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Chapter 8 Customizing a Template and Handouts Using Masters Microsoft PowerPoint 2013

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Chapter 8

Customizing a Template and Handouts Using

Masters

Microsoft

PowerPoint 2013

• Apply slide and font themes to a slide master

• Change a slide master background

• Add a background style and graphic to a slide master

• Insert a placeholder into a slide layout

• Apply a Quick Style to a placeholder

• Change text direction and character spacing

Customizing a Template and Handouts Using Masters 2

Objectives

• Hide background graphics on individual slides

• Apply a fill to a text box and change transparency

• Rename a slide master

• Save a slide master as a template

• Create handouts using the handout master

• Create speaker notes using the notes master

Customizing a Template and Handouts Using Masters 3

Objectives

Customizing a Template and Handouts Using Masters 4

Project – Presentation with Customized

Slide, Handout, and Notes Masters

Customizing a Template and Handouts Using Masters 5

Project – Presentation with Customized

Slide, Handout, and Notes Masters

Customizing a Template and Handouts Using Masters 6

Project – Presentation with Customized

Slide, Handout, and Notes Masters

• Customize slide masters by changing the theme fonts and background

• Format and arrange slide master footers

• Insert and format graphics and text boxes

• Rename and delete slide layouts

• Customize handout and notes masters

• Use a custom template to create a new presentation

Customizing a Template and Handouts Using Masters 7

Roadmap

• Tap or click the Slide Master button (VIEW tab | Master Views group) to display the SLIDE MASTER tab and the slide thumbnails in the Overview pane

• Tap or click the Office Theme Slide Master layout

Customizing a Template and Handouts Using Masters 8

Displaying a Slide Master

Customizing a Template and Handouts Using Masters 9

Displaying a Slide Master

• With the slide master displaying, tap or click the Themes button (SLIDE MASTER tab | Edit Theme group) to display the Themes gallery

• Scroll down to display the desired theme• Tap or click the desired theme to apply it to the slide

master• Tap or click the Theme Colors button (SLIDE MASTER

tab | Background group) to display the Theme Colors gallery

• Tap or click the desired color scheme in the gallery to change the slide master colors

Customizing a Template and Handouts Using Masters 10

Applying Slide and Font Themes

to a Slide Master

Customizing a Template and Handouts Using Masters 11

Applying Slide and Font Themes

to a Slide Master

• Tap or click the Theme Fonts button (SLIDE MASTER tab | Background group) to display the Theme Fonts gallery

• Tap or click Customize Fonts in the Theme Fonts gallery to display the Create New Theme Fonts dialog box

• Tap or click the Heading font arrow and then tap or click the desired font for the heading text font

• Tap or click the Body font arrow and then tap or click the desired font for the body text font

• Select the words, Custom 1, in the Name box and then type the desired font set name

• Tap or click the Save button to save the new font set

Customizing a Template and Handouts Using Masters 12

Customizing Theme Fonts

Customizing a Template and Handouts Using Masters 13

Customizing Theme Fonts

• Tap or click the Background Styles button (SLIDE MASTER tab | Background group) to display the Background Styles gallery

• Tap or click the desired background style to apply the background to the slide master

• Tap or click the slide master title text placeholder to select it

• Display the HOME tab and then tap or click the Quick Styles button (HOME tab | Drawing group) to display the Quick Styles gallery

• Tap or click the desired Quick Style

Customizing a Template and Handouts Using Masters 14

Formatting a Slide Master Background

and Applying a Quick Style

Customizing a Template and Handouts Using Masters 15

Formatting a Slide Master Background

and Applying a Quick Style

• With the slide master displaying, tap or click the border of the placeholder in the footer to delete

• Press the DELETE key to delete the selected placeholder• Tap or click the footer placeholder to move, and then drag it to

the desired location• Display the INSERT tab, tap or click the Header & Footer button

(INSERT tab | Text group), and then place a check mark in the Slide number check box

• Place a check mark in the Footer check box and then type the desired footer text

