is has the Owner as Oracle…

[email protected] www.erpstuff.com 19

Page 20: Oracle applications sla r12   SLA- demos

Enter the Definition Code and Name for the Copied Version of the AAD and Click DONE button

[email protected] www.erpstuff.com 20

Page 21: Oracle applications sla r12   SLA- demos

AAD has now been copied and the Owner now appears as User, which allows us to make modifications to AAD

[email protected] www.erpstuff.com 21

Page 22: Oracle applications sla r12   SLA- demos

Insert a new Row in the newly copied SLA Method, so that we can include our newly copied AAD.

[email protected] www.erpstuff.com 22

Page 23: Oracle applications sla r12   SLA- demos

Newly copied AAD has been added to the SLA Method

[email protected] www.erpstuff.com 23

Page 24: Oracle applications sla r12   SLA- demos

Since we have made a copy an existing AAD for Payables, we can either End Date or Delete the Oracle Owned AAD for Payables from our SLA Method. Select the AAD and click Delete icon from the Toolbar.

[email protected] www.erpstuff.com 24

Page 25: Oracle applications sla r12   SLA- demos

The Oracle owned AAD for Payables is now removed from the List….

[email protected] www.erpstuff.com 25

Page 26: Oracle applications sla r12   SLA- demos

Likewise, I have made copies of the other AAD’s related to Receivables and Assets, so every AAD has the Owner as USER now

[email protected] www.erpstuff.com 26

Page 27: Oracle applications sla r12   SLA- demos

Click the JOURNAL LINE DEFINITION Button

[email protected] www.erpstuff.com 27

Page 28: Oracle applications sla r12   SLA- demos

Click COPY DEFINITION button, in order to make a copy of the Journal Line Definition

[email protected] www.erpstuff.com 28

Page 29: Oracle applications sla r12   SLA- demos

Enter values for Definition Code and Definition Name and Click DONE button

[email protected] www.erpstuff.com 29

Page 30: Oracle applications sla r12   SLA- demos

New Journal Line Definition has been now created, with Owner as USER

[email protected] www.erpstuff.com 30

Page 31: Oracle applications sla r12   SLA- demos

Insert a new record to the Journal Line Definition and select the new JLD from LOV

[email protected] www.erpstuff.com 31

Page 32: Oracle applications sla r12   SLA- demos

Newly created JLD has now been assigned

[email protected] www.erpstuff.com 32

Page 33: Oracle applications sla r12   SLA- demos

Select the existing JLD and click the Delete Icon from the Toolbar to remove it….

[email protected] www.erpstuff.com 33

Page 34: Oracle applications sla r12   SLA- demos

Oracle Owned JLD has been removed

[email protected] www.erpstuff.com 34

Page 35: Oracle applications sla r12   SLA- demos

Select a record from Journal Line Type region and Click LINE TYPE button

[email protected] www.erpstuff.com 35

Page 36: Oracle applications sla r12   SLA- demos

This is an oracle seeded Journal Line Type, to make a copy of it, Click the COPY button

[email protected] www.erpstuff.com 36

Page 37: Oracle applications sla r12   SLA- demos

Enter values for Line Type Code and Name and Click DONE button

[email protected] www.erpstuff.com 37

Page 38: Oracle applications sla r12   SLA- demos

New Journal Line Type has been created, the owner now appears as USER

[email protected] www.erpstuff.com 38

Page 39: Oracle applications sla r12   SLA- demos

Click LINE DESCRIPTION button

[email protected] www.erpstuff.com 39

Page 40: Oracle applications sla r12   SLA- demos

To copy the Journal Line Description click COPY button

[email protected] www.erpstuff.com 40

Page 41: Oracle applications sla r12   SLA- demos

Enter values for Description Code and Name and Click DONE button

[email protected] www.erpstuff.com 41

Page 42: Oracle applications sla r12   SLA- demos

New Journal Line Description is now created with Owner as USER

[email protected] www.erpstuff.com 42

Page 43: Oracle applications sla r12   SLA- demos

Insert a new Row in the Journal Line Assignments region

[email protected] www.erpstuff.com 43

Page 44: Oracle applications sla r12   SLA- demos

Assign the newly created Journal Line Type, press TAB key

[email protected] www.erpstuff.com 44

Page 45: Oracle applications sla r12   SLA- demos

Assign the newly created Journal Line Description

[email protected] www.erpstuff.com 45

Page 46: Oracle applications sla r12   SLA- demos

Click ACCOUNT DERIVATION RULE button for the Standard Journal Line Type ACCRUAL

[email protected] www.erpstuff.com 46

Page 47: Oracle applications sla r12   SLA- demos

In order to copy the Account Derivation Rule click COPY button

[email protected] www.erpstuff.com 47

Page 48: Oracle applications sla r12   SLA- demos

Enter values for Rule Code and Name and Click DONE button

[email protected] www.erpstuff.com 48

Page 49: Oracle applications sla r12   SLA- demos

New Account Derivation Rule has been Created with Owner as USER

[email protected] www.erpstuff.com 49

Page 50: Oracle applications sla r12   SLA- demos

Select the Newly Created Journal Line Type and Click Account Derivation Rules TAB

[email protected] www.erpstuff.com 50

Page 51: Oracle applications sla r12   SLA- demos

Insert a new Record

[email protected] www.erpstuff.com 51

Page 52: Oracle applications sla r12   SLA- demos

Enter “All Segments” value for the Segment field and press TAB Key

[email protected] www.erpstuff.com 52

Page 53: Oracle applications sla r12   SLA- demos

Select the newly created Accounting Rule ……

[email protected] www.erpstuff.com 53

Page 54: Oracle applications sla r12   SLA- demos

Select the Accrual Journal Line Type provided by Oracle and Click delete icon from toolbar

[email protected] www.erpstuff.com 54

Page 55: Oracle applications sla r12   SLA- demos

The seeded Journal Line Type has been removed

[email protected] www.erpstuff.com 55

Page 56: Oracle applications sla r12   SLA- demos

HOW TO VALIDATE AN APPLICATION ACCOUNTING DEFINITION (AAD)

Demo 3

[email protected] www.erpstuff.com 56

Page 57: Oracle applications sla r12   SLA- demos

Switch Responsibility to Karthikeyan Payables

[email protected] www.erpstuff.com 57

Page 58: Oracle applications sla r12   SLA- demos

Navigate to,

Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Method

[email protected] www.erpstuff.com 58

Page 59: Oracle applications sla r12   SLA- demos

Query for the Accounting Method we have created….

