Parliamentary ProcedureParliamentary Procedure

also called rules of orderalso called rules of order

Parliamentary Parliamentary Procedure Procedure

a set of rules for conduct at meetings that allows everyone to be hear and to make decisions.

MotionMotion

a proposal that the entire membership takes action or stands on an issue.

When one makes a motion, he is just proposing an idea or suggestion for the group to take action.

QuorumQuorum

is the minimum number of members who must be present for business to be transacted.

Once a quorum is present, the meeting and business may proceed.

Quorum refers to the number of members present, not to the number of members voting.

Roles Roles and and

PositionsPositions

A. ChairpersonA. Chairperson

is the facilitator of the meeting.

keeps the meeting moving along through the agenda

recognizes people to speak

enforces the rules of the meeting

B. SecretaryB. Secretary

takes notes of the meeting, and sometimes distributes them.

Parts of the Parts of the MeetingMeeting

andandSample Sample

ExpressionsExpressions

A. Call to OrderA. Call to Order

The chairman would say,

“The meeting will now please come to order.”

B. Roll callB. Roll call

secretary may call the names of the members

C. BusinessC. Business

The chairman will present and give a brief description of the agenda.

“First in our agenda for today is the election of officers…”

“If there are no clarifications regarding this matter, then we shall proceed now to our business at hand. The table is open for the nomination of candidates for the president position.”

D. MotionD. Motion

members now will propose their own candidate.

Member 1Member 1

“I respectfully nominate

Joshua Odom

to be our president.”

Member 2Member 2

“I move that the nomination for

the position of president be closed.”

a member needs to second the motion after it has been made by someone else.

E. Seconding the motionE. Seconding the motion

“I second the motion.”

F. General Consent F. General Consent Motion Motion

the chairman acknowledges the motion and asks for the members’ choice. the chairman announces the result.

“Who is in favor of Joshua Odom?”

G. AnnouncementG. Announcement

any group member can make announcement to everyone.

H. AdjournmentH. Adjournment

This is the end of the meeting. If less formal, the chairman will just say, “If there is no further business, the meeting is adjourned.”