SAP

Satisfactory Academic Progress

Victor Valley College Financial Aid Office

2015-2016

Attention

There will be an quiz at the end of this presentation; it

must be passed 100% in order to receive the link to

the Appeal Form.

Satisfactory Academic Policy

• Federal regulations require that all Financial Aid recipients meet

satisfactory academic progress and remain in good academic

standing.

• All students will be assessed on criteria including minimum GPA,

completion rate, and completion of a degree within the maximum

time frame (150%) of the student program.

• These standards will apply to all VVC Financial Aid recipients.

Satisfactory Academic Progress

• Satisfactory Academic Progress (SAP) is reviewed for every student, once a year after the Spring semester grades are posted (certificate programs after each semester).

• If you fail to meet these SAP requirements, you will be dismissed from further financial aid including: Pell Grants, Supplemental Educational Opportunity Grant (FSEOG), Cal Grants & Federal Work Study, but will not include the Board of Governor’s Fee Waiver (BOGFW).

Standards

Standards

Example:

100 units attempted divided into 60 units completed

gives you 60% completion ratio

“with this scenario

STUDENT IS NOT MEETING SAP

and would need to appeal”

STANDARDS

Educational Objective

• Students must also complete their educational objective (degree, transfer , or certificate) by the time they have attempted 90 units (from all schools attended).

Published Length of the Program

• A student can only receive financial assistance for a maximum of 150% of the published length of the program.

Example:

• For an Liberal Arts A.A. degree -- 90 attempted units is the maximum for which a student can receive financial assistance (60 units X 150% = 90 units).

STANDARDS

Ineligibility

• A student is ineligible when it becomes mathematically impossible for them to complete their program within the 150% of the length of a program, except for BOGFW.

MajorChange

• Students are allowed one change of major.

New Major

• Students who change their major must take only classes that will apply to that new major. Any deviation will result in Suspension/Denial of any further financial aid.

EVALUATION

Spring Term Evaluation

• All Financial Aid students will be evaluated at the end of the Spring term to determine if they are meeting the Qualitative and Quantitative Standard.

Probationary Students Evaluation

• Financial Aid Probationary students will be evaluated after Fall and Spring semesters.

Financial Aid Dismissal

If you have not met one of the above standards, have graduated, are exceeding 90 units, or completed your program, you are on financial aid dismissal.

Dismissal

By following the guidelines on the following slides you may appeal this decision, but only if there is an extenuating circumstance.

Extenuating Circumstance

SAP APPEAL

Extenuating Circumstances

A student may complete an appeal form if he or she has an extenuating circumstance, such as:

The death of a close relative of the

student

An injury or illness of the student

Other special circumstances that the student had no

control over

Documents must be provided to substantiate your extenuating

circumstance.

SAP APPEAL

Maximum Time Standard

• A student may also appeal the maximum time standard if they have attempted over 90 units, or if they have a higher unit required major such as; Nursing and Respiratory Therapy.

Basic Skills Classes

• Basic skills classes that are non-degree applicable are not counted, up to 30 units.

• A student who does not have an extenuating circumstance must:

• Wait until he, or she is meeting Satisfactory Academic Progress.

Example:

Student has a 1.5 GPA and was dismissed. However, student completes 2 successful semesters, and has a 2.0 GPA. Student may now appeal for reinstatement.

A successful semester is one where there are no

D’s, W’s, FW’s ,or F’s.

SAP APPEAL

SAP APPEAL

If your appeal is denied in Fall 2015, you are ineligible to appeal again until the new academic year (Fall 2016).

Only one appeal per academic year may be submitted by student.

Please complete all the general information on the upper portion

of the form. The form must be typed. If the form is incomplete, it

will be delayed. Make sure to follow the format listed on the next

several slides.

The Appeal Form can be found at:

The end of the quiz.

THE APPEAL FORM

EXAMPLE

I am appealing my academic dismissal because of a low GPA for the following reason:

I was in a car accident during the final exam period and was hospitalized in the fall semester; this caused me to fail my finals and my GPA to go below

2.0. Attached is the medical documentation.

I have made a complete recovery, and I am ready to attend school again.

APPEAL REQUESTU

nsa

tisf

act

ory

Aca

dem

ic P

rogre

ss • Briefly explain the reason for UNSATISFACTORY ACADEMIC PROGRESS in an attached written statement.

Su

pp

ort

ing D

ocu

men

ts • Attach supporting documents such as medical forms, statements etc.

• There must be supporting documents attached.

• If there is no supporting documentation, your appeal will be denied.

Ed

uca

tion

al

Pla

n a

nd

Tra

nsc

rip

ts • A copy of your current educational plan must be on file, and all transcripts from all schools must be on file at the Admissions and Records Office.

• If they are not, your appeal will be denied.

SAP APPEAL

THE DECISION OF THE

COMMITTEE IS FINAL.

The decision cannot be overturned by the Director of Financial Aid, nor

by any other individual.

CHECKING FINANCIAL AID STATUS

Questions

Many financial aid questions may also be answered by clicking on “Ask the Ram Questions” or by clicking on “Financial Aid TV.”

Checking Status

Please check your financial aid status on WebAdvisor. SAP appeal approved, or denied status will be listed under “My Documents” normally 10 business days

after submission.

REMEMBER

Failure to turn in all the required documentation will result in suspension of all

financial aid, but the BOGFW.

Include all the following in your appeal package:

Documentation to substantiate your extenuating circumstance.

VVC Transcripts

Transcripts from all other schools attended must be

on file.

Typed Appeal Form

Student Educational Plan

Su

bm

issi

on

of

Ap

pea

l F

orm

Please remember that the submission of the typed Appeals Form does not mean that your appeal will be granted.

If it is granted, you will be placed on probation and progress will be monitored each semester for adherence to your educational plan.

In addition, you may not receive any D’s, W’s, FW’s or F’s, or your financial aid will cease immediately.

Fu

rth

er Q

ues

tio

ns

If you have any further questions concerning the appeals process, check the VVC Financial Aid office website at:

http://www.vvc.edu/offices/financial-aid/sap.shtml