[email protected] www.erpstuff.com 59

Page 60: Oracle applications sla r12   SLA- demos

Click on APPLICATION ACCOUNTING DEFINITION Button

[email protected] www.erpstuff.com 60

Page 61: Oracle applications sla r12   SLA- demos

Click VALIDATE button, which will change the Validation Status ……

[email protected] www.erpstuff.com 61

Page 62: Oracle applications sla r12   SLA- demos

Validation Status of the Accounting method is changed to VALID now …

[email protected] www.erpstuff.com 62

Page 63: Oracle applications sla r12   SLA- demos

Alternatively, you can validate the Application Accounting Definition by clicking on the View Menu

[email protected] www.erpstuff.com 63

Page 64: Oracle applications sla r12   SLA- demos

Select Requests option from View Menu …

[email protected] www.erpstuff.com 64

Page 65: Oracle applications sla r12   SLA- demos

Click SUBMIT A NEW REQUEST button

[email protected] www.erpstuff.com 65

Page 66: Oracle applications sla r12   SLA- demos

Select Single Request option and Click OK button

[email protected] www.erpstuff.com 66

Page 67: Oracle applications sla r12   SLA- demos

Type / Select the Request Name as shown below

[email protected] www.erpstuff.com 67

Page 68: Oracle applications sla r12   SLA- demos

Select the Parameters as per your requirement or run it with below defaults and Click OK button

[email protected] www.erpstuff.com 68

Page 69: Oracle applications sla r12   SLA- demos

Click SUBMIT button

[email protected] www.erpstuff.com 69

Page 70: Oracle applications sla r12   SLA- demos

Click NO

[email protected] www.erpstuff.com 70

Page 71: Oracle applications sla r12   SLA- demos

Click FIND button

[email protected] www.erpstuff.com 71

Page 72: Oracle applications sla r12   SLA- demos

Wait for the Request to get Completed …..

[email protected] www.erpstuff.com 72

Page 73: Oracle applications sla r12   SLA- demos

Upon Completion, Click VIEW OUTPUT button

[email protected] www.erpstuff.com 73

Page 74: Oracle applications sla r12   SLA- demos

Review the Output, the last Column should have the status as Valid for your Application Accounting Method, else system would not be able to generate Accounting entries as expected…..

[email protected] www.erpstuff.com 74

Page 75: Oracle applications sla r12   SLA- demos

CREATE A NEW SUB LEDGER ACCOUNTING METHOD

Demo 4

[email protected] www.erpstuff.com 75

Page 76: Oracle applications sla r12   SLA- demos

JLT Journal Line Type

JED Journal Entry Description

ADR Accounting Derivation Rule

JLD Journal Line Definition

AAD Application Accounting Definition

SLAM Sub Ledger Accounting Method

LEDGER

I would like to call the below Structure as REVERSE SLA PYRAMID, since for configuration purposes, we have to follow a Top down approach. Each and every

Component displayed here has to be Defined in the same order for us to create our own Subledger Accounting Method

[email protected] www.erpstuff.com 76

Page 77: Oracle applications sla r12   SLA- demos

Step 1 – Setup a New JOURNAL LINE TYPE

JLT Journal Line Type

JED Journal Entry Description

ADR Accounting Derivation Rule

JLD Journal Line Definition

AAD Application Accounting Definition

SLAM Sub Ledger Accounting Method

LEDGER

[email protected] www.erpstuff.com 77

Page 78: Oracle applications sla r12   SLA- demos

Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsibility

[email protected] www.erpstuff.com 78

Page 79: Oracle applications sla r12   SLA- demos

Navigate to,

Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Journal Entry Setups > Journal Line Types

[email protected] www.erpstuff.com 79

Page 80: Oracle applications sla r12   SLA- demos

Click NEW button

[email protected] www.erpstuff.com 80

Page 81: Oracle applications sla r12   SLA- demos

Make Sure you have all necessary information required for creating a Line Type.

[email protected] www.erpstuff.com 81

Page 82: Oracle applications sla r12   SLA- demos

Select Event Class as INVOICES

[email protected] www.erpstuff.com 82

Page 83: Oracle applications sla r12   SLA- demos

Enter LINE TYPE CODE as shown below…. It is suggested to follow a proper naming convention…

[email protected] www.erpstuff.com 83

Page 84: Oracle applications sla r12   SLA- demos

Enter NAME as shown below

[email protected] www.erpstuff.com 84

Page 85: Oracle applications sla r12   SLA- demos

Enter the DESCRIPTION for identifying purposes ….

[email protected] www.erpstuff.com 85

Page 86: Oracle applications sla r12   SLA- demos

Enter ACCOUNTING CLASS AND ROUNDING CLASS as ITEM EXPENSE

[email protected] www.erpstuff.com 86

Page 87: Oracle applications sla r12   SLA- demos

Keep the defaults as it is, and SAVE your Changes …

[email protected] www.erpstuff.com 87

Page 88: Oracle applications sla r12   SLA- demos

Created another Journal Line Type for Credit Line

[email protected] www.erpstuff.com 88

Page 89: Oracle applications sla r12   SLA- demos

Step 2 – Setup a New JOURNAL ENTRY DESCRIPTION

JLT Journal Line Type

JED Journal Entry Description

ADR Accounting Derivation Rule

JLD Journal Line Definition

AAD Application Accounting Definition

SLAM Sub Ledger Accounting Method

LEDGER

[email protected] www.erpstuff.com 89

Page 90: Oracle applications sla r12   SLA- demos

Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Journal Entry Setups > Journal Entry Descriptions

[email protected] www.erpstuff.com 90

Page 91: Oracle applications sla r12   SLA- demos

Click NEW button

[email protected] www.erpstuff.com 91

Page 92: Oracle applications sla r12   SLA- demos

Make Sure you have all necessary information before configuration…

[email protected] www.erpstuff.com 92

Page 93: Oracle applications sla r12   SLA- demos

Enter JOURNAL DESCRIPTION CODE AND JOURNAL DESCRIPTION NAME as shown below….

[email protected] www.erpstuff.com 93

Page 94: Oracle applications sla r12   SLA- demos

Enter the DESCRIPTION as shown below ….

