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Microsoft®
PowerPoint 2010
Lesson 6: Reviewing Presentations
Courseware #: 3246
Microsoft Office PowerPoint 2010
Microsoft®
PowerPoint 2010
© CCI Learning Solutions Inc. 2
Lesson Objectives
• insert, modify and delete comments
• view and hide comments
• compare and combine presentations
• prevent changes to your presentation
• mark a presentation as final
• review and edit document properties
• print a presentation
• create handouts
Microsoft®
PowerPoint 2010
© CCI Learning Solutions Inc. 3
Using Comments
• Use comments to
– ask questions
– offer suggestions
– request clarification
• Track comments by user initials
• Navigate through comments to add, edit and delete
• Hide comments or delete all
Microsoft®
PowerPoint 2010
© CCI Learning Solutions Inc. 4
• Compare 2 presentations where comments not used and changes unknown
• View differences on slide or in Reviewing Pane
• Incorporate individual changes, or all changes in slide or presentation
Compare and Combine Presentations
Microsoft®
PowerPoint 2010
© CCI Learning Solutions Inc. 5
• Set a password for opening presentation, and one for editing it.
• On the File tab, in the Info panel, click Protect Presentation, then click Encrypt with Password; or
• in the Save As dialog box, click Tools and then click General Options.
Setting Passwords
Microsoft®
PowerPoint 2010
© CCI Learning Solutions Inc. 6
• Doesn’t prevent editing, but lets others know presentation is final version.
• Helps prevent accidental changes.
• Use for example when presentation on shared drive accessible to many.
Marking a Presentation as Final
Microsoft®
PowerPoint 2010
© CCI Learning Solutions Inc. 7
• Presentations contain metadata: e.g. presentation’s title, author and subject
• Helps manage presentations
• Edit metadata in Document Pane
• Use Document Inspector to check for document properties
• Can remove if information is sensitive
Using Document Properties
Microsoft®
PowerPoint 2010
© CCI Learning Solutions Inc. 8
Printing Presentation Items
• Can print:
– single slides
– a range of slides
– entire presentation
– presenter notes
• Use as handouts
• Several layouts available
Microsoft®
PowerPoint 2010
© CCI Learning Solutions Inc. 9
Sending a Presentation to Microsoft Word
• Use to create custom layout or design for printing
• Click File, click Save & Send, click Create Handouts, and then click Create Handouts.
Microsoft®
PowerPoint 2010
© CCI Learning Solutions Inc. 10
Lesson Summary
• insert, modify and delete comments
• view and hide comments
• compare and combine presentations
• prevent changes to your presentation
• mark a presentation as final
• review and edit document properties
• print a presentation
• create handouts
Microsoft®
PowerPoint 2010
© CCI Learning Solutions Inc. 11
Review Questions
1. How do you insert a comment?
2. How do you show all comments in a presentation?
3. How do you delete a comment?
4. What is one way to see changes made to a copy of a presentation?
5. How do you apply a password that prevents unauthorized persons from opening a presentation?
6. How can you mark a document as final?
7. How can you remove hidden and personal information from a presentation?