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Who is doing what, and how do we know?

Piloting an E-Journals Preservation Registry Service (PEPRS)

Peter Burnhill Director, EDINAUniversity of Edinburgh

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The Good, The Bad and The UnknownA great deal of journal content is available online

– easier to discover, easier to access; to many, from any • All that is now digital may not always be available

– for a variety of reasons Many schemes emerging to meet challenge• But who is doing what?

• JISC acted on an the idea that had been mentioned in the literature and commissioned a scoping study for an e-journals preservation registry: How libraries & policy-makers can find out which

e-journals are being archived* by what methods, and under what terms of access

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Scoping Study Report

• Rightscom / Loughborough University, 2007

– Confirmed expressed need among libraries and policy makers

– Warned of potential burden on digital preservation agencies

– Recommended that an e-journals preservation registry should be built:

– UK Union Catalogue of Serials (SUNCAT) or SHERPA (Open Access)» SUNCAT is hosted and managed at EDINA

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Piloting …PEPRS

Project: Funded by JISC, • over two years, starting August 2008.

– review after 18 months into prospect for move into service

Partners: EDINA and ISSN International Centre (Paris)– Support of Governing Body and Directors of ISSN Network

Purpose: Scope, develop & test a registry service – Establish and test an Information Architecture – Seek consensus across stakeholders– Technical & financial sustainability

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E-JournalsPEPRSScope: Journal and other serial content in digital format

– Focus on those serials with the ISSN identifier* If its worth saving, it should have an ISSN

Multi-level: article is the information object of desire– Focus on Journal Title-level – Issued Content, ie Volumes (Year), Articles

International: – Matters for the UK

* But matters to all countries– Cannot be resolved in (national) isolation

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Location of ISSN National Centres

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PreservationPEPRSScope:

– action by digital preservation agencies for journal content

Multi-level:– 3rd Party organisations, eg CLOCKSS & Portico– National Libraries, eg BL (UK), KB (Netherlands)– Libraries and library consortia, eg UK LOCKSS Alliance

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RegistryPEPRSScope:

– Systematic description by the digital preservation agencies on what they were each doing for each e-journal

Multi-level:– Self-statement, using comparable vocabulary

* Not an audit or validation– What should be reported

* Intention, ingest pending (agreed), ingest in progress, ingest completion.

– Who should register, who decides …International:

– Registry must be capable of operating internationally

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ServicePEPRSScope: delivering value for various use communities

Multi-use communities:– Librarians– Policy makers and funders– Digital preservation agencies– Publishers – Subscription Agents – etc

International: – Action taken in and for the UK– How to provide international service?

Project deliverables & status• Now 20 months through a two-year project:

1. Problem statement* including definition of user/stakeholder requirements

2. Formal statement of the information architecture* and proposed m2m interfaces, standards and protocols

3. Prototype and a working demonstrator* suitable for external evaluation [reviewed +vely, February]

4. Business plan [still to do]* with value proposition

* Project-to-service plan [still to do]* roll-out and launch of service* phased enhancement of functionality.

E-J Preservation Registry Service

E-Journal Preservation

Registry

SERVICES: user requirements

(a)

(b)

Piloting an E-journals PreservationRegistry Service

METADATAon extant e-journals

METADATA on preservation action

(c)

ISSN Register

E-J Preservation Registry Service

E-Journal Preservation

Registry

SERVICES: user requirements

(a)

(b)

Data dependency

Piloting an E-journals PreservationRegistry Service

METADATAon extant e-journals

METADATA on preservation action

Abstract Data Model: Figure 1 in reference paper in Serials, March 2009

Digital Preservation Agencies e.g. CLOCKSS, Portico; BL, KB;

UK LOCKSS Alliance etc.

ISSN Register

Pilot of E-J Preserv Registry Service

Project E-Journal

Preservation RegistryPiloting an

E-journals PreservationRegistry Service

Preservation action metadata

Digital Preservation Agencies e.g. CLOCKSS, Portico; BL, KB;

UK LOCKSS Alliance etc.

E-J metadata

Data Model for Prototype & Working Demonstrator: (1) obtain subsets of data from ISSN Register and from Preservation Agencies; (2) set up secure system for project purposes; (3) develop prototype / demonstrator

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Search on the ISSN

‘International Journal of High Performance Computing Applications’

NB ISSN-L is used within the system to allow entry of either e-ISSN or p-ISSN

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Comparing Archiving & Access Conditions: Self-Statement & Summary

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Project Update at Project Website

http://edina.ac.uk/projects/peprs/index.html

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ISSN Data 001 Control Number (Internal)ISSN Data 008 Fixed-Length Data Elements inc. country codeISSN Data

ISSN Data

022

007

International Standard Serial Number (ISSN & ISSN-L)

Medium of publication

ISSN Data 222 Key TitleISSN Data 210 Abbreviated TitleISSN Data 245 Title properISSN Data 246 Varying Form of TitleISSN Data 710 Added Entry - Corporate NameISSN Data 260 Publication, Distribution, etc. (Imprint)

ISSN Data 362 Dates of Publication and/or Sequential Designation

ISSN Data 776 Additional Physical Form EntryISSN Data 780 Preceding EntryISSN Data 785 Successor Title

ISSN MARC 21 fields

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Agency   Archiving Agency

Agency   e-ISSN

Agency   Print-ISSN

Agency   Title

Agency   Publisher

Agency   Preservation Status

Agency   Holdings (Volume, Issue)

Agency   Start Date of Committed Titles

Agency   End Date of Committed Titles

Agency   Start Date of Processed Titles

Agency   End Date of Processed Titles

Possible Agency fields

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Real progress on ‘who is doing what’

• Using ISSN Register to define what we want to care about– Over 66,000 e-serials now have ISSN

• Using network interoperability for up-to-date, reliable information on what is being cared for, and how– Self-statements by preservation agencies on and about

policies and coverage• Ensuring that e-journals you care about get an ISSN

identifier!– The Directory of Open Access Journals (DOAJ) requires it

• Gearing up open Beta in 2010/Q4 – national UK and probably an international registry

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Issues resolved and unresolved • Focus on titles or also on issues?

– Both are needed to record/ascertain extent preserved* altho’ titles are easy compared with issue/holding statements

• What to do about e-serial content that is being preserved where the ISSN has not been assigned?

– including print journals with content that are digitised retrospectively * ISSN-IC has devised workflow to assign ISSNs as required, and include

in ISSN Register• Need to verify what users want to know

– descriptors of digital preservation policy & practices – seeking views on data flows, data fields, vocabularies etc

• If attention is switching to post-cancellation access, should PEPRS try to adapt?

– But that is for a national registry (PeCAN Project)– national action but maybe an international model

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Project developments

• Interaction with Preservation Agencies– Blogging workshop for all Project participants..

• Development of demonstrator, to support pilot activityPlanned for autumn/winter 2009

• Assessment of future of pilot, and future fundingScheduled for February 2010

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