[email protected] www.erpstuff.com 94

Page 95: Oracle applications sla r12   SLA- demos

Enter the PRIORITY as 1 and Click DETAILS button

[email protected] www.erpstuff.com 95

Page 96: Oracle applications sla r12   SLA- demos

This is a screen, where we are going to construct how the Descriptions are to be generated …

[email protected] www.erpstuff.com 96

Page 97: Oracle applications sla r12   SLA- demos

I have selected the Value type as constant, and typed the text which should appear as Descriptions ….Save the changes and close this form…

[email protected] www.erpstuff.com 97

Page 98: Oracle applications sla r12   SLA- demos

Save the Changes and Close this form …

[email protected] www.erpstuff.com 98

Page 99: Oracle applications sla r12   SLA- demos

Step 3 – Setup a New ACCOUNTING DERIVATION RULE

JLT Journal Line Type

JED Journal Entry Description

ADR Accounting Derivation Rule

JLD Journal Line Definition

AAD Application Accounting Definition

SLAM Sub Ledger Accounting Method

LEDGER

[email protected] www.erpstuff.com 99

Page 100: Oracle applications sla r12   SLA- demos

Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Journal Entry Setups > Account Derivation Rules

[email protected] www.erpstuff.com 100

Page 101: Oracle applications sla r12   SLA- demos

Click NEW button

[email protected] www.erpstuff.com 101

Page 102: Oracle applications sla r12   SLA- demos

Enter the RULE CODE, RULE NAME AND DESCRIPTION as shown below …..

[email protected] www.erpstuff.com 102

Page 103: Oracle applications sla r12   SLA- demos

Select the SEGMENT option…

[email protected] www.erpstuff.com 103

Page 104: Oracle applications sla r12   SLA- demos

Select the Value as COST CENTER SEGMENT

[email protected] www.erpstuff.com 104

Page 105: Oracle applications sla r12   SLA- demos

Select the Priority as “1” , keep the Value Type as SOURCE and Click LOV button under the Value field…

[email protected] www.erpstuff.com 105

Page 106: Oracle applications sla r12   SLA- demos

Select the Value “Invoice Liability Account” and Click OK

[email protected] www.erpstuff.com 106

Page 107: Oracle applications sla r12   SLA- demos

Select the SEGMENT field…

[email protected] www.erpstuff.com 107

Page 108: Oracle applications sla r12   SLA- demos

Select the value as “COST CENTER SEGMENT” for Segment Field…

[email protected] www.erpstuff.com 108

Page 109: Oracle applications sla r12   SLA- demos

Step 4 – Setup a New JOURNAL LINE DEFINITION

JLT Journal Line Type

JED Journal Entry Description

ADR Accounting Derivation Rule

JLD Journal Line Definition

AAD Application Accounting Definition

SLAM Sub Ledger Accounting Method

LEDGER

[email protected] www.erpstuff.com 109

Page 110: Oracle applications sla r12   SLA- demos

Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Journal Line Definitions

[email protected] www.erpstuff.com 110

Page 111: Oracle applications sla r12   SLA- demos

Click NEW button

[email protected] www.erpstuff.com 111

Page 112: Oracle applications sla r12   SLA- demos

Make sure you defined all previous setups before setting up this part …

[email protected] www.erpstuff.com 112

Page 113: Oracle applications sla r12   SLA- demos

Select the Event Class as “INVOICES” and Event Type as “ALL”

[email protected] www.erpstuff.com 113

Page 114: Oracle applications sla r12   SLA- demos

Enter DEFINITION CODE, DEFINITION NAME AND DESCRIPTION as shown below ….

[email protected] www.erpstuff.com 114

Page 115: Oracle applications sla r12   SLA- demos

Select the Journal Line Type which we have defined earlier ……

[email protected] www.erpstuff.com 115

Page 116: Oracle applications sla r12   SLA- demos

Select the Journal Line Description which we have defined earlier ……

[email protected] www.erpstuff.com 116

Page 117: Oracle applications sla r12   SLA- demos

Select the Account Derivation Rule which we have defined earlier ……

[email protected] www.erpstuff.com 117

Page 118: Oracle applications sla r12   SLA- demos

Select the Seeded Account Derivation Rule for the Debit Line Type

[email protected] www.erpstuff.com 118

Page 119: Oracle applications sla r12   SLA- demos

Select the Credit Journal Line Type we defined earlier …

[email protected] www.erpstuff.com 119

Page 120: Oracle applications sla r12   SLA- demos

Select the Seeded Account Derivation Rule for the Credit Line Type …

[email protected] www.erpstuff.com 120

Page 121: Oracle applications sla r12   SLA- demos

Step 5 – Setup a New APPLICATION ACCOUNTING DEFINITION

JLT Journal Line Type

JED Journal Entry Description

ADR Accounting Derivation Rule

JLD Journal Line Definition

AAD Application Accounting Definition

SLAM Sub Ledger Accounting Method

LEDGER

[email protected] www.erpstuff.com 121

Page 122: Oracle applications sla r12   SLA- demos

Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Application Accounting Definitions

[email protected] www.erpstuff.com 122

Page 123: Oracle applications sla r12   SLA- demos

Click NEW button

[email protected] www.erpstuff.com 123

Page 124: Oracle applications sla r12   SLA- demos

Make sure you have defined all the pre-requisite setups …..

[email protected] www.erpstuff.com 124

Page 125: Oracle applications sla r12   SLA- demos

Enter the DEFINITION CODE, DEFINITION NAME AND DESCRIPTION as shown below…

[email protected] www.erpstuff.com 125

Page 126: Oracle applications sla r12   SLA- demos

Enter the VERSION Reference for easier identification …..

[email protected] www.erpstuff.com 126

Page 127: Oracle applications sla r12   SLA- demos

Select the Event Class as INVOICES, Event Type as ALL

[email protected] www.erpstuff.com 127

Page 128: Oracle applications sla r12   SLA- demos

Select the Journal Line Definition we have defined earlier ….. Currently the validation Status is “NOT VALIDATED”.

[email protected] www.erpstuff.com 128

Page 129: Oracle applications sla r12   SLA- demos

Click VALIDATE button, now the Validation Status is VALID

[email protected] www.erpstuff.com 129

Page 130: Oracle applications sla r12   SLA- demos

Step 6 – Setup a New SUB LEDGER ACCOUNTING METHOD

JLT Journal Line Type

JED Journal Entry Description

ADR Accounting Derivation Rule

JLD Journal Line Definition

AAD Application Accounting Definition

SLAM Sub Ledger Accounting Method

LEDGER

[email protected] www.erpstuff.com 130

Page 131: Oracle applications sla r12   SLA- demos

Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Sub Ledger Accounting Methods

[email protected] www.erpstuff.com 131

Page 132: Oracle applications sla r12   SLA- demos

Click NEW button…

[email protected] www.erpstuff.com 132

Page 133: Oracle applications sla r12   SLA- demos

Make sure you have completed all prerequisite setups

[email protected] www.erpstuff.com 133

Page 134: Oracle applications sla r12   SLA- demos

Enter the METHOD CODE, METHOD NAME AND DESCRIPTION as shown below …

[email protected] www.erpstuff.com 134

Page 135: Oracle applications sla r12   SLA- demos

Select Application as PAYABLES

[email protected] www.erpstuff.com 135

Page 136: Oracle applications sla r12   SLA- demos

Select the AAD defined earlier …..

