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Using Libguides to Track Workflows Bringing Order to Chaos

Using Libguides to Corral Your Workflows

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2014 Charleston Conference Friday, Nov 7, 2:15 PM Shotgun Session

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Page 1: Using Libguides to Corral Your Workflows

Using Libguides to Track Workflows

Bringing Order to Chaos

Page 2: Using Libguides to Corral Your Workflows

What?! Eva’s out today!

Page 3: Using Libguides to Corral Your Workflows

Eva Wants to Retire? No Way!

• Succession Planning

Page 4: Using Libguides to Corral Your Workflows

Which E-book profile is that?

Page 5: Using Libguides to Corral Your Workflows

If the Reference Librarians can do it, why can’t we?

Page 6: Using Libguides to Corral Your Workflows

How to Arrange it?

• Print• Electronic books• Credit Card Orders• Media• Reserves• Music• Print Serials

Page 7: Using Libguides to Corral Your Workflows

More Arranging

• Standing Orders• RMAD• CORAL• Coutts/Ingrams • YBP• Print on Demand Publishers• Reference (Fund Codes, Import Codes, Tax

documentation)• Development/Gift Funds• To-do List

Page 8: Using Libguides to Corral Your Workflows

Subcategories

• Print Books– Approval Shelf Ready– Firm Shelf Ready– Firm Non-Shelf Ready– Print Purchase on Demand– Other Approval Plans– Out of Print Books

Page 9: Using Libguides to Corral Your Workflows

Wait, There’s More

• Electronic Books– Ordering Ebooks– Approval E-Preferred– Firm Ebook One-Time Purchase– Ebook Publisher Packages– Patron-Driven MyiLibrary

Page 10: Using Libguides to Corral Your Workflows

When Will It End?

• Coutts Ingram– Oasis– Approvals, Shelf-ready– Approvals, E-Preferred– Firm, Shelf-Ready– Firm, Non-Shelf Ready– Print Purchase on Demand– PDA with MyiLibrary– Firm, Ebooks

Page 11: Using Libguides to Corral Your Workflows

Take a Break

• Everyone get up and stretch• Ujjayi breath

Page 12: Using Libguides to Corral Your Workflows

What? I thought you did that!

Page 13: Using Libguides to Corral Your Workflows

Working With Other Units

• Cataloging• Media• Music• Reserves• Circulation

Page 14: Using Libguides to Corral Your Workflows

Maintenance

• Changing workflow locations• Oops! Remember to change Libguide paths• How to keep up maintenance?

Page 15: Using Libguides to Corral Your Workflows

Staff Participation

• Add to year long goals• Performance Management Program (PMP)• Responsible for their own pages in the

Libguide

Page 16: Using Libguides to Corral Your Workflows

Going Forward

Page 17: Using Libguides to Corral Your Workflows

To-do List

• Keep track of new workflows• Budget• Flags and Shelving• Fast cataloging• Priority Cataloging Requests• ILL requests to Acq• Finding a book within Acq - In Progress

Page 18: Using Libguides to Corral Your Workflows

How It Looks

Page 19: Using Libguides to Corral Your Workflows

Moneky See, Monkey Do

• Look at us! See what we did!

• We hope other technical services units will adopt this instead of a long Wiki.

Page 20: Using Libguides to Corral Your Workflows

Thank You

• Further questions?• Ask me!

Stacey MarienAcquisitions LibrarianAmerican University

[email protected]