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Pasco eSchools is Florida's second largest school district with 7,000 students taking 4-5 classes. Students must scheduling conferences monthly with 70 teachers. Pasco eSchool was using two web-based scheduling solutions, neither of which were able to manage multiple sources and reconcile different calendar feeds. With the high volume of appointments being made between students, parents and teachers, there were constant struggles getting calendars to sync, especially with Outlook and Google. Pasco eSchool found the vCita LiveSite Web Engagement Platform. Teachers now have more time to teach rather than rearrange schedules. Pasco teachers can customize their schedules, easily display availability and automatically respond to appointment requests. Students can set teacher appointments anytime, anywhere on any device. With 70 teachers spread over 7,000 students and each required to have a monthly meeting, this averages at least 100 meetings per month with each teacher scheduled through vCita LiveSite Online Scheduling.
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855-824-8244 | [email protected] | www.vcita.com
Pasco eSchool, the second largest school district in Florida, launched in 2009 with JoAnne
Glenn, principal, at the helm. Pasco eSchool is a district-operated K-12 virtual school program
in which students can access online coursework at home or in a learning lab in their school.
Students can login to their lesson anytime and are graded as if attending a brick and mortar
school. Pasco eSchool receives 31,000 course requests for 7,000 students averaging 4 to 5
courses per student. These courses are taught by 70 teachers that are remote, residing from
Tallahassee to Fort Meyers, Florida.
Students regularly communicate with teachers through email; however, once each month
teachers, parents and students have a telephone conversation together to discuss progress.
ABC = A Better Calendar
Pasco eSchool was using two web-based scheduling solutions, neither of which were able
to manage multiple sources and reconcile different calendar feeds. With the high volume
of appointments being made between students, parents and teachers, there were constant
struggles getting calendars to sync, especially with Outlook and Google. Teachers and
administrators reported being double booked, creating appointments and resolving
conflicts. Teachers, students and parents were spending an increasing amount of time setting
appointments, which created a perception that required communication was a barrier.
“It was challenging to schedule faculty meetings and other school activities without creating
more scheduling conflicts for teachers,“ says JoAnne Glenn, administrator of Pasco eSchool.
“With the high volume of meetings our district has each month, we needed a reliable solution
that was intuitive and easy to use.”
Seeking Knowledge
Glenn asked Danny Sesker, ICT Coach for Pasco eSchool to recommend a solution. Sesker
researched, emailed and telephoned a wide variety of software providers. Sesker needed
Pasco eSchool Learns a Lesson in Online Scheduling
vCita LiveSite gets an “A” for Solving District Scheduling Issues
Case Study
“Students can locate a teacher and schedule their meeting directly through the website in one visit. ...The LiveSite portal cinched it for me.” —Danny Sesker ICT Coach Pasco eSchool
• Florida’s 2nd largest school district schedules 7,000 students for monthly teacher conferences
• Appointments auto-sync with Outlook, Gmail and others eliminating over bookings
855-824-8244 | [email protected] | www.vcita.com
a solution that was compatible with the District’s Microsoft Exchange 365. He needed a
solution that was not Flash-based, able to work on any mobile device. Sesker also had more
than 70 teachers working remotely so he needed a solution that could work on any platform
and easy enough for teachers and students to use. Sesker found the vCita LiveSite Web
Engagement Platform.
And the Winner is...
“After scouring the Internet, I found vCita. It met all of my requirements, plus vCita offered
the most features,” Sesker says. “The vCita LiveSite portal connects to the website. Students
can locate a teacher and schedule their meeting directly through the website in one visit. The
LiveSite portal cinched it for me.”
Glenn liked that vCita Online Scheduling software could track student appointments,
tracking no-shows and cancellations. vCita could be easily branded to seamlessly align with
Pasco Schools look and feel, and it was intuitive and easy to use. Plus, vCita was easy to use
and could manage multiple calendars. Each appointment automatically syncs with Outlook,
Google, iCal and more. Now Glenn could schedule staff meetings and eliminate the worry
that calendars would double book.
To the Head of the Class
Teachers now have more time to teach rather than rearrange schedules. Pasco teachers
can customize their schedules, easily display availability and automatically respond to
appointment requests. Students can set teacher appointments anytime, anywhere on any
device. With 70 teachers spread over 7,000 students and each required to have a monthly
meeting, this averages at least 100 meetings per month with each teacher scheduled through
vCita LiveSite Online Scheduling.
“vCita delivered as promised, taking the chaos out of scheduling teacher-student meetings,”
says Glenn. “We feel fortunate to have found vCita, a company that was willing to work with
us to find a comprehensive solution to our scheduling and tracking issues. vCita LiveSite is
the perfect solution.”
For more information, visit vCita at www.vcita.com, email [email protected] or
call 855-824-8244.
JoAnne Glenn Principal Pasco eSchool
“vCita delivered as promised, taking the chaos out of scheduling teacher-student meetings...LiveSite is the perfect solution.” —JoAnne Glenn Prinipal Pasco eSchool
Danny Sesker ICT Coach Pasco eSchool
Special thanks to JoAnne Glenn and Danny Sesker for letting us share their story.