[email protected] www.erpstuff.com 136

Page 137: Oracle applications sla r12   SLA- demos

Enter the START DATE for this Application Accounting Definition …..

[email protected] www.erpstuff.com 137

Page 138: Oracle applications sla r12   SLA- demos

Step 7 – Assign Sub Ledger Accounting Method to your LEDGER

JLT Journal Line Type

JED Journal Entry Description

ADR Accounting Derivation Rule

JLD Journal Line Definition

AAD Application Accounting Definition

SLAM Sub Ledger Accounting Method

LEDGER

[email protected] www.erpstuff.com 138

Page 139: Oracle applications sla r12   SLA- demos

Assign the newly Created Accounting Method to your Primary Ledger

[email protected] www.erpstuff.com 139

Page 140: Oracle applications sla r12   SLA- demos

Created a Payable Invoice, Validated and Accounted for testing the accounting method

[email protected] www.erpstuff.com 140

Page 141: Oracle applications sla r12   SLA- demos

Accounting entry has been created by the system successfully for the Invoice …..

Note: I have removed the Custom Journal Entry Description and Custom Account Derivation Rule before creating the above accounting entry …

[email protected] www.erpstuff.com 141

Page 142: Oracle applications sla r12   SLA- demos

DEFINE MULTI PERIOD ACCOUNTING

Demo 5

[email protected] www.erpstuff.com 142

Page 143: Oracle applications sla r12   SLA- demos

Business Scenario

Making an Advance Payment for an expense before the actual service is rendered. The Advance payment is later adjusted towards the actual payment as and when it is rendered

How it is handled in Release 11 or Release 12 without using MPA feature

For the advance payment, prepayment Invoice is created and payment is made.

As and when the services are rendered, a standard Invoice is created and applied to the prepayment.

As an alternative to the above process, one can meet the objective by configuring the Multi Period Accounting feature. In MPA the adjusting happens at the accounting level, hence no need for an user to key in additional transactions. Moreover MPA is automated. The configuration is one time for a particular scenario.

[email protected] www.erpstuff.com 143

Page 144: Oracle applications sla r12   SLA- demos

Following are the sequence of Setups required to be performed for accomplish the Multiperiod Accounting Configuration: Step 1 – Create an Account Derivation Rule Step 2 – Create Journal Line Type with MPA enabled Step 3 – Create Journal Line Definition Step 4 – Attach Journal Line Type to Journal Line Definition Step 5 – Configure MPA Accounting Assignment Step 6 – Create Application Accounting Definition Step 7 – Assign Journal Line Definition to Application Accounting Definition Step 8 – Validate Application Accounting Definition Step 9 – Create Subledger Accounting Method Step 10 – Assign Application Accounting Definition to the Subledger Accounting Method Step 11 – Attach Sub Ledger Accounting Method to Ledger Step 12 – Create Invoice with Deferred details Step 13 – Validate and Create Accounting for the Invoice Step 14 – Review Accounting entries generated by the System

If you already have a custom SLA Method created, then step 4,5 and 6 would not be required.

[email protected] www.erpstuff.com 144

Page 145: Oracle applications sla r12   SLA- demos

Switch responsibility to KARTHIKEYAN PAYABLES

[email protected] www.erpstuff.com 145

Page 146: Oracle applications sla r12   SLA- demos

Navigate to,

Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Methods

[email protected] www.erpstuff.com 146

Page 147: Oracle applications sla r12   SLA- demos

Click NEW button

[email protected] www.erpstuff.com 147

Page 148: Oracle applications sla r12   SLA- demos

Create an Accounting Rule as shown below ….with NO Conditions, we would be assigning this in our configuration later ….

[email protected] www.erpstuff.com 148

Page 149: Oracle applications sla r12   SLA- demos

Navigate to,

Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Methods

[email protected] www.erpstuff.com 149

Page 150: Oracle applications sla r12   SLA- demos

Selecting the STANDARD ACCRUAL Method provided by Oracle and Click FIND button

[email protected] www.erpstuff.com 150

Page 151: Oracle applications sla r12   SLA- demos

Click APPLICATION ACCOUNTING DEFINITION button

[email protected] www.erpstuff.com 151

Page 152: Oracle applications sla r12   SLA- demos

Select event Class INVOICES and click JOURNAL LINE DEFINITION button

[email protected] www.erpstuff.com 152

Page 153: Oracle applications sla r12   SLA- demos

Select Journal Line Type ITEM EXPENSE and Click LINE TYPE button

[email protected] www.erpstuff.com 153

Page 154: Oracle applications sla r12   SLA- demos

Click COPY button to copy the Journal Line Type to create our own Journal Line Type

[email protected] www.erpstuff.com 154

Page 155: Oracle applications sla r12   SLA- demos

Enter the Line Type Code and Name and Click DONE button

[email protected] www.erpstuff.com 155

Page 156: Oracle applications sla r12   SLA- demos

New Journal Line Type has been created as a copied Version…

Enable the Multiperiod option as ACCRUAL and Save your changes …

[email protected] www.erpstuff.com 156

Page 157: Oracle applications sla r12   SLA- demos

Again Switch back to the Original Journal Line Type provided by Oracle for ITEM EXPENSES and Click COPY button…

[email protected] www.erpstuff.com 157

Page 158: Oracle applications sla r12   SLA- demos

Enter the Line Type Code and Name and Click DONE button

[email protected] www.erpstuff.com 158

Page 159: Oracle applications sla r12   SLA- demos

New Journal Line Type is created from the existing one..

Click the CONDITIONS button…

[email protected] www.erpstuff.com 159

Page 160: Oracle applications sla r12   SLA- demos

This is the condition stated in the Seeded Journal Line Type which got copied over to our newly created Journal Line, this condition needs to be removed.

[email protected] www.erpstuff.com 160

Page 161: Oracle applications sla r12   SLA- demos

Select each and every Line and click the DELETE icon from the toolbar….

[email protected] www.erpstuff.com 161

Page 162: Oracle applications sla r12   SLA- demos

All the condition lines were now removed …. Save your changes .. Close the Form…

[email protected] www.erpstuff.com 162

Page 163: Oracle applications sla r12   SLA- demos

Select RECOGNITION option under Multiperiod region and Save your Changes

[email protected] www.erpstuff.com 163

Page 164: Oracle applications sla r12   SLA- demos

Go back to the Journal Line Definition screen and Click the COPY DEFINITION button

[email protected] www.erpstuff.com 164

Page 165: Oracle applications sla r12   SLA- demos

Enter the Definition Code and Definition Name, Select your Chart of Accounts in Accounting Field and Click DONE button

[email protected] www.erpstuff.com 165

Page 166: Oracle applications sla r12   SLA- demos

System created a new Journal Line Definition for Invoices

[email protected] www.erpstuff.com 166

Page 167: Oracle applications sla r12   SLA- demos

Insert a new record in the Journal Line Type region….