• Place a check mark in the ‘Don’t show on title slide’ check box• Tap or click the ‘Apply to All’ button to add the slide number and

footer text to the slide master

Customizing a Template and Handouts Using Masters 16

Deleting, Moving, and Adding Text

to a Slide Master Footer

Customizing a Template and Handouts Using Masters 17

Deleting, Moving, and Adding Text

to a Slide Master Footer

• Select the content footer text and then tap or click the Font arrow to display the Font gallery

• Tap or click the desired font in the Font gallery to change the footer font

• Change the font size as desired

• Change the font color as desired

• Click the desired alignment button to align the selected footer text

• Use the Format Painter to apply the content footer placeholder formatting to other placeholders

Customizing a Template and Handouts Using Masters 18

Formatting Slide Master Footer Text

Customizing a Template and Handouts Using Masters 19

Formatting Slide Master Footer Text

• With the slide master and INSERT tab displaying, tap or click the Pictures button (INSERT tab | Images group) to display the Insert Picture dialog box

• Navigate to the location of the picture to insert, and then tap or click the picture to select the file name

• Tap or click the Insert button to insert the picture into the slide aster

• Drag the picture to the desired location

Customizing a Template and Handouts Using Masters 20

Inserting a Background Graphic

into a Slide Master

Customizing a Template and Handouts Using Masters 21

Inserting a Background Graphic

into a Slide Master

• In the Overview pane, scroll down and then tap or click the Blank Layout to display this layout

• With the SLIDE MASTER tab displaying, click the Insert Placeholder arrow (SLIDE MASTER tab | Master Layout group) to display the Insert Placeholder gallery

• Tap or click Text in the gallery to change the pointer to a crosshair

• Position the pointer at the desired location for the placeholder

• Tap or click to insert the new placeholder into the Blank Layout

Customizing a Template and Handouts Using Masters 22

Inserting a Placeholder

into a Blank Layout

Customizing a Template and Handouts Using Masters 23

Inserting a Placeholder

into a Blank Layout

• Tap or click inside the new placeholder and then select all the text in the placeholder

• Press the DELETE key to delete all the selected text in the placeholder

• Tap or click the Bullets button (HOME tab | Paragraph group) to remove the bullet from the placeholder

• Type the desired text in the placeholder• Tap or click the Text Direction button (HOME tab |

Paragraph group) to open the Text Direction gallery• Tap or click the desired text direction in the Text

Direction gallery

Customizing a Template and Handouts Using Masters 24

Adding and Formatting Placeholder Text

• Tap or click the Align Text button (HOME tab | Paragraph group) to display the Align Text gallery

• Tap or click the desired alignment option to align the placeholder text

• Press and hold or right-click the text in the placeholder to display the mini toolbar and shortcut menu, tap or click the Font arrow on the mini toolbar, and then select the desired font

• If desired, change the font size and the font color

Customizing a Template and Handouts Using Masters 25

Adding and Formatting Placeholder Text

Customizing a Template and Handouts Using Masters 26

Adding and Formatting Placeholder Text

• With the HOME tab displaying, tap or click the new placeholder border and then tap or click the Cut button (HOME tab | Clipboard group) to delete the placeholder from the layout and copy it to the Clipboard

• Tap or click the desired Slide Master thumbnail in the Overview pane

• Tap or click the Paste button (HOME tab | Clipboard group) to copy the placeholder from the Clipboard to the slide master

• Drag the placeholder to the desired location

Customizing a Template and Handouts Using Masters 27

Cutting a Placeholder and Pasting

It into a Slide Master

Customizing a Template and Handouts Using Masters 28

Cutting a Placeholder and Pasting

It into a Slide Master

• With the text in the text box selected, tap or click the Character Spacing button (HOME tab | Font group) to display the Character Spacing gallery

• Tap or click the desired character spacing option

Customizing a Template and Handouts Using Masters 29

Changing Character Spacing

• Tap or click to select the desired text box

• Tap or click the Shape Fill arrow (HOME tab | Drawing group) to display the Shape Fill gallery

• Tap or click the desired fill color

• Tap or click the Drawing Dialog Box Launcher (HOME tab | Drawing group) to display the Format Shape pane

• Tap or click the Transparency slider in the Fill section and drag it to the desired setting

