Webinar On Collect Requirement - iZenBridge

© 2015 iZenBridge | Public

Webinar on

Collect Requirement

By Saket Bansal


Collect Requirements is the process of determining, documenting, and managing stakeholder needs and requirements to meet project objectives.

PMBOK® Guide Fifth Edition


No, its about elicitation and analysis of requirement

Is it about gathering or collecting requirements ?


Elicitation and Analysis

Information / Data

Elicitation Activities

Analysis

Solution Requirement


Challenges


Technique

Brainstorming

Interviews

Questionnaires and surveys

Observations

Focus groups

Facilitated workshops

Prototypes


Brainstorming


Brainstorming

A technique used to generate and collect multiple ideas related to project and product requirements. – PMBOK® Guide Fifth Edition


Brainstorming

• It’s a Data Gathering Technique

• Identify list of ideas in short period of time

• It’s conducted in a group environment

• Led by facilitators

• Done in two parts , Idea generation and Analysis


Challenges

• Individual monopolize the session

• People shy sharing their views

• Distraction from agenda / goal


Usage

• Generating Initial List of Stakeholders

• Identifying Risks

• Generating ideas on Business analysis approach

• Generating ideas on defined area

• Works well when people are comfortable with each other


Interview


What is Interview?

• Usually, one-to-one discussions with stakeholders

• One of the main fact-finding, investigation or elicitation techniques

• Occasionally more than one person


How to conduct an Interview?

Planning and Preparation

Interview Follow – up


Challenges in an Interview

• The BA is trying to do several things at once

• Dealing with SMEs

• Interviewees are usually busy


Usages

• Provides opportunity to build relationships with key stakeholders

• Provides Interviewees a safe environment

• Helps in extracting a lot of information in short time


http://iZenBridge.com/

http://scaledagileframework.com/


Questionnaires and Surveys


What is a Questionnaire and survey?

• It’s about designing a good survey form and collecting response on it

• Work as second-line investigation technique


Questionnaire

Title

Classification

Data

Heading


Challenges

• Results may not represent the view of population

• Low Response rate

• Defined boundaries


Usages

• Be clear on Purpose

• Be realistic

• Plan for low response rate


Observations


What is Observation?

Observation consists of BAs going and looking at work – business processes


How does it help?

• Business users often have trouble describing clearly or concisely what they actually want

• Captures tacit knowledge

• BAs come to know what is followed rather than what is defined to be followed


Variations

• Structured Observation

• Shadowing

• Protocol Analysis

• Ethnographic Study


Challenges

• You are being watched

• May disturb the doer

• Structure Observation may result in narrow focus

• Takes time


Usages

• Used as preliminary investigation followed by Interview or workshop

• May be used as secondary investigation to validate findings





Focus Group


What is focus Group?

A focus group is an elicitation technique that brings together pre-qualified stakeholders and subject matter experts to learn about their expectations and attitudes about a proposed product, service or result.


Challenges

• Participants may get influenced by group pressure

• People may not be open in group

• Facilitator should be skilled enough to encourage group thinking

• Business Analyst should also observe non verbal communication


Usages

• To take feedback on completed work or prototype

• Since the participants are pre-qualified , BA gets high quality results / analysis

• Allow participants to share ideas and build on feedbacks


Facilitated workshops


What is workshop?

• Gathering of a group of stakeholders for

• Agreeing to the direction and scope of the project

• Examining possible solutions to the requirements

• Reviewing and approving the products of analysis


How does it help?

• Workshop is less time consuming than a series of one-on-one discussions

• More democratic and transparent than decision-making by individuals

• Many people regard them as being just like any other meeting, and thus generally a waste of their time


Challenges

• Securing participation

• Keeping workshop on track / managing conflicts

• Achieving results at the end.


Usages

• Quick way of developing solutions

• Brings Stakeholder engagement

• Reduce documentation work


Prototypes


Prototype

• Provides working model of the expected product before building it , helps in obtaining early feedbacks

• Prototype can be a mock of the real result or it can be an early version of the product itself


Types of Prototype

• Low-Fidelity prototype, completed with pen and paper or whiteboard or modeling tool

• High-Fidelity prototype, creates a representation of the final product and useable by the stakeholder

• Throw-away prototype

• Evolutionary Prototype


Challenges

• Time Consuming

• Raises Expectations for completion


Usages

• Developing new solutions





Announcements


PMP® Live Virtual Classroom

Program


It’s an Accelerated Program

• 30 Hours of Live Virtual Classes in 45 Days

• Program designed to get your PMP® Done in 45 Days

• Fellowship of Qualified Trainer in Certification

• Conveniently timed for NA, GMT, CET and GST zones

• Online Product (PMP Videos, Questions and Facilitation Sessions)


PMI-PBA® Classroom Sessions

Bangalore & Delhi


Our Training Offerings

PMI-ACP® • Online PMI-ACP® preparation program • Classroom sessions at Delhi , Bangalore and Pune

PMI-PBA(SM) • Online PMI-PBA(SM) preparation program • Classroom sessions at Delhi and Bangalore

PMP® • Online PMP Preparation Program • Classroom Sessions at Gurgaon

SAFe® Agilist Classroom sessions at Delhi, Bangalore, Pune and Hyderabad

For more details www.iZenBridge.com

http://www.izenbridge.com/


PMI-PBA® Overview


The PMI-PBA® credential recognizes an individual's expertise in business analysis, using BA tools and techniques to improve the overall

success of projects. PMI-PBA® Handbook


PMI–PBA® Eligibility Requirements

Secondary Degree

Bachelor's Degree

7500 Hours of BA

Experience

4500 Hours of BA

Experience

2000 Hours Project Team

35 PDUs in BA


Cost $ 405 PMI Members $ 555 Non PMI Members

Exam 200 Questions 4 Hours Prometric Center


Stay Connected

YouTube

www.youtube.com/izenbridge

www.iZenBridge.com

forum.iZenBridge.com

http://www.izenbridge.com/

Education

Webinar On Collect Requirement - iZenBridge