[email protected] www.erpstuff.com 167

Page 168: Oracle applications sla r12   SLA- demos

Select your Journal Line Type created earlier which is for the Prepaid Expense Type.

[email protected] www.erpstuff.com 168

Page 169: Oracle applications sla r12   SLA- demos

Assign the Standard Account Derivation Rule for the newly created Journal Line Type.

[email protected] www.erpstuff.com 169

Page 170: Oracle applications sla r12   SLA- demos

Since we already made a copy of the Item Expense Journal Line Type and assigned it to the Journal Line Definition, we should disable or deactivate or delete the seeded Journal Line Type for Item Expense.

Select ITEM EXPENSE Journal Line Type provided by Oracle.

[email protected] www.erpstuff.com 170

Page 171: Oracle applications sla r12   SLA- demos

Uncheck the Active option

[email protected] www.erpstuff.com 171

Page 172: Oracle applications sla r12   SLA- demos

Now, Select the Journal Line Type which we have added, you would see the Multiperiod Accounting button getting enabled, click on the MULTIPERIOD ACCOUNTING button.

[email protected] www.erpstuff.com 172

Page 173: Oracle applications sla r12   SLA- demos

Decide on the options and change according to your requirement, I have left it as shown below. Click on the LINE ASSIGNMENTS button

[email protected] www.erpstuff.com 173

Page 174: Oracle applications sla r12   SLA- demos

Insert another row in the Line Assignment Region….

[email protected] www.erpstuff.com 174

Page 175: Oracle applications sla r12   SLA- demos

Assign the newly created Journal Line Type which would recognize the expenditure to actual expense account.

[email protected] www.erpstuff.com 175

Page 176: Oracle applications sla r12   SLA- demos

Insert a new record under the Account Derivation Rules TAB

[email protected] www.erpstuff.com 176

Page 177: Oracle applications sla r12   SLA- demos

Select the seeded Account Derivation Rule which would derive the Actual Expense Account from Invoice Distribution Account.

[email protected] www.erpstuff.com 177

Page 178: Oracle applications sla r12   SLA- demos

Assign the Account Derivation Rule which would replace the Account segment value to the expense Account, rest all segment values will get derived from the Invoice Distribution Account

[email protected] www.erpstuff.com 178

Page 179: Oracle applications sla r12   SLA- demos

Return to the Application Accounting Definition screen and click COPY button

[email protected] www.erpstuff.com 179

Page 180: Oracle applications sla r12   SLA- demos

Enter the Definition Code and Name, Select the Chart of Accounts in the Accounting field and Click DONE button

[email protected] www.erpstuff.com 180

Page 181: Oracle applications sla r12   SLA- demos

System has created a new Application Accounting Definition now. Select the Event Class INVOICES and select the Standard Journal Line Definition attached

[email protected] www.erpstuff.com 181

Page 182: Oracle applications sla r12   SLA- demos

Clear the Standard Journal Line Definition by Deleting it………

[email protected] www.erpstuff.com 182

Page 183: Oracle applications sla r12   SLA- demos

Select our Custom Journal Line Definition and Save the Changes.

[email protected] www.erpstuff.com 183

Page 184: Oracle applications sla r12   SLA- demos

The Custom AAD Definition is not Validated since we made the copy, hence Click VALIDATE button to validate the AAD

[email protected] www.erpstuff.com 184

Page 185: Oracle applications sla r12   SLA- demos

The Validation Status of AAD is now changed to VALID

[email protected] www.erpstuff.com 185

Page 186: Oracle applications sla r12   SLA- demos

Return to the Subledger Accounting Methods screen and Click COPY button

[email protected] www.erpstuff.com 186

Page 187: Oracle applications sla r12   SLA- demos

Enter Method Code and Name, Select the Chart of Accounts field under Accounting field and Click DONE button.

[email protected] www.erpstuff.com 187

Page 188: Oracle applications sla r12   SLA- demos

New Subledger Accounting Method has been created…

[email protected] www.erpstuff.com 188

Page 189: Oracle applications sla r12   SLA- demos

Select the AAD field name ….. This is now pointing to the standard accrual method, this should be changed to our customer AAD.

[email protected] www.erpstuff.com 189

Page 190: Oracle applications sla r12   SLA- demos

AAD Name has now been changed to the Custom AAD we created earlier …

[email protected] www.erpstuff.com 190

Page 191: Oracle applications sla r12   SLA- demos

Navigate to Setup > Accounting Setups > Ledger Setup > Define > Accounting Setups

[email protected] www.erpstuff.com 191

Page 192: Oracle applications sla r12   SLA- demos

Query for the Ledger used ….from the Accounting Setup Manager page …

Click “Update Accounting Options” icon

[email protected] www.erpstuff.com 192

Page 193: Oracle applications sla r12   SLA- demos

Select the Accounting options for the Ledger by clicking the UPDATE icon…

[email protected] www.erpstuff.com 193

Page 194: Oracle applications sla r12   SLA- demos

The Primary Ledger was currently assigned with the “Standard Accrual” accounting method which is seeded method provided by Oracle.

[email protected] www.erpstuff.com 194

Page 195: Oracle applications sla r12   SLA- demos

Replace it with the newly created Accounting Method….and Save your changes

[email protected] www.erpstuff.com 195

Page 196: Oracle applications sla r12   SLA- demos

Changes made to the Ledger is changed….

[email protected] www.erpstuff.com 196

Page 197: Oracle applications sla r12   SLA- demos

Navigate to Invoices > Entry > Invoices

[email protected] www.erpstuff.com 197

Page 198: Oracle applications sla r12   SLA- demos

Enter the Header level information for the Invoice

[email protected] www.erpstuff.com 198

Page 199: Oracle applications sla r12   SLA- demos

Enter the Line level information for the Invoice, keep scrolling further

[email protected] www.erpstuff.com 199

Page 200: Oracle applications sla r12   SLA- demos

Enter the Distribution Account details ( This step is same as clicking Distributions button and entering the Information there)

[email protected] www.erpstuff.com 200

Page 201: Oracle applications sla r12   SLA- demos

The Fields having the word “Deferred” as prefix are need to be entered in the transaction, in order to generate Accounting entries for Multiple Period.

