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Exploring Office 2003 - Grauer and Barber اعدادى تجريبى2كمبيوتر وتكنولوجيا المعلومات – 1

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Introduction to Microsoft Excel 2003

Prep by : Roshdy Salem

Exploring Office 2003 - Grauer and Barber 2

Aims / Objectives االهداف know What is Spread sheet?. Know When to use Spread sheet?. Describe potential spreadsheet applications. Distinguish between a workbook and a

worksheet. Explain how rows and columns are labeled. Navigate in a Workbook. Know how you can Save a workbook


Objectives (continued)

Insert or delete rows and columns. Print a worksheet to show displayed values

or cell contents. Copy and/or move cell formulas. Format a worksheet. Using Formulas and Constants Explain Printing


Introduction to Microsoft Excel

Common user interface with other Office applications Menus and toolbars are similar to Word and

Power Point


Introduction to Spreadsheets

Workbook – contains one or more worksheets

Spreadsheet – a computerized ledger

Rows and Columns Columns identified with

alphabetic headings Rows identified with numeric

headings Intersection of row and

column forms a cell.

Press for video down


An Excel Workbook

Title bar shows name of workbook

Standard toolbar

Menu bar gives lists of commands

Formatting toolbar


Rows, Columns, and Cells

Cell referenced by column, then number

Active cell surrounded by heavy border

Column headings above each column. Columns designated with letters

Row headings to the left of each row. Rows designated with numbers

To save new file

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Types of Cell Entries

Constant – an entry that does not change Can be a numeric value or descriptive text

Functions – a predefined computational task Users cannot change them =AVERAGE(B3:B7) =SUM(A1:B2)

Student ahmed 100


Formulas and Constants Constant is entries that does not change. It may

be a number, such as a grade on an exam, or it may be descriptive text (name).

Formula is combination of numeric constants, cell references, arithmetic operators, and/or functions.

Always begins with an equal sign =(B3+B4+B5/5) =AVERAGE(B3:B7)


Toolbars

Appear beneath the menu bar Contain buttons that perform commonly-used

commands Standard toolbar – buttons correspond to

most basic commands in Excel Examples include opening, closing, and saving a

workbook Formatting toolbar – buttons correspond to

common formatting operations Examples include boldface and cell alignment

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Formulas and Constants


Operator

+ Addition=A5+A7

- Subtraction or negation =A5-A7

* Multiplication =A5*A7

/ Division =A5/A7

% Percent =35%

^(caret) Exponent =6^2 (same as 62)

Operator Purpose Example


استخدام الدوال فى االكسيلFunctions

Function DescriptionSUM (argument) Calculates the sum of the arguments

AVERAGE (argument) Calculates the average of the arguments

MAX (argument) Displays the largest value among the arguments

MIN (argument) Display the smallest value among the arguments

COUNT (argument) Calculates the number of values in the arguments

PMT (argument) Calculates loan payment amounts

IF (argument) Determines a value if a condition is true or false

TODAY() Returns the current date using a date format


Excel Summery

Spreadsheet is the PC application that is used most frequently by managers and executives. It is the computerized equivalent of an

accountant's ledger. Enables us to organize data in a readily

understandable format.

Definitions General format – it is the default format for numeric entries

and displays a number according to the way it was originally entered.

Number format – displays a number with or without the 1000 separator and with any number of decimal places. Negative numbers can be displayed with parentheses and/ or can be shown in red.

Scientific format – which displays a number as a decimal fraction followed by a whole number exponent of 10; for example the number 12345 would appear as 1.2345E+04. The exponent, +04 in the example, is the number of places the decimal point is moved to the left. Very small numbers have negative exponents.

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Relative references means – it would change frequently.

Absolute reference means – it would not change frequently, it’s permanent. For example: $C$11 in cell.

Pointing – it’s more accurate to just pointing to the cell that you needed to process it. You can directly click in the cell that will contain the formula and type an equal sign to begin entering the formula, and click in the cell you wants to reference.

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The Print Preview Command

View and adjust margins by clicking the Margins button

Evaluation التقويم

Complete the cells formatting as you see in the following screen

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Education

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