Customizing a Template and Handouts Using Masters 30

Applying a Fill to a Text Box

and Increasing Transparency

Customizing a Template and Handouts Using Masters 31

Applying a Fill to a Text Box

and Increasing Transparency

• Tap or click the ‘Size & Properties’ Shape Option

• Tap or click TEXT BOX to display the TEXT BOX section

• Tap or click the up and down arrows to change the Left, Right, Top, and Bottom margins

• Tap or click the Close button

Customizing a Template and Handouts Using Masters 32

Changing a Text Box Internal Margin

Customizing a Template and Handouts Using Masters 33

Changing a Text Box Internal Margin

• Tap or click the picture or text box to rotate, and then position the pointer over the rotation handle so that it changes to a Free Rotate pointer

• Drag the rotation handle clockwise or counterclockwise to rotate the object

Customizing a Template and Handouts Using Masters 34

Rotating a Picture and a Text Box

Customizing a Template and Handouts Using Masters 35

Rotating a Picture and a Text Box

• Tap or click the Hide Background Graphics check box (SLIDE MASTER tab | Background group) to remove the check mark in it

Customizing a Template and Handouts Using Masters 36

Hiding and Unhiding Background

Graphics

• Display the slide master to rename, and then tap or click the Rename button (SLIDE MASTER tab | Edit Master group) to display the Rename Layout dialog box

• Delete the text in the Layout name text box and then type the desired name in the text box

• Tap or click the Rename button to give the layout the new name

Customizing a Template and Handouts Using Masters 37

Renaming a Slide Master

and a Slide Layout

Customizing a Template and Handouts Using Masters 38

Renaming a Slide Master

and a Slide Layout

• Tap or click the desired layout(s) in the Overview pane to delete

• Press the DELETE key to delete the selected layout(s)

Customizing a Template and Handouts Using Masters 39

Deleting a Slide Layout

• Tap or click the Handout Master button (VIEW tab | Master Views group) to display the HANDOUT MASTER tab

• Tap or click the ‘Slides Per Page’ button (HANDOUT MASTER tab | Page Setup group) to display the Slides Per Page gallery

• Tap or click the desired number of slides per page in the gallery

• Tap or click the Handout Orientation button (HANDOUT MASTER tab | Page Setup group) to display the Handout Orientation gallery

• Tap or click the desired orientation• Tap or click the Header placeholder and then type the

desired header text

Customizing a Template and Handouts Using Masters 40

Customizing a Handout

Using a Handout Master

• Tap or click the Footer placeholder and then type the desired footer text

• Drag the placeholders to the desired locations

• Tap or click the Theme Fonts button (HANDOUT MASTER tab | Background group) to display the Theme Fonts gallery

• Tap or click the desired font

• Display the INSERT tab, tap or click the Pictures button (INSERT tab | Images group), and then insert the desired picture

Customizing a Template and Handouts Using Masters 41

Customizing a Handout

Using a Handout Master

• Rotate the picture as desired

• Display the INSERT tab, tap or click the ‘Header & Footer’ button (INSERT tab | Text group), and then place a check mark in the ‘Date and time’ check box

• Place a check mark in the Header check box

• Place a check mark in the Footer check box

• Tap or click the ‘Apply to All’ button to add the header and footer text and date to the handout master

Customizing a Template and Handouts Using Masters 42

Customizing a Handout

Using a Handout Master

Customizing a Template and Handouts Using Masters 43

Customizing a Handout

Using a Handout Master

• Tap or click the Notes Master button (VIEW tab | Master Views group) to display the NOTES MASTER tab

• Tap or click the Footer placeholder, delete the text, and then type the desired footer text

• Tap or click the Theme Fonts button to display the Theme Fonts gallery

• Tap or click the desired font• Tap or click the ‘Notes Page Orientation’ button

(NOTES MASTER tab | Page Setup group) to display the ‘Notes Page Orientation’ gallery

Customizing a Template and Handouts Using Masters 44

Customizing a Notes Page

Using a Notes Master

• Tap or click the desired orientation

• Display the INSERT tab, tap or click the Pictures button, and then insert the desired picture