[email protected] www.erpstuff.com 201

Page 202: Oracle applications sla r12   SLA- demos

Below details have been entered ….

[email protected] www.erpstuff.com 202

Page 203: Oracle applications sla r12   SLA- demos

Invoice has been entered with all necessary details ….Click ACTIONS 1 button

[email protected] www.erpstuff.com 203

Page 204: Oracle applications sla r12   SLA- demos

Select the VALIDATE checkbox and Click OK button

[email protected] www.erpstuff.com 204

Page 205: Oracle applications sla r12   SLA- demos

Invoice is now VALIDATED, Click ACTIONS 1 button again ….

[email protected] www.erpstuff.com 205

Page 206: Oracle applications sla r12   SLA- demos

Select FINAL type of accounting and Click OK button

[email protected] www.erpstuff.com 206

Page 207: Oracle applications sla r12   SLA- demos

Accounting is completed for the Invoice ….

[email protected] www.erpstuff.com 207

Page 208: Oracle applications sla r12   SLA- demos

Invoice status is now VALIDATED and Accounted status as YES

[email protected] www.erpstuff.com 208

Page 209: Oracle applications sla r12   SLA- demos

Select VIEW ACCOUNTING from the REPORTS menu

[email protected] www.erpstuff.com 209

Page 210: Oracle applications sla r12   SLA- demos

Below are the Accounting entries for 12 periods which we have stated in the Invoice.

You can see the Adjustment between Prepaid expense A/C and Expense A/C automatically created by the System, irrespective of the period status…

[email protected] www.erpstuff.com 210

Page 211: Oracle applications sla r12   SLA- demos

Invoice created in JAN-12 and Deferred periods are 12, i.e 1+12 = 13 set of entries generated as shown below …

[email protected] www.erpstuff.com 211

Page 212: Oracle applications sla r12   SLA- demos

Run the program COMPLETE MULTIPERIOD ACCOUNTING for the actual period when the expense is recognized.

[email protected] www.erpstuff.com 212

Page 213: Oracle applications sla r12   SLA- demos

If the periods are not OPEN, the create accounting program will not generate the accounting entries successfully.

[email protected] www.erpstuff.com 213

Page 214: Oracle applications sla r12   SLA- demos

CREATE REPORT DEFINITION

Demo 6

[email protected] www.erpstuff.com 214

Page 215: Oracle applications sla r12   SLA- demos

Navigate to,

Setup > Accounting Setups > Subledger Accounting Setup > Open Account Balances Listing Definitions

[email protected] www.erpstuff.com 215

Page 216: Oracle applications sla r12   SLA- demos

System opens the below page. Click CREATE button to configure a Report Definition

[email protected] www.erpstuff.com 216

Page 217: Oracle applications sla r12   SLA- demos

There are no pre-requisite setups before creating a Report Definition ….

[email protected] www.erpstuff.com 217

Page 218: Oracle applications sla r12   SLA- demos

Enter the Code, Name, Description and select your LEDGER and Defined by as SEGMENT. Click ADD ANOTHER ROW button in the Journal Source region.

[email protected] www.erpstuff.com 218

Page 219: Oracle applications sla r12   SLA- demos

Select the Source application from the LOV

[email protected] www.erpstuff.com 219

Page 220: Oracle applications sla r12   SLA- demos

Select the Source as PAYABLES. Click ADD ANOTHER ROW button under Definition Details ….

[email protected] www.erpstuff.com 220

Page 221: Oracle applications sla r12   SLA- demos

Select your Segment from the LOV

[email protected] www.erpstuff.com 221

Page 222: Oracle applications sla r12   SLA- demos

Select your FROM RANGE value for that segment

[email protected] www.erpstuff.com 222

Page 223: Oracle applications sla r12   SLA- demos

Select your TO RANGE value for that segment

[email protected] www.erpstuff.com 223

Page 224: Oracle applications sla r12   SLA- demos

Likewise, you can keep adding other segments and select the Range of Values.

[email protected] www.erpstuff.com 224

Page 225: Oracle applications sla r12   SLA- demos

I have selected the other segments with range values, once done Click APPLY button

[email protected] www.erpstuff.com 225

Page 226: Oracle applications sla r12   SLA- demos

System confirmation is obtained once the Definition is created.

[email protected] www.erpstuff.com 226

Page 227: Oracle applications sla r12   SLA- demos

When the report definition gets created, system automatically runs the below program in the background….

[email protected] www.erpstuff.com 227

Page 228: Oracle applications sla r12   SLA- demos

Click CREATE button

[email protected] www.erpstuff.com 228

Page 229: Oracle applications sla r12   SLA- demos

Enter the Code, Name details and Select your Ledger. For the Defined by value Select the type as Accounting Flexfield.

[email protected] www.erpstuff.com 229

Page 230: Oracle applications sla r12   SLA- demos

Select the Journal Source as PAYABLES

[email protected] www.erpstuff.com 230

Page 231: Oracle applications sla r12   SLA- demos

Enter the Account code combination for your Payables Liability Account. If you have more than one AP Liability Account, Click ADD ANOTHER ROW button and keep adding other code combinations as well….Click APPLY button

[email protected] www.erpstuff.com 231

Page 232: Oracle applications sla r12   SLA- demos

System confirmation is obtained once the Definition is created.

[email protected] www.erpstuff.com 232

Page 233: Oracle applications sla r12   SLA- demos

Select REQUESTS option from View Menu

[email protected] www.erpstuff.com 233

Page 234: Oracle applications sla r12   SLA- demos

Click SUBMIT A NEW REQUEST button

[email protected] www.erpstuff.com 234

Page 235: Oracle applications sla r12   SLA- demos

Select SINGLE REQUEST option and Click OK button

[email protected] www.erpstuff.com 235

Page 236: Oracle applications sla r12   SLA- demos

Select the program “Accounts Payable Trial Balance” report from the list and click OK

[email protected] www.erpstuff.com 236

Page 237: Oracle applications sla r12   SLA- demos

Below is the parameter screen for the program … Select your details as required for the fields…

[email protected] www.erpstuff.com 237

Page 238: Oracle applications sla r12   SLA- demos

I have selected the Report definition we configured with SEGMENT type. Click OK button

[email protected] www.erpstuff.com 238

Page 239: Oracle applications sla r12   SLA- demos

OR you can select the Alternate Report Definition we have configured …

[email protected] www.erpstuff.com 239

Page 240: Oracle applications sla r12   SLA- demos

Click SUBMIT button

[email protected] www.erpstuff.com 240

Page 241: Oracle applications sla r12   SLA- demos

Click NO button

[email protected] www.erpstuff.com 241

Page 242: Oracle applications sla r12   SLA- demos

Click FIND button

[email protected] www.erpstuff.com 242

Page 243: Oracle applications sla r12   SLA- demos

Click VIEW OUTPUT button to review the Report output generated by the system.

