Project planning logic, how to optimise your schedule

03-23-05April 2014

PROJECT PLANNING LOGIC(-al) viewPROJECT PLANNING LOGIC(-al) view

Presented by Jan Biets

[email protected] +32(0)477 32 90 11 Mechelen - Belgium page 1 • view on planning

PMO – PMO as a ServicePMO – PMO as a Service April 2014 page 2 • View on PLANNING

• It is not the author’s intention to be aligned with whatever existing methodology,

nor framework;

• ‘projects’– in this presentation, ‘projects’ can mean projects, programme, or portfolio

Foreword Foreword

PMO – PMO as a ServicePMO – PMO as a Service April 2014

Planning Logic : intention and purposesPlanning Logic : intention and purposes

page 3 • View on PLANNING

• What is the purpose:

– Increase success rate of -strategically- projects, by increasing / enhancing the planning quality;

– Decrease failure rate of -strategically- projects, by optimising (improving) the planning quality, optimising the elapsed time of project execution;

– Improve planning quality;

– Improve baseline information to take decision upon;

– Improve communication, by qualitative planning;


PLANNING – logic : optimising you planningPLANNING – logic : optimising you planning

page 4 • View on Reporting

•Planning might be a complex task for a project manager;•Although, it is the a priori straigth forward logical listing and consistency of the de-rolling of tasks, thus his task: managing the project with all tasks, sub-tasks, leading to a result: project delivery;

How to order the tasks?•Correct ordering the tasks (most of the time chronologically, or logically) might be very helpful to manage the project;•Knowing what tasks to be linked is important to optimise the project planning;•finding the tasks (and identifying the correct order) in the (MS Project ) planning might be difficult, confusing and need your upmost concentration (line x is the predecessor of line y);

The LOGIC is a tool which assists the project manager in linking most optimal the tasks;


PLANNING – logic : rules !PLANNING – logic : rules !

page 5 • View on Planning

Important to know (and apply):•Never link summary tasks, to another / sub-sequent task

[ See presentation ] •Always link tasks, status (deliverable), or milestones: measureable facts;•Could also be called ‘tollgate-ing’*

Tollgate:Definition of tollgate: A measurable objective that is used to enable a prospective customer to pass from one stage (e.g. task) to another (e.g. task) (according: Six Sigma )


PLANNING – logic : what is in for me, PM !PLANNING – logic : what is in for me, PM !


Tollgate:Definition of tollgate: A measurable objective that is used to enable a prospective customer to pass from one stage (e.g. task) to another (e.g. task) (according: Six Sigma )

Advantages:•Analysing, knowing, and understanding your project;•Quality check of the planning (most favourable order to execute);•Identifying / understanding the ‘shortest way’ to deliver the project (identifying / understanding critical path);•Optimising & reducing elapsed time by logically flow of tasks (and milestones)

Dis-advantages:•none


PLANNING – logic : basicsPLANNING – logic : basics


‘typically ‘ “a project” starts with:• signed contract, • gathered ‘requirements’, • “architectural design’ approved by appointed stakeholder(-s), and • “functional design” approved by appointed stakeholder(-s);

After sign-off of the ‘functional design’ (milestone / deliverable) your project is ready to set off!

E.g.proof of concept (PoC), bill of materials (BoM), operating system (OS), hardware (HW),… can be started up, in parallel (simultaneously)

Important to know:The steps (blue balls on the next slides) are always ‘finalised’ / approved / formally accepted /or tollgated statuses

Note: the numbering is to increase the read-ability of your planning (WBS)


PLANNING: example 1: 18 days elapsed timePLANNING: example 1: 18 days elapsed time


PLANNING – logic : example 1PLANNING – logic : example 1


Abbreviations:

CPM – Critical Path Method

FQT – final qualification testing

FAT – factory acceptance test

POC – proof of concept

logic planning composition

Critical Path method (elapsed time)

Rationale:

•quality check of planning

Explanation:

•optimising or reducing elapsed time

by logically flow of milestones.


PLANNING: example 1: 12 days elapsed timePLANNING: example 1: 12 days elapsed timeOptimising the planning by linking the correct tasks on a logical manner, offers a gain of 33%. In this example duration 18 days to 12 days.


1

Requirements approved

2

Architectural Design approved

3

HL Functional Design approved

4system detailed design appr.

41

purchased

42

installed

43

tested

5approach&strategy

51

Scenario’s

52

Data preparation

Architectural

6

Instruct&inform

Test

People

Process

7

Updated UC

71

validated UC

72

approved UC

61

Profiling&organisation

62

OPS-training

System

8

installed

82

configured

53

Final tested

9

Acceptance (for factory qualification testing)

10

Final Acceptance & production 31/jul

73

approved Detailed FD(R2)

‘Project’ As-built file&documentation

Administration

62

SYS-training

81

drivers

Life Cycle mgt

11

Life cycle mgt

Abbreviations:UC: use case







.

HWRun

(installation)SW O.S.platform

Business Implementation

(10d) (10d)

(12d)(8d)

(5d)

(10d)

(15d)

(15d)

(4d)

(10d)

(5d)

(3d)

(35d)

(T53) (T51)d)

(T53) (T49) (T65)

P1

P7

P6

P5 P4.1

P3

P2


Architecture design approved

functional design approved

System detailed design (DLD) approved

POC approvedP8

POC approved

P9

P4

P15Business application released for

FQT / FAT

P10.1

P10

P12

network

(15d)

(4d)

P13

P14

(15d)

P1M60060 approved

PxPurchase process approved

PyRUN process approved Internal * requests approved

· FQT : final qualification testing· POC : proof of concept· * : inform and request for e.g. ‘change’ request,




M1

M2

M3


Architecture design approved

Functional design (FD) approved

M4

PCB: Detailed design approved

M4

PCB: prototype approved

Ticketer detail design approved

M4

Ticketer prototype approved

M5

M8

Drivers:detail design approvedM

9

Ticketer OS: released

M5.1M5.2M5

Ticketer MOS port approvedTicketer MOS port release approvedMaster device prototype approved

M6

Master device CE certified

Master device housing detail design approved

M4

Master device housing prototype approved

M4

Master device business application detail design approved

M9

Master device business application phase1 released

M9


M9


M9

Master device business application released FQT

M9

Technical frame detailed design approved

M8

Technical frame released

M8

Master device tooling released

M7.1

Master device BoM released

M8

Master device sw released

M8

Master device released for production

M8


Easy to modify according the nature of your project


PLANNING – logic : and now youPLANNING – logic : and now you


Time is up.

Much more to talk about this interesting topic….

Questions ?

Linkedin Jan Biets - [email protected] - +32(0)477 329011


? ?????? ? ?

PMO – PMO as a ServicePMO – PMO as a Service Juni 2012

Time is up. Much more to talk about this interesting topic….

Questions ?

Linkedin Jan Biets - [email protected] - +32(0)477 329011

page 17 • View on Reporting

? ?????? ? ?

Engineering

Project planning logic, how to optimise your schedule