• Resize the picture as desired

• Move the picture to the desired location

Customizing a Template and Handouts Using Masters 45

Customizing a Notes Page

Using a Notes Master

Customizing a Template and Handouts Using Masters 46

Customizing a Notes Page

Using a Notes Master

• Tap or click the ‘Close Master View’ button (NOTES MASTER tab | Close group) to exit Master view and return to Normal view

Customizing a Template and Handouts Using Masters 47

Closing Master View

• Open the Backstage view, display the Save As tab, and then tap or click the Browse button to display the Save As dialog box

• Tap or click the ‘Save as type’ arrow to display the ‘Save as type’ list

• Tap or click ‘PowerPoint Template’ in the ‘Save as type’ list to change the save as type

• Type the desired file name• Tap or click the Save button to save the presentation

as a template• Close the file

Customizing a Template and Handouts Using Masters 48

Saving a Master as a Template

Customizing a Template and Handouts Using Masters 49

Saving a Master as a Template

• Open the desired template• Open the Backstage view, display the Save As tab, and

then navigate to the location where your files are saved

• Tap or click the ‘Save as type’ arrow to display the ‘Save as type’ list and then tap or click PowerPoint Presentation in the ‘Save as type’ list

• Tap or click the desired file in the Save As dialog box• Tap or click the Save button to display the Confirm

Save As dialog box• Tap or click the Yes button to replace the file

Customizing a Template and Handouts Using Masters 50

Opening a Template

and Saving a Presentation

Customizing a Template and Handouts Using Masters 51

Opening a Template

and Saving a Presentation

• Press and hold or right-click anywhere on the slide background to display the shortcut menu

• Tap or click Format Background on the shortcut menu to display the Format Background pane

• With the FILL section displaying, select the desired fill color

• Tap or click the Transparency slider and drag it to the desired location

Customizing a Template and Handouts Using Masters 52

Applying a Fill Color to a Slide

Customizing a Template and Handouts Using Masters 53

Applying a Fill Color to a Slide

• With the Format Background pane displaying, tap or click Pattern fill to display the Pattern gallery

• Tap or click the desired pattern to apply the pattern to the background

• Tap or click the Close button to close the Format Background task pane

Customizing a Template and Handouts Using Masters 54

Applying a Pattern to a Slide

Customizing a Template and Handouts Using Masters 55

Applying a Pattern to a Slide

• Tap or click FILE on the ribbon to open the Backstage view

• Tap or click the Print tab in the Backstage view to display the Print gallery

• Verify that the printer listed on the Printer Status button will print a hard copy

• Tap or click the Print button in the Print gallery to print the presentation to the currently selected printer

Customizing a Template and Handouts Using Masters 56

Printing a Presentation

• Open the Backstage view and then display the Print gallery

• Tap or click the ‘Full Page Slides’ button in the Settings area to display the gallery

• Tap or click the desired layout option in the Handouts area

• Tap or click the Portrait Orientation button in the Settings area to display the Orientation gallery

• Tap or click to select the desired orientation• Tap or click the Print button in the Print gallery to

print the handout

Customizing a Template and Handouts Using Masters 57

Printing a Handout

Using the Handout Master

Customizing a Template and Handouts Using Masters 58

Printing a Handout

Using the Handout Master

• With the Backstage view open, change the layout to Notes Pages in the Print Layout area

• If desired, change the orientation

• Tap or click the Previous Page and Next Page buttons to display previews of the other pages

• Tap or click the Print button in the Print gallery to print the notes

Customizing a Template and Handouts Using Masters 59

Printing Speaker Notes

Using the Notes Master

Customizing a Template and Handouts Using Masters 60

Printing Speaker Notes

Using the Notes Master

• Apply slide and font themes to a slide master

• Change a slide master background

• Add a background style and graphic to a slide master

• Insert a placeholder into a slide layout

• Apply a Quick Style to a placeholder

• Change text direction and character spacing

Customizing a Template and Handouts Using Masters 61

Chapter Summary

• Hide background graphics on individual slides

• Apply a fill to a text box and change transparency

• Rename a slide master

• Save a slide master as a template

• Create handouts using the handout master

• Create speaker notes using the notes master

Customizing a Template and Handouts Using Masters 62

Chapter Summary

Chapter 8 Complete

Microsoft

PowerPoint 2013