[email protected] www.erpstuff.com 243

Page 244: Oracle applications sla r12   SLA- demos

You would get the below output generated by the system….

[email protected] www.erpstuff.com 244

Page 245: Oracle applications sla r12   SLA- demos

CREATE MANUAL JOURNAL ENTRIES IN SUBLEDGER

Demo 7

[email protected] www.erpstuff.com 245

Page 246: Oracle applications sla r12   SLA- demos

Navigate to,

Setup > Accounting > Journal Entries

[email protected] www.erpstuff.com 246

Page 247: Oracle applications sla r12   SLA- demos

Click CREATE JOURNAL ENTRY button

[email protected] www.erpstuff.com 247

Page 248: Oracle applications sla r12   SLA- demos

Select the Balance Type as ACTUAL….

[email protected] www.erpstuff.com 248

Page 249: Oracle applications sla r12   SLA- demos

Select your Ledger, Category, Date and Description for the Header region

[email protected] www.erpstuff.com 249

Page 250: Oracle applications sla r12   SLA- demos

In the Lines Region, enter the Account Code combination for the accounts that are to be Debited and Credited, select the Accounting Class and enter the DR and CR Amounts.

[email protected] www.erpstuff.com 250

Page 251: Oracle applications sla r12   SLA- demos

Click CALCULATE TOTALS button

[email protected] www.erpstuff.com 251

Page 252: Oracle applications sla r12   SLA- demos

Totals have been Computed by the system, Click CONTINUE button

[email protected] www.erpstuff.com 252

Page 253: Oracle applications sla r12   SLA- demos

Select the type of accounting from the List, I am selecting FINAL accounting option and Click FINISH button.

[email protected] www.erpstuff.com 253

Page 254: Oracle applications sla r12   SLA- demos

Subledger Journal Entry has been created successfully

[email protected] www.erpstuff.com 254

Page 255: Oracle applications sla r12   SLA- demos

REPLACEMENT OF DISABLED ACCOUNTS

Demo 8

[email protected] www.erpstuff.com 255

Page 256: Oracle applications sla r12   SLA- demos

Switch to your Payables Responsibility

[email protected] www.erpstuff.com 256

Page 257: Oracle applications sla r12   SLA- demos

Navigate to,

Setup > Flexfields > Combinations

[email protected] www.erpstuff.com 257

Page 258: Oracle applications sla r12   SLA- demos

This is the default screen for Account Code combinations form…

[email protected] www.erpstuff.com 258

Page 259: Oracle applications sla r12   SLA- demos

Press F11 key to turn the form in to Query Mode …

[email protected] www.erpstuff.com 259

Page 260: Oracle applications sla r12   SLA- demos

Press CTRL + F11 to retrieve the code combinations available at present.

[email protected] www.erpstuff.com 260

Page 261: Oracle applications sla r12   SLA- demos

Select an account code combination as per the requirement…

[email protected] www.erpstuff.com 261

Page 262: Oracle applications sla r12   SLA- demos

Uncheck Enabled checkbox, which means this account code combination is now disabled and no transactions can be created for this code combination.

[email protected] www.erpstuff.com 262

Page 263: Oracle applications sla r12   SLA- demos

Scroll towards right side of the screen, where you would see Alternate Account field…

[email protected] www.erpstuff.com 263

Page 264: Oracle applications sla r12   SLA- demos

Enter the Alternate Account Code combination, so that if there are any open transactions having the account codes which we have disabled, it would cause issues when further processing happens ( accounting entries generation, transfer to GL etc ..)

[email protected] www.erpstuff.com 264

Page 265: Oracle applications sla r12   SLA- demos

Navigate to,

Invoices > Entry > Invoices

[email protected] www.erpstuff.com 265

Page 266: Oracle applications sla r12   SLA- demos

I tried entering the disabled account code combination for the payable Invoice, system displayed the below error message, forcing me to choose a valid/enabled combination…

[email protected] www.erpstuff.com 266

Page 267: Oracle applications sla r12   SLA- demos

This is an Invoice already existing in the system i.e. open Invoice containing the account code combination which we have disabled.

[email protected] www.erpstuff.com 267

Page 268: Oracle applications sla r12   SLA- demos

I am creating accounting for that open invoice having the disabled account code

[email protected] www.erpstuff.com 268

Page 269: Oracle applications sla r12   SLA- demos

Accounting entries are created without any errors …..

[email protected] www.erpstuff.com 269

Page 270: Oracle applications sla r12   SLA- demos

When you “VIEW ACCOUNTING” for that transaction, you can see the below accounting entry generated by the system ….

The Item expense Line is overridden automatically based on the Alternate Account stated in the Code Combinations form.

[email protected] www.erpstuff.com 270

Page 271: Oracle applications sla r12   SLA- demos

Same entry is transferred to General Ledger as well…

[email protected] www.erpstuff.com 271

Page 272: Oracle applications sla r12   SLA- demos

TRANSFER OF ACCOUNTING ENTRIES TO GENERAL LEDGER

Demo 9

[email protected] www.erpstuff.com 272

Page 273: Oracle applications sla r12   SLA- demos

Switch to your Payables Responsibility

[email protected] www.erpstuff.com 273

Page 274: Oracle applications sla r12   SLA- demos

Navigate to,

Setup > Accounting Setups > Ledger Setup > Define > Accounting Setups

[email protected] www.erpstuff.com 274

Page 275: Oracle applications sla r12   SLA- demos

Search for your Ledger and Click GO button

Upon retrieval, click update icon

[email protected] www.erpstuff.com 275

Page 276: Oracle applications sla r12   SLA- demos

Select update icon next to Subledger Accounting options setup step…

[email protected] www.erpstuff.com 276

Page 277: Oracle applications sla r12   SLA- demos

Select update Accounting options for Payables Application

[email protected] www.erpstuff.com 277

Page 278: Oracle applications sla r12   SLA- demos

Below Screen controls the behavior as to how the Subledger accounting entries are transferred to General Ledger

[email protected] www.erpstuff.com 278

Page 279: Oracle applications sla r12   SLA- demos

Options displayed below are provided by the system as to how accounting entries can be transferred from Subledger to General Ledger

