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Committees and Groups are often formed in health care environment, if the mission and vision of the group is not aligned with the organization's mission and vision, then this group may not be needed. Lets look deeper how groups function
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Group management is the modern way of running business especially in sophisticated organizations like health care centers.
Every organization must organize its committees in strategic way, so that it all contribute to the mission, vision and objectives of the organization.
Committees which are not aligned with mission, vision and objective are not needed.
Groups are mainly formed to get Inter-disciplinary or multidisciplinary efforts
together to achieve objectiveGroups can be1. Formal : example promotion committee, policies
committee Formal work group can have within it
informal group which has influence on the formal group in general positively or negatively
2. Informal : example basketball team, cultural group
What is Work Group?
Typical Structure
Chair
Member Co-Chair
Guest
Member Secretary
Members usually represent a bigger group
5 Stages of Development of the Group
Stage one: Formation characterized by polite interactions, frequent silence and members attempt to discover acceptable and unacceptable behavior
Stage two Storming, characterized by high potential for conflict. Members feel more comfortable with one another and attempt to influence the development of group norms, roles and procedures.
Stage three: Norming the group grows more cohesive. There emerges agreement on rules and processes of decision making.
Stage four: performing plans and tasks are well established in this stage and there is great focus on achievement.
Stage five: Adjourning this stage is characterized by a sense of accomplishment and increased emotionality.
How to Form a GroupInitiate Committee Formation Memo stating the
purpose, membership, duration, meeting commitment per week.
This will justify the time needed for members to meet and at the same time it is serves as evidence of productive work for the members which can be used in their performance evaluation
Goals and Objectives should be clear What is the group’s mission and objective and
how to measure its success. Does mission and objective align with the organization's mission and objective?
Decision Making
Group's decision making: we have to realize that within formal group we may have a formal leader as well as more than one informal leader.
In order to get decisions made within a group the formal leader should coordinate and communicate with Informal Leader(s)
Equal distributions of TasksEqual distribution of tasks promotes team
work Beware of free riders, a term that describes
the members who joins a group for personal benefit without taking any duties or responsibilities.
The best way for the chairperson to deal with free riders is to involve them in the team spirit and give them assignmentsFree rider
Healthy signs of productive group Good communication among group members written and
verbal Good communication and absence of conflicts between
one group and another groups The chairman does not dominate the group nor be
passive The group is conscious to its objective and feels the
importance of their decisions Informal atmosphere to some extent Rich discussions all participating Every idea is given a hearing There is disagreement without feeling the need to avoid
it or leaving it as it is Most decisions are reached by consensus Clear action list. Actions followed by assignment then
follow up on them
Healthy signs of productive group cont’dFrequent assessment to performance is doneFor every meeting there is an agenda and
notes taking.
SummaryWhether a member or a leader of a
group you need to understand the your role in a group and the role of the group as a whole in order to be productive, work towards your objectives.
Communication and decision making process should be very clear and effective for group success. Communicate with the staff you represent and bring feed back to the group
Organizational EnhancementEvery organization must organize its
committees in strategic way, so that it all contribute to the mission, vision and objectives of the organization.
Committees which are not aligned with mission, vision and objective are not needed.
If you need support in streamlining your committees give us a call, and we will support you.