[email protected] www.erpstuff.com 279

Page 280: Oracle applications sla r12   SLA- demos

MULTIPLE ACCOUNTING REPRESENTATION

Demo 10

[email protected] www.erpstuff.com 280

Page 281: Oracle applications sla r12   SLA- demos

Switch to your General Ledger Responsibility

[email protected] www.erpstuff.com 281

Page 282: Oracle applications sla r12   SLA- demos

Navigate to

Setup > Financials > Accounting Setup Manager > Accounting Setups

[email protected] www.erpstuff.com 282

Page 283: Oracle applications sla r12   SLA- demos

Query your (Primary) Ledger and select the icon under Update Accounting options

[email protected] www.erpstuff.com 283

Page 284: Oracle applications sla r12   SLA- demos

Click on “Add Secondary Ledger” button

[email protected] www.erpstuff.com 284

Page 285: Oracle applications sla r12   SLA- demos

Below is the Secondary Ledger Creation screen, make sure about the requirements of the secondary ledger before creating the same…

The screen is very similar to the Primary ledger creation screen with one additional field which is “Data Conversion Level”, the value selected under this option determines how the transactions would get replicated in the secondary ledger

[email protected] www.erpstuff.com 285

Page 286: Oracle applications sla r12   SLA- demos

I have entered the below details for creating my secondary Ledger

[email protected] www.erpstuff.com 286

Page 287: Oracle applications sla r12   SLA- demos

There are multiple options available for performing the Data Conversion between Primary Ledger and Secondary Ledger as show below….

[email protected] www.erpstuff.com 287

Page 288: Oracle applications sla r12   SLA- demos

Click Apply

[email protected] www.erpstuff.com 288

Page 289: Oracle applications sla r12   SLA- demos

System displays an error message stating I cannot have an accounting method selected, if I opt for JOURNAL as my conversion method I have to either remove my Subledger Accounting method OR I should change the Data conversion Level to Subledger or Adjustments only options to proceed further …

[email protected] www.erpstuff.com 289

Page 290: Oracle applications sla r12   SLA- demos

I have decided to change the Conversion Level to Subledger ….

Click Apply

[email protected] www.erpstuff.com 290

Page 291: Oracle applications sla r12   SLA- demos

Secondary Ledger has now been created by the System Successfully.

However there are setups pertaining to Secondary ledger that are still required to be complete, in order to make the secondary ledger usable.

[email protected] www.erpstuff.com 291

Page 292: Oracle applications sla r12   SLA- demos

I have done all other configurations for secondary ledger, except the Mapping configuration. Click Update icon next to Primary to Secondary Ledger Mapping..

[email protected] www.erpstuff.com 292

Page 293: Oracle applications sla r12   SLA- demos

You decide the options as per the requirement

[email protected] www.erpstuff.com 293

Page 294: Oracle applications sla r12   SLA- demos

I have changed the value for “Post Journals Automatically from source ledger” as YES and click COMPLETE

[email protected] www.erpstuff.com 294

Page 295: Oracle applications sla r12   SLA- demos

Secondary Ledger configurations has now been completed.

[email protected] www.erpstuff.com 295

Page 296: Oracle applications sla r12   SLA- demos

Navigate to,

Journals > Enter

[email protected] www.erpstuff.com 296

Page 297: Oracle applications sla r12   SLA- demos

Click New Journal button

[email protected] www.erpstuff.com 297

Page 298: Oracle applications sla r12   SLA- demos

Create a Journal Entry in the Primary Ledger

[email protected] www.erpstuff.com 298

Page 299: Oracle applications sla r12   SLA- demos

Click Post button, system would trigger a concurrent program for performing the Posting process

[email protected] www.erpstuff.com 299

Page 300: Oracle applications sla r12   SLA- demos

Wait till the concurrent program gets completed. Click View Output button

[email protected] www.erpstuff.com 300

Page 301: Oracle applications sla r12   SLA- demos

The output file displays the below,

You can see system has created a Batch in my Secondary Ledger Automatically

[email protected] www.erpstuff.com 301

Page 302: Oracle applications sla r12   SLA- demos

Switch Responsibility to General Ledger which has profile options pertaining to Secondary Ledger configured.

[email protected] www.erpstuff.com 302

Page 303: Oracle applications sla r12   SLA- demos

Navigate to,

Journals > Enter

[email protected] www.erpstuff.com 303

Page 304: Oracle applications sla r12   SLA- demos

Click FIND button ( I am not entering any search criteria)

[email protected] www.erpstuff.com 304

Page 305: Oracle applications sla r12   SLA- demos

You can see the Journal Entry created by the System automatically in the Secondary Ledger, based on our data entry in the Primary Ledger. Click Review Journal button….

[email protected] www.erpstuff.com 305

Page 306: Oracle applications sla r12   SLA- demos

The Journal Entry is replicated in the Secondary Ledger

[email protected] www.erpstuff.com 306

Page 307: Oracle applications sla r12   SLA- demos

ACCOUNTING ENTRY INQUIRY

Demo 11

[email protected] www.erpstuff.com 307

Page 308: Oracle applications sla r12   SLA- demos

Switch to your Payables Responsibility

[email protected] www.erpstuff.com 308

Page 309: Oracle applications sla r12   SLA- demos

Navigate to,

Accounting > Subledger Accounting > Journal Entries

[email protected] www.erpstuff.com 309

Page 310: Oracle applications sla r12   SLA- demos

Below is the default Accounting entry search form …

[email protected] www.erpstuff.com 310

Page 311: Oracle applications sla r12   SLA- demos

Enter the Criteria for searching your accounting entry and click GO

[email protected] www.erpstuff.com 311

Page 312: Oracle applications sla r12   SLA- demos

System retrieved the following entries matching the criteria we have entered ..

[email protected] www.erpstuff.com 312

Page 313: Oracle applications sla r12   SLA- demos

One can also modify the search criteria further in order to get accurate results, by adding more criteria provided by the system as shown below …

[email protected] www.erpstuff.com 313

Page 314: Oracle applications sla r12   SLA- demos

I have selected few additional criteria and now my search screen would look like this…

[email protected] www.erpstuff.com 314

Page 315: Oracle applications sla r12   SLA- demos

From the results provided by system you can make a comparison between 2 journal entries by Selecting two entries and clicking the COMPARE button

[email protected] www.erpstuff.com 315

Page 316: Oracle applications sla r12   SLA- demos

Below is the comparison results which system provides for the entries selected …

[email protected] www.erpstuff.com 316

Page 317: Oracle applications sla r12   SLA- demos

[email protected] www.erpstuff.com 317

Page 318: Oracle applications sla r12   SLA- demos

I would only request the readers to express their opinions on this presentation so as to make further improvements. Feedbacks, Criticisms, Appreciations (if any) are always welcomed. Please send it to the following addresses [email protected] and [email protected]

[email protected] www.erpstuff.com 318